भ रतसरक रGOVERNMENT OF INDIA अ त रवभ गDEPARTMENT OF SPACE वन दनण लक LIQUID PROPULSION SYSTEMS CENTRE एच ए एल II ट ज, 80 फ!ट र ड HAL II STAGE, 80 FEET ROAD बगल % 560 008, भ रत BENGALURU 560 008, INDIA फ न/Phone: 91-80-25037140/170/171फ़,स/Fax: 91-80-25037139 स वजनकन वद व.स.न क /स.न. स.11/2015-16 दन क:03-02-2016 PUBLIC TENDER ADVT NO. LPSCB/PT.NO.11/2015-16 DATED:03-02-20165 भ रत क र पत क लए तथ उनक$ ओर स न&नल'खत क लए ध न, *य व भ ड र, व न दन ण ल. क/ (न क ) ब/गल 5, 6व र म हरब द न वद आम ;<त क$ ज त ह I For and on behalf of the President of India, Head, Purchase & Stores, Liquid Propulsion Systems Centre (LPSC), Bengaluru, invites sealed tender for the following:- -.स. Sl. No. 01 02 न वद स दभ TENDER REFERENCE ब ए/BA07 2014006581-01 टड / TD02 201500625201 न वद जम करन क$ अ तम तIथ LAST DATE FOR SUBMISSION OF TENDER न वद ख लन OPENING TENDER स?@त ववरण/ BRIEF DESCRIPTION एयरक Aडशनर य नट क लए Dय पक व षक स व व अन र@ण स वध Comprehensive Annual Service & Maintenance Contract for Air Conditioner Units यह द भ ग न वद ह This is a TWO PART TENDER AFNORZ2CN18-10 10 ट नल स ट ल ग ल क र छड़ क आप त )Supply of AFNOR Z2CN18 CN18-10 10 Stainless Steel Round Bars यह द भ ग न वद ह This is a TWO PART TENDER म < /QTY (स लGनदHत व ज अन स र) (AS PER DOCUMENT) Enclosed (स ल4नदत व ज अन स र) (AS PER DOCUMENT) Enclosed : 10/03/2016,14.00 बज (भ.म.स) : 10/03/2016, AT 14.00 HRS (IST) : 11/03/2016,10.00 बज (भ.म.स) : 11/03/2016, AT 10.00 HRS (IST) /नवद श 1क/TENDER FEE 5./Rs. 5.573/-.573/- न ट/Note: 1. न वद /ब ल. क न वद क रK य उनक Iधक त तनIधयK क$ उप Hथत म/ ह. ख ल ज एग The tender/bids will be opened in the presence of tenderers or their authorized representatives, on submission of valid authorization. 2. इस न वद स चन ज र. करन क ब द क ई भ श Rप< इसर व बस इट म/ क शत Sकय ज एग Corrigendum, if any issued after publication of this Tender notice, it will be published in ISRO website. 3. न वद दHत व ज क www.isro.gov.in स ड ऊनल ड कर सकत हU /Tender Documents can be downloaded from www.isro.gov.in हHत @Vरत/Signed ध न, *य व भ ड र / Head, Purchase & Store
NOTE: 1. Only Local Service Providers having Office within Bangalore need to submit their offers. 2. The tender/bids will be opened in the presence of tenderers or their authorized representatives. 3. Tenderers should bring authorization letter/identification while attending opening of the tenders. 4. Tender fee of Rs.573/- in the form of Demand Draft/Banker s Cheque from any Nationalized Bank can be submitted to us on all working days between 1400Hrs and 1600Hrs. INSTRUCTIONS TO TENDERERS: 1. Interested Tenderers may, at their option, download the tender documents from website and submit offers along with prescribed tender cost (in the form of Demand Draft/Banker s Cheque) as per details in the Tender Notification. 2. Interested Suppliers can obtain the Tender documents on request from Purchase & Stores Officer, Purchase Division, Liquid Propulsion Systems Centre, Bangalore-560 008, INDIA on payment of non-refundable tender fee as indicated above, on all working days between 1400Hrs and 1600Hrs. 3. Tender fee shall be payable only in the form of Demand Draft/Banker s cheque drawn in favour of Senior Accounts Officer, Liquid Propulsion System Centre, payable at Bangalore. No other mode of payment for Tender fee is acceptable. 4. Service Provider s name and TenderNo. shall be indicated on the back side of the DemandDraft/Banker s Cheque. 5. While requesting for tender documents, please do not super scribe tender number and duedate on the envelope. Instead indicate Request for Tender Documents. 6. Detailed terms and conditions are furnished in the tender documents. 7. Demand Draft/Banker s Cheque should not be dated prior to the date of advertisement/ Intimation/website. Separate requests and demand draft shall be sent for each tender document. 8. LPSC, Bangalore, will not be responsible for non-receipt of tender documents/offers due to Postal delay/loss in transit. 9. Quotations received without payment of tender fee will be treated as unsolicited. 