2015 EXHIBIT & SUPPORT PROSPECTUS Attendee Demographics... 2 Exhibitor Information... 3 Exhibitor Packages... 4 Sponsorship Information... 5 Sponsor Packages... 6 Exhibit Space Application... 9
CONTACTS AABB Cord Blood Meeting Management Sharon D. Moffett, CAE Director, Education and Professional Development +1.301.215.6589 smoffett@aabb.org Khoa Le Meetings Specialist +1.240.215.6610 kle@aabb.org Exhibit Management Sarah Driver, CEM Manager, Exhibits & Sales +1.240.333.6609 sdriver@aabb.org AABB Headquarters 8101 Glenbrook Road Bethesda, MD 20814-2749 Main: +1.301.907.6977 Fax: +1.301.907.6895 Web: www.aabb.org Official Contractor Freeman Company ATTENDEE DEMOGRAPHICS 100 % 93 % 96 % 85 % 96 % Attendees Include: of 2014 attendees rate the International Cord Blood Symposium as very good or excellent of physician attendees rate the Symposium as achieving or exceeding stated learning objectives of non-physician attendees rate the Symposium as excellent of NMDP certified Cord Blood Banks are represented by attendees of physician attendees indicate they would recommend Symposium to colleagues 100 95 90 85 80 MD and/or PhD clinicians and scientists Laboratory professionals Industry personnel 13th International Cord Blood Symposium Attendee Profile Regulatory professionals 77% of 2014 attendees were US based Australia: 3 Chile: 1 France: 1 Israel: 3 Netherlands: 1 Singapore: 4 United States: 311 Belgium: 1 Colombia: 2 Germany: 5 Japan: 5 Panama: 1 Switzerland: 1 Vietnam: 1 Brazil: 5 Denmark: 2 Hong Kong: 2 Korea, Republic of: 4 Peru: 1 Taiwan: 1 Canada: 27 Ecuador: 1 India: 4 Mexico: 9 Saudi Arabia: 1 United Kingdom: 5 Total: 402 13th International Cord Blood Symposium June 11-13, 2015 San Francisco cordbloodsymposium.org 2
EXHIBITOR INFORMATION Why Exhibit at the 13th Annual International Cord Blood Symposium? Increased Exposure: The meeting is enjoying year-to-year growth on all measures, including registrants, exhibitors, workshops, and abstracts. Great attendance is projected for the 2015 Symposium, translating into qualified leads for your company and a substantial return on your exhibit investment. Target Audience: Physicians and other healthcare professionals who attend the Annual Symposium are principal decision-makers. The Symposium also attracts Key Opinion Leaders in the areas of Regenerative Medicine, Stem Cell Transplantation, and Cord Blood Banking. Premier Event: The 13th Annual International Cord Blood Symposium features the latest in cutting-edge research and enables attendees to interface with leading organizations showcasing their latest innovations in the treatment of pediatric and adult patients using cord blood stem cells. Who Exhibits at the Symposium? Dates & Times of 2015 Exhibition Thursday, June 11 Friday, June 12 Saturday, June 13 7 AM 5 PM 7 AM 5 PM 7 AM 5 PM Exhibitor Set up/dismantle Move-In: Wednesday, June 10 Move-Out: Saturday, June 13 The Annual Symposium is an ideal exhibiting opportunity for companies with a focus on cord blood banking and stem cell transplantation. The majority of exhibitors return year after year in support of the event s mission to improve patient care through science and education. Exhibitors come from a wide variety of industry sectors and are valued participants of the Annual Symposium. AABB would like to thank the following organizations for their participation in the 2014 Symposium: AABB BioSafe America Biospherix Cesca Therapeutics Cytolon Digi-Trax FACT HemoGenix Histogenetics Joanne Pang Foundation Lab Corp Macopharma Mak-System Mediware MNX MVE Network Global Logistics NMDP Origen Biomedical Pall Medical Parents Guide Quick International Courier Save the Cord Foundation Specialty Operations Solutions Stemcell Technologies Stemcyte Syngen Title21 software UC Davis 13th International Cord Blood Symposium June 11-13, 2015 San Francisco cordbloodsymposium.org 3
EXHIBITOR PACKAGES Increase your brand s visibility, exhibit at the 2015 Symposium and take advantage of this unique marketing opportunity. Whether you are showcasing existing services, promoting your organization, or introducing a new product, exhibiting allows you to meet face-to-face with your target audience. All exhibitors will receive the following benefits: A pre- and post-symposium attendee registration list (physical addresses only) Recognition on the Annual Symposium website Half-page space for logo and company description in onsite document distributed to attendees Exposure and acknowledgement as exhibitor in promotional materials and event collateral All premier and standard exhibits strategically positioned to maximize attendee traffic during meal and coffee breaks Free pipe and drape, and company identification sign Exhibit booths are available in limited quantity, on a first-come, first-served basis. Below are details regarding the rates, schedule, and other policies. PREMIUM $8,000 Exhibit Space Premier 10 x 20 booth space located in Pacific Concourse Integrated Promotional Benefits Recognition on the Annual Symposium website 3 Full Symposium registrations, which include access to general session, exhibit hall, poster hall, welcome reception, industry