To prepare monthly management accounts and management reports to assist the directors and project managers in achieving targets.

Transcription

1 Farleigh Court I Flax Bourton I Bristol BS48 1UR T The Printworks I Dunstable Rd I Richmond TW9 1RR T JOB DESCRIPTION TEAM: Finance & administration LINE MANAGER: Operations director JOB PURPOSE: To operate the accounting systems for the company; to report to the Board of Directors and Project Managers on financial progress; to assist in setting budgets and financial targets; to manage dealings with external parties including HMRC, the Company Auditor, the Company Bankers and Companies House. PRINCIPAL ACCOUNTABILITIES: 1. Operation of Sage Line 50 accounting programme (the choice of accounting software is currently under review and the successful candidate will assist in the final decision). To provide accurate financial management information to the directors and for the external auditor, this includes a, Sales ledger b, Purchases ledger c, Nominal ledger d, Payroll currently outsourced e, Job costing 2. To accurately maintain: a, Sales ledger b, Purchase ledger c, VAT records and submit returns to HMRC d. CIS records and submit returns to HMRC d, Company credit card records e. Staff personal expenses and mileage records e, Fixed assets register 3. To advise the directors on the management of cash so that the company operates within its funding facilities including bank overdraft, leasing, and creditor/debtor control. 4. To prepare monthly management accounts and management reports to assist the directors and project managers in achieving targets. 5. To prepare quarterly management accounts and management reports for the quarterly board meetings to assist the directors and project managers in achieving targets.

2 6. To prepare annual financial accounts in collaboration with the accountants / auditors and deal with company taxation, CIS, P11D s, and any other statutory requirements, as required by HMRC. 7. To prepare monthly payroll for group companies, issue payslips and deal with RTI submissions to HMRC 8. To work with staff members on specific projects as they arise. This will include project costings, comparison of fees against time applications. JOB CHALLENGES AND DECISIONS: Being part of the strategic management team and assisting with the implementation of our planned integrated management information system. Gaining a detailed knowledge of the financial operations of the company and to assist the management in decision making. Developing relationships internally with company staff so that they have complete trust in the financial and management accounts prepared. Improving the management information system. Some travel to our London office will be necessary in order to adequately support and build a relationship with the London directors and management team. RELATIONSHIPS: Internal: Board of Directors - financial management control, plans and budgets Operations director and Creative director on the management and collation of data from ProjectMinder (time and expenses and job costing software) Project Managers - project costings and project cash flow Administrative staff - collection of information we have other staff in the Bristol and London office that will assist in certain aspects of the role (expenses collation and checking, purchase ledger, possibly credit control) External: Accountants / auditor - statutory accounts and management accounts Bank - overdraft facility, forward plans HMRC Suppliers and Customers accounts functions - creditor and debtor control Companies House submission of annual accounts in conjunction with the Company Secretary IMPACT: The manages all routine financial and management accounting activities as well as is responsible for preparing reports for the Board of Directors. The potential impact on the overall effectiveness

3 of the Company is significant in terms of assisting in key decisions areas such as pricing, costing, budgeting and planning, and cash flow.

4 PERSON SPECIFICATION QUALIFICATIONS: Qualified or good Part-qualified ACA, ACCA, CIMA with proven experience a similar sized company KNOWLEDGE: Fluency with Sage 50 with multi company set up some knowledge of other packages would be an advantage as we are considering other options and the successful candidate will be key in the decision making Knowledge of legal matters relating to payroll and tax General PC capability - spreadsheets, word processing Experience of sub-contracting to the construction industry would be an advantage SKILLS: Analytical Problem solving Interpersonal Communication - oral, written, individual and small group Personal organisation Self-motivated EXPERIENCE: Essential company Minimum 5 years experience of preparing financial accounts within a similar size of Desirable Providing management accounts, developing management information systems. Preferred background in either the construction industry or fee based service industry.

5 TERMS OF EMPLOYMENT OF CONTRACT STATUS: NOTICE: REVIEW: HOURS: SALARY: BENEFITS: Full -time staff employee Six weeks by either party Six months probationary period 37.5 hours full time Negotiable depending on experience Private health scheme, Death in service benefit, staff profit share (all after probationary period) HOLIDAYS: 20 days per annum plus statutory holidays (rising to 22 days after 2 years and 25 days after 5 years) TRAINING: INDUCTION: APPRAISALS: As agreed between the parties During first week Twice yearly in June and November (all directors and staff)