10. The offer should be valid for a period of 120 days from the date of opening. 11. Quotations received after the due date and time will not be considered. 12. While submitting your offer please super scribe Tender No. and due date on the envelope,addressed to Head Purchase & Stores, Liquid Propulsion System Centre, HAL 2nd Stage,80 Feet Road, Bangalore-560 008. 13. If tender opening date happens to be Public Holiday tender will be opened on the next working day & interested Vendors may depute their Representatives to attend the PublicTender Opening. 14. Request for the extension of the due date will not be considered. 15. Service Tax Registration Certificate copy shall be provided. 16. PAN Card shall be provided along with offer. 17. Head, Purchase and Stores, Liquid Propulsion System Centre, Bangalore, reserves the rightto accept or reject any tenders in part or full without assigning any reasons thereof. 18. Late tender, delayed tender, fax quotation, email quotation and unsigned offerswill not be considered. 19. In case, if the party is claiming exemption of payment of tender fees under NSICS/MSME, the offer shall accompany with the certificate issued by NSIC /MSME otherwise offer will not be considered. 20. Offers/quotations from Vendors who have not agreed to furnish Security Deposit or Performance Bank Guarantee towards warranty/guarantee will be summarily rejected/excluded, without assigning any reason thereof. हHत @Vरत/Signed ध न, *य व भ ड र /Head, Purchase & Store
GOVERNMENT OF INDIA DEPARTMENT OF SPACE LIQUID PROPULSION SYSTEMS CENTRE HAL II STAGE, 80 FEET ROAD BENGALURU 560 008, INDIA PURCHASE & STORES DIVISION Telephone: 91-80-25037140/170/171 Fax 91-80-25037139 E Mail : purchase@lpscb.gov.in Our Ref. ब ए/BA07 201400658101 Date: 03/02/2016 Due on: 10/03/2016. @ 14.00 Hrs Opening of Tender:11/03/2016 @ 10.00 Hrs (To be quoted in all correspondence) To, THIS IS A TWO PART TENDER Invitation to Tender Dear Sirs, Please submit your sealed quotation in TWO PART TENDER with the description catalogues / pamphlets / literature, super scribed with Our Ref. No. and Due date for the supply of the following items as per the terms & conditions mentioned in Annexure (enclosed). Please ensure that your quotation reaches this Office not later than 10/03/2016 at 14.00 hours. Sl. No. 1. 2. 3. 4. Description of Items with Specifications Comprehensive Annual Service &Maintenance Contract for Split Air Conditioning System (80units, 149.5 TR) Details as per Annexure Ia. Comprehensive Annual Service& Maintenance Contract for CassetteAir Conditioning System(14 units, 27 TR) Details as per Annexure Ia. Comprehensive Annual Service& Maintenance Contract for Split Package Air Conditioning System Units (06 units, 49.5 TR) Details as per as per Annexure Ia. Comprehensive Annual Service& Maintenance Contract for Split Ductable Air Conditioning plant (1 Unit, 42 TR) Details as per Annexure Ia. No. of Years TWO YEARS INSTRUCTIONS TO TENDERERS: 1) Instruction to vendors for Submission of Documents along with offer Annexure I - 1 Page 2) Part I (Techno-Commercial Part) is enclosed herewith as Annexure Ia (07Pages). 2.) Part II (Price Part) is enclosed herewith as Annexure II to VI (05 Page). 3) General Terms & Conditions for Annual Maintenance Contract Annexure-VII (2 Pages) 4) Special Instruction for Two-Part Tender and other Terms & Conditions enclosed (01 Page). Yours faithfully, Sd/- Head, Purchase & Stores For and on behalf of the President of India (The Purchaser)
