Our approach for an organization s quick enablement towards Oracle s Talent Management strategy

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1 Our approach for an organization s quick enablement towards Oracle s Talent Management strategy A white paper May 23 rd 2013 By Vishal Ramesh, Jürgen Errijgers Oracle HCM Strategy HRMC, A Cronos Group Company Belgium

2 Table of Contents Executive Summary... 3 HR Background... 4 Oracle s Talent Management Strategy... 5 Why HRMC?... 5 Our recommended methodology for co- existence... 6 Our Rapid- Start (RS) Methodology... 6 Appendix Taleo Recruiting Taleo Onboarding Taleo Learn Fusion Talent management... 12

3 Executive Summary Does your organization have the right alignment of talent with corporate objectives? The war for talent (coined by McKinsey & Company, 1997) is turning out to be quite significant for an organization to meet its corporate goals. Your organization could see a lag in employee retention as well as employee engagement without the right talent management tools. Successful HR transformations in talent management yield substantial enterprise wide benefits, including lower talent acquisition costs, stronger leadership teams, and better financial performance. Our research on the available market tools for our customers quick enablement towards a solid talent management strategy has led us to Oracle s cloud HCM (Human Capital Management) stack of solutions: Taleo and Fusion Talent Management cloud coexistence service. This document outlines our Rapid-Start methodology on this enablement process

4 HR Background Post industrial revolution, organizational strategy and Human Resource Management has evolved considerably. An analysis of the past 40 years reveals the evolutionary trends as indicated. An organization s only sustainable competitive advantage is tied to its HR as it: Is valuable to the firm in that they are key to: o Exploiting opportunities o Overcoming weaknesses o Neutralizing threats Must be rare among competitors Must be difficult for competitors to imitate Strategic management Human Resource management The development of resource-based view of competitive advantage & knowledge-based view of firm brought high attention to the role of individual talent Focus on the individual, and the attempt to secure high commitment and high performance The building of trust relations between employee and firm For an organization to remain competitive it is important for HR to be the link between its vertical and horizontal alignment. For HR to lay emphasis on its horizontal linkage, it is important to spend fewer efforts on support and administrative functions, and focus on empowering its workforce on the below disciplines: Ø Recruit: Hire what is needed Ø Perform: Make sure employees end up performing for what they were hired Ø Develop: Help them learn new stuff and perform even better!!

5 Oracle s Talent Management Strategy Oracle supports multiple strategies for a customer s HR-IT roadmap: - Applications Unlimited : Customers are given the choice to stick with their onpremise Oracle application suite and future releases would be launched periodically - Fusion HCM on-premise : Customers can choose to migrate their whole HR stack to Fusion applications - Taleo and Fusion Talent Management cloud co-existence service: Customers can choose to have niche functionalities in the Taleo and Fusion Talent Management cloud and have their existing Core HR and benefits administration running in any ERP or payroll provider solution (PeopleSoft, E-Business Suite, JD Edwards, SAP, etc.). Our research on the market available tools for a customer s quick enablement towards a solid talent management strategy has led us to Oracle s Taleo and Fusion Talent Management cloud co-existence service, for its Best enterprise wide practice & business process adoption Flexibility and scalability Upgrade ease Integration among each other, Core HR and other ERPs See the appendix for detailed features and benefits of Oracle Fusion Talent management, Oracle Taleo Recruiting and Onboarding and Oracle Taleo Learn. This document outlines our Rapid-Start methodology for a co-existence model between a customer s Core HR on-premise application (PeopleSoft, E-Business Suite, JD Edwards, SAP, etc.) and Oracle s cloud HCM solutions: Taleo Recruiting and Onboarding Fusion Talent Management Taleo Learn Why HRMC? We at HRMC have in-depth knowledge of these products. We have regular communications with the Oracle product development team in USA/India and support/sales teams in Europe, thereby clearly following Oracle s product strategy. Furthermore, our HCM consultants have on average more than 8 years of implementation experience over different industry sectors and geographies, and are well accustomed to managing projects on fixed-bid.

