RECRUITMENT KIT: Finance Officer Accounts Receivable

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1 RECRUITMENT KIT: Finance Officer Accounts Receivable Closing Date for Applications: Status: Location: The closing time and date for applications for this position is: 4pm, Friday 18 December 2015 Fixed term Part Time - 3 days per week This position will be based in Beechworth, Victoria Enterprise Agreement: Indigo Shire Council s Enterprise Agreement The agreement is available at or by ing Classification: This position has been classified Band 4 Salary: Payment Details: Superannuation: Qualifying Period: Annual Leave: Other Leave: Reference, Police and Qualifications Check: Band 4 - $55, $58, pa pro rata Salary is paid on a fortnightly basis into a nominated bank account by direct bank deposit In addition to the above salary, Council will contribute 9.5% of salary to Vision Super or another complying superannuation fund as nominated by the employee if earnings are in excess of $450 per month. Please note all payments to Superannuation funds other than Vision Super will be made via a Superannuation Clearing House This position will be subjected to a six (6) month qualifying period Four (4) weeks annual leave per annum (pro-rata) Other leave entitlements are listed in the Indigo Shire Council Enterprise Agreement As part of the employment process all applicants will be required to submit a minimum of two referees, be prepared to undergo a National Police Check and provide evidence of qualifications Application Information Indigo Shire Council is an equal opportunity employer, and applies merit based selection techniques. Selection is based on the assessment of each applicant in relation to the selection criteria provided in the vacancies position description..

2 How to apply The Position Description The position description is an outline of the nature and expected outcomes of the job. It will also include the knowledge and skills required to undertake the role. A position description is not a detailed record of every task and duty. Selection Criteria The Selection Criteria indicates the level of knowledge, skills, abilities and personal attributes that an individual needs in order to perform the duties of the position. Indigo Shire Council requires you to provide a statement addressing each criteria as part of your application, as your responses allow us to better assess your ability to meet the criteria. How well you fulfil the criteria will determine whether or not you are asked to attend an interview. Your Application must include: 1. A covering letter; 2. Answers stating your experience and knowledge against each of the selection criteria; and 3. A current resume, including the names and contact numbers of two referees Submitting your application Indigo Shire Council's preferred method of application is via , whereby applications can be sent to: **Please collate attachments into one pdf document**. Post to Employment Application Organisational Development Department Indigo Shire Council PO Box 28 Beechworth VIC 3747 Note: If sending via mail please do not bind applications or place in folders. A staple, paper clip or bulldog clip will suffice. Applications may also be hand delivered to reception at Indigo Shire Council s Customer Service Centre at 101 Ford Street, Beechworth, or to reception at our new office located at 2 Kurrajong Way, Beechworth. Applications must reach the Organisational Development Department by the advertised closing date and time. A receipt of your application will be acknowledged either via or in writing within five working days. 2

3 POSITION DESCRIPTION Finance Officer Accounts Receivable DATE: December 2015 IMCUMBENT: DEPARTMENT: UNIT: VACANT Corporate & Community Services Finance CLASSIFICATION: Indigo Shire Council Enterprise Agreement EMPLOYMENT STATUS: LOCATION: AUTHORISED BY: Band 4 Fixed term part time Beechworth Manager Organisational Development POSITION OBJECTIVE/S To provide accounts payable and accounts receivable support to the Finance Department. To efficiently and accurately maintain all records associated with accounts receivable and general financial functions as required. KEY RESPONSIBILITY AREAS Bank Reconciliation Ensure bank reconciliations are completed on a daily basis and reconciled with general ledger. Process all direct credits and debits from bank statement on a daily basis. Download and reconcile receipts from a variety of online sources. Maintain a register of all grants received for audit purposes. General Ensure banking summaries from all receipting posts are collated and filed on a daily basis. Ensure all credit card statements are distributed, and processed on a timely basis. Ensure all daily postings are collated & filed accordingly. Ensure all general ledger postings are performed on a daily basis being VR, CD and BNK journals. Raise debtors invoices. Co-ordinate finance projects as specified by supervisor. Purchase Orders (Back Up) Collate and process all purchase orders in line with Council Financial policies and procedures. 3

