Global Roll Out of Supplier Relationship Management UsingAgile Methodology. Naveen Rajan GyanSys Inc.
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1 Global Roll Out of Supplier Relationship Management UsingAgile Methodology Naveen Rajan GyanSys Inc
2 Who are we? 10 years of Growth with Stability 75+ Customers Globally Solution Focus 2
3 Agenda Roll-Out considerations Technical Considerations Road Map Roll-Out Methodology Case Studies Lessons Learnt Best Practice
4 Roll-Out considerations
5 Business Key Points to Consider Identify Regions Functional areas to be rolled out Regional Business process( Direct vs Indirect ) Regional Use Case Legacy data Migration Localization Identify Regional Customization Vendor Onboarding ( Cloud)
6 Continued Local Regulatory Inter-Company Processing Imports/Exports Existing SAP Template
7 Technical considerations
8 Technical Key Points to Consider Global Template Users part of Org Structure Master Data ( Vendor, Material, Services, Product Category etc) Identify Org Data ( Company code, Purch Org, Purch Grp etc) with HCM or standalone Workflow Tax codes Localization Roles
9 Continued.. DOA Business Objects affected Regional Customization Mapping Integration with third party software(china) Reports
10 Align with Organization Process Familiarize with tools and processes such as, Service Now Charm Solution Manager HPQC Sharepoint/DMS etc N-Tier Landscape ClearQuest, Incident Management etc CAB Onboarding Resources
11 Road Map
12 RoadMap Define Strategy Create Roadmap Design Manage Maintain C hallenges RoadMap Business Case Risk/Mitigation Engage Scope D efinition Identify Sponsor Project Plan Training Plan C atering to regions Identify users Manage D ependency Tech/Func resource Identify key resources Manage D ependency C onfiguration D evelopment UnitTesting C ommunication and Coordination Build Local teams C onfiguration D evelopment UnitTesting System Maintenance Team System availability and support
13 Implementation Strategy
14 Implementation Strategy Plan and Define Construction Testing C utover/go Live Support Map Estimate Resource Project Plan Milestone Date Sign O ffs Identify Roadblocks System Readiness Blueprint GapAnalysis Configuration Master Data Setup/Replication Technical Development UnitTesting Demo in Development Environment Code Review Spec Update Data Migration Process O rchestration Transport to Testing environment System Readiness check FUT ( D ry Run) IT UAT (Multiple Phases) DefectAnalysis C hange Request D efect Resolution Retesting Cutover plan Exit Criteria Transport Sequence Manual activities Warranty Period Knowledge Transfer
15 Case Studies
16 Case Study 1 Client: Automotive Industry Location: Mid-West Roll Out Technical Scenario Classic Functional Scenarios Self Service Procurement Strategic Sourcing MDM Catalogs Regions Asia Europe
17 Process Overview - Procure to Pay SRM ECC Shopping Cart Creation Add Item Shopping Cart Approval Amendment = Yes Purchase Requisition Catalog Material Purchase O rder Sourcing Cockpit Rfx Rfx Response
18 Project Timeline for each region 8 weeks W 1 W 2 W 3- W6 W7 W 8 Implement in Dev and test Move to Q/ Prod Analysis/ MD and Org Data Consolidation Master Data Setup Dev Testing Move to Q Realization Testing In Q Go-Live Stabilization / Post Go live KT and Support
19 Roll out Road Map Roll out to each region is taken as a Sprint Formulize a plan for the duration of each Sprint. Roll Out Asia Pacific W 8 Roll Out Europe W 8 16 weeks Europe 1. Netherlands 2. Hungary Asia Pacific 1. India 2. China 3. Japan 4. Hong Kong
20 Case Study 2 Client: Pharma Industry Location: Mid-West Roll Out Technical Scenario Classic Functional Scenarios SRM Self Service Procurement CLM (Projects, Sourcing, Master Agreement, Contracts) SUS ( POR, Confirmation, Invoice) Regions North America, Asia, Europe, South America
21 Process Overview - Procure to Pay SRM Shopping Cart ECC Purchase Requisition SUS Purchase O rder Purchase O rder CLM Project PO Acknowled gement PO Acknowled gement Rfx Response Master Agreement SES/GR Invoice Contract Confirmati on Invoice
22 Project Timeline for each region 8 weeks W 1 W 2 W 3- W6 W7 W 8 Implement in Dev and test Move to Q/ Prod Analysis/ MD and Org Data Consolidation Master Data Setup Dev Testing Move to Dev/ Q Realization Testing In Q Go-Live Stabilization / Post Go live KT and Support
23 Roll out Road Map Roll out to each country is taken as a Sprint Formulize a plan for the duration of each Sprint. Australia Australia Roll Out Australia W 8 Roll Out Europe 26 weeks Roll Out Asia Pacific Roll out South America W 6 W 6 W 6 Europe 1. Netherlands 2. Hungary Asia Pacific 1. India 2. China 3. Japan 4. Hong Kong South America 1. Brazil
24 Case Study 3 Client: Tools Manufacturing Industry Location: Mid-West Roll Out Functional Scenarios Ariba (Requisitions and Purchase Orders) ECC ( Purchase Orders ) Regions Asia, Africa, South America
25 Process Overview Procure to Pay Ariba ECC Requisitions/ Catalogs Purchase O rder Purchase O rder
26 Roll out Road Map Roll out to each country is taken as a Sprint Formulize a plan for the duration of each Sprint. Roll Out Asia-Pacific W 8 Roll Out Europe 22 weeks Roll out South America W 8 W 6 Asia Pacific 1. India 2. China 3. Japan 4. Philippines Europe 1. Germany 2. Ireland 3. Netherlands South America 1. Brazil 2. Argentina
27 Gyansys Approach Proof Of Concept (POC) Tangible business process Onsite Offshore Model Leveraging best capabilities In House Development Accessibility to client Phase Implementation Risk Mitigation Manageable Scope No Bells & Whistles Training Comprehensive, including Test Scripts
28 GyanSys Experience in Procurement Direct/Indirect Procurement SRM Sourcing Embedded Analytics Fiori New UI Add on (UI5) CLM Ariba Supplier Network Collaboration
29 RETURN ON INVESTMENT Training video was prepared in parallel with the roll out of phase 1. Knowledge Transfer planned with in house SAP COE team Process Streamlining Rapid Deployment Reduce procurement cost by closing loop from source to pay
30 BEST PRACTICES Out of the Box Solution Fewer customizations Catering to the right solution ( Ariba vs CLM vs SRM) Defining the Scope Leverage templates Change Management team Leverage standard reports
31 LEARNING POINTS How to effectively roll out a solution Encompass the roll out with Agile methodology Aim at achieving 0 defects during UAT Accelerate procurement processes
32 GyanSys Short Client List
33 Appendix
34 Global Workflow
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