Annexure-I Techno Commercial Bid Comprehensive Annual Service and Maintenance Contract (CASMC) For Ductable Split A/C Plant, Package, Split, Cassette A/C units at LPSC (B) 1. Proof of experience for having carried out works of similar nature in the past 1 year.the agency should have under taken comprehensive annual service and maintenance of ductable split A/C plant of about 42 TR capacity, package A/C units of about 49.5 TR capacities, split A/C units of about 149.5 TR and cassette A/C of 27TR which include providing A/C for clean rooms, laboratories and offices. 1.1 1 work not less than 80% of work magnitude mentioned above. 1.2 2 works not less than 50% of the work magnitude mentioned above. 1.3 3 works not less than 40% of the work magnitude mentioned above. 2. Completion Certificates: Furnish copy of work completion certificate for the mentioned works supported by TDS (Tax Deducted at Source) certificates. 3. Financial performance of the company: Furnish copy of IT returns for 3 years. 4. Company staff profile:furnish details of company staff with experience under different categories such as technicians, engineers, etc., Note: 1. All the supporting documents furnished for the above to be attested by Gazetted Officer or Notary Public. 2. The detailed technical bids with conditions to be read understood fully and signed with seal indicating compliance. Do not indicate cost/price in these documents. 3. Price bid is provided separately and to be filled both in figures and words with signature and seal. 4. Fill the techno-commercial compliance sheet.
Annexure- Ia Techno Commercial Bid LIQUID PROPULSION SYSTEMS CENTRE BANGALORE Comprehensive Annual Service & Maintenance Contract for Split, Cassette, Split package Air Conditioning Units&ductable split AC plant (CASMC) for a period of 2 years. I. Split Air Conditioning Units: Sl. No Location Qty Capacity Total TR Make 1. EBW 4 Nos. 2TR 8TR Voltas 2. Library 4 Nos. 2TR 8TR Voltas 3. Server Room( Admin) 2 Nos. 1.5TR 3TR LG 4. Admin Conference Hall (Ground floor) 2 Nos. 2TR 4TR Voltas 5. Composite Block 2 Nos. 2TR 4TR LG 6. New Admin Building(CMD) 5 Nos. 2TR 10TR Voltas 7. Ramprasad Room at EBW 2 Nos. 1.5TR 3TR Voltas 8. R&QA 5 Nos. 2TR 10TR Voltas 9. APSG 2 Nos. 2TR 4TR W/P 10. Engineers room 6 Nos. 1.5TR 9 TR Voltas 11. Duty officer Room 1 Nos. 1.5 TR 1.5TR Voltas 12. IVTF 7 Nos. 2TR 14TR Voltas 13. IVTF 2 Nos. 1.5TR 3TR Voltas 14. Auditorium 8 Nos. 2TR 16TR Voltas 15. Server Room (second floor) 4 Nos. 2TR 8TR Voltas 16. ATTD Lab 6 Nos. 2TR 12TR Voltas 17. 1 st floor Video conference halls 3 Nos. 2TR 6TR Voltas 18. Tele phone exchange 1 Nos. 2TR 2TR Voltas 19. Server room (ground floor) 2 Nos. 1TR 2TR Voltas 20. PMSD lab (composite Block) 5 Nos. 2TR 10TR Voltas 21. MGSE Lab 3 Nos. 2TR 6TR Voltas 22. Conference hall( admin section 2 nd floor) 3Nos. 1.5TR 4.5TR LG 23. Controller room 1 No. 1.5TR 1.5TR LG Total 80 Nos. 149.5 TR
II. Cassette Air Conditioning Units: Sl. No Location Qty Capacity Total TR Make 1. UT lab 5 Nos 2TR 10TR Voltas 2. AD Room 2 Nos 1.5TR 3TR Voltas 3. Canteen 3 Nos 2TR 6TR Voltas 4. Auditorium 4 Nos 2TR 8TR Voltas Total 14 Nos 27 TR III. Split Package Air Conditioning Units Sl. No Location Qty Capacity Total TR Make 1. Jurastic Machine lab 3 Nos 11TR 33TR ETA 2. ATDD Lab 3 Nos 5.5TR 16.5TR Voltas 6 Total Nos 49.5TR IV. Ductable Split AC Plant: Sl.No Location Qty Capacity Total TR Make 1. Propellant tank assembly building 01 No 42TR 42TR ETA Total 01No 42TR
MAINTENANCE SCHEDULE TO BE FOLLOWED SCOPE OF WORK FOR SPLIT, CASSETEE AND SPLIT PACKAGE AC UNITS 1. MONTHLY The following checks are to be carried out: 1. Cleaning of filters, outdoor and indoor units. 2. Checking and tightening all electrical connections. 3. Checking for condensate drain in particular, from indoor unit of package/split/cassette A/C and remove the blockage and repair leakages, if any. 2. QUARTERLY In addition to the monthly checks, the following checks are to be carried out: 1. Check compressor mounts for any undue vibrations or cracks, replace if necessary. 2. Check the performance of compressor, replacement of compressor if found defective. 3. Carry out leak test for refrigeration circuit and plug the leaks, if any. 4. Examine condition of starters if found any fault is to be replaced with suitable item. 5. Check operation of H.P. /L.P. cut outs & thermostats. Take corrective action, wherever required. 