DcAve 6 Cntent Manager User Guide Service Pack 4, Cumulative Update 3 Revisin Q Issued Octber 2014
Table f Cntents Abut Cntent Manager... 5 Cmplementary Prducts... 6 Submitting Dcumentatin Feedback t AvePint... 7 Befre Yu Begin... 8 Cnfiguratin... 8 Required Permissins... 8 Lcal System Permissins... 9 Licensing and Permissins f Cntent Manager fr SharePint Online... 10 Required Permissins fr Agent Accunt... 10 Required Permissins fr the User Used t Registering the Site Cllectin... 10 Health Analyzer... 11 Getting Started... 12 Launching Cntent Manager... 12 Cntent Manager Interface... 14 Basic Cntent Management Functins... 15 Cpying Cntent... 15 Cnfiguring Default Cpy Settings... 16 Perfrming a Simple Cpy... 22 Mving Cntent... 22 Cnfiguring Default Mve Settings... 23 Perfrming a Simple Mve... 28 Creating Cntainers... 28 Creating a Site Cllectin... 29 Creating a Site... 30 Creating a List/Library... 31 Using Advanced Search in the Surce and Destinatin Trees... 31 Building Plans... 32 Building Plans Using Wizard Mde... 32 Cnfiguring the Cnfiguratin Sectin... 39 2
Building Plans Using Frm Mde... 39 Managing Plans... 45 Using Data Imprt and Data Exprt... 48 Exprting Cntent... 48 Imprting Cntent... 50 Editing Metadata File... 54 Advanced Settings... 55 Cntent Manager fr SharePint Online... 57 DcAve Cntent Manager Use Case... 59 Restructuring SharePint Envirnments... 59 Appendix A: Cnflict Reslutin... 60 Cntainer Level Cnflict Reslutin... 60 Cntent Level Cnflict Reslutin... 61 Apps Cnflict Reslutin... 61 Appendix B: Online and Offline Cntent Manager Settings fr SharePint On-Premises... 63 Online Cntent Manager Settings... 63 Offline Cntent Manager Settings... 64 Exprt Settings... 64 Imprt Settings... 65 Appendix C: and Unsupprted Cntent Manager Settings fr SharePint Online... 67 Online Cntent Manager Settings... 67 Offline Cntent Manager Settings... 70 Exprt Settings... 70 Imprt Settings... 70 Appendix D: and Unsupprted Elements fr Cntent Manager... 74 Appendix F: Accessing Ht Key Mde... 79 Hme Page... 79 Cpy... 80 Mve... 80 Plan Builder... 80 Plan Manager Page... 81 Appendix G: Cntent Manager Custmizatin Supprt Table... 82 3
Appendix H: The and Unsupprted Methds t Cpy r Mve Sites f Different SharePint Experience Versins... 90 Unsupprted SharePint Elements fr Partially Methds... 91 Master Page... 91 Site Template... 91 List Template... 93 Theme... 93 Web Part... 93 Ntices and Cpyright Infrmatin... 96 4
Abut Cntent Manager DcAve Cntent Manager fr SharePint 2010/SharePint 2013 prvides administratrs with the ability t cmprehensively mve, cpy, and restructure SharePint sites, Apps fr SharePint, cntent, and tplgy within r acrss SharePint n-premises envirnments and SharePint Online envirnments. Thrugh a centralized, highly intuitive management cnsle, featuring familiar ribbn-based cntrls and wizard-based, step-by-step guidance, administratrs can seamlessly manage and restructure SharePint cntent with minimal interruptin t business prcesses in rder t quickly respnd t evlving infrmatin gvernance requirements. *Nte: AvePint is nt respnsible fr any circumventin f a SharePint app s license that may ccur frm mving an app frm ne site cllectin t anther r ne farm t anther. It is the custmer s respnsibility t ensure that all licenses fr the app have been purchased and deplyed prperly. 5
Cmplementary Prducts Many prducts and prduct suites n the DcAve 6 platfrm wrk in cnjunctin with ne anther. The fllwing prducts are recmmended fr use with Cntent Manager: 1. DcAve Cnnectr fr cllabrating upn netwrk file shares and clud strage resurces directly thrugh SharePint withut migratin. Cnnected cntent appears as nrmal SharePint cntent, and can be leveraged exactly as if it were residing within a SharePint dcument library. 2. DcAve Replicatr fr SharePint fr cpying SharePint cntent within the same SharePint farm r frm ne SharePint farm t anther. 3. DcAve Reprt Center fr SharePint t examine pain pints in the SharePint infrastructure and reprt n SharePint user behavir and changes. 4. DcAve Data Prtectin fr setting backup and recvery pints prir t adjusting SharePint gvernance plicies in this prduct. 6
Submitting Dcumentatin Feedback t AvePint AvePint encurages custmers t prvide feedback regarding ur prduct dcumentatin. Yu can Submit Yur Feedback n ur website. 7
Befre Yu Begin Refer t the sectins t review the system requirements fr DcAve Cntent Manager. Cnfiguratin In rder t use Cntent Manager, the DcAve 6 platfrm must be installed and cnfigured prperly n yur farm. Cntent Manager will nt functin withut DcAve 6 present n the farm. Fr instructins n installing the DcAve Platfrm, DcAve Manager, and DcAve Agents, refer t the DcAve 6 Installatin Guide. Required Permissins T install and use Cntent Manager prperly, ensure that the Agent accunt has the fllwing permissins: 1. Lcal System Permissins: These permissins are autmatically cnfigured by DcAve during installatin. Refer t Lcal System Permissins fr a list f the permissins autmatically cnfigured upn installatin. If there are n strict limitatins n the permissins, yu can simply add the DcAve Agent accunt t the lcal Administratrs grup t apply all f the required permissins. 2. SharePint Permissins: These permissins must be manually cnfigured prir t using DcAve 6 Cntent Manager; they are nt autmatically cnfigured. User is a member f the Farm Administratrs grup. Since administratr wrks acrss farms and n all SharePint settings and cnfiguratins, this accunt is needed in rder t prvide the best and mst cmplete quality f service. Full Cntrl t all znes f all Web applicatins via User Plicy fr Web Applicatins Full Cntrl t the User Prfile Service *Nte: This permissin is required t cpy r mve My Sites t a destinatin. Hwever, t ensure a successful cpy r mve actin n My Site, grant the User Prfile Service that is assciated with the destinatin Web applicatin Full Cntrl and Administratr with Full Cntrl permissins t the Applicatin pl accunt f the destinatin Web applicatin. User Plicy fr Web Applicatin: Full Cntrl t All znes with Accunt perates as System ptin. This permissin is required t restre the newsfeed. *Nte: T deply apps, the Agent accunt cannt be a system accunt. 8 User Prfile Service Applicatin permissin: Fr SharePint 2010
