Demystifying Oracle Cloud ERP Financials

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1 Demystifying Oracle Cloud ERP Financials

2 Thank You! Samantha German Based in Fort Worth, TX Over 16 years of Oracle Applications experience Enterprise Architect at CSS CSS Based in Charleston, SC Exclusively partners with Oracle (EBS, Cloud, JDE & Peoplesoft) Multi-year Partner of the Year Winner of Empower the Green Enterprise Award Unmatched record of success Near 0 Employee turnover

3 Agenda Cloud Application Myths Screen Shots EBS vs Cloud Financial Setup Manager (FSM) Rapid Implementation AP - Cloud Imaging Guide Setup

4 CLOUD APPLICATION MYTHS 1. What is Cloud ERP? 2. Is EBS going away? 3. Only focused on Service Industries

5 SCREEN SHOTS

6 SCREEN SHOTS

7 SCREEN SHOTS

8 SCREEN SHOTS

9 SCREEN SHOTS

10 SCREEN SHOTS

11 SCREEN SHOTS

12 SCREEN SHOTS

13 SCREEN SHOTS

14 SCREEN SHOTS WATCH LIST

15 SCREEN SHOTS

16 SCREEN SHOTS

17 SCREEN SHOTS

18 SCREEN SHOTS

19 SCREEN SHOTS

20 SCREEN SHOTS

21 SCREEN SHOTS

22 SCREEN SHOTS

23 SCREEN SHOTS

24 SCREEN SHOTS

25 SCREEN SHOTS

26 SCREEN SHOTS

27 SCREEN SHOTS

28 SCREEN SHOTS - RECEIVABLES

29 SCREEN SHOTS RECEIVABLES LINES

30 SCREEN SHOTS WAREHOUSE OPERATIONS

31 SCREEN SHOTS

32 What to look forward to Procurement Management Strategic Sourcing Manufacturing Drop Ship/Back to Back Orders Configurable Goods Procurement Category Hierarchy in BI, TAB and Approvals Projects Integration Alternate Bids Supplier Management Supplier Qualification Management Enhancements Restricted to event use only. 32

33 EBS VS CLOUD

34 Components EBS Components Product-Specific Setup Responsibility Legal Entity Configurator Business Group Establishment HCM Legal Entities defined in the HR Organizations page Cloud Components Centralized Setup Across All Products Using Functional Setup Manager Data Role (automatically generated when BUs and Ledgers are defined) Legal Entity Configurator accessed from Functional Setup Manager Term Change: Enterprise Term Change: Legal Reporting Unit HCM and Financial Legal Entities can be shared and are defined in the same page

35 Components EBS Components Cloud Components Operating Unit Term Change: Business Unit No Spreadsheet to upload LEs, BUs, COA Values, COA Hierarchies, Ledgers, Banks and Bank Accounts Integrated Spreadsheets to upload all via Functional Setup Manager

36 Functional Setup Manager (FSM) EBS Release 12 Setup Product-specific setup requires logging in/out of each product No sequential listing of setup tasks No ability to assign tasks and monitor progress No ability to copy setup data across instances No re-usable setup templates to rapidly set up similar setups across clients or instances Limited reporting on setup data Cloud Functional Setup Manager Central place to enter all setup across products Auto-generated list of setup tasks with dependencies (pre-reqs) identified Can assign tasks, mark status, set due dates Can export and import setup to any instance; Configuration templates allow you to reuse setups to quickly implement Comprehensive reporting on setup data

37 General Ledger EBS GL Unified chart of accounts (Acctg Flex) that includes segments, qualifiers and value sets One Balancing Segment and a Secondary Tracking Segment Management segment qualifier Dependent value set available Segment Qualifier Compile Accounting Flexfield No Date Effective Hierarchy Parent/child relationships defined when defining segment values Segment Value Security at Segment level Cloud GL Separation of COA structure and instance Three Balancing Segments; no secondary tracking segment No management segment in V1 No dependent value set in V1 Terminology Change: Segment Label Deploy Chart of Accounts Date Effective Hierarchies Parent/child relationships created separately when defining hierarchies Segment Value Security at Value Set level (Creates issues if you share the same value set between Co and Interco segments) Segment Value Security: Grant by default Segment Value Security: Deny by default