6. Open fan section cover. Check belts for wear & tear. Replace, if necessary. Check bearings & alignment of belt drive and take corrective action. 7. Clean the finned surface of condensers & cooling coils and do chemical cleaning, if required. 8. Ensure proper operation of motorized dampers. 9. Cleaning of Micro filters & fresh air filters (frequency of cleaning may be enhanced). 10. Check the fans & blowers. Replace if necessary. 3. YEARLY In addition to the monthly & quarterly checks, the following checks are to be carried out: 1. Carry out leak test for refrigeration circuit and plug the leaks, if any. 2. Carry out electrical Megger test. 3. Check power consumption of all motors and take corrective action for major deviations. 4. Carry out chemical cleaning of Evaporator & Condenser coils. 5. Painting of outdoor units. 6. Greasing of all motors. 7. The insulation of copper tubes if found damaged, same should be re-insulated and replacement of drain pipes as and when required.
SCOPE OF WORK FOR DUCTABLE SPLIT AIR CONDITIONING PLANT: 1. The following equipment parts of the AC plant are to be repaired/replaced during the Annual maintenance Contract. 1.1 Check the compressor and its spare parts, compressor motors and its coupling. 1.2 HP/LP cutouts, Condenser motor pumps, chiller motor pumps. 1.3 Electrical connections, maintenance of relays and gauge panels. 1.4 Microprocessor based VFD drive and relays relating to this, Air Handling Units (AHU) & its blower motors including main blower motors. 1.5 Humidifier heater coil, electrical contactors, fuses, individual isolating switch (SFU), over load relays (protective relays). 1.6 System operating individual starter, terminal connectors, etc. 1.7 Replacement of defective Freon gauges. 2. Monthly preventive maintenance/service and attending to any number of breakdown calls whenever necessary within 4 hours. 3. Scope of Comprehensive Maintenance for monthly, quarterly, half yearly and yearly basis:- 3.1Scope of work for monthly preventive maintenance:- I. Electrical and other Works:- a) Check of all relay setting, loose contacts, switches, isolators etc., of the electrical panel of the plant. b) Checking and setting of humidifiers. c) Checking and setting of heaters. d) Checking of electrical panels. e) Checking of voltage and currents. f) Checking of HP/LP cutouts.
II. Other requirements:- a) Checking of gas leakage if any. If necessary top up of refrigerant to be made. b) HP/LP pressure tests. c) General cleaning and servicing like belt tension checks, adjustment etc., d) Checking of all pressures. e) Checking all pressure gauges, temperature and other indicators etc., of the plant. 3.2 Scope of work for quarterly preventive maintenance:- 3.1.1 Cleaning of air filters. 3.1.2 Greasing of motors. 3.1.3 Electrical panel board maintenance. 3.3 Scope of work for half yearly preventive maintenance:- 3.1.4 Cleaning of AHU coils. 3.4 Scope of work for yearly preventive maintenance :- 3.4.1 Painting of the plant. 1. The Maintenance/repair/servicing of Air conditioning plant include inspection, repair, servicing, and over hauling, labour, cleaning, corrective and remedial measures, setting right the malfunctions of the system etc., so as to keep the plant in good working condition. 2. The maintenance Contract includes replacement of necessary spare parts, both mechanical and electrical and includes consumable like Refrigerant, oil, greases, etc., In addition, the contractor has to provide Nitrogen gas and Freon gas cylinders for charging/top up etc., 3. Repair of air ducting louvers, air handling units, thermocouple insulation of all piping system of the plant, touching and painting of repaired portions only, overhauling compressor, replacement of heaters, servicing of pan humidifiers etc., are included in the scope of maintenance. 4. Only genuine & original parts as per the existing parts shall be replaced by the Contractor.
