FIXED SCOPE OFFERING FOR ORACLE FUSION TALEO CLOUD

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1 Vijay Karthick Kumbeswaran Head - Enterprise Human Capital, Finance & Supply Chain Management Practice [email protected]

2 Altimetrik is a Business Transformation and Technology Solutions Partner headquartered in Southfield, Michigan (USA) With Business Transformation at the Core, we bring in deep expertise in Enterprise Business Applications, Mobile Computing, User Experience, Information Visualization, Backend Integration, Social & Digital Media Our solutions are supported by our strong domain experience. Our specialized domains include Financial Services, Automotive, Healthcare, Life Sciences & Medical equipment Business Impact & Experience Business Constituencies Create User Experience & create a culture to motivate and innovate Speed to Market days cycles Technology Innovation Design Led Engineering Prototype Driven Agile Development Adaptive Development Framework Consistent User experience, visualization Cloud for Analytics, Dashboards, KM Backend Integration Social Media Integration Capability Transformation Unified approach and culture Multifaceted skills Reduce SDLC cycle (30 to 60%) Integrated Skill sets breaking silos in expertise

3 The Agenda Key Business Drivers In Scope Modules In Scope Process Details Implementation Approach & Methodology High Level Plan/Time Frames Assumptions Team Structures Responsibilities Your Obligations

4 Key Business Drivers Facilitate in determining the key gaps between the talent in place and the talent required to drive business success To help reduce time to hire, productivity time and help build Talent Intelligence and improve other critical parameters for better ROI To Increase Organizational Performance and provide platform for better user engagements and reduce paper works Eliminate the need of multiple systems, manual efforts, bottle necks and redundant steps or process and deliver an enhanced and efficient system Achieve HR excellence by recruiting, developing and retaining the best talent Proven methodologies to streamline processes with Oracle Taleo to align People with the business, build talent pipelines and develop leaders to achieve measurable efficiencies Design and implement for the user, thereby enhancing the power of Talent Intelligence

5 In Scope Modules Altimetrik Implementation Packages Module Name Taleo CORE Taleo LEARN Recruitment On-Boarding Learn

6 In Scope Process Details Taleo CORE Taleo CORE Recruitment 1 External Career site ( 1 Application flow, 1 Profile flow, 1 Branding & Theme) 1 Internal Career site ( with Employee Referral) 1 Agency Portal site (with configurations up to 10 staffing partner configurations) 1 Candidate Selection Workflow 1 version of Recruiter the Interface 1 version of Manager the Interface 1 Requisition form with up to 25 User Defined Fields 15 Requisition Templates Requisition & Offer Manual Approval workflow configurations 2 Candidate Profile (Profile & Job Submission) with up to 25 User Defined Fields System Correspondence with Personal Branding equest posting service enabled One time Data Upload (1 test + 1 Production) o Organization o Location o Job Functions o User o Departments Offer Management Configuration with up to 5 custom offer letters Review of Standard report and 1 custom report

7 In Scope Process Details Taleo CORE Taleo CORE On-Boarding 10 Onboarding forms (10 fields per form) 10 Onboarding tasks Pre Hire and New Hire processes configuration Electronic Offer configuration 10 templates configuration Candidate Portal review Prototype and demonstration of expected usage and configuration

8 In Scope Process Details Taleo LEARN Taleo LEARN Setup of required control panel settings with 10 custom fields configurations 5 groups Definition configuration Setup of the supervisor role; including My Team permissions 5 Instructor Led Training items configuration 1 Virtual Instructor Led Training items configuration 5 Web Based Training items configuration Configuration of recommended, pre-defined course catalogue 5 types of Resource population in Resource Manager 1 Learning Plan with 2 Prerequisites configuration 1 simple and 1 complex survey or assessment creation 1 Assignment creation 2 standard LearnCenter certificate creation Review of Standard LearnCenter Reports 1 Chat Room or Forum creation Selection of LearnCenter site design template with custom logo and colors 5 Categories creation for Trainings Review of Standard Notifications Review of the Audit Trial and Password Recovery