workshops, poster reception, and meals and coffee breaks Half-page space for logo and company description in onsite document distributed to attendees Acknowledgement as premium exhibitor in promotional materials and Symposium signage STANDARD $5,500 Exhibit Space 10 x 10 booth space located in Pacific Concourse Integrated Promotional Benefits Recognition on the Annual Symposium website 2 Full Symposium registrations, which include access to general session, exhibit hall, poster hall, welcome reception, industry workshops, poster reception, and meals and coffee breaks Acknowledgement as standard exhibitor in promotional materials and Symposium signage NON-PROFIT $2,500 (must provide 501c form) Exhibit Space 10 x 10 booth space located in Grand Foyer 1 Full Symposium registration, which includes access to general session, exhibit hall, poster hall, welcome reception, industry workshops, poster reception, and meals and coffee breaks 13th International Cord Blood Symposium June 11-13, 2015 San Francisco cordbloodsymposium.org Integrated Promotional Benefits Recognition on the Annual Symposium website Acknowledgement as exhibitor in promotional materials and symposium signage 4
SPONSORSHIP INFORMATION Why Serve as a Contributing Partner of the International Cord Blood Symposium? The 13th International Cord Blood Symposium will bring together a global network of influential stakeholders within the Stem Cell Transplantation, Regenerative Medicine, and Cord Blood Banking arenas. As a contributing partner, your organization will be positioned to network with these international experts, providing opportunities to: Position your organization as a sponsor and supporter of education, advancement, and collaboration in the areas of Transplantation, Regenerative Medicine, and Cord Blood Banking Maximize return on investment with exclusive access to a targeted audience Expand your reach to Transplantation, Regenerative Medicine, and Cord Blood Banking Industry professionals via in-person representation during the Symposium; marketing and promotional campaigns before, during, and after the Symposium; and brand recognition well after the Symposium has ended Strengthen your brand awareness among physicians and healthcare professionals, scientists, government officials, and advocates 13th International Cord Blood Symposium June 11-13, 2015 San Francisco cordbloodsymposium.org 5
SPONSOR PACKAGES All sponsors will receive the following benefits: A pre- and post-symposium attendee registration list (physical addresses only) Recognition on the Annual Symposium website Half-page space for logo and company description in onsite document distributed to attendees Exposure and acknowledgement as supporter in promotional materials and event collateral Contribution amounts meeting the levels below will receive the additional integrated promotional benefits listed: PLATINUM LEVEL $50,000+ Welcome Reception Sponsorship including: WiFi Sponsorship Logo signage throughout reception space WiFi will be available to all Symposium attendees Support of Welcome Reception featured in the Final Program Supporter logo on Hyatt Regency registration landing page Highlight of the reception on the Symposium website Logo signage featured in registration area Promotion as Platinum Sponsor on the Symposium website Opportunity to display promotional materials in reception space GOLD LEVEL $25,000 $49,999 Verbal recognition during Symposium opening address 10 Full Symposium registrations, which include access to general session, exhibit hall, poster hall, welcome reception, industry workshops, poster reception, and meals and coffee breaks SILVER LEVEL $15,000 $24,999 Signage Signage Support featured in the Final Program 8 Full Symposium registrations, which include access to general session, exhibit hall, poster hall, welcome reception, industry workshops, poster reception, and meals and coffee breaks Support featured in the Final Program 6 Full Symposium registrations, which include access to general session, exhibit hall, poster hall, welcome reception, industry workshops, poster reception, and meals and coffee breaks Promotion as Gold Sponsor on the Symposium website Promotion as Silver Sponsor on the Symposium website 13th International Cord Blood Symposium June 11-13, 2015 San Francisco cordbloodsymposium.org 6
ADDITIONAL SUPPORT OPPORTUNITIES ICBS Attendee Bags $6,000 Your corporate logo will be front and center on the official Symposium bags provided to all attendees (deadlines apply). ICBS Attendee Lanyards $6,000 Enhance your brand and increase your exposure! This is an excellent opportunity to ensure that your company s name literally will be in front of every attendee (deadlines apply). ICBS Hotel Keycards $5,000 With this opportunity, the supporting company secures the right to produce and distribute corporate, product, or event branded keycards at the Hyatt Regency within the official housing block (deadlines apply). Creative must be approved by AABB prior to production. Industry Workshops $3,000 Industry Workshops are a meaningful way to contribute to the Symposium s distinctive educational program while simultaneously