Terms and conditions:- 1. The CASMC is for a period of 2 Years. 2. The successful bidder is required to furnish bank guarantee from scheduled bank for 10% value of the contract amount for the entire tenure of the contract duration prior to taking up work as security deposit. 3. The payment will be on quarterly basis i.e., once in 3 months. 4. Carrying out Preventive maintenance schedule as per LPSCB/ISRO, for ensuring the satisfactory performance as recommended shall be carried out and results obtained/ details of works done shall be documented in the prescribed logs duly countersigned jointly by the contractor s personnel and the authorized representative of LPSCB/ISRO 5. The materials required for replacement of defective parts must be supplied by the Contractor. All the materials should be of Original Make. 6. All labour charges required for removal and fixing/replacement of AC fittings will be done by the Contractor. 7. Before carrying out any work, work permit to be taken from concerned personnel. 8. Violation of safety norms may lead to termination of contract. 9. In case of any complain/breakdown, the contractor s staff should attend the same within 4 hours of intimation. 10. The contractor shall employ experienced and technically qualified man power to carry out Maintenance activities. 11. The maintenance of all the Air conditioners should be carried out through a regular maintenance schedule. All breakdown repair works shall be taken up immediately by the contractor to avoid disruptions in Air Conditioning. The scheduled and unscheduled activities carried out are to be recorded in the specified logs. 12. Logbooks/registers to be maintained at the LPSCB/ISRO premises including attendance, incidents, assets, emergency contacts and AC equipment logs. These have to properly and duly filed by the Maintenance staff and got endorsed from LPSCB/ISRO authorized personnel on a daily basis. 13. Taking all necessary actions to maintain the plant & A/C units operating satisfactorily.
Technco Commercial compliance Matrix 1. Please fill the below compliance matrix. 2. If the mentioned document is submitted, please mention yes. If not, mention No. Sl.no Documents Required Compliance (Yes/No) 1. 2. 3. 4. 5. Proof of experience for having carried out works of similar nature in the past 1 year: The agency should have under taken comprehensive annual service and maintenance of ductable split A/C plant of about 42 TR capacity, package A/C units of about 49.5 TR capacities, split A/C units of about 149.5 TR and cassette A/C of 27TR which include providing A/C for clean rooms, laboratories and offices. 1.1) 1 work not less than 80% of work magnitude mentioned above. (or) 1.2) 2 works not less than 50% of the work magnitude mentioned above. (or) 1.3) 3 works not less than 40% of the work magnitude mentioned above. Completion Certificates: Furnish copy of work completion certificate for the mentioned works supported by TDS (Tax Deducted at Source) certificates Financial performance of the company: Furnish copy of IT returns for 3 years Company staff profile: Furnish details of company staff with experience under different categories such as technicians, engineers, etc., Acceptance to departmental Terms & Conditions
Price Bid Annexure-II LIQUID PROPULSION SYSTEMS CENTRE BANGALORE Comprehensive Annual Service & Maintenance Contract for Split Air Conditioning Units(CASMC) for a period of 2 years. Sl. No 1. Description CAMC for split Air conditioning systems having indoor and outdoor units which is inclusive of replacement of fan motors, electrical spares, microprocessor, Freon gas charging and replacement of air filters etc.,(including Compressor, details in Annexure-Ia) Qty 80 Units Total Capacity 149.5TR (Details in Annexure-Ia) Rate/ TR/Year Amount/ Year CASMC for Split A/C for 80 Units,149.5TR Amount. 1. Rs. /1 Year Rupees in words: (..)/1Year. 2. Rs.... / 2 Year Rupees in words: (...)/ 2 Year. Indicate the taxes separately:
