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1 The City of Joondalup takes pride in being a Local Government that has been internationally recognised for providing outstanding services to the local community. To continue to set the standard in WA Local Government for innovative services and programs, we are seeking highly motivated, enthusiastic employees who will be committed to making a positive contribution to the City and its community. Coordinator Civil Design and Construction Salary: $100,228 - $106,670 per annum Plus up to 14.5% superannuation (conditions apply) Commute use of vehicle Ref No: The City is seeking an experienced and suitably qualified person to provide effective leadership and direction to the Civil Design and Construction team to facilitate the delivery of the infrastructure Capital Works Program. This position encompasses a wide range of responsibilities and requires a strong commitment to project management principles and the ability to meet project objectives and deadlines. The successful applicant will have highly developed communication and leadership skills, high level knowledge of civil engineering design and construction practices as well as knowledge in budget planning and scheduling. Your covering letter will need to address the following key criteria: Highly developed interpersonal, conflict resolution and negotiation skills to positively manage relationships. Ability to coordinate multiple complex projects simultaneously and work to deadlines. Comprehensive knowledge of tendering policies and general conditions of contract. Extensive experience in civil design and construction including complex and high profile projects. Extensive experience in project and contract management of engineering projects. Further information can be obtained by calling Glenn Shaw, Acting Manager Infrastructure and Waste Services on To apply, submit your resume and a covering letter addressing the above criteria. Applications can be submitted online via our employment page at or mail to Human Resources at PO Box 21 Joondalup WA Applications close on Wednesday 25 May GARRY HUNT PSM Chief Executive Officer Canvassing of Elected Members will disqualify

2 POSITION DESCRIPTION/SPECIFICATION 1. POSITION IDENTIFICATION Title Coordinator Civil Design & Construction Level 9 Business Unit Infrastructure & Waste Services Position no Directorate Infrastructure Services Date Effective February 2016 Reporting to Manager Infrastructure & Waste Services Date last updated March KEY OBJECTIVES Coordinate the Civil Projects team to deliver detailed civil project designs and investigations for current projects and concept designs for future capital works programs. Deliver significant, complex and high profile engineering projects. Provide specialist engineering support and advice. Undertake human resources management responsibilities. 3. KEY ACCOUNTABILITIES Ensure all work is undertaken to a high standard in accordance with the City s strategies, plans, protocols, ISO 9001, procedures and adopted practices, budgets and relevant legislation. Engineering support and advice is timely and accurate. Ensure all project work is undertaken in accordance the requirements of the City s Project Management Framework. Ensure financial management activities are undertaken in accordance with City procedures and processes. Ensure human resources management activities are undertaken in accordance with relevant legislative requirements and City protocols and procedures. Comply with and actively support the City s EEO Management Plan. Comply with OSH legislation, City protocols, procedures and other OSH related requirements, and actively support the City safety systems. Ensure prompt and accurate capture of corporate information and documentation in accordance with the City s record keeping system and associated policies, protocols and practices. Customer service is delivered in accordance with the City s Customer Service Charter and relevant protocols and procedures.

3 4. KEY ACTIVITIES ACTIVITIES Outcome: Civil Projects Lead the survey and design across a broad spectrum of complex civil engineering projects for the City including, but not limited to, major road construction, bridges, stormwater drainage work, local traffic management works, new paths and path replacement, roadworks, street lighting and earthworks. Prepare cost estimates for current projects and future works. Prepare and review written documents including, but not limited to, project briefs, project proposals, briefing documents, technical reports, planning reports, community correspondence and internal documentation. Respond to and resolve enquiries from customers including ratepayers, government agencies and internal business units. Liaise and negotiate with consultants and contractors, utility service providers, government agencies and the general public in relation to project design and construction. Provide on-site advice to contractors and construction supervisors where required. Provide factual, accurate reports on projects and include logical recommendations in keeping with achieving the best course of action and outcome for the City. Undertake critical analysis of matters to resolve problems relating to on-site design and construction. Undertake project management tasks including setting priorities, establishing objectives and milestones, estimate times and scheduling activities. Prepare relevant project reporting documentation. Deliver projects in accordance with agreed scope, timeframes and budgets. Prepare tender documentation for consultants and contractors and participate as a panel member for evaluation of tenders. Prepare reports to Executive Leadership Team and Council regarding tender process. Prepare briefs for commissioning of consultants and contractors and assess quotes against requirements and make appropriate recommendations. Monitor the progress of works and provide reports on completion of works. Outcome: Technical Advice Provide high level engineering written and verbal advice to the business unit and other business units including attendance at meetings. Provide high level technical advice and support to the business unit, directors, managers and other employees on allocated projects and according to project briefs and required outcomes. Prepare correspondence and reports on civil engineering and other issues as required. Provide technical guidance across the City on design and construction standards. Contribute to the development of civil design procedures, processes, standards, guidelines and policy. Outcome: Human Resource Management Coordinate the functions and performance of the Civil Project Management sub-unit and all projects under its control. Undertake recruitment and selection process. Ensure employees work in a safe manner. Provide leadership, coaching and on-the-job training for employees. Set performance targets and development plans for employees. Monitor and manage performance of employees by providing appropriate feedback in accordance with the City s Performance Appraisal System. Actively promote the City s commitment to EEO.

