3 Executive Summary This presentation provides an overview of the fixed scope offering of Oracle s Fusion HCM Cloud solution from METSCON IT Systems METSCON is a key partner of Oracle in the HCM space with strong domain knowledge and proven implementation expertise Oracle s Cloud services and our unique fixed scope approach to implementation combine to deliver quick ROI to organizations, at minimum risk.
4 Business Objectives Recruiting, developing and retaining the best talent Handle high volumes of recruits Streamline overall recruitment & onboarding process Facilitate faster Return On Investment (ROI) Adhere to Global Best Practices
5 Why Choose the Oracle Taleo Recruiting Cloud? Deliver anywhere, anytime recruiting mechanism Template driven recruitment activities Support for pre-screening and assessments Interview scheduling and offer management Career site creation and branding Comprehensive applicant tracking and precision matching Present real time data for informed decision making via embedded analytics Automate the on-boarding process
6 Oracle Taleo Cloud Offering Largest Global Enterprise Software Business Global leaders in HCM Applications Second largest cloud provider, globally Leading provider of cloud based talent management solutions Exclusively delivered in a SaaS model #1 erecruitment Software (Gartner) Proven Global erecruiting solution for over 5,000 organizations 74 million transactions per day Powers half of the top 30 career sites in the world Supports full employee lifecycle in the Cloud
7 Customers on Taleo
8 Modules in Scope Taleo Recruiting Cloud Service Taleo Onboarding Cloud Service
9 Package Offerings Package -1 Package -2 Taleo Recruiting Cloud Service Taleo Recruiting Cloud Service & Taleo Onboarding Cloud Service Go-Live in 11 Weeks Go-Live in 15 Weeks
10 Package 1 Taleo Recruiting In Scope Business Process Oracle Taleo Recruiting Cloud Oracle Taleo Recruiting Cloud Requisition Administration Sourcing Requisition Administration Sourcing Candidate Management Offers Reports Candidate Management Offers Reports Busniess Process Busniess Process Create Requisition Approve Requsition Approve Requsition Report on Requisition Data Report on Requisition Data Manage Talent Pool Manage Referrals Talent Pool Manage Agencies Manage Referrals Candidate Creation Manage Agencies Manage Candidate Profile Candidate Interview Scheduling Creation Candidate Screening Manage Candidate Profile Reference Checking / Candidate Verification Reject Candidates Interview Scheduling Candidate Screening Candidate Communication Reference Create Offer Checking / Candidate Verification Approve Offer Reject Candidates Extend Offer Candidate Accept Offer (Includes Communication Offer Negotiation) Create Offer Standard Out of the Box Reports for Recruiters and Managers Approve Offer Extend Offer Accept Offer (Includes Offer Negotiation) Standard Out of the Box Reports for Recruiters and Managers
11 Package 2 Taleo Recruit and Onboarding In Scope Business Process Oracle Taleo Recruiting Cloud Requisition Administration Oracle Taleo Recruiting Cloud Requisition Administration Sourcing Sourcing Candidate Management Offers Reports Candidate Management Offers Reports Transition (On-boarding) Transition (On-boarding) Busniess Process Create Requisition Approve Requsition Report on Requisition Data Manage Talent Pool Manage Referrals Manage Agencies Candidate Creation Manage Candidate Profile Interview Scheduling Candidate Screening Reference Checking / Candidate Verification Reject Candidates Candidate Communication Create Offer Approve Offer Extend Offer Accept Offer (Includes Offer Negotiation) Standard Out of the Box Reports for Recruiters and Managers Manage Tasks/ Activities Associated with On-Boarding On-Boarding Communication Create Process and Tasks Monitor On Boarding Activites Busniess Process Create Requisition Approve Requsition Report on Requisition Data Manage Talent Pool Manage Referrals Manage Agencies Candidate Creation Manage Candidate Profile Interview Scheduling Candidate Screening Reference Checking / Candidate Verification Reject Candidates Candidate Communication Create Offer Approve Offer Extend Offer Accept Offer (Includes Offer Negotiation) Standard Out of the Box Reports for Recruiters and Managers Manage Tasks/ Activities Associated with On- Boarding On-Boarding Communication Create Process and Tasks Monitor On Boarding Activites