Annexure-III Price Bid LIQUID PROPULSION SYSTEMS CENTRE BANGALORE Comprehensive Annual Service & Maintenance Contract for Cassette Air Conditioning Units (CASMC) for period of 2 years. Sl. No 1. Description CAMC for Cassette Air conditioning systems having indoor and outdoor units which is inclusive of replacement of fan motors, electrical spares, microprocessor, Freon gas charging and replacement of air filters etc., (including Compressor, details in Annexure-Ia) Qty 14 Units Total Capacity 27TR (Details in Annexure-Ia) Rate/ TR/Year Amount/ Year CASMC Cassette A/C for 14 units, 27 TR Amount. 1. Rs. / 1Year Rupees in words: (..)/ 1Year. 2. Rs.... / 2 Year Rupees in words: (...)/ 2 Year. Indicate the taxes separately:
Annexure-IV Price Bid LIQUID PROPULSION SYSTEMS CENTRE BANGALORE Comprehensive Annual Service & Maintenance Contract for Split Package Air Conditioning Units (CASMC)for a period of 2 years. Sl. No 1. Description CAMC for Split Package Air conditioning system of having indoor and outdoor units which is inclusive of replacement of fan motors, electrical spares, microprocessor, Freon gas charging and replacement of air filters etc.,(including Compressor, details in Annexure-Ia) Qty 06 Units Total Capacity 49.5 TR (Details in Annexure-Ia) Rate/ TR/Year Amount/ Year CASMCSplit Package A/C for 6 Units, 49.5TRAmount. 1. Rs. / 1Year Rupees in words: (..)/ 1Year. 2. Rs.... / 2 Year Rupees in words: (...)/ 2 Year. Indicate the taxes separately:
Price Bid Annexure- V LIQUID PROPULSION SYSTEMS CENTRE BANGALORE Comprehensive Annual Service & Maintenance Contract for Ductable Split AC plant (CASMC)for a period of 2 years. Sl. No 1. Description CAMC for ductable split AC plant of having indoor and outdoor units which is inclusive of replacement of fan motors, electrical spares, micro processor, Freon gas charging and replacement of air filters etc.,(including Compressor, details in Annexure-Ia) Qty 01 Units Total Capacity 42TR (Details in Annexure-Ia) Rate/ TR/Year Amount/ Year CASMC ductable Split A/C Plant for 01 Unit, 42TR Amount. 1. Rs. / 1Year Rupees in words: (..)/ 1Year. 2. Rs.... / 2 Year Rupees in words: (...)/ 2 Year. Indicate the taxes separately:
Price Bid LIQUID PROPULSION SYSTEMS CENTRE BANGALORE Summary sheet Annexure- VI Sl. No 1. 2. 3. 4. Description Qty Rate/ 1Year Rate / 2Year CASMC for split air conditioning system. (80Units, 149.5TR). From Annexure- Ia CASMC for Cassette air conditioning system. (14Units, 27TR). From Annexure- Ia CASMC for package air conditioning system. (06Units, 49.5TR) From Annexure- Ia CASMC for Ductable AC air conditioning plant. (01Unit, 42TR) From Annexure- Ia 1 Lot 1 Lot 1 Lot 1 Lot TOTAL AMOUNT: Total amount:- Rs. / 1 Year Rupees in words: (..)/1Year. Rs.... / 2 Year Rupees in words: (...)/ 2 Year. Indicate the taxes separately:
GENERAL TERMS & CONDITIONS FORTENDER ENQUIRY NO. BA07 201400658101 1.0 TYPE OF CONTRACT: The proposed Annual Maintenance Contract shall be of Comprehensive type. 2.0 Period of Contract: Annexure-VII The Contract shall be valid for a period of 2 years. However it shall be open to LPSC to terminate the Contract at any time during its currency by giving ONE MONTH S notice in Writing. 3.0 Fall Clause: Service Charges quoted by the party shall be no event exceed the lowest charges at which party service for SPLIT AIR CONDITIONING UNITS of identical description to any other party during the period of this contract. If at any time during this period party reduce the Maintenance Charges to any other party, the party shall notify such reductions of Maintenance charges to the Purchase and Stores Officer, LPSC, ISRO Bangalore- 560 008 and from that time such reductions of service charges, shall stand correspondingly reduced in this contract also and Bill/Invoice should be raised accordingly. 4.0 Preventive maintenance: Party shall perform Monthly/Quarterly/Half yearly/annually preventive maintenance visits during the contract period of two years. 5.0 Breakdown maintenance: Party has to attend to any number of breakdown calls per year, immediately within 4 hours of prior intimation during the Contract period. 