How To Help Tand

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1 TAND Board of Directors Meeting- August 11, 2015 (conference Call) Attendees: Catherine Austin, Gloria Brien, Brian Carroll, Alice Chapman, Lauren Cromer, Jenny Earnest, Shelley Flint, Rebecca Greer, Temple Hughs, Andrea Kendrick, Linda Pennington, Anna Pace, Collette Powers, Dee Pratt, Amy Richards, Mary Catherine Schallert, Heidi Silver, Janet Skate, Brian Jones, Sharon Thorton, Sarah Vaughn, Angie Wallick Call to order-dee Pratt. 4.0 WebEx Proposal- Linda Pennington (Attachment 1). The purchase of WebEx is being proposed to the TAND BOD. WebEx would be purchased from AND for $544/year, and require internet access by the user. This service will only be contracted for 1 year at a time. This service will allow TAND a forum to hold board meetings, and other meetings. These other meetings could provide CPE units to TAND members such as trainings to prepare for Hill Day and general CPE topics. TAND can offer WebEx services to the TN Districts, if they wish to use it, for a nominal fee to help cover TAND s annual cost. It was brought up: How much will it get used? 1 district already has this type of resource. Other districts have not yet, shown interest in using it. There will need to be education provided showing members How to use WebEx. We want to make sure that this service is utilized. A Need Assessment was suggested. It was decided that this item will be voted on, via , since there currently was not a quorum of voting members on the conference call. 5.0 TAND booth at FNCE- Tracy Bruen. Currently TAND has plenty of volunteers to help with staffing the FNCE booth (47 volunteers). There will be 2 RDNs & 1 student per hour. 8 volunteers are lined up to setup/take down the booth. There was a suggestion to have a photo backdrop for the booth. It we use a social marketing company to help with our booth ($2500), they will provide 2 people to do social marketing and technical support throughout FNCE. It will be $350 for a down day. We will get more clarification on what a Down Day is.

2 The Georgia dietitians have offered to let TAND purchase some of their leftover shirts, from FNCE last year. These are very nice shirts, and they DO NOT say anything about Georgia on them. Tracy will make a phone call soon to check on the logistics of the booth & give us an update later. Tracy is still working on how to spend the $300 on gift bags & giveaways. She hopes to locate a sponsor that will print Nashville Area maps, that will include Things to do, Where to eat, etc. We have spent about $7000 of our budgeted $10,000. We may have a few sponsors, but we don t know about any giveaways yet. 6.0 TAND reception at FNCE Jenny Earnest. (Attachment 2) The reception will be Sunday, October 4, 2015, 5:00pm-7:00pm, Renaissance Hotel. We are planning on attendees, but we can change that number as the date gets closer. Amber has asked for feedback on the menu options, #1 or #2. Discussion about the 2 options followed. It was suggested that maybe TAND could bring in wine to serve. Jenny will check on the corking fee. It may be too expensive. A verbal vote was taken & option 2 was selected. If anyone is available to be at the reception by 4:00pm, to help set up, please let Jenny or Amber Payne know. There was discussion about adding decoration to the room. Already the room is a bright color with musical accents. It was decided that we are so close to the budget, that decoration will be too costly, and the room looks pretty now. There was discussion about possible background music. It would be nice, but most likely a charge. Jenny asked if anyone has any AV equipment they can bring in. No one had any. There was discussion about if a registration table was needed, but it was decided that a person will stand outside of the doorway to greet people, and mark them off the list. The TAND logo sign was offered, to set outside of the doorway. 7.0 & 10.0 TAND Sponsorship & Speaker Task Force Meeting Gloria Brien. The packet has had some changes/updates. We will meet again on August 26, 2015 to finalize the packet & address the speaker contracts. Thanks to Dianne Polly for her input on the speaker

3 contacts. The date for the Annual Meeting is Monday, March 21, 2016 & Hill Day is Tuesday, March 22, Heidi, Shelley, & Anna are all currently looking for possible places to move the annual meeting. 8.0 Order Writing Privileges Janet Skates. Order Writing Privileges in hospitals Order writing in hospitals is currently restricted to MDs in rules of Board for Licensing Health Care Facilities Working with our lobbyist, our strategy is to ask that language be changed to make Tennessee law related to diet order writing in hospitals be consistent with CMS language. In December 2014, we submitted our proposed language change in the rules to the staff and attorney for the Board of Licensing Health Care Facilities. Upon review, their attorney expressed concern about whether the language we had proposed comported with the dietitian s practice act. In winter, we modified the proposed language so that we believe it is consistent with our practice act. In summer, we resubmitted our modified proposed language to their attorney for her review and requested feedback. It is still pending. We hope to be able to present our request to their board at their September 2015 meeting. Order Writing Privileges in LTC In July 2015, (CMS) issued a proposed regulation that will allow registered dietitian nutritionists in long term care (LTC) facilities to prescribe patient diets, in accordance with state law. TAND s lobbyist evaluated our current state and the proposed federal language and concluded they are very different with our state language being much more detailed. We will not be able to use the same argument that we are simply asking for small changes that will make the state language consistent with federal language. Therefore, our lobbyist (John Williams) thinks we need to work on these issues separately. Also, federal language will not be in place by September, when we hope to meet with the board about the hospital changes.

