Position Description GCSB Data Management Specialist Business unit: Responsible to: Position purpose: Direct reports: Financial delegation: Directorate overview: Information Management Unit Manager, Information To lead enterprise management of data across GCSB, including both the traditional database repositories as well as the expected growth of the data cloud environment. The Data Management Specialist will provide specialist expertise to users of data analytic tools and techniques, and lead a professional community of practice across GCSB of staff undertaking data analysis and/or business intelligence tasks. They will also provide specialist advice to all business directorates in the management of their data, and contribute to the development of develop enterprise data architecture, data analytics and technology solutions to support business requirements. The position is also responsible for organisational policies related to data (for example data quality, master data management) and for sector liaison regarding alignment and sharing of data sets, where appropriate. Nil Nil The Capability Directorate is one of three primary business directorates in the GCSB and is responsible for the majority of the technology infrastructure across the enterprise. It is also increasingly taking responsibility for delivering technology services to the wider NZIC. PAGE 1
Business unit overview: The Information Management Team provides strategic direction, policy, standards and advice on all records and content management systems. The Information Management team provides the framework to ensure that data is properly managed and compliant with the Public Records Act and other relevant legislation. The unit is also responsible for ensuring that GCSB and partner information is managed in accordance with requirements. GCSB mission and values Our mission Protecting and Enhancing New Zealand s Security and Wellbeing. Our values Respect, Commitment, Integrity, Courage. Functional relationships External contacts: NZIC Counterparts Internal contacts: Capability Directorate management & staff ID and IACD analysts and their management ICSS Objectives The position of Data Management Specialist encompasses the following major functions or objectives: Providing expert support and advice Data management and development Data Inventory management Training The requirements in the above objectives are broadly identified below: Jobholder is accountable for: Expert Support & Advice Assisting with the on-going development Jobholder is successful when: Development assistance is appropriate and valued by management and PAGE 2
of enterprise data architecture, data policies, Business Intelligence tools and techniques. Maintaining awareness of external developments in this discipline and applying this knowledge as relevant to the GCSB. Providing ID and IACD with specialist advice on the management of their data. Assisting Bureau analysts in the lawful exploitation of data for intelligence and cybersecurity purposes. Liaising with sector and partner colleagues to identify and develop sector approaches to data collection and sharing where appropriate. Identifying and managing risks to data. Database Management & Development Assisting SD&I in the development and integration of applications that require database expertise. Database management. Participating in, or leading, special project work associated with data management. Data Inventory Management Assisting the unit manager with maintaining an up to date inventory of data assets. Maintaining and updating documentation relating to data standards, processes, architecture, systems and compliance Assisting the unit manager with developing data strategies. Assisting with the development of Data policies. Assisting with Data Provenance tracking. Training Developing and delivering technical training to GCSB staff as required counterparts. The jobholder is aware of contemporary developments in data management and applies this to their work to the betterment of the GCSB Specialist advice is sought after and valued. Bureau analysts gain maximum benefit from accessed data. The Bureau and its partners benefit from the lawful sharing of data. Data risks are identified and treated. The jobholder is a valued member capability development and integration teams through their application of expert knowledge. Databases within their control are expertly managed and data integrity and security is maintained. Inventories of data assets are current and accurate. Documents are accurate, contain the necessary level of detail, and are current. The Manager, Information values the jobholder s input to developing policies and strategies. Training packages are appropriate to the business need and valued by students. PAGE 3
Precise performance measures for this position will be developed in discussion between the jobholder and manager as part of the performance development and review process. It is also expected that you will undertake other duties that can be reasonably be regarded as relevant to the position, your experience and capability. Person specification This section is designed to capture the expertise required for the role at the 100% fully effective level. (This does not necessarily reflect what expertise the current jobholder has.) This may be a combination of knowledge, experience, key skills, attributes, job specific competencies, qualifications or equivalent level of learning,. Qualifications Essential: Relevant tertiary qualification in information technology, information systems or equivalent experience in a related technical field. Desirable: Post-graduated qualification in Information management Knowledge/experience Essential: Demonstrated technical knowledge and expertise in contemporary enterprise database solutions Technical knowledge and awareness of Cloud technologies and the management of data within the Cloud At least 5 years practical work experience in using data analytics and/or business intelligence (BI) tools to deliver support to operational functions An understanding of enterprise data management and enterprise data architectures. A sound understanding of data management principles particularly relating to audit, quality assurance and risk. Project management experience. Desirable: Microsoft SQL Server, Oracle RDBMS experience. Knowledge of all-of-government standards in relation to data sharing. Experience in the security sector. PAGE 4
Personal attributes Customer focus Security Teamwork and leadership Results focus Communication and knowledge sharing Professionalism Innovation Specialist competencies The following levels would typically be expected for the 100% fully effective level: Success at managing complex or otherwise difficult data management challenges. Participating as a valued member of high performing teams Sound judgement and composure under pressure. Strong customer-focussed work ethic Strong understanding of smart data tagging. Thorough understanding of relevant legislation and compliance requirements. Core competencies Core competencies are based on and consistent with our values. They describe qualities that are common requirements for all GCSB staff at differing levels in the organisation, irrespective of their specialist skills or the particular requirements of their job. They are complemented by specialist competencies, which (where applicable) are set out in individual performance agreements. All employees are measured against the following core competencies as part of performance development and review: Security Teamwork and leadership Results focus Communication and knowledge sharing Professionalism Innovation Customer focus. Changes to position description Positions in the GCSB may change over time as the organisation develops. Therefore we are committed to maintaining a flexible organisation structure that best enables us to meet changing market and customer needs. Responsibilities for this position may change over time as the job evolves. Such change may be initiated as necessary by the manager of this position. This position description may be reviewed as part of planning for the annual performance cycle. PAGE 5
Health and safety GCSB is committed to providing a healthy and safe work environment and management practices for all employees. Employees are expected to share this commitment as outlined in the Health and Safety in Employment Act by taking all practicable steps to ensure: a. The employee s safety while at work; and b. That no action or inaction of the employee while at work causes harm to any other person. Knowledge management Employees are responsible for ensuring that all business records created are accessible and stored in the correct manner according to GCSB record keeping policy, standards, and procedures. Employee: Date: Manager: Date: PAGE 6