4 Ensure all Human Resource practices comply with City and legislative requirements and principles of EEO. Outcome: Capital Works and Administration Contribute to the development of the Annual Capital Works Program by provision of concept designs and preliminary cost estimates. Undertake investigation, evaluation and design of Capital Works projects applying a strategic, administrative, operational and financial focus in order to achieve required outcomes. In consultation with the manager develop the annual budget in accordance with corporate financial requirements and timelines. Monitor, review and report on expenditure to ensure conformity with budget outcomes. Provide monthly reports including trends and variations. Contribute to the development and implementation of the Business Unit and Directorate Plan. Actively contribute improvement suggestions for relevant processes. Perform other duties as requested within the scope of this level and in accordance with skills, knowledge and experience. 5. WORK RELATED REQUIREMENTS / SELECTION CRITERIA Essential Skills, Knowledge, Experience and Qualifications: Skills: Highly developed written and verbal communication skills, including report writing skills. Highly developed interpersonal, conflict resolution and negotiation skills to positively manage relationships. Highly developed decision-making and problem solving skills. Highly developed time management skills. Highly developed computer literacy/keyboard skills including the Microsoft suite of programs (Word, Excel, PowerPoint, Outlook, etc). Highly developed skills in engineering and other related software applications. Highly developed project and contract management skills. Highly developed coaching, feedback and team building skills. Ability to coordinate multiple complex projects simultaneously and work to deadlines. Knowledge: Specialist knowledge of engineering construction, survey practices and subdivision works. Specialist knowledge of civil and urban design standards and procedures. Comprehensive knowledge of tendering policies and general conditions of contract. Comprehensive knowledge of statutory requirements and Council Policies. Comprehensive knowledge of the roles of State Government/Authority functions. Comprehensive knowledge of development planning to the extent required to support civil engineering activities. Well developed knowledge of application software including, but not limited to, GIS and CAD systems. Well developed knowledge of human resource management practices. Well developed knowledge of budget preparation and monitoring.

5 Experience: Extensive experience in civil design and construction including complex and high profile projects. Extensive experience in development planning and building approval processes and subdivision processes. Extensive experience in the preparation of briefs and general conditions of contracts, tenders and specifications and the use of AS2124 and AS4000 for contract works, control and authorisation of expenditure. Extensive experience in project and contract management of engineering projects. Considerable experience in working with multi function professional teams. Considerable experience in human resource management including coaching and leading multidisciplinary work teams. Considerable experience in budget preparation, estimating and programming of works to meet predetermined constraints and cash flows. Qualifications: Tertiary Qualification in Civil Engineering or equivalent qualification. Diploma Project Management or equivalent experience. Diploma Contract Management or equivalent experience. Current WA C Class Driver s Licence. 6. EXTENT OF AUTHORITY Coordinates a work area of the City at a higher level of ability. Responsible for the control and coordination of a work area including quality, cost effectiveness, cost and timeliness of the programs/projects under their control. This position will exert influence in the operations and procedures within the organisation relevant to engineering. Complex decision making, requiring significant use of initiative and judgment. Solutions to problems require analytical approach and elements of development and creativity within the scope of corporate protocols. 7. WORKING RELATIONSHIPS Level of Supervision: Works under broad direction. Internal: Directors, managers and coordinators (particularly Operations Services, Asset Management, Financial Services and Planning Services). All employees in Infrastructure Services Directorate. Employees in other business units. External: All Utility Service Corporations. State Government Agencies. Local Interest Groups. Land Developers and Professional Consultants. Contractors. Ratepayers and General Public. 8. POSITION DIMENSIONS NUMBER OF EMPLOYEES DIRECTLY REPORTING TO POSITION 8

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