Use Persnal Features Create Persnal Site Use Scial Features Fr SharePint 2013 Create Persnal Site (required fr persnal strage, newsfeed, and fllwed cntent) Fllw Peple and Edit Prfile Use Tags and Ntes Managed Metadata Service: Term Stre Administratr Search Service: Full Cntrl Business Data Cnnectivity Service: Full Cntrl 3. SQL Permissins: These permissins must be manually cnfigured prir t using DcAve 6 Cntent Manager; they are nt autmatically cnfigured. db_wner database rle in all f the databases related t SharePint, including Cntent databases, Cnfiguratin databases, Central Administratin cntent databases, User Prfile Service databases, and App Management databases. db_wner database rle in the Nintex Wrkflw databases, including cnfiguratin database and cntent database. dbcreatr and securityadmin server rles in SQL Server If a Web applicatin enables the frms-based authenticatin and uses database as the methd f frms-based authenticatin, ensure at least ne cnditin: The Agent accunt has the db_wner database rle in the FBA database. Specify a user in the cnnectinstring nde in this Web applicatin s web.cnfig prfile that has the access t the FBA database. Lcal System Permissins Sme lcal system permissins are autmatically cnfigured during DcAve 6 installatin. The user will be set up as a member f the fllwing lcal grups: IIS WPG (fr IIS 6.0) r IIS IUSRS (fr IIS 7.0) Perfrmance Mnitr Users DcAve Users (this grup is created by DcAve autmatically with the fllwing permissins): Full Cntrl t the Registry f HKEY_LOCAL_MACHINE\SOFTWARE\AvePint\DcAve6 9
Full Cntrl t the Registry f HKEY_LOCAL_MACHINE\System\CurrentCntrlSet\Services\EventLg Full Cntrl t the Cmmunicatin Certificate Permissin f Lg n as a batch jb (navigate t: Cntrl Panel > Administrative Tls > Lcal Security Plicy > Security Settings > Lcal Plicies > User Rights Assignment) Full Cntrl t the DcAve Agent installatin directry Licensing and Permissins f Cntent Manager fr SharePint Online Befre using Cntent Manager fr SharePint Online, ensure that yu meet the fllwing prerequisites: Yu have purchased the crrespnding license fr Cntent Manager fr SharePint Online. Yu have created SharePint Sites Grup in Cntrl Panel and added ne r mre SharePint n-premises r SharePint Online site cllectins t the SharePint Sites Grup. Fr mre infrmatin, refer t the DcAve 6 Cntrl Panel Reference Guide. Required Permissins fr Agent Accunt The permissin requirements fr the Agent accunt used fr Cntent Manager fr SharePint Online are as fllws: Lcal System Permissins: T install and use Cntent Manager prperly, ensure that the Agent accunt has the prper Lcal System Permissins. DcAve autmatically cnfigures the Lcal System Permissins during installatin. Refer t Lcal System Permissins fr a list f the permissins autmatically cnfigured upn installatin. If there are n strict limitatins n the permissins, yu can simply add the DcAve Agent Accunt t the lcal Administratrs grup t apply all f the required permissins. Required Permissins fr the User Used t Registering the Site Cllectin The permissin requirements fr the user specified when adding the site cllectins t SharePint Sites Grup are as fllws: *Nte: The user must have the fllwing permissins t each site cllectin added t the SharePint Sites Grup. Site Cllectin Administratr User Prfile Service: Fllw Peple and Edit Prfile 10
Use Tags and Ntes Managed Metadata Service: Term Stre Administratr The Read permissin t the Apps fr SharePint library in the App Catalg Site Cllectin Health Analyzer AvePint recmmends using Health Analyzer t check the prerequisites yu need t crrectly use DcAve Cntent Manager. *Nte: Only the users in the DcAve Administratrs grup can use Health Analyzer. *Nte: Fr the rule Agent Accunt Cannt be SharePint System Accunt, yu can ignre the result f this rule if yu are nt ging t deply apps n the specific Web applicatins. Fr mre infrmatin abut Health Analyzer, refer t the DcAve 6 Cntrl Panel Reference Guide. 11
Getting Started Refer t the sectins belw fr imprtant infrmatin n getting started with Cntent Manager. *Nte: When lgging int DcAve Manager and perating the Cntent Manager mdule using the users in the System grups, the users can nly perate the: Farms t which it has permissin. Functins t which it has permissin. DcAve bjects (such as, plans, jbs, registered SharePint sites, and s n) t which it has permissin. Administratrs r the users in the System grups can grant different permissin levels t different farms f a System grup. Fr mre infrmatin n permissin cntrl f users in the System grup, refer t the DcAve 6 Cntrl Panel Reference Guide. Launching Cntent Manager T launch Cntent Manager and access its functinality, cmplete the fllwing steps: 1. Click the DcAve tab t display all prduct suites fr DcAve 6. 2. Click Administratin t access the Administratin mdules. 12
3. Click Cntent Manager t launch this mdule. Figure 1: DcAve mdule launch windw. 13
Cntent Manager Interface The Cntent Manager user interface is made up f the fllwing fur main areas: 1. Tabs Navigate between the different tabs f Cntent Manager. 2. Ribbn Tlbar where yu can perfrm actins, cnfigure settings, and access Jb Mnitr fr Cntent Manager jbs. 3. Surce pane Access the SharePint bjects at different levels f yur SharePint farms with SharePint cntent that yu want t cpy r mve. 4. Destinatin pane Access the SharePint bjects at different levels f yur SharePint farms with SharePint cntent that yu want t cpy r mve. Figure 2: Cntent Manager Interface. 14
