2 Agenda Business Drivers The Solution Oracle Fusion HCM Hexaware s Offerings The Application Scope Hexaware s VELOCITY Methodology for Cloud Solutions Implementation Implementation Timelines Assumptions and Obligations Why Hexaware For Fusion Implementations? 2
3 3 Business Drivers
4 Key Business Drivers Adopt leading Global HCM practices. Achieve HR excellence by recruiting, developing and retaining the best talent. Streamline the HCM processes and achieve measurable efficiencies. Provide global visibility of the Human Resources in the organization for the management to make critical global HR decisions. Fast Track deployment of the leading HCM solution to accomplish the above goals 4 Copyright 2013, Oracle and/or its affiliates. All rights reserved.
5 <Insert Picture Here> The Solution Oracle Fusion HCM 5 Copyright 2013, Oracle and/or its affiliates. All rights reserved.
6 Leading Solution from Oracle Fusion Human Capital Management Do Things Your Way Know Your People Better Work As A Team 6 Copyright 2013, Oracle and/or its affiliates. All rights reserved.
7 Built on 100% Open Standards Standard Tools for Data and Process Integration Lower Cost Integration Large Talent Pool 7 Copyright 2013, Oracle and/or its affiliates. All rights reserved.
8 Oracle s Rich History in Delivering Cloud Services In On Demand business since 1999 More than 5.5 million users Second-largest Cloud provider Enterprise-grade availability, performance, and security More than 20,000 Oracle experts around the world Complete portfolio of cloud services 8 Copyright 2013, Oracle and/or its affiliates. All rights reserved.
9 Ability to Move from Cloud to On Premise 9 Copyright 2013, Oracle and/or its affiliates. All rights reserved.
10 Cloud Security and Data Protection 10 Copyright 2013, Oracle and/or its affiliates. All rights reserved.
11 Most Reliable Platform More than 99.5% uptime ITIL-based processes Access to Oracle engineers Comprehensive production assessment process High availability via Autonomic monitoring, diagnostics Predictive incident management tool 11 Copyright 2013, Oracle and/or its affiliates. All rights reserved.
15 High level Scope Definition Fusion Cloud Core HR Configure 1 Legal Entity Configure 1 Country Configure 1 Reference set in addition to Common Configure person profile and work structure profile Configure HCM Workflows as delivered Modify maximum of 2 delivered workflow depending on the feasibility Configuration flexi fields/checklist/document of record based on the business requirement Goal, Performance, Talent Review & Compensation configure 1 Goal plan, upload of organization and worker goals Configure 2 process flows and 2 performance templates per process flow Configure 1 talent review template Configure 3 compensation plans, 1 for Base Pay and 1 for bonus, 1 individual plan 15
16 High level Scope Definition Taleo Cloud Taleo Recruitment Build 1 global career site theme using standard style sheets Configure 3 requisition templates Custom Correspondence Configuration (maximum of 12 unique letters) Configure custom Offer letter (Maximum 10) with custom fields (Maximum 10 fields) Configuration of requisition creation management and approval workflows. Up to 2 unique Candidate Selection Workflows (CSW) with unique steps and statuses Taleo Transition Taleo Learn Configure up to 1 Transition Process, 5 Online Forms, 10 Correspondences, 5 Content Pages Setup of required control panel settings Creation of up to 5 Categories for Trainings Setup of up to 5 Instructor Led Training items, 1 Virtual Instructor Led Training items and 5 Web Based Training items 16
17 High level Scope Definition History Data Migration Data Element Volume of Data Companies Locations Departments Job Codes Positions Job Family Salary Grade, Step, Plan Job & Employment Personal Compensation Goals Active Companies Active Locations Active departments Active job codes Active positions Job Families tied to job codes All active Salary plans and grades Active employees - Hire row and latest job data transaction row Terminated employees Hire row and the termination row. Employees terminated in the past 2 years only Latest personal Details Associated compensation data for each job row Goals for employees 17
18 Hexaware s VELOCITY Methodology for Cloud Solutions Implementation <Insert Picture Here> 18