6.0 PAYMENT TERMS: Maintenance charges shall be paid after every quarter proportionately on completion of satisfactory service. However, at the end of each service, a Service Report duly signed by contractor, Indenter and Indentor s Divisional Head shall be obtained from the user division to the effect that for All AIR CONDITIONING UNITS have been serviced and is working satisfactorily and shall be submitted to the Senor Accounts Officer, LPSC, along with your bill/invoice in duplicate with a copy to Purchase & Stores Officer. (Purchase) 7.0 In the event of damages to our property or injury to our personnel due to the negligence of your employees, the responsibility shall solely rests with you. 8.0 The Department shall not be responsible for any injury to your personnel, or damage to your property caused at our site. 9.0 Income Tax, as applicable shall be deducted from your Bill, at source. 10.0 Party shall furnish 10% of the order value as Security Deposit by way of Bank Guarantee, to be obtained from a Schedule Bank/Nationalized Bank in favor of
Senior Accounts Officer, LPSC, before commencement of the work, valid till completion of Annual Maintenance contract period with a claim period of Six Months. 11.0 In case if any part/item to be taken to your premises for repair, then you have to furnish equivalent value of Bank Guarantee from a Nationalized Bank or Scheduled Bank. 12.0 ARBITRATION: Dispute if any shall be settled mutually, failing which it will be referred to a One Man arbitrator appointed by Director, LPSC in accordance with the Indian Arbitration and Conciliation Act 1996, whose decision shall be final and binding on both the parties. 13. Offers/quotations from Vendors who have not agreed to furnish Security Deposit or Performance Bank Guarantee towards warranty/guarantee will be summarily rejected/excluded, without assigning any reason thereof. --------
INSTRUCTIONS TO TENDERERS FOR SUBMITTING TWO PART TENDERS File No: BA07 201400658101 ITEM:Comprehensive Annual Service &Maintenance Contract for Air-conditioning Systems. Please note the following instructions and submit your offer accordingly. (a) PART-I: TECHNO COMMERCIAL This part shall contain only the technical details and specifications together with technical catalogues. All commercial conditions shall also be indicated in this part. Deviations, if any, to our specifications shall be brought out very clearly. Tenderers shall mention point-wise confirmation with regard to Technical Specification and Commercial Terms &Conditions (Techno-Commercial) given in our Annexure-I & 1a. Price details should not be shown in this part. The TECHNO-COMMERCIAL Part (Part-I) shall be submitted in a sealed cover duly super scribing as follows:- PART I : TECHNO COMMERCIAL FILE NO. : BA07 201400658101 DUE DATE:10.03.2016 @ 1400Hrs. b) PART-II : PRICE This part shall contain only the Price. The PRICE PART (Part II) shall be submitted in a sealed cover duly super scribing as follows:- PART-II: PRICE FILE NO. : BA07 201400658101 DUE DATE:10.03.2016 @ 1400Hrs. Both Part-I and Part-II covers shall be kept in a separate cover duly super scribing as follows and sent to the following address:- FILE NO. : BA07 201400658101 DUE DATE:10.03.2016 @ 1400Hrs. To Head, Purchase & Stores, Liquid Propulsion Systems Centre, DEPARTMENT OF SPACE, 80feet Road, HAL II Stage, BENGALURU- 560 008. INDIA. IMPORTANT NOTE TO THE TENDERERS - In view of Two Part Tender, Fax/Email, Unsigned offers will not be accepted. The Offers submitted contrary to above instructions will be liable for rejection. Please make note of the above instructions and submit your offer before Due date i.e.,10.03.2016 @ 1400Hrs. - Demand Draft/Banker s Cheque towards tender fee shall be submitted along with Technical Bid, in case of Two Part Tender. - Foreign Suppliers, if quoted directly are exempted from payment of Tender Fee. - In case if any vendor who is not willing to provide Bank Guarantee towards Security Deposit, the offer will not be considered. ----