increasing awareness of your company s products, resources, and service offerings. The sessions must be educational in nature and shall not be used as a sales presentation. Workshops are one or two hours and may not run concurrently with other Symposium sessions. Fee includes room rental. Workshops are featured in the Final Program (deadlines apply). Workshop Hours Wednesday, June 10 Thursday, June 11 Friday, June 12 Saturday, June 13 6 PM 11 PM 7 PM 11 PM 7:30 PM 11 PM 5:30 PM 11 PM Industry Workshops are intended to educate Symposium attendees on subjects such as customer implementation of new products, or technical presentations on new methods. Applications must be submitted to the AABB using the Industry Workshop form for the 2015 Symposium. Symposium Management strongly encourages early submission as space is limited. 13th International Cord Blood Symposium June 11-13, 2015 San Francisco cordbloodsymposium.org 7
Eligibility to Exhibit Symposium Management in its sole discretion will determine eligibility of any applicant and the suitability for display of each product or service that such Applicant or Exhibitor intends to display. The decision of Symposium Management will be final and binding on the Applicant or Exhibitor as the case may be. Booth Allocation Policy Symposium Management will confirm exhibit space upon receipt of a signed application form with payment in full. Receipt of the application form by Symposium Management shall not confer any claim to subsequent approval. Booth spaces will NOT be allocated until payment is received. Priority booth allocation for previous exhibitors and sponsors is available. New exhibitors will be added to a first-come, first-served wait list. Exhibitor Services Manual The 2015 Exhibitor Manual will be available through Freeman Online to facilitate the ordering of products or services. An Exhibitor Services Manual will be sent to each confirmed exhibitor. The manual will include rules and regulations, vendor contact information, freight and labor deadlines, and additional furniture purchasing information. The package will be sent out in late April 2015. Hotel Information Hyatt Regency San Francisco 5 Embarcadero Center San Francisco, CA 94111, USA Main: +1.415.788.1234 Fax: +1.415.981.3638 Email: salessfors@hyatt.com Web: www.sanfranciscoregency.hyatt.com 13th International Cord Blood Symposium June 11-13, 2015 San Francisco cordbloodsymposium.org 8
EXHIBIT SPACE APPLICATION/CONTRACT Booth Preferences Please place us near/away from the following companies: All information must be complete in order for application to be processed. Near Away Please list booth preferences from the floor plan. The final floor plan may be reconfigured to accommodate actual booth placement. If none of your choices are available, every effort will be made for placement in the best available location, based on your criteria. 1. 2. 3. 4. Contact Information Company Contact Title Address City State Zip Country Phone Fax E-mail Booth Rates Booth Type Size Rate # of Booths Premium 10x20 $8,000 x = $ Standard 10x10 $5,500 x = $ Non-Profit 10x10 $2,500 x = $ Total Cost = $ AABB Use Only If you have exhibited under another name, please provide name: Payment Terms Space application/contracts received prior to March 18, 2015: April 8, 2015 May 6, 2015 50% Deposit Due Balance of Space Fee Due Full payment must accompany applications received after May 6, 2015. All fees must be paid in U.S. dollars. Wire transfers require a credit card on file to cover all bank transfer fees. No booth space will be held or reserved without the appropriate deposit or payment. Failure to submit payments according to the payment terms may result in forfeiture of assigned space. Cancellations/reductions of space must be submitted to AABB Exhibit Management in writing and may result in a cancellation fee and possible relocation of exhibit space. Cancellations/reductions must be received on or before April 8, 2015, for a full refund; and on or before April 29, 2015, for a 50% refund. No refunds after April 29, 2015, and no reductions after May 1, 2015. Payment Information (Make checks payable to AABB) Tax ID# 36-2384118 Forms with no payment information will not be processed. Check # Check amount in U.S. Dollars $ American Express MasterCard VISA Charge Amount $ Credit Card # Expiration Date *Signature Date I am authorized to reserve exhibit space(s) for our use at the 13th International Cord Blood Symposium in San Francisco, June 11-13, 2015. I agree to abide by the rules and regulations. I acknowledge that they are a part of this contract and agree to abide by all requirements, restrictions, and obligations. Please make checks payable to AABB. Assignment Size Date Assigned Company ID Invoice # Total Cost AABB Initials *Signature Date Forms with no signature will not be processed. Unsigned applications may affect final pricing. Please return this form with payment to: AABB Exhibits Management, 8101 Glenbrook Rd., Bethesda, MD 20814 U.S.A. Sarah Driver, CEM +1.240.333.6609; sdriver@aabb.org; Fax: +1.301.215.5722 Annette Bacchus +1.240.333.6604; abacchus@aabb.org; Fax: +1.301.215.5722