19 VELOCITY (Hexaware s Cloud Implementation Methodology) Configure & Plan > Design > > Testing > Go-Live O Prototype Project Charter High-level Project Plan Workshop/CRP plan Project Organization Chart Sample Deliverables Change Management Strategy Configuration Documentation Functional Design Technical design Data Mapping Security Matrix Test Strategy Training Strategy End to end system configuration Build reports and extracts Unit Testing Testing Scenarios & Scripts Updated Configuration Document CRP Sessions and Summary Fully configured, tested and user accepted application Key User Training Finalized configuration documentation Detailed go-live cutover plan Finalized production environments Application go-live Project Closure Issue Resolution End User Feedback 19
20 About VELOCITY Methodology VELOCITY is Hexaware s standards based methodology for Rapid implementation of Cloud Solutions. The methodology is rapid, adaptive and business focused. Key Features: Efficient: An easy-to-follow framework of activities Prototype based approach Delivery Toolkits: Standard templates enabling faster and better quality outputs Flexible: Select the strategy, techniques, and tasks appropriate for your project Scalable: Scalable to handle large multi country rollouts and high volume data migrations Key Benefits: More Focused Effort Built-in Flexibility Rapid Deployment Lower Cost of Deployment Reduced Project Risks Better Quality 20
21 21 Implementation Timelines
22 Package 1 High Level Plan Fusion Global HCM in 12 weeks W1 - Planning W4 CRP1 W9 Test W12 Transition W2 Familiarization W6 CRP2 W10 Go Live 22
23 Package 2 High Level Plan Fusion Global HCM, Goal, Performance and Talent Review in 14 weeks W1 - Planning W5 CRP1 W11 Test W14 Transition W2 Familiarization W7 CRP2 W12 Go Live 23
24 Package 3 High Level Plan Fusion Global HCM, Goal, Performance, Talent Review and Compensation in 16 weeks W1 - Planning W6 CRP1 W13 Test W16 Transition W2 Familiarization W9 CRP2 W14 Go Live 24
25 Package 4 High Level Plan Taleo Recruitment, On-boarding and Learn in 14 weeks W1 - Planning W5 CRP1 W11 Test W14 Transition W2 Familiarization W7 CRP2 W12 Go Live 25
26 Package 5 High Level Plan Republic Payroll on Cloud (Hexaware Cloud) in 12 weeks W1 - Planning W5 CRP W10 Go Live W2 - Familiarization W9 Test W12 Transition 26
27 <Insert Picture Here> Assumptions and Obligations 27
28 Key Assumptions (1) The standard business flows and product features will serve as the base for the implementation The implementation is based on the Cloud deployment model, hosted at Oracle No Customisation can be performed in the Fusion and Taleo. Custom configuration within the standard system is performed Only one country and one language (English) is included in scope 3 rd party system developers will have collaboratively work with the Hexaware team to upload and test the interface files The project would be executed in an onsite-offshore model A comprehensive list of assumptions and final timelines & estimates will be provided after a due diligence study conducted by Hexaware 28
29 Key Assumptions (2) Common HR work structure (job code, organization structure, single legal entity, grade structure) Common Recruitment process flow (recruitment templates, approval workflows) Common performance management processes across the organization (one appraisal template, bi-annual appraisal cycles) Compensation policy, Guidelines, Plans and Processes are same across the organization Single sign-on solution with Taleo has not been factored History data migration for Learn and Integration of Learn with other applications have not been factored Training will be provided using Train the Trainer approach The training will be provided using combination of PPT and product walkthrough Organization change Management and end user training will be customer s responsibility 29
30 Your Obligations For the project to be successful, the customer must fulfil the following obligations: Customer to finalize license agreements and get staging environment from Oracle for Fusion & Taleo prior to start of implementation Arrange for a project executive sponsor and project steering committee Assign a project manager to lead your staff s efforts Assign experienced and empowered business and IT users to work closely with Hexaware s consultants according to project plan (some full-time allocation may be necessary at times). Perform certain project tasks according to project plan such as: (a) provide data in format specified by Hexaware: b) customer side of integration; c) perform UAT: d) end user training Process standardization across the organization has to be done by the customer prior to start of the engagement Provide timely sign off of the deliverables within the timeframe agreed upon before start of engagement 30
31 31 Hexaware Your Trusted Partner!
