J O B S P E C I F I C A T I O N

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1 J O B S P E C I F I C A T I O N DIRECTORATE: Information and Business Change DIVISION/SECTION/UNIT: Oracle Solution Management Team UNIT MANAGER: Sarah Caulkin POST TITLE: Oracle Solution System Administrator JOB FAMILY & ROLE PROFILE: POST NO: CS65452 GRADE Scale 5 SUMMARY OF ROLE REPORTING TO: PURPOSE OF THE POST: Oracle Solution Manager Cathy Silvey To provide day to day support for the Councils Oracle ERP System and its users and to assist the Oracle Solution Analyst and Oracle Solution Manager with ongoing administration and development of the solution. THE POST HOLDER IS RESPONSIBLE FOR THE FOLLOWING: 1) Undertaking user and system administration (e.g. amending and updating lists of values, user account management, amending file maintenance details) 2) Providing first line support for the Oracle ERP system and associated systems 3) Maintaining the document repository of administration procedures, processes and similar documentation for the Oracle ERP system. Be responsible for creating electronic copies of paper documents and make electronic the document repository of administration procedures, processes and similar documentation 4) Providing advice/guidance and support to staff as required on the use of Oracle ERP 5) Diagnosing an resolving Oracle ERP user administration problems and faults 6) Operating processes to monitor and audit user access 7) Operating processes to monitor and audit procurement authorisation limits in Oracle ERP 8) Contributing to and liaising with Super Users, ICT staff and ICT Support company staff on the use of Oracle ERP and its supporting

2 processes 9) Supporting the Super User group, scheduling, advising and assisting with agenda planning for solution related meetings and provide action logging support as required 10) Liaising with the Oracle Solution Analyst, Oracle Solution Manager, staff from the Council s ICT support company and Super Users regarding problems with the Oracle ERP and assist with research and problem resolution 11) Assist the Oracle Solution Analyst with monitoring and coordination and resolution of Incident calls 12) To monitor system activity, workflow and system requests, initiating corrective actions 13) Develop minor configuration changes and prepare release notes 14) Assist in the production of reports from the Oracle ERP 15) Support and undertake system testing activities 16) Assist the Oracle Solution Analyst with the development and maintenance of the team StaffNet pages and content 17) Develop and maintain training materials 18) Develop and maintain organisation charts using OrgPlus. Monitor the OrgPlus chart software daily and assist with correcting any errors 19) Assist with providing support and co-ordination of testing and version release 20) Deputise for the Oracle Solution Analyst as required and appropriate 21) Occasionally be required to undertake out of hours and weekend working JOB WORKING CIRCUMSTANCES 1) To ensure that all activities are operated in accordance with Equal Opportunities. The postholder will be expected to:

3 P E R S O N S P E C I F I C A T I O N ROLE CRITERIA NO.1 EDUCATION, QUALIFICATIONS & TRAINING 1. Good standard of education is essential with good levels of literacy and numeracy. 2. ECDL Pass or equivalent competency 1. Experience with Oracle Systems Administration ROLE CRITERIA NO.2 All certificates to be provided at interview for validation. SKILLS /TECHNICAL / PROFESSIONAL COMPETENCE 1. Candidates must possess a good level of technical competence in work related skills involved in the post. ROLE CRITERIA NO.3 Valid certification and/or registration/cpd EXPERIENCE 1. Experience of working in an ICT /based establishment with a thorough knowledge of Office products, writing report specifications and systems user relationship management. 2. Experience of handling data and carrying out data processing tasks. 3. Experience of working to deadlines 1 Experience of user and systems administration 2 Experience of working in a role which deals with sensitive or confidential data 3 Experience of working within a project environment and project methodologies 4. Knowledge of the scope of use of the Council s resource

4 systems, and detailed knowledge of the use of one or more modules ROLE CRITERIA NO.4 At interview, then in post COMPETENCIES & ABILITIES 1. Good organisational and time management skills. 2. Good Information Technology skills, especially data processing skills 3. Good communication skills, both written and verbal 4. Ability to work to deadlines and to manage and prioritise demanding work schedule 5. The ability to work on own initiative and flexibly and cooperatively as part of a team 6. Personal integrity of a high order At interview, then in post

5 ROLE CRITERIA NO.5 COMMITMENT TO EQUAL OPPORTUNITIES Candidates will demonstrate that all activities are undertaken in accordance with the Equalities Act 2010 and the City and County of Swansea s Equal Opportunities Policy and Procedures. At interview, then in post ROLE CRITERIA NO.6 CURRENT DRIVING LICENCE Not Required ROLE CRITERIA NO.7 OTHER REQUIREMENT (1) ROLE CRITERIA NO.8 OTHER REQUIREMENT (2) HEALTH SURVEILLANCE & MONITORING: SAFEGUARDING: DISCLOSURE & BARRING SERVICE (DBS): This post will require the post holder to take part in Health Surveillance and Monitoring procedures. The Authority is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. THIS POST REQUIRES THE POSTHOLDER TO HAVE THE LEVEL OF DBS DISCLOSURE AS INDICATED BELOW: Standard DBS Enhanced DBS No DBS REVIEW/ RIGHT TO VARY: LINE MANAGER: POST HOLDER: This Person Specification is as currently applies and will be reviewed regularly according to the Employee Performance Management Review Policy and the Performance Development Review and Appraisal process. The Job and Person Specification may be subject to other Variance within the remit of the Role Profile. SIGN OFF DATE: DATE: