Quantity Surveyor SECTION 1 OVERALL PURPOSE OF THE JOB The Quantity Surveyor role is to provide a professional and consistent estimating and pricing service to support the operations of the Property Maintenance business. The Quantity Surveyor will also work closely with other managers and team leaders to them provide their customers with cost effective solutions that provide the required level of service, while enhancing the asset and meeting long term asset management principals SECTION 2 DIMENSIONS Number of people reporting directly to you: Total number of employees supervised: Revenue/Expenditure: Assets Employed: Revenue source: CURRENT DATA Refer current budget Existing and new clients Other information: This position reports to the Manager, Property Maintenance Comments on any changes likely within 12 months: SECTION 3 LEVEL OF AUTHORITY Purchasing Tenders/Quotes Staff Discipline Hiring & Remuneration CURRENT DATA Purchase goods and services required to meet contract requirements within budget TBA SECTION 4 KEY RELATIONSHIPS Page 1 of 7
Internal General Manager, National Facilities Management Manager Property Maintenance Commercial Manager Delivery Manager Project Management Service Manager Estimators Administrators Finance staff Customer Service Centre Property Maintenance Team Leaders Trade Staff Clients Contractors & Suppliers Professional Bodies CCL Contract Manager CCL Facilities Managers External Clients Approved contractors and suppliers Project Management Institute SECTION 5 MAJOR ACTIVITIES KEY TASKS OBJECTIVES Page 2 of 7
PURSUIT - Tender and/or estimate preparation and administration PLANNING Handover, resource planning, budget review. Win contracts/works that will enable Property Maintenance to meet or exceed its revenue targets Undertake the following for all estimates: o Collect and assess relevant contract documentation o Obtain supplier and subcontractor prices o Develop job construction methodology and estimate costs o Prepare and collate all non-price information and attributes Manage tender process, including pricing, quotations and associated submission requirements. Utilise effective pricing methods, strategies and develop work methodologies to provide a competitive advantage. Provide consistent pricing/estimates that meets both internal requirements and external expectations. Compile attributes for pricing submissions as may be required. Accurate record keeping for any tenders, quotations and estimates processed with appropriate filing Ensure that all tenders/pricing are well researched and based on accurate information and methodology to ensure that stated margin will be achieved and that the price is market related Ensure that the CCL Project Management System is accurately updated throughout each aspect of the project phases. Review won projects and identify letting gains/losses, risks and opportunities Provide a clear and concise handover of project information to the delivery team ensuring all relevant details are available to facilitate smooth delivery to the project plan Assist the Delivery and Service Manager in forecasting short term and midterm resourcing requirements to ensure that the right resources are available at the right time. Delivery Assist the delivery team throughout as required and respond to any opportunities to improve performance and mitigate risks Carry out a project audit for each project undertaken or as directed by the Delivery Manager Where required, assist the Project Management in reviewing the project delivery to facilitate performance in all areas Page 3 of 7
Close Out Assist the Project Management in reviewing the project and financial and work task performance and identify and report on opportunities to improve performance in all areas External Industry Environment Client Relationship Management Carry out analysis and maintain records of tender & pricing statistics. Maintain links with industry organisations, suppliers and subcontractors Pass on any relevant information, technological advancement or process which may assist City Care in developing the business or achieving better financial results Ensure memberships with appropriate associations or organisations to enhance the status of City Care within the Industry Obtain and monitor and market movements and information Develop and maintain strong client relationships Liaise with clients to develop a mutual understanding of expectations and establish desired levels of service to be delivered under prevailing contract conditions. Develop and maintain excellent relationships with clients through personal contact to improve current contract performance and maximise the possibility of securing future profitable work Client satisfaction as demonstrated through repeat work, work extensions and/or customer feedback Financial Monitor priced work expenditure in accordance with the quoted price, discuss and provide variations with the client and project management and provide pricing accordingly Assist the Delivery Manager and/or Property Maintenance Manager to develop, implement and manage approved strategies for achieving budgeted revenue targets Assist in the forecasting of projected workload and identification of trends and issues that may affect our performance. Assist other areas of City Care in providing rates and estimate support as agreed by the Property Maintenance Manager Page 4 of 7
Health & Safety & Compliance Ensure that City Care s H&S policies are complied with at all times Maintain City Care s high standard of service delivery Ensure the successful implementation of approved company policies, plans and programmes Continually improve HSE, Quality, and environmental standards, and the way we do business To assist in maintaining a sub-contractor, suppliers and materials library. Quality Assurance Where required, assist the Administrator in maintaining the contractor accreditation database by providing any new or modified subcontractor accreditation related information. Excellence with Innovation Assist in the regular review of subcontractor performance and capability Ensure the implementation and maintenance of approved contract and company Quality assurance procedures Ensure new opportunities are passed on to the Manager, Property Maintenance Proactively attain knowledge of new industry methods or processes and apply to situations where applicable. Work with management staff to continually improve the way we do business. Other duties Undertake other duties as required by the business Page 5 of 7
SECTION 6 TRAINING AND EXPERIENCE REQUIREMENTS FORMAL QUALIFICATIONS: Essential: Qs Qualification Desirable: Post-graduate TRAINING/SPECIFIC SKILLS: Essential: Strong IT and computing skills, especially Microsoft Office (Outlook, Excel and Project) Written communication is clear, concise and logical High standard of oral communication and interpersonal skills Desirable: Knowledge and experience of proprietary Benchmark pricing software along with Event Manager, CAM, Pronto (City Care internal systems) Knowledge of asset management principles Understanding and knowledge of the NZ Building Code and relevant legislation Proven ability in accurate data input and analysis Mentor Estimators EXPERIENCE A minimum of 5 years experience working in a building related trade is the minimum pre-requisite, with at least 3 of these years being in New Zealand. QS experience from tender response, budget setting and monitoring, progress reporting, program oversight, progress claiming, variations, cost validation/look back. Essential Exposure to the building industry and/or facilities management. Strong leadership skills and ability to act as a mentor figure to Estimators Desirable Knowledge of New Zealand trade cost rates and a knowledge of New Zealand trade productivity task rates. Strong contract and project management skills Strong analytical ability Page 6 of 7
Demonstrated high level of commitment to HSE and Quality management Ability to work autonomously PERSONAL ATTRIBUTES OR COMPETENCIES: Essential Desirable High degree of accuracy, timeliness & attention to detail Proactive and Self Motivated looking to do things to support and improve contract performance High level of professional and personal integrity with the ability to get on well with other people Results focussed with a proven ability to prioritise tasks. Page 7 of 7