32 Hexaware Overview: Key Facts 219 Active Clients served worldwide (Jun 13) 8,700 Employees globally (Jun 13) 53 Million dollar clients (Jun 13) 35 Offices worldwide 364 $ mn Revenues in CY 12 Certifications CMMI Level 5, ISO 9001 & ISO 27001, SAS 70 Type II, ISO Delivery Centers Mumbai Chennai Nagpur Pune Coimbatore Bengaluru New Jersey Dallas Mexico Industry Recognitions Awarded the prestigious Golden Peacock Award for Excellence in Corporate Governance Listed on Forbes Asia s 200 Best Under a Billion List Winner of the prestigious UK Oracle User Group PeopleSoft Partner of the Year Award for the year 2012 Winner of the Information Mastermind Award 2012, by IDG Listed among the Top 100 Innovative service Provider by Global Services 100 Listing Ranked among leading IT service providers in International Association of Outsourcing Providers (IAOP) Global Outsourcing 100 list. Winner of BPO Excellence Awards [Subsidiary : Caliber Point] Winner of the EMC Transformers Award for its Cloud and Disaster Recovery (DR) implementation Recognized and awarded the Best in Corporate Responsibility Practice award by Indy's Awards Received the prestigious CIO100 Award, by IDG. Golden Peacock Award 32
33 HR-IT: Capabilities and Experience 850 HR application Specialists 20% Of Hexaware Revenue from HR Technology Services Global HR Transformation Programs 20 Years experience with Specialized HR Applications 2,000 ERP consultants, providing 30% of Hexaware s revenue 120+ HR Engagements covering People/Process/Technology 60 Countries HCM Services delivered successfully 33
34 Hexaware s Partnership with Oracle: Cloud HR Certified Fusion Rapid Start Implementation Partner On-time, On-cost and On-quality delivery Co-Development Partner for Fusion Our consultants are working hand in hand with Oracle in building new functionality in Fusion Applications Partner of the Year HCM Cloud Oracle awarded as FY 13 Oracle Asia Pacific Applications Partner of the Year - HCM Cloud Standard Solution for Taleo Integration Integration solution for integrating Taleo with all major HR products Validation and Testing Partner for Fusion Partnered with Oracle in testing of Fusion Applications with Oracle giving us early insights into the product functionality Specialized Partner in Fusion Applications Achieved Competency Specialization in HCM, Finance and CRM. 34
35 Customer Value Additions Fixed Cost, Faster Implementation and Flawless Result Custom Reports & Extracts Single Sign on Blueprint Cloud Integration Pack Security Templates for future use Hexaware Lab for product familiarization and simulations Training on Personalization, Extension and Custom Reports 35
36 36 Our Customers
37 Leading DTH Operator in Malaysia Fusion HCM Talent Mgmt. Implementation in Co-Existence Model The Business Need: Customer currently has PeopleSoft HCM 9.0 implemented on-premise Customer needed a system that could go-live in 3 months to ensure that the year end performance management processes could be completed The Solution: Implementation of Fusion Performance Management on co-existence model Core HR data resides in PeopleSoft HCM and delivered HR2HR interface between PeopleSoft and Fusion keeps the employee data in sync FBL based custom solution for incremental data load The Benefits: Faster go-live ensuring that year end appraisal processes can be completed on-time in the new system Cloud based implementation allowing the customer to use simplified and standardized performance management processes About the Customer Domain: Media & Entertainment Location: Malaysia 37
38 Leading Pharmaceutical Company Fusion HCM & Taleo Implementation The Business Need: Customer did not have a standardized HR system in place. Employee data was tracked using excel sheets Ad-hoc processes defined for other HR functional areas. High level of employee dissatisfaction at the current HR service delivery The Solution: Cloud based implementation of Fusion (Global HCM, Goal & Performance Management, Talent Review), Taleo (Recruiting, onboarding and Learn) Hexaware s proprietary time tracking custom application delivered to customer with interface to Fusion HCM Custom integrations to SAP and 3rd party payroll provider The Benefits: About the Customer Domain: Healthcare Location: India Best of breed business practices across all key HR functions Faster time to go-live using RapidStart methodologies 38
39 Leading Luxury Resort Chain across ASEAN Fusion HCM & Taleo Implementation and Rollout The Business Need: Each Resort of the customer was using a separate HR application. Difficulties in manpower planning and headcount reporting Unable to roll-out functionalities for performance management and online recruiting due to multi systems and non availability of standard processes The Solution: Cloud based implementation of Fusion (Global HCM, Goal & Performance Management, Payroll Interface, Compensation), Taleo (Recruiting, on-boarding and Learn) Custom integrations to 3rd party payroll providers and integrations to resorts not using Fusion HCM The Benefits: Single source of truth for employee headcount reporting About the Customer Domain: Hospitality Location: Thailand, China, Laos, Maldives, Seychelles Faster apply to hire cycles. Streamlined training and on-boarding Ability to link performance to rewards 39
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