Fixed Scope Offering for. Oracle Taleo EE Saas Implementation

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1 Fixed Scope Offering for Oracle Taleo EE Saas Implementation

2 Agenda Company Profile Business Challenges Business Objectives Solution Proposal Scope Modules and Functionalities Implementation Approach Project Plan \ Time Frames Assumptions and Exclusions Logika Team Structure and Responsibilities Customer Responsibilities Additional Services 2

3 Logika IT Solutions company profile 3

4 Logika IT Solutions is a Romanian owned company present both in Romania and in the United Arab Emirates (Dubai and Abu Dhabi) specialized in IT consultancy and outsourcing, Oracle solutions implementation and IT security auditing and implementation an Oracle Gold Partner; committed to promoting the Oracle products and developing expertise in technical and functional consulting Expertise Business process analysis and design Solution implementation based on Oracle Applications and Technology System Integration solutions based on Oracle Products Business Intelligence solutions Services Outsourcing Administration and Support Oracle Systems 24/7 The team Logika IT Solutions has highly qualified staff with extensive professional experience. The participation of our specialists in major Oracle projects, offers guaranteed quality services, on time, and with the accuracy required by the beneficiary. IT Consultancy Services Logika IT Solutions provides consulting services and advanced support in the segment of Oracle technologies and applications. Our Expert Services cover the following areas: Auditing and consultancy Design Installation Configuration Migration Upgrade Performance optimization Management and support 4

5 Our Customers 5

6 Challenges for a Better Recruitment Process Reduce Time-to-Fill Candidate Sourcing Finding the Perfect Candidate for a Certain Position. Creating a Great Candidate Experience Recruitment Department Limited Resources Recruitment Process Analysis 6

7 Business Objectives What customers need: A solution to overcome the business challenges A solution that offers: Predictable costs, schedule, scope Low initial investment Rapid time to production Best practice processes 7

8 Oracle Talent Management Offering in Cloud 8

9 In Scope Modules Licensed Subscription Service Module Name Standard Package Oracle Taleo Recruiting Cloud Service- Oracle Taleo Enterprise Recruiting Hosted Employee X Oracle Taleo Onboarding Cloud Service- Oracle Taleo Onboarding Hosted Employee Oracle Taleo Recruiting High Volume Oracle Taleo Scheduling Center Cloud Service- Hosted Employee Oracle Taleo Assessments Platform Oracle Taleo Assessments Authoring Oracle Taleo Contingent Hiring Oracle Taleo Performance Management Oracle Taleo Performance Management Cloud Service - Hosted Named User Oracle Taleo Goal Management Cloud Oracle Taleo Goal Management Workflow Service - Hosted Named User Oracle Taleo Succession Planning Cloud Oracle Taleo Succession Planning Service - Hosted Named User Oracle Taleo Development Planning Cloud Oracle Taleo Development Planning Service - Hosted Named User Oracle Taleo Learn Cloud Service-Hosted Oracle Taleo Learn Trainee Oracle Taleo Learn External User Cloud Oracle Taleo Learn Service-Hosted Trainee Extended Package X X 9

10 In Scope Modules Licensed Subscription Service Module Name Standard Package Oracle Taleo Platform Cloud Service-Hosted Oracle Taleo Advanced Reporting Named User Oracle Taleo Connect integration framework Oracle Taleo Passport integration framework Oracle Taleo Bridge integration framework Oracle Taleo Anywhere Extended Package Oracle Taleo Learn External User Cloud Service-Hosted Trainee Oracle Taleo Social Sourcing Cloud Services- Hosted Employee Oracle Taleo Hosted Connect Integration Cloud Service- Hosted Named User Oracle Taleo Store Manager Assessment Content Cloud Service- Hosted Named User Oracle Taleo Hourly Assessment Content Cloud Service- Hosted Named User Oracle Taleo Learn Cloud Service Storage Oracle Taleo Premium File Attachments Limits Cloud Oracle Taleo Premium Data Limits Cloud Service-Hosted Named User Oracle Taleo Learn Oracle Taleo Social Job Distribution Oracle Taleo Talent Community Oracle Taleo Employee Referrals Oracle Taleo Facebook Application 10

11 Taleo Recruitment In Scope Processes and Functionalities Create and Approve Requisition Create, approve, manage Requisitions Post and Source Job Internal and external career sites, Manage Talent Pools, Manage Referrals, Manage Agencies, Social Sourcing Candidates Apply Online Screen and Interview Interview Scheduling, Candidate screening, Assessments, Reference Checking Source More Candidates Manage Candidates Create Candidate, Manage Candidate Profile, Candidate Communication, Applicant tracking and compliance Create and Approve Offer Create, Approve, Update, Extend and Negotiate Offer Hire Candidate Reporting Standard Reports 11

12 Taleo Recruitment In Scope Configuration Smart Org Configuration for one Enterprise including: Fifty (50) Organizations Fifty (50) Locations Fifty (50) Job Functions Career Sites One (1) Internal Careers Site (including Employee Referral) One (1) External Careers Site with one (1) Applicant Flow, one (1) Profiler Flow, one (1) Theme and one (1) XHTML branding file. Requisition Management One (1) Requisition form with up to 20 User Defined Fields Three (3) Requisition templates One (1) Requisition approval workflow Candidate Management One (1) Candidate Selection Workflow Two (2) Candidate Record Formats (Profile + Job Submission) with up to 20 User Defined Fields Setup of resume parsing in Job Application Flows. Custom Correspondence Configuration (max of 5 message templates) Posting and Sourcing One (1) Staffing Agency portal One (1) Application flow One (1) Source list with up to 30 entries