Basic Cntent Management Functins While Cntent Manager allws yu t create plans s that yu can repeat cpy and/r mve jbs withut having t recnfigure the settings each time, yu can als perfrm these simple tasks withut having t create an entire plan. Cpy When Cntent Manager runs a cpy jb, SharePint cntent and securities are cpied frm the surce ndes t the destinatin nde based n the settings yu cnfigured in Default Cpy Settings. Mve When Cntent Manager runs a mve jb, SharePint cntent and securities are first cpied frm the surce ndes t the destinatin nde based n the settings yu cnfigured in Default Mve Settings. The surce nde cntent and securities are then deleted. The deletin f the surce cntent and securities can be cnfigured t ccur autmatically after the cpying part f the Mve jb is cmplete, r yu may chse t manually delete the cntent after the Mve jb is cmplete. *Nte: Only the items within lists are deleted in the surce nde cntent. The securities f the cntainer level bjects are nt deleted in the surce nde, including Web applicatin, site cllectin, site, list, and flder. Create Cntainer Cntent Manager allws yu t create cntainers within SharePint withut having t leave the DcAve interface. The Create Cntainer feature is useful in cases where yu want t cpy r mve cntent frm the surce ndes t a new destinatin nde withut having t pre-create the destinatin nde within SharePint. *Nte: If yu select the Include New checkbx in the Surce pane, cntent created after the plan is saved will be included when the plan is executed. *Nte: Yu can dwnlad the jb details and jb related lgs in Jb Mnitr. Fr mre infrmatin, refer t DcAve 6 Jb Mnitr Reference Guide. Cpying Cntent The fllwing tw sectins explain hw t cnfigure Default Cpy Settings and hw t perfrm a simple cpy f cntent. Use the Default Cpy Settings t custmize a template fr yur cpy settings. These settings will be applied t any new cpy jbs yu create. Yu will be able t edit these settings befre running the cpy jb. T cnfigure default cpy settings, cmplete the fllwing steps: 1. In the Hme tab f the Cntent Manager interface, click Cpy n the ribbn. 2. Select Default Cpy Settings frm the drp-dwn menu. The Default Cpy Settings tab appears. 15
Alternatively, yu can als edit the cnfigured default cpy settings t mdify the cpy settings befre running a cpy jb. T d s, cmplete the fllwing steps: 1. In the Hme tab f the Cntent Manager interface, click Cpy n the ribbn. 2. Select Cpy frm the drp-dwn menu. The Cpy tab appears. 3. Click Edit n the ribbn t edit the default cpy settings. The Edit Cpy Settings interface appears. *Nte: Befre running a cpy jb yu can nly mdify the settings supprted by the selected surce and destinatin ndes in the Edit Cpy Settings interface. Cnfiguring Default Cpy Settings In the Default Cpy Settings tab r the Edit Cpy Settings interface under the Cpy tab, make yur settings selectins in the fllwing fields: 1. Actin Select Attach t transfer the surce nde as a child nde underneath the destinatin nde, r select Merge t add the cntent, securities, and cnfiguratins f the surce nde t the destinatin nde. 2. Prmte Methd Chse t prmte nly the tp-level site t site cllectin r prmte all f the selected sites t site cllectins. This sectin nly appears when satisfying all f the fllwing cnditins: Select site cllectin level r site level ndes in the surce tree and select the Web applicatin nde in the destinatin tree. *Nte: When yu select site cllectin level ndes as the surce, nly the Prmte all sites t site cllectins ptin is available. Select Merge as the Actin ptin. 3. Which managed path wuld yu like t use in the destinatin? Changes the managed path in destinatin. Select the Change the managed path in destinatin checkbx t cnfigure the managed path yu are abut t use in destinatin by entering the desired value in the Enter an existing Wildcard Inclusin Managed Path text bx. This sectin nly appears when satisfying all f the fllwing cnditins: Select site cllectin level r site level ndes in the surce tree and select the Web applicatin nde in the destinatin tree. Select Merge as the Actin ptin. 4. Filter Plicy Select a filter plicy yu previusly created frm the drp-dwn list, r click New Filter Plicy frm the drp-dwn list. Filter plicies allw yu t select specific bjects r data within each SharePint level frm Web applicatin dwn t the item level. Fr infrmatin n creating a filter plicy, see the DcAve 6 Cntrl Panel Reference Guide. 16
*Nte: When using the filter plicy in SharePint Online, the Created By rule is nt supprted. Exceptins will be recrded in the jb reprt. 5. Cnfiguratin Chse whether r nt t migrate cnfiguratin t the destinatin: Select the Cpy cnfiguratin checkbx t cpy the prperties, descriptins, titles, settings, and features frm the surce nde t the destinatin nde. If yu want t keep the lk and feel f the surce site including the quick launch, tp link bar, tree view, site theme, and master page, select the Keep lk and feel checkbx. *Nte: This functin will nly take effect if the surce nde is a site, the destinatin nde is a tp-level site r a site cllectin, and if yu chse Merge as the actin in the Actin field. Leave the Cpy cnfiguratin checkbx deselected if yu d nt want t migrate cnfiguratin t the destinatin. Then, chse frm the fllwing ptins: Select Cpy the item-dependent clumns and cntent types t maintain item integrity. Then, select a cnflict reslutin methd fr these items clumns and cntent types frm the drp-dwn list: D nt cpy the clumns and cntent types, r the crrespnding items Ignres the cnflicting clumns, cntent types, and the crrespnding items, and d nthing n the surce and destinatin nde. Overwrite the clumns and cntent types Overwrites the destinatin clumns and cntent types with the surce nde. Append the clumns and cntent types t destinatin Keeps the destinatin clumns and cntent types when there is a cnflict. In additin, cpy the surce clumns and cntent types t the destinatin nde with a numerical suffix added (fr example, ClumnName_1, ClumnName_2, etc.). Select D nt cpy the item-dependent clumns r cntent types. Reprt the items if the crrespnding clumn r cntent type is nt fund in destinatin. The crrespnding items are nt cpied t the destinatin. The jb reprt will shw items if the crrespnding clumn r cntent type is nt fund in the destinatin nde. 6. Security Select the Cpy security checkbx if yu want t cpy the user and/r grup permissins frm the surce nde t the destinatin nde, including SharePint permissin level and permissin inheritance f SharePint bjects. Additinally, select the Exclude user/grup withut permissin checkbx if yu want t exclude users and/r grups that have n permissins t the destinatin. *Nte: A user/grup withut permissin refers t a user/grup that exists in the surce nde, but des nt have any permissin. Yu cannt view this kind f user/grup in the Peple and Grups > SiteName Members page f a site, but yu can view it in the Peple and Grups > All Peple page. T g t the Peple and Grups > All Peple page, mdify MembershipGrupId=8 17
