Tender Forimplementationof Asset Management System

Transcription

1 Tender Forimplementationof Asset Management System EDP-Asset/0001/2013-E D P 21 st November, 2013 Spices Board of India invites sealed quotations for the implementation Asset Management system and implement the same in our Head Office. The sealed cover enclosing the quotation should be super-scribed as Quotation for Asset Management System due on 11 th December, The sealed quotation, addressed to the Dy.Director (EDP), Spices Board, Sugandha Bhavan, N.H. By Pass, Palarivattom, Cochin-25 should reach the EDP Department of the board on or before 5.30 pm on 11 th December, Late, incomplete quotations will not be entertained. The quotations will be o p e n e d o n 12 th December, 2013 at 11 a.m. Details of this tender is provided in Annexure-1 Dy.Director (EDP)

2 Annexure I A.F unctional Requirements IT & Non-IT Asset management Listing of Assets in Board s HO and Quality Lab, -Kochi Tracking the existing asset, imaging, Data entry of assets in the software with the following details Sl.No, Description of item, Date of purchase, Quantity with unit Source/supplier name, value (Rs.), Invoice no & Date, location, Identification No., Purchase file no, verification details Generate bar code and affix it on the Assets viz furniture, fixtures, laboratory Instruments, IT equipments. Asset category & sub-category management Multi-level user management & permissions Branch, Department, Location management Asset procurement with requisition, approval, Purchase Order Option for Generating Barcodes Incorporation of Images of the assets along with the asset data Asset transfer to different branch/department/location Employee/location wise asset tracking Insurance management alerts on Warranty, AMC, Insurance expiry Asset breakdown, service/repair management Asset auditing using portable barcode scanner Support of multiple currencies and its rates Management of disposal/discard of obsolete assets Vendor Management Management of depreciation of each asset with rates and automatic calculation Download the data defined by the user in excel format Asset allocation, B.N on-functional Requirements The application shall be built in open source technology (web side as well as data base side) The application shall be capable of providing transactions (like asset details etc) as a web service (as an enhancement, if requested at a later point of time) to support future integration with other applications The application shall be provided as SAAS (Software as a service). i.e., the service provider needs to take care of hosting the application with its disaster recovery mechanisms and backups. (Details has to be furnished along with the tender)

3 C.Hardware Configuration Item Specifications Portable barcode scanner OS : Microsoft Windows Mobile 6.1 or Windows CE 5.0 Processor: XScale PXA310@624 MHz Memory: Memory: 128MB RAM/256MB Flash, User accessible micro SD slot with micro SD card. Display : DISPLAY: 240 x 320pixels, 56 mm (2.2 in) diagonal, 64 K colors, backlight, touch screen Barcode: 1D Laser Connectivity : USB READING INDICATORS: Beeper; Visual good read confirmation on the barcode being scanned; Good Read LED ENVIRONMENTAL SEALING: IP54 standard for water and Barcode printer E-Class MARK III Barcode printer - Communication Options : USB 2.0,Serial RS232 Maximum Print Width : 4.25 ( dpi (8 dots/mm) Resolution : 203 DPI (8 dots/mm) Print Speed : 4ips (101mm/s) Maximum Internal Media Roll Capacity: 5.0 (127 mm) O.D. Indicators/Display :Two D.C onsumables Required 1 50 x 25MM 1 UPS Thermal transfer type High quality Barcode Label. Non tearable destructive vinyl which is suitable for the Barcode printer 2 65X300 MTR CORE PREMIUM WAX RESIN RIBBON suitable for the Barcode E. Clarifications For any clarification regarding this tender or to have a detailed understanding of the requirements, please contact Deputy Director (EDP), ph.: , [email protected] F. Project Deliverables The following deliverables have been envisaged during the life cycle of the project: a) System documentation & User Manual (soft copy) b) Training

4 G. Eligibility Criteria a) The bidder should have supplied and implemented the Asset Management System at least in three reputed organizations. Proof for the same need to be submitted b) The bidder should have minimum three years of experience in providing IT enabled solutions H. Formatin whichquotationis tobesubmitted Slno Item 1 Cost of the Software AMC Cost for the software (Inclusive of hosting/cloud charges for DC and DR) Cost 2 Portable barcode scanner with brand and specification Warranty AMC Rate 3 Barcode printer with brand and specification Warranty AMC Rate 4 Cost of Non tearable destructive vinyl 5 Cost of the Printer Ribbon/ Catridge 6 Cost per listing and adding existing assets to the software. Generating bar code and affixing on individual asset

5 I. Terms and Conditions 1. The software shall be provided in SAAS model. 2. Technical bid and financial bid shall be submitted in separate sealed covers. 3. Financial bid has to be submitted in the format given. 4. The project shall be a customization of an already existing software solution. It shall not be a complete application development. 5. Time of implementation of the project shall be specified. 6. Once the quotations are received, the selected bidders shall make a presentation of the existing similar software system to the Board in detail. The bidder(s) will be short listed based on the requirements and functionalities of the existing software and the time of implementation. 7. Financial bids of the selected bidder(s) as per the process above will be opened and processed for evaluation. 8. Payment will be released once the user acceptance testing is successfully completed. 9. Proposal shall include documents to prove experience, service support and technical competence in doing similar work and contact details of existing clients. 10. The quotations which are incomplete in terms of scope, items or specifications or required details will not be considered and such tenders are liable to be rejected forthwith 11. The bidder should have supplied and implemented the Asset Management System at least in three reputed organizations and submit the proof there 12. Spices Board has the right to accept or reject any quotations without assigning any reason. 13. The selected vendor should install the software in our server and complete the upload of the details of the existing asset of the Spices Board, Cochin 14. The vendor should give sufficient training to the officials on use of the software, scanning the image, use of barcode scanner, barcode printer, updating of the new assets, management of the assets, asset auditing etc. 15. There is no separate tender document. This enquiry notice can be downloaded from Board s website at or for tender submission. 16. The offer shall include delivery and installation time, validity of quotation, warranty period. 17. Offers which are incomplete in terms of scope, items or specifications or required details will not be considered and such tenders are liable to be rejected forthwith.