12 Scope Taleo Recruiting 1 External Career site (1 Application flow, 1 Profile flow, 1 Theme) 1 Internal Career site (with Employee Referral) 1 Candidate Selection Workflow (Manual) 1 version of Recruiter Interface (1 list format, 1 configuration profile) 1 version of Manager Interface (1 list format, 1 configuration profile) 1 Requisition form with up to 10 User Defined Fields 2 Candidate Record Formats (profile + job submission) with up to 10 User Defined Fields 3 Requisition Templates and up to 5 user types System Correspondence with Personalized Branding System Settings 1 Source list (maximum of 100 entries) Requisition & Offer Manual Approval workflow configurations One time Data Upload (1 test + 1 Production) Organization, Location, Job Function, User, Departments Offer Management Configuration with up to 3 custom offer letters Review of Standard reports Taleo Recruit can be integrated with Taleo Connect Client (TCC) which is not real time integration
13 Scope Transition (Onboarding) The scope of the Taleo Onboarding implementation includes the Inception and Elaboration to address the collection of new hire data and communication with new hires using Transitions (Onboarding) module -Workflow for new hires -Manager task / activities related to new hire -On-boarding communication -E-Signature Enablement -Single Page form pack (up to 5 forms) -Up to 5 onboarding tasks
14 Approach Structure Objectives by Phase Project Design Configure Validate Transition Realization Confirm Scope Plan Project Conduct Kickoff Meeting Gather Setup Information Define Data Load and Integration Approaches Perform Initial Setups in Test Environment Validate Configuration Load, Reconcile and Validate Data (Initial) Implement and Validate Integrations Prepare Cutover Strategy Adjust Test Environment Setups, if necessary Load, Reconcile and Validate Data (Full) Conduct End-to- End Review Confirm Solution to be Migrated to Production Train-the-Trainer Configure Production Environment Migrate Integrations to Production Load, Reconcile and Validate Data in Production Final Validation Verify Production Readiness Go Live Transition to Steady-State Operations Post Go-Live Support Accept System Project Management
15 Approach Structure Project Activities by Phase Project Design Configure Validate Transition Realization Plan Project Setup Applications Update Setups Migrate Configuration to Production Manage Transition to Steadystate Operations Conduct Kick-off Meeting Validate Configuration Prepare Validation Scripts Migrate Integrations & Extensions to Production Post Go-Live Support Schedule Workshops Load & Validate Data Load & Validate Data Load, Reconcile & Validate Data in Production Handoff to Client Relationship Manager Conduct Functional Design Workshops Conduct Technical Design Workshops Build & Validate Integrations Apply & Validate Extensions and Extensible Items Conduct End-to-End Review Conduct Final Validation Review Gain Acceptance Conduct Design Review Implement Security Prepare for Training Verify Production & Operational Readiness Close Project Develop Security and Validation Strategies & Plans Prepare Cutover Strategy Conduct Train-the-Trainer Workshops Begin Production Use Conduct Implementation Checkpoint Conduct Implementation Checkpoint Conduct Implementation Checkpoint Conduct Implementation Checkpoint Project Management METSCON Responsibility Shared Responsibility Client Responsibility
16 Project Plan \ Time Frames Includes support Package -1 Package Weeks Taleo Recruiting Cloud Services 16 Weeks Taleo Recruiting Cloud Services Taleo Onboarding Cloud Services 11 th week Go-live + 1 week. of support 11 th week Go-live for Recruiting; 15 th week for On-boarding + 1 week support for every Go-Live
17 Implementation Time Go- Live in 15 Weeks Project Design Configure Validate Transition Realization
20 Additional Services Custom Report Building 3 rd Party Integrations e-quest & Job boards Integrations Additional Data Migration Upgrade Services
21 Project Team Structure
22 Project Team Structure Cntd. Project Steering Committee The Steering Committee s role is to provide advice, ensure delivery of the project outputs and achieve stipulated project outcomes. This may include such tasks as: Identifying potential risks, Monitoring risks and Monitoring the quality of the project as it develops. Client Project manager The Client Project Manager will be the single point of contact for the METSCON team for inputs from Client. He will be responsible for coordinating with client stakeholders and organizing all the logistics for successful delivery of the project. He will work jointly with the METSCON Project Manager to coordinate day to day project tasks and activities. Client Project manager The METSCON Project Manager shall be the single point of contact for the client for any issues relating to the delivery of services. He shall be responsible for the day-today implementation activities of METSCON. He will manage METSCON resources on the project and keep the Steering Committee appraised of the progress.