in the URL f the Peple and Grups > SiteName Members page t MembershipGrupId=0, then yu are brught t the Peple and Grups > All Peple page. 7. Cntent Select the Cpy cntent checkbx if yu want t cpy cntent in libraries, flders, and items frm the surce nde t the destinatin nde. Additinally, select the Include list attachment if yu want t als cpy attached cntent in lists frm the surce nde t the destinatin nde. 8. User Prfile Select the Cpy user prfile checkbx if yu want t cpy user prfiles frm the surce nde t the destinatin nde. *Nte: This functin will nly take effect when the surce nde level is equal t r higher than the site cllectin level because users are saved in the tp-level site. 9. Wrkflw Select the Include wrkflw definitin checkbx t cpy the definitin f existing wrkflws fr the selected cntent frm the surce nde t the destinatin nde, and/r select the Include wrkflw instance t cpy the state, histry, and tasks f existing wrkflws fr the selected cntent frm the surce nde t the destinatin nde. By default, the Include cmpleted instance checkbx is selected t cpy the cmpleted instance frm the surce nde t the destinatin nde. Yu can select the Include running instance checkbx if yu want t cpy the currently running instance in the surce nde t the destinatin nde, and then select ne f the fllwing radi buttns: Cancel wrkflws Cancel the cpied r mved running wrkflw in the destinatin nde after the Cntent Manager jbs. Restart wrkflws Restart the cpied r mved running wrkflw in the destinatin nde after the Cntent Manger jbs. *Nte: Cntent Manager des nt supprt the wrkflw instances assciated with the checkedut files. 10. Managed Metadata Service Setting Select the Cpy Managed Metadata Service checkbx if yu want t cpy the related managed metadata services frm the surce nde t the destinatin nde, and then select ne f the fllwing radi buttns: Term Cpy terms that are used in the surce, their parent terms, the term sets where the used terms reside, and the names f the grups where the used terms reside t the destinatin. Term set Cpy the whle term sets where the used terms reside in the surce (regardless f whether r nt the terms in the term sets are used by the surce nde r nt) t the destinatin. Managed Metadata Service Cpy the whle Managed Metadata Services that are related t the surce nde t the destinatin. 11. Preserve the Null Clumn Values Select Yes t preserve the null values f item clumns (such as newly created clumns), r select N t replace null values with default values in the destinatin nde. 18
12. Flder Structure Management Chse whether r nt t cllapse the flder structure f the cpied r mved cntent. Select the Cllapse Flder Structure checkbx t enable this feature. Select the Add a clumn t display the surce flder name checkbx, and then enter a clumn name in the text bx t add a Single Line f Text clumn t display the surce flder name. 13. Data Cmpressin Select the Cmpressin checkbx if yu want t cmpress the data when it is cpied. If yu chse t cmpress the data, use the slider t select the cmpressin rate. Fastest cmpressin rate results in a larger data set. Best cmpressin rate results in a smaller, better quality data set, but the cmpressin takes mre time t perfrm. *Nte: Smaller data sets take lnger t backup and recver. 14. Data Encryptin Select the Encryptin checkbx if yu want t encrypt the data. Then select the default security prfile r a previusly cnfigured security prfile frm the drp-dwn list t prtect yur backup data using the security keys generated by the specified encryptin methd, r click New Security Prfile t create a new ne. Fr details n creating a security prfile, refer t the DcAve 6 Cntrl Panel Reference Guide. *Nte: Encrypted data takes lnger t backup and recver. 15. Clumn Mapping Maps surce clumns t the specified clumns in the destinatin, r change the clumn name t anther ne, accrding t the cnditin that yu set up. The specified surce clumns will be mapped accrding t the selected clumn type, and the clumn values will be mapped accrding t the added value mappings. Accrding t clumn type, the surce clumn and the destinatin clumn can be the same r different. The clumn can als be changed t Managed Metadata r Lkup. Select a clumn mapping yu previusly created frm the drp-dwn list, r click New Clumn Mapping frm the drp-dwn list. Fr infrmatin n creating a clumn mapping, see the DcAve 6 Cntrl Panel Reference Guide. *Nte: If yu select the clumn type Change t Lkup while setting up yur clumn mapping, make sure that the Lkup clumn can nly be assciated with the list r list clumn that exists in the destinatin. 16. Cntent Type Mapping Maps surce cntent types t the specified cntent types in the destinatin, r change the cntent type name t anther ne, accrding t the cnditin that yu set up. Select a cntent type mapping yu previusly created frm the drp-dwn list, r click New Cntent Type Mapping frm the drp-dwn list. Fr infrmatin n creating a cntent type mapping, see the DcAve 6 Cntrl Panel Reference Guide. *Nte: Make sure that the surce cntent type and the destinatin cntent type are the same. 17. Template Mapping Replaces site and list templates. By inputting r selecting a template ID, the surce template is changed t the destinatin template. Select a template mapping yu previusly created frm the drp-dwn list, r click New Template Mapping frm the drpdwn list. Fr infrmatin n creating a template mapping, see the DcAve 6 Cntrl Panel Reference Guide. 18. User Mapping Maps a surce user t a target user. If the same user has a different username in Dmain A than in Dmain B, r if yu want t cpy an individual user s cntent, permissins, and metadata in Dmain A t anther user in Dmain B, the user s permissins and metadata will nt be lst when cntent is mved. Select a user mapping yu previusly created frm the 19