4 Invoices (Back Up) Accurately collate, scan and process invoices to financial system on a daily basis, being particularly aware of end of month deadlines. Ensure supplier invoices meet ATO standards and are approved by appropriate Indigo Shire Staff prior to processing Follow up outstanding invoices with relevant managers on a weekly basis GENERAL WORK REQUIREMENTS General To provide the best customer service to both internal and external customers in accordance with Council s Customer Service Policy, in particular: Reply in written correspondence within 14 days Return telephone calls within 24 hours Ensuring that the public image of the Council as a service provider is always maintained in the highest integrity. To support Council objectives in the public forum To live and model the Council values To provide a positive personal contribution in the policy and decisions in relation to the position and the public image of the Council. To provide a positive personal contribution in the exchange of information between team members, across business departments and with customers. To encourage and participate in team activities. To participate in training programs designed to increase efficiency and effectiveness To identify areas where additional training is required and advise supervisor. Presentation of courteous and helpful image to Councillors, internal officers, outside organisations and customers Maintenance of confidentiality in performing the duties of the position and in liaising with internal officers, outside organisations and customers. Public Safety / Risk Management To be observant with regard to identification of potential public safety hazards and notify supervisor of hazards which cannot be remedied immediately. Where possible, rectify hazards and notify supervisor with a view of preventing recurrence. To follow up action items reported by staff and advise staff of action taken. Observe risk management principles, policies and practices through the risk management strategy and operational procedure statements. Employ risk management principles and practices in day-to-day duties and functions. Report on any matter that may have a potential risk exposure to the organisation, fellow employees, contractors or the public. Occupational Health and Safety To comply with provisions of the Occupational Health and Safety Act by taking all reasonable precautions to ensure the health and safety of self and others. To rectify actual or potential hazardous situations, where appropriate, in accordance with established policies and procedures. To participate in programs designed to monitor and protect the health of staff in their workplace. To report as soon as practicable to your Supervisor / Manager 4

5 Unsafe equipment, work practices or conditions Potential Hazards Near Misses All injuries sustained whilst in the performance of work duties Damage to Council equipment or property ORGANISATIONAL RELATIONSHIPS REPORTS TO: SUPERVISES: INTERNAL LIAISONS: EXTERNAL LIAISONS: Operational Finance Officer Nil Senior Management Councillors All Council staff Banking Institutions Ratepayers Solicitors Software Providers ACCOUNTABILITY AND EXTENT OF AUTHORITY Authority to provide general information in response to telephone and counter enquiries Authority to provide specific property/rate information in accordance with specifies guidelines SPECIALIST SKILLS AND KNOWLEDGE Keyboard skills and considerable ability to operate computerized equipment. High level of accuracy Numerical skills Organisational and time management skills Communication skills, both oral and written JUDGEMENT AND DECISION MAKING SKILLS Carry out duties and provide information within specific guidelines with scope to exercise discretion in application of established standards and procedures Guidance and advice is always available MANAGEMENT SKILLS Skills in managing time, planning and organising own work INTERPERSONAL SKILLS Ability to project a positive image in communicating with both internal and external customers at all times Capacity to exercise tact and diplomacy Good verbal and written communication skills 5

6 QUALIFICATIONS AND EXPERIENCE Essential Minimum three years experience working in an accounts receivable/payable environment or other relevant finance experience Knowledge of relevant legislative provisions Desirable Experience and knowledge using Lynx Rating program Experience in or awareness of the Local Government sector SELECTION CRITERIA Demonstrated ability to operate corporate accounting software including the reconciliation and review of ledger accounts and records Intermediate or above proficiency in the operation of computerised systems and Windows desktop applications, in particular Excel and Word Ability to work effectively in and contribute to a successful team environment Strong verbal and written business communication skills Excellent time management and organisational skills 6

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