4 Sunshine Review Our board went through its periodic sunshine review this year. At the summer hearing, everything went fine. The recommendation is to extend our law for 6 years, which is an excellent outcome. Thanks to our five licensure board members for the outstanding job they do serving on the board. Reporting Harm and Successes Valerie Hawkins King has volunteered to help collect these stories from Middle Tennessee. Betsy Bohanon has agreed from East Tennessee. Need a volunteer from West Tennessee. 9.0 TAND Scholarships Brian Jones. We have advertised the 2 weight management scholarships through eblast, website, and social media. The deadline is September 1, No one has yet entered for the Adult scholarship, and one of those is preceding FNCE. This is disappointing. Shelley will send out another eblast in the next few days. It was suggested that Brian send out the info to the clinical managers, and he will. Brian requested that the district presidents please publicize these scholarships to their members. There are now 2 options for the Pediatric scholarship: Buffalo New York, and Indianapolis, IN in March. We need to clarify that each scholarship is up to $1000. Also, it is okay to give away 2 adult scholarships, in no one applies for the pediatric scholarship. This has been done before, and we traditionally have more trouble getting applicants for the pediatric scholarship Marketing & Social Media Jenny Earnest. We have included FNCE logo in all of our marketing media, as approved by AND. The social media group has scheduled at least one post about FNCE every other week until FNCE. We have posted announcements regarding early bird registration, excursions, TAND reception, FNCE key note speakers, etc. Lee Murphy is currently our TAND blogger & doing a fabulous job on posting blogs/photos to the website. She is focusing on KER & national breastfeeding month for the month of August. We are still looking for a media rep from Chattanooga and have an

5 interested candidate. If anyone in TAND has anything they would like to advertise on social media, please give it to Jenny. Lindsey Joe of Nashville, is officially our social media coordinator. Congratulations Announcements-Dee Pratt Andrea Kendrick is now the KAND president. Our next meeting with be September 8, 2015 at 12:00pm-1:30pm.

6 Attachment 1 Tennessee Academy of Nutrition & Dietetics Board of Directors Motion Form Date: 7/15/2015 Motion Title: Make a motion that TAND procures the services of Webex through the Academy of Nutrition & Dietetics Indicate ways TAND s operating plans and strategic initiatives relate to this motion: Webex can be used for TAND Board meetings Webex can be used for CE opportunities for the statewide membership (CPI and Public Policy Panel have CE information to share) Webex can be used by the districts for CE opportunities to their local membership Implemented by: (organizational unit) Potentially all board members TAND Council Member(s) contacted for Input: Linda Pennington Implementation Procedure: (include method and timetable) Contact affiliate section at Academy of Nutrition & Dietetics to purchase (Dee Pratt has the contact information) Purchase through TAND funds Advertise to the TAND Board that Webex is available and distribute procedures on how to use it Contact the local districts (if decide to offer this service to the district level) and share the webex usage information Implementation Period: As soon as possible Originator of Motion: (name and phone numbers) Linda Pennington, MS, RDN, LDN x202 (office) or (cell) Submitted by: Linda Pennington, MS, RDN, LDN Total Estimated Cost: $ for the period 6/1/2015-5/31/2016 Cost could be offset by charging the districts a nominal fee (example $50-75) for them to use Webex annually Cost is in budget? No

7 Attachment 2 TAND 2015 FNCE Reception Planning Details Date: Sunday, October 4, 2015 Time: Location: 5:00pm 7:00pm Belmont Rooms 1&2, Renaissance Hotel, Nashville, TN Estimated Attendance: people Planning Committee: Amber Payne, Cynthia Facemire, Dianne Killebrew ~ Hotel Space Specifications Room Setup: Room is decorated in a bright color scheme with musical accents pictures attached to Complimentary tall, linen-less cocktail tables for standing Complimentary short, linen-less cocktail tables seating 4 each (minimal) Complimentary centerpieces to include white votive in clear glass holder Audio/Visual: Parking: No need for podium, mic, etc. per previous conference call The hotel does not own parking, so our attendees will need to seek out and pay for parking to attend. The hotel has provided me with both directions and a parking map that can be ed / posted as needed. ~Budget and Proposed Plan Total Budget = $3500 inclusive After backing out 9.5% sales tax and 24% taxable service charge, that leaves $ Room Rental: Audio/Visual: Complimentary N/A Proposed Menu #1: The Wellness Break -- $18 per person for 125 people Broccoli, Cauliflower, and Carrot Bites Roasted Garlic Hummus, Light Peppercorn Ranch, and Tomato Basil Salsa Pita Wedges Fresh Berries Vitamin Waters, Bottled VASA Waters, and Assorted Pepsi brand Sodas With the addition of 3 lbs mixed $30 per pound

8 5 lbs fiesta-colored corn $20 per pound 3 qts warm spinach artichoke $38 per quart Notes: The break service is for one hour only. However, the coordinator has agreed to leave the food out once it has been served so our attendees can continue to graze as they arrive, but the break service will not be refreshed after 60 minutes. We can choose to have the food served and refreshed from 5p 6p, 5:15p 6:15p, or 5:30p 6:30p. TOTAL for Menu 1 = $ = $ Proposed Menu #2: Nibbles Reception Presentation -- $10 per person for 100 people Domestic and Imported Cheeses Prosciutto Ham and Salami Grain Mustard, Crackers, and Bread Shards Sweet & Spicy Mixed Nuts Dried Fruits plus Middle Eastern Reception Presentation -- $10 per person for 100 people Marinated Olives Roasted Pumpkin Seeds Hummus Deviled Eggs Feta Cheese Dip Pita and Crostini With the addition of 80 bottled waters and 60 $4 each Notes: There doesn t appear to be a time limit on this option, but they will obviously only prepare enough for the number of people we designate. If we have 150+ people, this will not be enough. TOTAL for Menu 2 = $ = $ Chosen from what is available at the hotel, these are the options that I feel are the most appropriate for our attendees and the best value for the money. Should anyone want to look over the menus, I can send them or they are available on the Renaissance Hotel website.