Fixed Scope Offering for Implementation of Taleo

Transcription

1 Fixed Scope Offering for Implementation of Taleo Mindtree limited 2015 All third party identities used within this presentation are copyrighted properties of the respective companies. Viewers and users of this presentation are, under no circumstances, to modify, reuse or recreate the same for any personal or professional purpose

2 Agenda Introduction Business Objectives Common Recruitment Business Challenges Oracle Taleo Solution Key Rationale To Invest in Taleo Implementation Scope &Timelines Mindtree s Implementation Approach High level Application Scope High Level Program Plan Implementation Methodology Assumptions and dependencies Our Differentiator's Project Deliverables Project Team structure Additional Services Success Stories Mindtree Facts 2

3 Introduction Mindtree would like to present this fixed scope offering for Oracle Taleo Recruiting & Onboarding implementation in cloud Mindtree is an Oracle gold partner and Oracle Taleo capability building is one of its top corporate priorities. We have certified Taleo professionals with strong domain knowledge,implementation skills and years of delivery experience Mindtree s proprietary accelerators and ready to use implementation templates can help our clients to accelerate their Oracle Taleo implementation in a short weeks of time frame This document provides a quick walkthrough of the fixed scope offering of Taleo implementation that includes Taleo product features, high level scope, timelines, assumptions & dependencies 3

4 Business Objectives Recruiting, developing and retaining the best talent Handle high volumes of recruits Streamline overall recruitment & onboarding process Seamless integration of Oracle Taleo Recruiting system with source HRIS(Human Resource Information Systems) like Oracle E Business Suite HRMS & Fusion HCM 4

5 Common Recruitment Business Challenges Pre-screening: High volume applications cannot be handled leading to candidate and hiring manger disappointment Approvals: Requisition approval and offer approval process is mostly manual which impacts job posting and time to hire Offer Management: Manual reviews and related approvals delay the offer roll out Assessments: Third party web based system generating assessment results which has a fixed cost per candidate increasing overall maintenance cost Interview Scheduling: Manual calling process delays candidate approachability and subsequent interview schedules Integration of the ATS with source HRIS Onboarding: Manual process of collecting information from new hires 5

6 Oracle Taleo Solution Screen, group and sort applications using disqualification questions, ACE questions, assessment's, auto-progression & candidate selection lists Social Media Integration Embedded business analytics Job Board integrations Standard approvals with requisitions and offer process. Offer letter generation using standard templates. Integrated assessment solution. Calendars created at requisition level for interview scheduling Custom branding to align with other existing IT systems 6

7 Key rationale to invest in Taleo Year on year savings in IT investments Reduction in manual process Huge % of hiring managers would be able to hire better candidates Huge % of candidates would like the application process New Hire survey feedback helps improving the system Integrated employee referral program Integrated agency portal Support organizational transformation in business processes 7

8 Implementation Scope & Timelines Oracle Taleo cloud services allow clients to adopt modules as per their business needs and inspite of incremental adoption all modules are fully integrated Mindtree offers two packages for Taleo implementation Recruiting Package (11 weeks) Oracle Taleo Recruiting Cloud service Oracle Taleo Platform Cloud Service(TCC & Integration Framework) Recruiting & Onboarding Package(15 weeks) Oracle Taleo Recruiting Cloud Service Oracle Taleo Onboarding Cloud Service 8

9 Mindtree s Implementation Approach 9

10 High Level Application Scope - Recruiting 10

11 High Level Application Scope - Integrations, Onboarding 11

12 High Level Program Plan 12

13 Implementation methodology: mpace for Oracle Taleo 13

14 Assumptions and dependencies Assumptions The implementation is based on public cloud deployment model Single sign on is not included Project team training- only train the trainer sessions would be give, end user training is not included Data extraction from source HRIS is not included in the scope Project execution will happen via Onsite Offshore model Go live will happen immediately after production configuration and warranty period starts with go live No Upgrade would happen during implementation Implementation would be executed using two instances i.e. staging and production only Dependencies Clients stakeholders are available during the project schedule Change management will be clients responsibility Acquiring appropriate product subscriptions from Oracle is clients responsibility. Client has to assign a project manager to lead their own staff. Source HRIS data extracts are clients responsibility Project Exclusions Complex custom reports Historical data migration UI/Apps changes Integrations Sanity tests for upgrades 14

15 Our Differentiators Proven mpace implementation methodology based on OUM,which ensures on time, as per quality within budget solution delivery. Seamless Integration set up between EBS HRMS/Fusion HCM & Taleo Ready to use Implementation templates Mindtree COE for exploring tailored solutions or add on to the fixed scope offering to suit individual customer needs Best in class customized training material for self paced training of end users Our strong credentials in Taleo support and upgrade projects across feature pack 12A to the most recent version i.e. 14 A Cloud HCM capability building is Mindtree s top corporate priority 15

16 Project Deliverables Deliverables included in the scope Description Project Work Plan Configuration Workbook List of high level tasks and associated timelines Details of all configurations Configured system Test Plans and scripts Validated solution on Staging and production environment Set up Document Training Material An application configured as per business requirements Scripts to test the solution Configured solution validated by client during UAT and final go live validation Steps to configure the business requirement Train the trainer content 16

17 Project Team Structure Mindtree Team Roles Project Manager Responsible for day to day project activities Weekly status reports /Milestones Issue and Risk escalation Implementation Lead Interfaces the customer business team Gathers business and functional requirements Designs access and visibility model Develops solution prototypes Functional Consultant Maps requirements to the application Configures page and field layouts System set-up / field labeling Implements visibility solution Technical Consultant Conducts the integration & data migration workshops Provides data import guidance Provides feedback on data import process Validate customer data mappings Executes data migration process Customer Team Roles Project Manager Manages communication internally Manages and engages resources to participate in the project Learns various aspects of the application Dedicated to project from kick-off through go-live Business Process Lead Owner of business requirements Gathers user feedback during prototype, configuration, and validation phases Available as needed during the project (50%) HRIS Data Specialist Responsible for formatting and cleansing data Ensures correct import data mapping Validates imported data Available as needed during project (25%) Recruitment SME/Super User Attends the business process workshops to provide detailed requirements Validates scope Validates configured application 17

18 Optional Expansion packs Integration with legacy applications Historical data upload Custom roles set up End user training Upgrade services for future releases Regression Testing framework for Upgrade process. Post go live support beyond sustain period Implementation services for additional Taleo modules Equest and integration with job boards 18

19 Success stories About the Customer: The client is one of the leading multinational consumer goods company having close to 120K employees spanning across 21 countries The business challenge: Vast landscape of HR system with more than one legacy application Mindtree solution: Aggressive capability building plan to facilitate go live and ongoing product maintenance Business Impact: Reduced cost, knowledge retention and structured performance monitoring through well defined KPI s 19

20 Mindtree Oracle Fact: Product Areas Oracle Applications Oracle Technology Products 30+ Global Clients 100+ Engagements 270+ Oracle Experts 20

21 Thank You India USA UK Germany Sweden Belgium France Switzerland UAE Singapore Australia Japan China