9 Implementation Approach Plan Prototype Validate Transition Sustain Conduct Kick-off Meeting Schedule Workshops Create Detailed Release Plan Review In-Scope High- Level Business Processes Gather Setup Information Conduct Integration and Data Load workshops Perform Setup Conduct Workshops & Prototype Configuration Capture & Prioritize Changes Populate Data Load Templates Prepare Integration Details Apply & Validate Extensible Items Implement & Validate Integrations Load & Validate Data Apply & Validate Setup Changes Update Business Processes and Validation Cases Load, Reconcile & Validate Data Loads Conduct End-to-End Review Prepare Training Material Conduct Train-the-Trainer Workshops Migrate Configuration to Production Load, Reconcile & Validate Data Loads in Production Final Validation Review with Users & Stakeholders Verify Production & Operational Readiness Manage Transition to Steady-state Operations Plan for Next Release Conduct Implementation Checkpoint Conduct Implementation Checkpoint Conduct Implementation Checkpoint Begin system use Post Go-Live Support Project Management Our Responsibility Shared responsibility Client responsibility

10 Taleo Core High Level Plan Recruitment & On-Boarding 12 Weeks W1 - Planning W4 CRP 1 W9 - Test W12 - Transition W2 - Familiarization W6 CRP 2 W10 Go Live

11 Taleo Learn High Level Plan Learn 12 Weeks W1 - Planning W5 CRP 1 W11 - Test W14 - Transition W2 - Familiarization W7 CRP 2 W12 Go Live

12 Key Assumptions The project execution will be done using an onsite-offshore model. No Customizations will be performed in the Taleo. Custom configuration within the standard system is performed Portal branding configuration is limited to design and development of background color theme building with images and hyperlink in the career website. Train the Trainer approach for administering user training The training will be provided using combination of PPT and product walkthrough Single sign-on solution has not been factored History data migration for Learn and Integration of Learn with other applications have not been factored Organization change Management and end user training will be customer s responsibility A comprehensive list of assumptions and final timelines & estimates will be provided after a due diligence study conducted by Altimetrik

13 Key Assumptions Common Business Processes across all the business areas Business Processes will have common approval workflow & candidate selection workflow Business Processes will have one common Organization-Location-Field structure Business Processes to have a common Security Matrix with common set of permission for various domains like Recruiting, Transitions etc. However access to information will be covered based on the user s Organization-Location-Field Elements definition Integration to job boards to be done to Oracle validated ones (only configurations) All countries will share the same external career site & internal career site, list format for candidate listing & requisition listing, requisition template, searching and matching criteria, exclusion rules, common notification / correspondence template Data migration to the Taleo instance subject to data provided in the template by Altimetrik All development and Documentation will be done only in English

14 Team Structure Project Steering Committee Client Project Manager Altimetrik Program Manager Key Users IT Team Functional Consultant (Onsite) Solution Architect (Offshore) Development Team (Offshore)

15 Team Responsibilities Role/Title Project Manager Functional Consultant Technical Consultant Altimetrik Team Responsibilities Customer main point of contact for the project Guides project team through the Fusion HCM Implementation Methodology Communication Coordination between team members Team member task assignment Deep functional expertise and experience to the design of Oracle Fusion HCM Solution Configures requirements Demonstrates prototype Deep technical expertise and experience to the design of the Fusion HCM Solution Designs and Tests integration requirements Works with technical team to ensure optimal system access for the end users

16 Team Responsibilities Role/Title Project Manager Functional Owners/Key Users / IT Team Client Team Responsibilities Monitor progress on a regular basis Support and allocates key users Planning and managing the organization resources Sign off deliverables and acceptances Provide proper business requirements and scenarios Provide Applications knowledge to end users and other client s project team members Testing and acceptance Prepare for production Supervise live data entry

17 Your Obligations For the project to be successful, the customer must fulfil the following obligations: Customer to finalize license agreements and get staging environment from Oracle for Fusion & Taleo prior to start of implementation Arrange for a project executive sponsor and project steering committee Assign a project manager to lead your staff s efforts Assign experienced and empowered business and IT users to work closely with Altimetrik s consultants according to project plan (some full-time allocation may be necessary at times). Perform certain project tasks according to project plan such as: (a) provide data in format specified by Altimetrik: b) customer side of integration; c) perform UAT: d) end user training Process standardization across the organization has to be done by the customer prior to start of the engagement Provide timely sign off of the deliverables within the timeframe agreed upon before start of engagement

18 ALTIMETRIK Fast Facts Business Transformation and Technology Solutions Partner Headquartered in Michigan, USA ~3,000 Engineers across North America, South America, UAE, Asia-Pac and India 150 Engineers across portfolios in Global Automobile Manufacturer 500 Engineers across product engineering for our Credit & Payment Services Customers 500 Engineers across Enterprise Business 100 Engineers across Mobile platform development 100 Engineers across business transformation accelerator build-out India Development Centers certified for SSAE 16, ISO 27001:2005, ISO 9001:2008, PCI-DSS