drp-dwn list, r click New User Mapping frm the drp-dwn list. Fr infrmatin n creating a user mapping, see the DcAve 6 Cntrl Panel Reference Guide. 19. Dmain Mapping Maps a surce dmain t a destinatin dmain. The destinatin dmain name will be replaced by the cnfigured surce dmain name, and the user in the surce dmain will be mapped t the destinatin user with the same lgin name. Select a dmain mapping yu previusly created frm the drp-dwn list, r click New Dmain Mapping frm the drp-dwn list. Fr infrmatin n creating a dmain mapping, see the DcAve 6 Cntrl Panel Reference Guide. 20. Language Mapping Displays the destinatin nde in a different language than surce nde after the plan has been executed. Select a language mapping yu previusly created frm the drp-dwn list, r click New Language Mapping frm the drp-dwn list. Fr infrmatin n creating a language mapping, see the DcAve 6 Cntrl Panel Reference Guide. 21. List Name Mapping Changes the existing surce lists f the cpied r mved bjects t yur designated lists in the destinatin. Select a list name mapping yu previusly created frm the drp-dwn list, r click New List Name Mapping frm the drp-dwn list. Fr infrmatin n creating a list name mapping, see the DcAve 6 Cntrl Panel Reference Guide. 22. Backup Envirnment Befre Running Plan Select the Backup the destinatin envirnment checkbx if yu want t create a cpy f the destinatin nde prir t perfrming the cpy (allws yu t und the cpy). If yu chse t back up the destinatin envirnment befre perfrming a cpy, yu must designate a strage plicy. Select the Backup the destinatin envirnment checkbx. The Strage plicy drp-dwn list appears. Select a previusly cnfigured strage plicy frm the drp-dwn list r click New Strage Plicy t create a new ne. *Nte: Cntent Manager nly supprts the Backup type strage plicy fr the retentin rule. Fr mre infrmatin n strage plicies, see the DcAve 6 Cntrl Panel Reference Guide. 23. Cnflict Reslutin Chse Skip, Merge, r Replace frm the Cntainer level cnflict reslutin drp-dwn list. Select the Check lwer bjects checkbx if yu want t cnfigure cntent level cnflict reslutin, then chse Skip, Overwrite, Overwrite by Last Mdified Time, r Append frm the Cntent level cnflict reslutin drp-dwn list. Fr detailed infrmatin n hw Cntent Manager reslves cnflicts based n these cnfiguratins, see Appendix A: Cnflict Reslutin. 24. Apps Cnflict Reslutin Chse Skip, Update App Only, r Replace App and App Data frm the Apps cnflict reslutin drp-dwn list. Fr detailed infrmatin n hw Cntent Manager reslves apps cnflicts based n these cnfiguratins, see Apps Cnflict Reslutin. *Nte: Apps Cnflict Reslutin nly takes effect n the app instances. 25. Ntificatin Chse the type f ntificatin reprt and designate which DcAve user will receive an e-mail ntificatin reprt. Select a ntificatin prfile yu previusly created frm the drp-dwn list. Click View beside the drp-dwn list t view details f the ntificatin prfile, r click New Ntificatin Prfile frm the drp-dwn list. Fr infrmatin n creating a ntificatin prfile, see the DcAve 6 Cntrl Panel Reference Guide. 20
In the Default Cpy Settings tab, click OK t save these cnfiguratins and return t the Hme tab f Cntent Manager, r click Cancel t return t the Hme tab f Cntent Manager withut saving any f yur changes. 21
Perfrming a Simple Cpy T perfrm a simple cpy in Cntent Manager, select the nde yu want t cpy frm in the Surce pane, and select the nde yu want t cpy t in the Destinatin pane. Yu can use Advanced Search functinality in the surce and destinatin trees. Fr mre infrmatin, refer t Using Advanced Search in the Surce and Destinatin Trees. *Nte: Make sure that the surce nde and the destinatin nde are in the same versin f SharePint. If the site within SharePint 2013 is a site with 2010 experience versin, it can nly be cpied t the site with the same experience versin. *Nte: If the Recrd Declaratin Settings in the destinatin nde cnflict with the Recrd Declaratin Settings in the surce nde, by default the Recrd Declaratin Settings in the destinatin nde will be verwritten by the surce nde settings. Click Cpy n the ribbn, and then select Cpy frm the drp-dwn list. Yu will be brught t the Cpy tab. The Cpy tab prvides the fllwing tls: View Click View n the ribbn if yu want t review yur default cpy settings. Edit Click Edit n the ribbn t make changes t the cpy settings. Yu will be brught t the Edit Cpy Settings page. T cnfigure the settings, refer t Cnfiguring Default Cpy Settings. Preview Click Preview n the ribbn t see what the data tree f the destinatin nde will lk like after the cpy jb is run. The surce nde is marked by a prmpt message: Frm Surce. *Nte: This functin supprts Web applicatin, site cllectin, and site level bjects. Run Nw Click Run Nw n the ribbn t execute the cpy jb. Yur cpy jb will begin immediately, and yu will be brught back t the Hme tab f Cntent Manager. Cancel Click Cancel n the ribbn t clse the Cpy tab withut running the cpy jb. Mving Cntent The fllwing tw sectins explain hw t cnfigure Default Mve Settings and perfrm a simple mve f cntent. Use the Default Mve Settings feature t custmize a template fr yur mve settings. These settings will be applied t any new mve jbs yu create. Yu will be able t edit these settings befre running the mve jb. T cnfigure default mve settings, cmplete the fllwing steps: 1. In the Hme tab f the Cntent Manager interface, click Mve n the ribbn. 2. Select Default Mve Settings frm the drp-dwn menu. The Default Mve Settings tab appears. 22
Alternatively, yu can als edit the cnfigured default mve settings t mdify the mve settings befre running a cpy jb. T d s, cmplete the fllwing steps: 1. In the Hme tab f the Cntent Manager interface, click Mve n the ribbn. 2. Select Mve frm the drp-dwn menu. The Mve tab appears. 3. Click Edit n the ribbn t edit the default cpy settings. The Edit Mve Settings interface appears. *Nte: Befre running a mve jb, yu can nly mdify the settings supprted by the selected surce and destinatin ndes in the Edit Mve Settings interface. Cnfiguring Default Mve Settings In the Default Mve Settings tab r the Edit Mve Settings interface under the Mve tab, make yur settings selectins in the fllwing fields: 1. Actin Select Attach t transfer the surce nde as a child nde underneath the destinatin nde, r select Merge t add the cntent, securities, and cnfiguratins f the surce nde t the destinatin nde. 2. Prmte Methd Chse t prmte nly the tp-level site t site cllectin r prmte all f the selected sites t site cllectins. This sectin nly appears when satisfying all f the fllwing cnditins: Select site cllectin level r site level ndes in the surce tree and select the Web applicatin nde in the destinatin tree. *Nte: When yu select site cllectin level ndes as the surce, nly the Prmte all sites t site cllectins ptin is available. Select Merge as the Actin ptin. 3. Which managed path wuld yu like t use in the destinatin? Changes the managed path in destinatin. Select the Change the managed path in destinatin checkbx t cnfigure the managed path yu are abut t use in destinatin by entering the desired value in the Enter an existing Wildcard Inclusin Managed Path text bx. This sectin nly appears when satisfying all f the fllwing cnditins: Select site cllectin level r site level ndes in the surce tree and select the Web applicatin nde in the destinatin tree. Select Merge as the Actin ptin. 4. Filter Plicy Select a filter plicy yu previusly created frm the drp-dwn list, r click New Filter Plicy frm the drp-dwn list. Filter plicies allw yu t select specific bjects r data within each SharePint level frm Web applicatin dwn t the item level. Fr infrmatin n creating a filter plicy, see the DcAve 6 Cntrl Panel Reference Guide. 23