23 Project Team Structure Cntd. Subject Matter Expert The METSCON subject matter expert (SME) provides the knowledge and expertise in specific Modules for a project. The SME ensures that requirement gathering is accurate and that delivery of the project outcomes is assured. Functional Consultant The METSCON Functional Consultant is the product and implementation expert in his specific functional areas. He has skills and expertise in Taleo implementation and also has an understanding of business processes.
24 Key Assumptions 1. The standard business flows and Fusion functionality will serve as the base for the implementation. 2. Oracle s OUM for Cloud Implementation Approach will be used for the implementation 3. A Project team is formed and empowered to make decisions. 4. A timelines with work products delivered during the timeframe, counting from the time that the Taleo Recruiting and Onboarding is provisioned by Oracle. 5. The implementation will be based on the Cloud deployment model, hosted at Oracle 6. In the Cloud deployment model, two project environments are available: A sandbox and a production environment 7. No Customization is performed. Configuration within the standard system is performed 8. Single Sign On is Client s responsibility. 9. Organizational Change Management will be Client s responsibility 10.No Major Upgrades will be done during the implementation of the FSO. Upgrade during initial deployments are out of Scope
25 Other Activities and Related Assumptions Deliverables included in scope Description roject Charter The project charter will include further details of the project mission statement, approach and execution. roject Work plan A plan that describes the high-level tasks and timelines for all project activities. onfiguration Workbook Details of how the solution is configured onfigured Application An application configured in accordance with the descriptions in the Configuration Workbook. raining Material alidated Solution on Sandbox Business will organize a training for the customer's core project team members, to be delivered by METSCON consultants, in a lecture/demo format workshop. Configured Final Solution agreed with Customer est Plan and Scripts Test Scripts for testing with configured functionality in the scope of standard offering. Any further changes to this document will be performed by Business alidated Solution on Production Configured Solution, validated for go live use
26 Related Assumptions Activity Go-live support Training Project Team Familiarization session End User Training Interfaces User Guide Administration Guide LinkedIn Preview and LinkedIn Profile Upload. Assumptions 7 days of Go-live support will be provided Train the trainer approach will be adopted. Business will organize a session not exceeding 8 hours, to make the customer familiar with the standard Taleo navigation and personalization. Not included in scope of current project Not included in scope of current project Basic User guide will be provided Basic Administration guide will be provided This feature will be enabled if client is already subscribed with LinkedIn Preview and LinkedIn Profile Upload. 3rd party Integration Any 3 rd party integration is not included in estimates
27 Client Responsibility For the project to be successful, the Client must fulfil the following obligations: Order Taleo Recruiting and Onboarding prior to project start Assign a project manager to lead the staff s efforts Assign experienced and empowered business and IT users to work closely with METSCON's consultants according to project plan (some full-time allocation may be necessary at times). Perform certain project tasks according to project plan such as a) provide data in format specified by METSCON: b) facilitate end user training Arrange for a project executive sponsor and project steering committee Accept that part of the work performed by METSCON Consulting will not be on-site
28 ABOUT METSCON METSCON, UAE, established in 2007, is one of the fastest growing IT solutions companies in the GCC. The operations in this region are supported by best of breed professionals from various industries. METSCON UAE is supported by the offshore development center at Chennai. Over 200+ professionals at METSCON offer professional services to key clients in the MEA Region. The key practices include consulting and turnkey solutions for Oracle ERP implementations and upgrades, Development for mobile communication platforms and professional services. The key domain competencies include verticals like Financial Institutions, Healthcare, Real Estate & Property Development and Professional Services across all verticals. The METSCON management, with a total of 250+ man years of experience, offer a wide range of resources to customize, enhance, support and extend solutions for customers. Certified Oracle Gold Partner and IBM Business Partner METSCON has already successfully rolled out the Oracle EBS for VASCO, covering Finance and Supply Chain
1 Agenda Business Drivers The Solution Oracle Fusion HCM Hexaware s Offerings The Application Scope Hexaware s VELOCITY Methodology for Cloud Solutions Implementation Implementation Timelines Assumptions
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