13 Taleo Recruitment In Scope Configuration (2) Data conversion One time Data Upload for each environment (Test and Production) for: Organization, Location, Job Function, Users, Departments Offer Management Three (3) offer letter templates with up to ten (10) paragraphs each Setup of sample offer grid and settings One (1) Offer approval workflow Up to twenty (20) user defined fields to be created Taleo Onboarding In Scope Configuration One new hire portal Up to ten (10) onboarding/off boarding forms Up to ten (10) onboarding/off boarding tasks One user interface per role (1 list format; 1 configuration profile) Pre Hire and New Hire processes configuration One (1) Onboarding career section Electronic Offer configuration Out of the box Reporting and Analytics Correspondence library 13

14 OUM Cloud Application Services Implementation Approach Envision Project Governance Priorities update and release plan adjustments 1-2 weeks High-level Business Process Mapping Prioritization (MoSCoW list) Product Roadmap Release Plan Release 1-12 weeks Standard Package Plan Prototype Validate Transition Sustain Release 2-6 weeks Extended Package Plan Prototype Validate Transition Sustain Production Release driven implementation with high interactive/iterative approach and focus on high-priority Business Processes and Requirements 14

15 OUM Cloud Application Services Implementation Approach Plan Prototype Validate Transition Sustain Conduct Kick-off Meeting Schedule Workshops Create Detailed Release Plan Review In-Scope High-Level Business Processes Gather Setup Information Conduct Integration and Data Load workshops Perform Setup Conduct Workshops & Prototype Configuration Capture & Prioritize Changes Prepare Integration Details Populate Data Load Templates Apply & Validate Extensible Items Implement & Validate Integrations Apply & Validate Setup Changes Update Business Processes and Validation Cases Load, Reconcile & Validate Data Loads Conduct End-to-End Review Prepare Training Material Conduct Train-the- Trainer Workshops Migrate Configuration to Production Load, Reconcile & Validate Data Loads in Production Final Validation Review with Users & Stakeholders Verify Production & Operational Readiness Begin system use Manage Transition to Steady-state Operations Plan for Next Release Post Go-Live Support Conduct Implementation Checkpoint Load & Validate Data Conduct Implementation Checkpoint Conduct Implementation Checkpoint Project Management Logika responsibility Shared responsibility Client responsibility 15

16 Project Timeline Standard Package Extended Package 16

17 Project Timeline Activities and Timeline for Release 1 Project Phase Plan Prototype Validate Transition Sustain Week Analysis & Workshops CRP UAT Functional Setup Data conversion Documentation Project Management Activities and Timeline for Release 2 Project Phase Plan Prototype Validate Transition Sustain Week Analysis & Workshops CRP UAT Functional Setup Documentation Project Management 17

18 Project Deliverables Project phase Key Deliverable Responsible Plan Project Scope & Business Process prioritization Logika & Client MoSCoW List Logika & Client High-Level Release plan Logika & Client Detailed Release Plan Logika Data Load Strategy Logika Prototype Application setup and setup document Logika Updated MoSCoW Logika Updated Business Processes Logika Validation Scripts Logika Data Conversion Mapping document Logika Populated data load templates Client Prototype solution presentation workshop Logika & Client Validate Updated application setup and setup document Logika Updated Business Processes Logika Updated Validation Scripts Logika Validated solution on Sandbox Logika Training material Logika Transition Production setup Logika Validated solution on Production Client 18

19 Key Assumptions and Exclusions The standard Oracle Taleo business flows and functionality will serve as the base for the implementation. Oracle s OUM for Cloud Implementation Approach will be used for the implementation A small Project team is formed by the customer and empowered to make decisions. A timeline of weeks is assumed for Release 1, counting from the moment the Fusion HCM Cloud system is provisioned, and 5-6 weeks for Release 2. The Standard Package will have one release, the Extended Package will have two releases Major release upgrade is not part of the initial FSO implementation The implementation is based on the Cloud deployment model, hosted at Oracle In the Cloud deployment model, two project environments are available: A sandbox and a production environment Application customisation, UI personalization, custom reports and BI objects development, historical data uploads and integration with other systems are outside FSO. All these can be performed as additional services. Training is based on generic training material, delivered using a classroom based train the trainer approach in a single location with a maximum of 10 attendees Organizational Change Management will be Client s responsibility Customer is responsible for cleansing/preparing data, extraction from legacy systems and conduct all the corrections based on the templates provided 19

20 Logika Team Structure and Responsibilities Logika Implementation Team Makeup: Functional Implementation Consultant Gathers business and functional requirements and maps them to application functionalities Application configuration Deliverable creation Key User training Functional support Technical Consultant Security management Data conversion support UI Personalization Designs and develops analytics and dashboards Project Manager Responsible for day-to-day project activities Weekly status reports / milestone Issue and risk escalation 20

21 Customer Responsibilities For the project to be successful, the Customer must fulfil the following obligations: Order Oracle Taleo Cloud prior to project start Clearly understand the project scope Assign a project manager to lead your staff s efforts Assign experienced and empowered business and IT users to work closely with Logika's consultants according to project plan (some full-time allocation may be necessary at times) Perform certain project tasks according to project plan such as a) provide data in format specified by Logika: b) customer side of integration; c) end user training Arrange for a project executive sponsor and project steering committee Accept that part of the work performed by Logika will not be on-site 21

22 Additional Services Additional services provided by Logika outside FSO will be subject to scoping and traditional implementation methods: Integration with legacy applications Historical data upload Development of custom reports and BI objects UI Personalization Custom application roles setup On-demand Training Implementation services for future version releases Implementation services for additional Taleo modules Post-implementation support 22

23 Q&A

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