38 General Ledger EBS GL Segment Value Security does NOT use conditions Relational Balances (balances stored in tables) Summary Templates required to stored summarized balances No ability to assign parent values (hierarchies) to: Cross-validation rules COA Mapping No condition filters on cross validation rules (enabled or not enabled) Cloud GL Segment Value Security uses conditions, such as Equal to, Not Equal to, Between, etc. Multi-dimensional balances (embedded Essbase cube) Balances pre-aggregated and stored at every summarization level Can leverage trees (hierarchies) for: Segment Value Security Rules Cross-validation rules COA Mapping Revaluations Note: Use a different hierarchy than reporting, analysis, and allocations Cross validation rules use both a condition filter and validation filter

39 General Ledger EBS GL Balance level reporting currency created automatically when Translation is run Mass Allocations, Recurring Journals, and AutoAllocations Web ADI for spreadsheet integration Global Consolidation System (GCS) Accounting Setup Manager Budget Journals Only USD currency enabled out of the box Cloud GL Balance level reporting currency must be defined in advance before Translation is run Hyperion Calculation Manager (graphical tool that can leverage trees for allocations) ADFdi (ADF Desktop Integration) for spreadsheet integration Note: Must be installed as an add-on to Excel Hyperion Financial Management (HFM) Note: GL offers a light-weight consolidation solution using balance transfer programs Functional Setup Manager No Budget Journals; Can only upload budget balances directly to Essbase Cube All currencies enabled; manually disable those currencies you do NOT use to limit the list of values

40 General Ledger EBS GL Document Sequencing for GL and SLA Journals No Sequencing at Legal Entity Level or via spreadsheet Accounting Calendars: Manual definition of accounting periods No spreadsheet to create Cross-Validation Rules and Account Combinations No defaulting of accounts across setup UIs Cloud GL No Document Sequencing; Only Accounting and Reporting Sequences (R9) Sequencing at Legal Entity Level using a spreadsheet setup UI Accounting Calendars: Automatic generation of accounting periods (R9) Rapid Implementation Spreadsheets available (R9) Defaulting of accounts to setup UIs Reconciliation flag at Chart of Accounts level Reconciliation planned for future release No mobile-support for financial reporting (R9) Mobile Financial Reporting Center

41 Accounts Payable EBS AP Cloud AP Retroactive Pricing Procurement cards (P-cards) No cross business unit or cross currency payments No Document Sequencing at the legal entity level Limited Consigned Inventory that turns blanket PO agreements into releases Not available Not available Supports both cross business unit and currency payments Document Sequencing at the legal entity level Ability to match to a consumption advice (when you have a liability and need to pay)

42 Accounts Payable EBS AP Cloud AP No report to reconcile Payables and GL Payables to General Ledger Reconciliation Report Discounts in Absolute Amounts Discounts in Percentages Only

43 ORACLES CLOUD GLOBAL LEADERSHIP

44 FINANCIAL SETUP MANAGER (FSM)

45 Guided Process for Implementation Lifecycle

46 FSM Links

47 FSM Terminology (Offering, Option Financials (Offering) & Features) Payables (Option) Expenses (Option) Fixed Assets (Option) Corporate Cards with Expenses (Feature) Expense Receipt Image Processing (Feature) Receivables (Option) Collections (Option) Intercompany (Option)

48 Enterprise Roles - FSM Application Implementation Manager (Manages implementation/monitors progress) Application Implementation Consultant (Super User) Various functional user roles (i.e., Accounting Manager or Business Analyst) Plan Implement Deploy Know offerings Configure Collect data Enter setup data Generate setup tasks Monitor progress Test Identify setup to be deployed Export/import Verify