*Nte: When using the filter plicy in SharePint Online, the Created By rule is nt supprted. Exceptins will be recrded in the jb reprt. 5. Cnfiguratin Chse whether r nt t migrate cnfiguratin t the destinatin: Select the Mve cnfiguratin checkbx t mve the prperties, descriptins, titles, settings, and features frm the surce nde t the destinatin nde. If yu want t keep the lk and feel f the surce site including the quick launch, tp link bar, tree view, site theme, and master page, and then select the Keep lk and feel checkbx. *Nte: This functin will nly take effect if the surce nde is a site, the destinatin nde is a tp-level site r a site cllectin, and if yu chse Merge as the actin in the Actin field. Leave the Mve cnfiguratin checkbx deselected if yu dn t want t migrate the cnfiguratin t the destinatin. Then, chse frm the fllwing ptins: Select Mve the item-dependent clumns and cntent types t maintain item integrity. Then, select a cnflict reslutin methd fr these items clumns and cntent types frm the drp-dwn list: D nt mve the clumns and cntent types, r the crrespnding items Ignres the cnflicting clumns, cntent types, and the crrespnding items, and d nthing n the surce and destinatin nde. Overwrite the clumns and cntent types Overwrites the destinatin clumns and cntent types with the surce nde. Append the clumns and cntent types t destinatin Keeps the destinatin clumns and cntent types when there is a cnflict. In additin, cpy the surce clumns and cntent types t the destinatin nde with a numerical suffix added (fr example, ClumnName_1, ClumnName_2, etc.). Select D nt mve the item-dependent clumns r cntent types. Reprt the items if the crrespnding clumn r cntent type is nt fund in destinatin. The crrespnding items are nt mved t the destinatin. DcAve will reprt the items if the crrespnding clumn r cntent type is nt fund in the destinatin nde. 6. Security Select the Mve security checkbx t mve the user and/r grup permissins frm the surce nde t the destinatin nde, including SharePint permissin level and permissin inheritance f SharePint bjects. Select the Exclude user/grup withut permissin checkbx t nt cpy users and/r grups that have n permissins t the destinatin. The user/grup withut permissin refers t the user/grup that exists in the surce nde, but des nt have any permissin. Yu cannt view this kind f user/grup in the Peple and Grups > SiteName Members page f a site, but yu can view it in the Peple and Grups > All Peple page. T g t the Peple and Grups > All Peple page, mdify MembershipGrupId=8 in the URL f the Peple and Grups > SiteName Members page t MembershipGrupId=0. Yu will be brught t the Peple and Grups > All Peple page. 24
7. Cntent Select the Mve cntent checkbx t mve cntent in libraries, flders, and items frm the surce nde t the destinatin nde. Additinally, select the Include list attachment t als mve attached cntent in lists frm the surce nde t the destinatin nde. 8. User Prfile Select the Mve user prfile checkbx t mve user prfiles frm the surce nde t the destinatin nde. 9. Wrkflw Select the Include wrkflw definitin checkbx t mve the definitin f existing wrkflws fr the selected cntent frm the surce nde t the destinatin nde, and/r select the Include wrkflw instance t mve the state, histry, and tasks f existing wrkflws fr the selected cntent frm the surce nde t the destinatin nde. By default, the Include cmpleted instance checkbx is selected t cpy the cmpleted instance frm the surce nde t the destinatin nde. Yu can select Include running instance checkbx if yu want t cpy the currently running instance in the surce nde t the destinatin nde, and then select ne f the fllwing radi buttns: Cancel wrkflws Cancel the cpied r mved running wrkflw in the destinatin nde after the Cntent Manager jbs. Restart wrkflws Restart the cpied r mved running wrkflw in the destinatin nde after the Cntent Manger jbs. *Nte: Cntent Manager des nt supprt the wrkflw instances assciated with the checkedut files. 10. Managed Metadata Service Setting Select the Cpy Managed Metadata Service checkbx if yu want t cpy the related managed metadata services frm the surce nde t the destinatin nde, and then select ne f the fllwing radi buttns: Term Cpy terms that are used in the surce, their parent terms, the term sets where the used terms reside, and the names f the grups where the used terms reside t the destinatin. Term set Cpy the whle term sets where the used terms reside in the surce (regardless f whether r nt the terms in the term sets are used by the surce nde r nt) t the destinatin. Managed Metadata Service Cpy the whle Managed Metadata Services that are related t the surce nde t the destinatin. 11. Preserve the Null Clumn Values Select Yes t preserve the null values f item clumns (such as newly created clumns), r select N t replace null values with default values in the destinatin nde. 12. Flder Structure Management Chse whether r nt t cllapse the flder structure f the cpied r mved cntent. Select the Cllapse Flder Structure checkbx t enable this feature. Select the Add a clumn t display the surce flder name checkbx, and then enter a clumn name in the text bx t add a Single Line f Text clumn t display the surce flder name. 13. Data Cmpressin Select the Cmpressin checkbx if yu want t cmpress the data when it is mved. If yu chse t cmpress the data, use the slider t select the cmpressin rate. Fastest cmpressin rate results in a larger data set. Best cmpressin rate results in a smaller, better quality data set, but the cmpressin takes mre time t perfrm. 25