6 Our recommended methodology for co- existence The diagram below shows the integrated co-existence environment between Taleo and Fusion Talent Management cloud service, and on-premise PeopleSoft/ E-Business Suite Core HR (this would be the same if any other ERP or payroll provider solution is used for Core HR). In order to leverage the complete features and benefits of these cloud applications, we recommend a 3-phased approach (order not significant) for an integrated co-existing Oracle HCM stack of solutions to have the right horizontal linkages Ø Phase A: Oracle Taleo Recruiting and Onboarding Ø Phase B: Oracle Fusion Talent Management (& Compensation Management) Ø Phase C: Oracle Taleo Learn Our Rapid- Start (RS) Methodology In order to help our customers quickly have Oracle Fusion Talent solution up and running, we have derived a Rapid-Start approach based on our experience of having implemented a coexistence model between Fusion and PeopleSoft. Our Rapid-Start methodology, prepared by our Oracle Fusion Human Capital Management Rapid Start Specialists, are in strict adherence to Oracle s recommended Rapid-Start program for its partner s customer implementation. Our value proposition to our customers through this methodology is to define: - Concrete Milestones Concrete Activities

7 Concrete Deliverables Fixed price and scope offering This helps us set the right expectations and increase the transparency to our customers. At the end of the Rapid-Start program, our customers are set to take control and ownership of the delivered solution and deploy it into production. Our Rapid-Start approach, for any customer, in Fusion and Oracle Talent (Cloud) management consists of 4 phases as shown below

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10 Appendix (Source: Oracle Product Ovierview, Retrieved 15 th may 2013, Taleo Recruiting Feature Social Job Sharing Benefit Enable recruiters, employees, and candidates to share jobs across hundreds of social networks. Expand your reach and improve the effectiveness of social sourcing. Multiple Hire Types Handle all types of hires from a single platform, including professional hires, hourly employees, contingent hires, alumni, campus hires, internal hires, and more. Sourcing Find talent anywhere in the world with multi-faceted sourcing strategy that includes social networking, niche job boards, Internet search tools, and comprehensive sourcing analytics. Superior Candidate Experience Enhance your employment brand and candidate experience with unlimited, tailored career sites for both internal and external candidates and an intuitive, consumer-like experience throughout the recruiting process. Requisition Management Track and manage each of your job openings and keep teams in the loop with clearly defined ownership. Supports segmented hiring for more effective visibility and reporting. Advanced Searching and Matching Find candidates in your talent pools quickly, by name, skill, assessment results, GPA, or fuzzy logic. Create, save, and share complex searches, confident they are fully compliant. Screening and Assessment Improve quality of hire with advanced screening and assessment tools and content. Unique multi-tiered precision matching capabilities ensure the most qualified candidates. Applicant Tracking Give managers and recruiters intuitive tools to evaluate candidates and track their progress through the recruiting process and know their status at a glance. Interview Management Easily coordinate individual or group interviews, seasonal hiring events, job fairs, campus interviews, and other hiring events. Accelerate the hiring process and never leave a top candidate waiting for a phone call again.

11 Offer Management Make the process of creating, extending, approving, comparing, and tracking offers fast and easy. Compliance Management Reduce exposure to lawsuits and fines, protect government contracts, and reduce administrative costs. Easy Integration Easily connect your recruiting processes to back end HRIS systems and third party solutions. Easily plug all types of content and functionality into your recruiting process. Reporting and Analytics Provides standard reports and flexible report writing tools for tracking compliance, recruiter efficiency, and sourcing effectiveness. Taleo Onboarding Feature Custom New Hire Portal Benefit Improve engagement and eliminate costly printing and mailing with a central, personalized source of new employee information. Recruiter/Hiring Manager Dashboards Ensure smooth onboarding by checking up-to-the-minute statuses for new hires and onboarding activities. Seamless Integration Set up and track training and performance management activities and send validated new hire information automatically to HRIS, payroll, and other systems. Electronic Forms Management Increase compliance and reduce paperwork by creating, storing, and managing all onboarding forms electronically. Correspondence Library Automate service requests and facilitate updates with access to an online repository of specialized communications. esignature Go paperless by switching out your traditional signatures for validated electronic signatures that include tracking and alerts. Onboarding Reporting Keep things on track, monitor tasks, and address bottlenecks in the onboarding process. Taleo Learn