49 FSM SCREEN SHOTS

50 FSM SCREEN SHOTS

51 Tasks with a Scope Value Specify Scope Value to set the context for subtasks Applies to: Legal Entities Business Units Accounting Configuration Tax Regimes Legislative Data Roles

52 FSM SCREEN SHOTS

53 RAPID IMPLEMENTATION

54 Release 9 Rapid Implementation Spreadsheets New Rapid Implementation Task Lists Only displays critical tasks for rapid implementations with defaults for common use cases Define Financials Configuration for Rapid Implementation Define Cloud Accounting Hub Configuration for Rapid Implementation Spreadsheet interface for setup: Enterprise Structures Setup (COA, Ledger, Legal Entities, and Business Units) Banks, Branches, and Accounts Setup Tax Setup

55 Example: Chart of Accounts, Calendar, and Ledger The spreadsheet to create one ledger, one COA, and one Monthly calendar.

56 Example: Business Unit Create multiple business units and automatically assign to ledger All business functions are automatically enabled for the business units

57 Example: Legal Entities, Companies, and Hierarchies Define company values Define hierarchy (parent-child relationships) for company values Define legal entities and legal addresses Assign legal entities to detail company values

58 Example: Natural Accounts and Hierarchy

59 ACCOUNTS PAYABLE

60 Key Setup Tasks: Financials Offering

61 Implementation Considerations Imaging Images can be routed based on captured attributes o Supplier, PO #, Invoice #, date and amount o Plus additional user defined attributes Invoices can be sent through Fax or o Manual intervention involved when attachments contains multiple invoices User defined attributes captured during imaging are not stored in Payables data model Turn off supplier validation in OFR if supplier does not exist Use TIFF format and not JPEG due to lossy compression User configurable image routing rules ODC can be de-centralized while OFR can be centralized No need for supplier specific templates If there is an issue with any invoice image, OFR rejects the entire invoice batch Invoices Only standard invoices are supported on spreadsheet invoice entry Only non-po invoices entered through supplier portal go through approval On BU setup, ensure that Sold-to and Requisition BU are the same. Else the system creates intercompany entries when inventory is used.

62 SETUP ACCOUNTS RECEIVABLE

63 Key Setup Tasks: Implementing Cloud Receivables 1) Specify Ledger Options 2) Manage Reference Data Sets 3) Manage Business Unit Create Business Unit Manage Set Assignments Assign Business Function 4) Verify Data Role Generation for Business Unit 5) Provision Roles to Implementation Users for Business Unit 6) Manage Inventory Organizations 7) Define Transaction Taxes 8) Manage Receivables System Options 9) Manage Receivables Activities 10) Manage Approval Limits 11) Manage Receivables Profile Options 12) Manage AutoAccounting Rules 13) Manage Remit To Addresses 14) Manage Bank Accounts 15) Manage Receipt Classes and Methods 16) Manage Customers 17) Manage Receivables Accounting Periods (Not on FSM task list) 18) Define Items (Not on FSM task list) 19) Manage Intercompany Balancing Rules

64 Manage Reference Data Sets Create Reference Data Sets for reference data sharing as needed Seeded COMMON reference set is not available for customer site reference object Once the Reference Set is saved, it automatically triggers the creation of appropriate security data roles for the Reference Set for Receivables Job Roles.

65 Manage Receivables System Options: Billing and Revenue Tab Inventory Organization of type Item Management is required to define Items. Set the Allow unearned discounts and Discount on partial payment flags appropriately Associate Item Validation Organization to enable processing of AutoInvoice lines with Items Set the Allow transaction deletion and Allow change to printed transactions flag appropriately Set delivery options Set the Maximum Memory in Bytes to be 10 MB or more

66 Manage Receivables Activities Default accounting information for receivables activities such as discounts, miscellaneous cash, adjustments, late charges, and receipt write-off applications

67 Manage AutoAccounting Rules AutoInvoice with freight lines will fail if freight account not set up.

68 Thank You! Follow us

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