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1 ACCOUNTANCY ASSISTANT GO SHARED SERVICES Based in Cirencester 16,806-20,630 per annum +2% Shared Service Allowance 37 hours per week GO Shared Services provides finance, human resources, payroll, health and safety, learning and development and procurement services to a number of local authorities and partners, namely Cheltenham Borough Council, Cotswold District Council, Forest of Dean District Council, West Oxfordshire District Council, Cheltenham Borough Homes Ltd and Ubico Ltd. The service has a vacancy for an Accountancy Assistant, based at the Cotswold District Council offices, in Cirencester. The role will primarily support the Cheltenham Borough Council client, but may include duties for the other partner authorities. Duties will include loading cash files, bank reconciliation work, interrogation of the general ledger, reconciling payments received, clearing suspense accounts and general journal entry work. In addition, you would be expected to support the finance team in other tasks such as the closedown of accounts at the year end. Ideally, candidates will be proactive and self-motivated and some experience of working in a financial environment is desirable but not essential. Full training on the role will be provided. A high level of IT skills (particularly MS Excel) is required and candidates must have a good eye for detail and the ability to prioritise workloads and meet deadlines. For an informal discussion, please contact Georgina Dyer, Finance Business Partner, on: For more information about the role and how to apply please visit our website; by clicking on vacancies to download an application form. Please return completed application forms to Closing date: 28 October 2015 at Midday Interview date: 6 November 2015

2 COTSWOLD DISTRICT COUNCIL Date 5 th October 2015 JOB DESCRIPTION Title: Directorate: Service: ACCOUNTANCY ASSISTANT GO SHARED SERVICES Finance and Procurement Grade: Scale 3 / 4 Responsible to: Responsible for: Liaison with: ACCOUNTANT N/A Within the Directorate: The GO Shared Services Management Team and others within Finance, Procurement, HR and Payroll Within the GOSS clients: Service users and managers at all levels across the GOSS client group (e.g. partner councils and other client and customers such as Cheltenham Borough Home Ltd, Ubico Ltd) Outside the GOSS clients: External Auditors, Consultants (e.g. Treasury advisors, VAT advisors, brokers), HMRC, Gloucestershire Airport, software suppliers, accountancy bodies, government departments, banks, insurers, PWLB., etc. Main purpose of post: Main activities: To support the Accountant s, Accounting Technicians and Insurance Officer as required, in terms of service delivery and development for the areas of activity listed below. - To be responsible for importing data (e.g. cash receipting files, bank statements) into the ERP system as part of the day to day procedures, including posting and matching sundry debtor cash to the system. - To be responsible for identifying and processing all data not processed by regular interface files or rejected by the system. - To support the Accountants and Accounting Technicians in the annual budget setting process and closure and completion of annual accounts and financial statements to meet the timetables as set by the Head(s) of Finance including the preparation of detailed working papers to support presentation to Cabinet / Committee and support External Audit requirements. - To support the Accountants and Accounting Technicians in the production of statistical data and returns, for Government

3 departments and other external bodies, including the compilation of data for benchmarking purposes. - Assist Accountants and Accounting Technicians in the input of journals (debit and credit) as and when required. - Receive data and process internal recharges across authorities e.g. postage, fleet costs - To be proactive in the implementation of the service delivery plan and support the general development of services offered by GO Shared Services. - Undertake all reconciliation work within the given area of activity (e.g. petty cash, bank and cashier suspense accounts, etc). To contact external organisations and internal partner organisations to ensure the correct allocation of unidentified items. - To assist the Accountant and Accounting Technicians on the daily cash flow arrangements, including arranging temporary investments and maintaining associated records for the GOSS clients. Other activities: - In the absence of the Insurance Officer process claims and maintain appropriate records. - Produce / create reports routine or ad hoc on request - - To carry out general office duties, as and when required, including photocopying, filing and dealing with both incoming and outgoing post. - Working with others across GO Shared Services to ensure standardisation of processes. - Assist with telephone calls and answering the telephone in a confident and professional manner. - Participate in team activities (team meetings, training, etc.). - To undertake work in accordance with standing orders, financial rules, and all other council policies and maintain systems for financial probity. Conditions of service: - The post is subject to one month's notice on either side. - You may, very occasionally, be required to travel for work / use a car. The Council reimburses travel expenses and pays a mileage rate for any authorised use of a private car for business purposes. - The post will be based at offices one of the GOSS partner council sites. The location will be agreed as part of the appointment process.

4 - The post is suitable for job sharing. - The postholder will be required to comply with the Council s Health and Safety and Equal Opportunities Policies.

5 Requirements Qualifications PERSON SPECIFICATION ACCOUNTANCY ASSISTANT or Desirable Method of Assessment GCSE s (5 A-C grades including Maths and English or AAT (Part Qualified Level 3 of 4) or relevant experience will be considered as an alternative Experience Experience in office environment / similar related role Experience of working with a computerised Financial Management system Skills Application/certificates Application/certificates Good level of IT skills - MS Office Communicates effectively at all levels (excellent verbal and written skills) Is customer focussed, responsive, and cooperative with customers Ability to record and deal with data accurately and effectively Works speedily and accurately with the input of data Presentation/application/ Interview Application/interview Other Proactive/self motivated Interview/references Ability to maintain confidentiality in accordance with Data Protection Must be able to travel to meet business needs when necessary Desirable Interview Application/interview

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