12 Feature 100% Configurable Portal Layout Benefit Create a superior, customized user interface, without writing code Online Content Management Manage standards compliant content and re-purpose non-standards compliant content using integrated course creation tools Traditional Classroom Activity Management Easily manage classroom-based activities including wait-listing, enroll/drop, pre- and post-work attachments, credit management, location and room management, and conflict resolution Blended Learning Plans Enable users to take advantage of blended learning plans including online, classroom, virtual classroom, assessments, and informal learning programs Social Learning Incorporate social learning by using built-in tools like ratings, reviews or discussion forms, or by embedding corporate social tools / standards Sub-portals Create sub-portals targeted to specific employees, customers, or partners Reporting Create, manage, and deliver accurate and flexible reports through the portal or via . Enable users to interactively tailor reports to gain fresh insights E-Commerce Generate direct and indirect revenues by offering online learning programs for customers and partners Fusion Talent management Goal management Feature Organization-driven Goal Setting Benefit Provide individuals with visibility into organizational goals to provide context when they create their own goals Insight into Goal Alignment Enable leaders and employees to more effectively align performance goals with organization goals Goals Tracking and Insight Let leaders track progress on organizational and performance goals

13 Performance management Feature Flexible, Configurable Evaluations Benefit Support a streamlined performance management process with a flexible, configurable template-driven setup Effective User Experience View worker and manager ratings side-by-side in the performance document Simplified Performance Comparison Provide multiple evaluations for a single worker, such as last and current periods Goal Sharing Improve alignment by enabling individuals to share goals with other individuals with whom they work on a day-to-day basis Collaboration on Shared Improve productivity by enabling collaboration on shared goals Goals Profile Goal Achievement Define target outcomes such as competencies and certifications and automatically Updates update employee's profile when goals are achieved Personal Goal Tracking Enable individuals to set personal goals Set and Track Development Goals Enable individuals to set and track development goals, separate from performance goals Talent review Feature Identify and Mitigate Talent Risk Benefit Decrease top talent attrition by identifying and addressing talent-related risks to the organization Organizational Talent Optimization Enable managers to identify, groom, and leverage talent from within the entire organization Identify Top Talent Concentration Align key resources where the greatest business opportunities exist Interactive Visualization Use rich visualizations with technologies such as SmartBoards that enable managers to edit data using drag-and-drop actions Cascading Meetings Enable talent review meetings broadly and deep within the organization

14 Collaborative Worker Assessment Assess ratings and determine the most unbiased way of evaluating all workers. Track Tasks and Action Optimize systemic interactions by enabling managers to enter action items during Items review meetings Improve Development Goals Assign more appropriate development goals using information that offers a thorough review and assessment of talent Measure Development Successes Improve productivity and worker satisfaction by identifying leaders who are successful at improving and promoting staff Workforce compensation Feature Complex Compensation Calculation Definition Benefit Define compensation calculations with various degrees of sophistication Compensation Letters Enables workers to better understand compensation changes Analytic-based Decision Support Provide managers with one place to view compensation history, manager comments, and performance ratings and documents Flexible Budget Creation Create single budgets that combine multiple compensation components Data Modeling and Entry in Spreadsheet Embedded validation within formatted spreadsheets that enable Environment modeling Unfair Pay Discrimination Detection Detect wage discrepancies for protected classes and find affirmative defenses Compensation Anomaly and Trend Identification View and filter data across different dimensions with extensive, interactive compensation reports

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