*Nte: Smaller data sets take lnger t backup and recver. 14. Data Encryptin Select the Encryptin checkbx t encrypt the data. Then select the default security prfile r a previusly cnfigured security prfile frm the drp-dwn list t prtect yur backup data using the security keys generated by the specified encryptin methd, r click New Security Prfile t create a new ne. Fr details n creating a security prfile, refer t the DcAve 6 Cntrl Panel Reference Guide. *Nte: Encrypted data takes lnger t backup and recver. 15. Clumn Mapping Maps surce clumns t the specified clumns in the destinatin, r change the clumn name t anther ne, accrding t the cnditin that yu set up. The specified surce clumns will be mapped accrding t the selected clumn type, and the clumn values will be mapped accrding t the added value mappings. Accrding t clumn type, the surce clumn and the destinatin clumn can be the same r different. The clumn can als be changed t Managed Metadata r Lkup. Select a clumn mapping yu previusly created frm the drp-dwn list, r click New Clumn Mapping frm the drp-dwn list. Fr infrmatin n creating a clumn mapping, see the DcAve 6 Cntrl Panel Reference Guide. *Nte: If yu select the clumn type Change t Lkup while setting up yur clumn mapping, make sure that the Lkup clumn can nly be assciated with the list r list clumn that exists in the destinatin. 16. Cntent Type Mapping Maps surce cntent types t the specified cntent types in destinatin, r change the cntent type name t anther ne, accrding t the cnditin that yu set up. Select a cntent type mapping yu previusly created frm the drp-dwn list, r click New Cntent Type Mapping frm the drp-dwn list. Fr infrmatin n creating a cntent type mapping, see the DcAve 6 Cntrl Panel Reference Guide. *Nte: Make sure that the surce cntent type and the destinatin cntent type are the same. 17. Template Mapping Replaces site and list templates. By inputting r selecting a template ID, the surce template is changed t the destinatin template. Select a template mapping yu previusly created frm the drp-dwn list, r click New Template Mapping frm the drpdwn list. Fr infrmatin n creating a template mapping, see the DcAve 6 Cntrl Panel Reference Guide. 18. User Mapping Maps a surce user t a target user. If the same user has a different username in Dmain A than in Dmain B, r if yu want t mve an individual user s cntent, permissins, and metadata in Dmain A t anther user in Dmain B, the user s permissins and metadata will nt be lst when cntent is mved. Select a user mapping yu previusly created frm the drp-dwn list, r click New User Mapping frm the drp-dwn list. Fr infrmatin n creating a user mapping, see the DcAve 6 Cntrl Panel Reference Guide. 19. Dmain Mapping Maps a surce dmain t a destinatin dmain. The destinatin dmain name will be replaced by the cnfigured surce dmain name, and the user in the surce dmain will be mapped t the destinatin user which has the same lgin name. Select a dmain mapping yu previusly created frm the drp-dwn list, r click New Dmain Mapping frm the drp-dwn list. Fr infrmatin n creating a dmain mapping, see the DcAve 6 Cntrl Panel Reference Guide. 26
20. Language Mapping Displays the destinatin nde in a different language than surce nde after the plan has been executed. Select a language mapping yu previusly created frm the drp-dwn list, r click New Language Mapping frm the drp-dwn list. Fr infrmatin n creating a language mapping, see the DcAve 6 Cntrl Panel Reference Guide. 21. List Name Mapping Changes the existing surce lists f the cpied r mved bjects t yur designated lists in the destinatin. Select a list name mapping yu previusly created frm the drp-dwn list, r click New List Name Mapping frm the drp-dwn list. Fr infrmatin n creating a list name mapping, see the DcAve 6 Cntrl Panel Reference Guide. 22. Surce Deletin Methd Select Manual t delete the surce cntent nce the mve jb is cmplete. T delete it manually, select the mve jb in Jb Mnitr, then click Delete n the ribbn and select Delete Cntent frm the drp-dwn list. Select Autmatic t have DcAve delete the surce cntent nce the mve jb is cmplete. 23. Delete Surce Checked Out Dcuments Select Yes t have DcAve delete the checked ut dcuments n the surce nde when surce cntent is deleted. By default, N is selected. 24. Backup Envirnment Befre Running Plan Select the Backup the surce envirnment checkbx if yu want t create a cpy f the surce nde prir t perfrming the mve (allws yu t und the mve). If yu chse t back up the surce and/r destinatin envirnment befre perfrming a cpy, yu must designate a strage plicy. Select a previusly cnfigured strage plicy r click New Strage Plicy t create a new ne. *Nte: Cntent Manager nly supprts the Backup type strage plicy fr retentin rule. Fr mre infrmatin n strage plicies, see the DcAve 6 Cntrl Panel Reference Guide. *Nte: The surce nde is deleted as the secnd step in a mve jb. If Backup the surce envirnment is nt selected, yu will nt be able t restre the surce nde t its state prir t the Mve jb. 25. Cnflict Reslutin Chse Skip, Merge r Replace frm the Cntainer level cnflict reslutin drp-dwn list. Select the Check lwer bjects checkbx t cnfigure cntent level cnflict reslutin, then chse Skip, Overwrite, Overwrite by Last Mdified Time, r Append frm the Cntent level cnflict reslutin drp-dwn list. Fr detailed infrmatin n hw Cntent Manager reslves cnflicts based n these cnfiguratins, see Appendix A: Cnflict Reslutin. 26. Apps Cnflict Reslutin Chse Skip, Upgrade App Only, r Replace App and App Data frm the Apps cnflict reslutin drp-dwn list. Fr detailed infrmatin n hw Cntent Manager reslves apps cnflicts based n these cnfiguratins, refer t Apps Cnflict Reslutin. *Nte: Apps Cnflict Reslutin nly takes effect n the app instances. 27. Ntificatin Chse the type f ntificatin reprt and designate which DcAve user will receive an e-mail ntificatin reprt. Select a ntificatin prfile yu previusly created frm the drp-dwn list. Click View beside the drp-dwn list t view details f the ntificatin prfile, r click New Ntificatin Prfile frm the drp-dwn list. Fr infrmatin n creating a ntificatin prfile, see the DcAve 6 Cntrl Panel Reference Guide. 27
