POSITION DESCRIPTION. Organisation profile. Our vision. Our values. Position title Procurement Specialist Job band G

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1 POSITION DESCRIPTION Position title Procurement Specialist Job band G Group Corporate Services Reports to: Support Services Manager Location Wellington Staff responsibilities Nil Financial delegations Nil Job level 2 Organisation profile The Environmental Protection Authority (EPA) is an operational government agency responsible for administering some of New Zealand s environmental laws. Our work involves considering and obtaining decisions on applications from individuals, businesses and other government agencies for activities that impact on people and the environment as well as the regulation of chemicals and other hazardous substances and new organisms. We monitor whether rules are being followed, make sure people and businesses are aware of their responsibilities, and engage in enforcement when necessary. We also administer the Emissions Trading Scheme and consider applications and enforce compliance on certain activities in the New Zealand Exclusive Economic Zone (EEZ). In doing this, our aim is to ensure better future environments for New Zealanders. Our vision An environment protected, enhancing our way of life and the economy. He whetū mārama he tangata kōkiri Our values We make a difference. We are professional. We deliver. We learn. We are well connected. We are easy to deal with. We are a great team.

2 2 Group purpose The Corporate Services Group: Develops, manages and implements programmes and inventions to increase the organisation s effectiveness and performance Delivers a broad range of corporate services that support and contribute to the achievement of organisational strategies and objectives. These services include; information technology, information management, human resources, finance, procurement, facilities management and office support Organisation chart: Corporate Services Group

3 3 Position purpose The purpose of the Procurement Specialist position is to provide expert procurement advice and analysis including planning and, reporting so that the EPA is well informed and operates effective procurement processes that comply with the mandatory Ministry of Business Innovation and Employment (MBIE) procurement rules and operates within the EPA s own internal policies. Key accountabilities Key accountabilities define the responsibilities and measurable outcomes (ie performance measures) required by staff to successfully perform in their respective positions. They comprise both general and technical competencies. General accountabilities Accountability Performance measures Relationship management Develops and maintains relationships, and engages collaboratively with internal customers, key stakeholders and clients. Actively supports our customer-focussed culture by providing timely, high quality, relevant advice and service delivery to internal and external customers. Team contribution Regularly demonstrates a positive, open and collaborative manner when contributing to their team, wider group and the EPA s objectives and activities. Shares expertise and knowledge within own team, across wider group and the EPA. Personal development Takes individual responsibility for seeking internal or external learning opportunities to enhance expertise and/or further career growth. The needs of all parties are met in a timely and effective way. Contribution to the team enhances the team wellbeing and helps improve the productive output of the team. Has established and is working through a personal development or career development plan with manager.

4 4 Accountability Performance measures Health and wellbeing Takes responsibility for continuously upholding EPA s health and wellbeing policies by: reporting all hazards, accidents, incidents and near misses practicing safe work methods to prevent injury or illness actively participating in health and wellbeing initiatives including suggesting any improvements. Treaty of Waitangi obligations Establishes effective relationships with Māori and other stakeholders to ensure that obligations under the principles of the Treaty of Waitangi are met. Accidents or incidents are reduced as a result of proactive health and safety practices. The individual considers the effect on Māori when undertaking their job and contributes to the enhancement of the EPA s relationship with Māori.

5 5 Technical accountabilities As Procurement Specialist you will be responsible for the following: Accountability Performance measures Ensuring that the procurement processes are timely, streamlined and flexible so as to minimise risk to the EPA Purchasing/Procurement planning - mapping the procurement function, including the establishment of panel agreements, to meet future business requirements Operational Procurement advice - providing expert procurement advice and assistance to The EPA undertakes procurement in an managers and staff on all aspects of efficient, cost-effective manner that complies procurement processes and documentation with government policies and minimises (including supply plans and contracts) organisational risk. Strategic Procurement advice - providing expert procurement advice to General Managers and Senior management feel they receive high Managers including whole of government quality strategic advice on procurement. procurement initiatives Reporting and Analysis - providing input into the Staff are trained so that they conduct EPA s organisational performance by providing procurement activities in a competent manner, reporting and analysis on procurement practices whilst reducing operational demands on the Provide advice on the EPA procurement strategy Senior Advisor. and policy to the General Manager, Corporate Services Capability building - scope training requirements for EPA staff, defining and documenting content for developing into a training programme Actively engaging with the wider procurement community to ensure the EPA complies with government policies Participating in project teams as required Completing other relevant tasks as required by the Support Services Manager In addition to the key accountabilities and performance measures outlined in this position description, a comprehensive set of performance criteria will be developed by the Support Services Manager and the

6 6 Procurement Specialist to clearly establish performance expectations and review performance on a regular basis. Key working relationships All staff are responsible for developing and managing key working relationships with internal customers and stakeholders they may liaise with in the course of their positions. This position liaises specifically with: Internal Managers and staff across all groups External Government agencies, primarily the Ministry of Business, Innovation and Employment Contractors and Suppliers Consultants

7 7 Appendix 1: Technical competencies To be performing successfully in this position, the following essential and/or desirable qualifications, experience, knowledge and skills are required. Qualifications Experience Knowledge Skills Current or working toward Member of Chartered Institute of Purchasing and Proven public sector procurement experience in a senior advisory position Strong working knowledge of procurement and contract management principles and Excellent analytical skills and contract negotiation skills Supply (MCIPS) qualification preferred Proven experience in negotiating and managing contracts Demonstrated experience in customer and supplier relationships practices Good understanding and knowledge of contract law Solid understanding of machinery of government processes Highly developed organisational skills Intermediate MS Office applications skills (Word, Excel and Outlook) Senior level experience supporting user training in procurement processes

8 8 Appendix 2: EPA core competencies Level 2* (in addition to Level 1) The core competencies refer to the individual attributes or characteristics, such as motives, attitudes and values, for performing the how of tasks or activities by staff in their positions. The following competencies are aligned with our vision, mission and values. *(Refer to EPA Core Competency Framework for further information). Communicating and connecting Big picture thinking Applying knowledge Day to day delivery Leadership 1. Takes on a peer review and mentoring role in teams. 2. Provides support to other team members to resolve conflict. 3. Anticipates changes in stakeholder needs and expectations. 4. Identifies other people s expectations and manages response to concerns. 5. Takes ownership of dealing with any topics needing escalation. 1. Identifies wider issues and problems that may impact on own work objectives. 2. Identifies what issues need to be communicated to management. 3. Demonstrates an understanding of the risks to the EPA and to the Government of own actions/inactions. 1. Identifies broader influences that may impact on own work. 2. Provides guidance and coaching to others. 3. Takes preventative action to ensure risks are mitigated and escalates if there are organisational impacts. 4. Applies learnings from experiences to new and different situations. 1. Draws on expertise to make connections across diverse sectors. 2. Thinks laterally, identifies and implements improved work practices. 1. Develops skills to coach staff. 2. Motivates and inspires peers and other Team Members.