28. In the Default Mve Settings tab, click OK t save these cnfiguratins and return t the Hme tab f Cntent Manager, r click Cancel t return t the Hme tab f Cntent Manager withut saving any f yur changes. Perfrming a Simple Mve T perfrm a simple mve in Cntent Manager, select the nde yu want t mve frm in the Surce pane, and select the nde yu want t mve t in the Destinatin pane. Yu can use the Advanced Search functinality in the surce and destinatin trees. Fr mre infrmatin, refer t Using Advanced Search in the Surce and Destinatin Trees. *Nte: Make sure that the surce nde and the destinatin nde are in the same versin f SharePint. If the site within SharePint 2013 is a SharePint 2010 mde site, it can nly be mved t the same mde site. *Nte: If the Recrd Declaratin Settings in the destinatin nde cnflict with the Recrd Declaratin Settings in the surce nde, by default the Recrd Declaratin Settings in the destinatin nde will be verwritten by the surce nde settings. The recrds that have been blcked frm deletin in the surce nde will nt be deleted after the Mve jb. Click Mve n the ribbn, and then select Mve frm the drp-dwn list. Yu will be brught t the Mve tab. The Mve interface prvides the fllwing tls: View Click View n the ribbn t review yur mve settings. Edit Click Edit n the ribbn t make changes t the mve settings. Yu will be brught t the Edit Mve Settings page. T cnfigure the settings in the Edit Mve Settings interface, refer t Cnfiguring Default Mve Settings. Preview Click Preview n the ribbn t see what the data tree f the destinatin nde will lk like after the mve jb is run. The surce nde is marked by a prmpt message: Frm Surce. *Nte: The preview functin supprts Web applicatin, site cllectin, and site level bjects. Run Nw Click Run Nw n the ribbn t execute the mve jb. Yur mve jb will begin immediately, and yu will be brught back t the Hme tab f Cntent Manager. Click Cancel n the ribbn t clse the Mve tab withut running the Mve jb. Creating Cntainers Use the Create Cntainer feature t create cntainers in SharePint withut leaving the DcAve interface. This feature allws yu t cntinue perfrming cntent management tasks withut having t create all f the necessary cntainers befre using Cntent Manager. 28
*Nte: Create Cntainer can be used t create site cllectins, sites, lists, and flders in the SharePint n-premises envirnments and sites, lists, and flders in the SharePint Online envirnments. *Nte: If the destinatin farm is a FBA r ADFS farm, when manually creating a site cllectin, a pp-up windw will appear t let yu specify the administratr f the site cllectin yu are abut t create. T create a cntainer, enter the name f a new cntainer in the available field in the Destinatin pane, and then click Create Cntainer. The Create Cntainer interface appears. Cnfigure the settings fr each type f cntainer accrding t the fllwing sectins. *Nte: When creating a flder, n settings need t be cnfigured, and clicking Create Cntainer at the flder level will create a flder immediately. Creating a Site Cllectin Cnfigure these settings n the Create Cntainer interface: 1. Title and Descriptin Enter the Title f the new site cllectin, and a Descriptin fr future reference. 2. Web Site Address Displays the URL f the site cllectin yu are abut t create. 3. Template Selectin Select the desired language frm the Select a language drp-dwn list, and then select a site template fr this new site cllectin. Click n a tab t access the templates listed in that categry, r click n the Custm tab and select <Select Template Later > t nt chse a template upn creatin. 4. Primary Site Cllectin Administratr Enter the Username f the primary administratr fr this site cllectin. 5. Secndary Site Cllectin Administratr Enter the Username f the secndary administratr fr this site cllectin. 6. Quta Template Select the strage quta template t apply t this site cllectin. T add a new quta template, click the Manage Quta Templates link. The Manage Quta Templates interface appears. Cnfigure the fllwing settings: a. Template Name Edit an existing quta template r create a new template. Edit an existing template Select this radi buttn if yu want t edit an existing quta template. Yu can nly edit the Persnal Site here. Create a new quta template Select this radi buttn if yu want t create a new quta template. Template t start frm Select [New Blank Template] r Persnal Site frm the drp-dwn list. New template name Enter a name fr the new template. b. Strage Limit Values Specify whether t limit the amunt f strage available n a site cllectin, and set the maximum amunt f strage and a warning level. When the 29
warning level r maximum strage level is reached, an e-mail is sent t the site administratrs t infrm them f the issue. Limit site strage t a maximum f _MB Enter a psitive integer less than 1 terabyte in the text bx. Send warning e-mail when site cllectin strage reaches _MB Enter a psitive integer smaller than the entered maximum strage quta. c. Sandbxed Slutins with Cde Limits Specify whether sandbxed slutins with cde are allwed fr this site cllectin. When the warning level is reached, an e-mail is sent. When the maximum usage limit is reached, sandbxed slutins with cde are disabled fr the rest f the day and an e-mail is sent t the site administratr. Limit maximum usage per day t _pints Enter a psitive integer less than 1 millin in the text bx. Send warning e-mail when usage per day reaches _pints Enter a psitive integer less than r equal t the maximum usage. d. Click OK t save yur cnfiguratins and return t the Create Cntainer interface r click Cancel t return t the Create Cntainer interface withut saving any changes. 7. Cntent Database Select the cntent database fr this site cllectin. 8. Click OK t create the new site cllectin, r click Cancel t clse the Create Cntainer interface. Creating a Site Cnfigure these settings n the Create Cntainer interface: 1. Title and Descriptin Enter the Title f the new site, and a Descriptin fr future reference. 2. Web Site Address Displays the URL f the site yu are abut t create. 3. Template Selectin Select the desired language frm the Select a language drp-dwn list, and then select a site template fr this new site. Click n a tab t access the templates listed in that categry. 4. Permissins Select Use unique permissins t allw a unique set f users access t this new site, r select Use same permissins as parent site t allw the same users wh can access the parent site t access t this new site. 5. Navigatin Select the Yes r N radi buttn t determine whether r nt display this site n the Quick Launch and the tp link bar f the parent site. 6. Navigatin Inheritance Select the Yes r N radi buttn t determine whether r nt use the tp link bar frm the parent site. 7. Click OK t create the new site, r click Cancel t clse the Create Cntainer interface. 30