THE NATIONAL INSTITUTIONS OF THE CHURCH OF ENGLAND (NCI s)

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1 THE NATIONAL INSTITUTIONS OF THE CHURCH OF ENGLAND (NCI s) Working MANAGING in the EMPLOYER: not-for-profit THE sector CHURCH OF ENGLAND CENTRAL SERVICES Some knowledge of economics, business or the investment environment FINANCE & RESOURCES DEPARTMENT JOB PROFILE JOB TITLE: General Ledger Financial Accounts Officer GRADE: Band 5 LOCATION: ACCOUNTABLE TO: RESPONSIBLE FOR: KEY RELATIONSHIPS: JOB SUMMARY: Church House, Great Smith Street, London SW1P 3AZ Senior Financial Accountant General Ledger Support Officer The post holder will have a close working relationship with the General Ledger Management Accounts Officer and their shared resource, the General Ledger Support Officer, and the three financial accountants. Additionally the post holder will be required to have a good working relationship with the various specialist accountants within the NCIs. The General Ledger (GL) Financial Accounts Officer is one of three GL Officers providing support for the financial and management accounting of the NCIs. The GL team are collectively responsible for ensuring the general ledger, and particularly the balance sheet, is maintained in a clear and orderly way, to enable the financial and management accountants to report accurate and timely information to the Chief Executives of the NCIs and their senior managers, to enable them to run their business effectively and efficiently. Reporting to the Assistant Financial Accountant, the General Ledger Financial Accounts Officer s role has particular emphasis on supporting the financial accountants and will be responsible for discrete areas of financial accounting under the direction of the Assistant Financial Accountant. In addition, the post holder is responsible for maintenance of three of the main four NCIs general ledgers (The Church Commissioners, The Church of England Pensions Board and The Church of England Central Services.) The post holder has line management responsibility for the General Ledger Support Officer, and will work closely with the General Ledger Management Accounts Officer to manage the

2 work and training of the GL Support Officer and provide cover in their absence. MAIN DUTIES AND RESPONSIBILITIES: 1. Management of the General Ledger Support Officer Manage the work and training of the General Ledger Support Officer ensuring they work closely with the General Ledger Management Accounts Officer so that the NCIs ledgers are accurately maintained on a monthly basis. Ensure the team s resources are deployed to meet corporate timetables. 2. Accounting for subsidiaries, trusts, and other minor entities First line of responsibility for the above entities Preparing first draft financial statements Full involvement in audit process and regulatory process 3. Balance sheet for Church Commissioners and Pensions Board (charitable funds and pensions) Monitoring movements on relevant balance sheet accounts (debtor, creditor and control), ensuring balances are cleared and current, querying movements and resolving old items. Monitoring movements on fixed assets (other than loans and properties), preparing depreciation runs, liaising with departments. Preparation for VAT reports: liaising with the VAT Officer and running the VAT routines, including the processing of the final VAT journal and clearing all VAT GL s. Preparing the monthly inter NCI reconciliations (customers, vendors, accruals and accrued income), querying all old and timing differences, ensuring that the inter NCI balances agree each month. 4. Month end Running the net inter NCI payments process each month: monitoring checklist, collecting journals and ensuring others meet the deadlines, preparing summary report and IAT payment forms. Liaising with external departments and setting up asset requests, ensuring the acquisitions are capitalised accurately, costs are transferred on a timely basis and retirements are processed, inclusive of both full and partial retirement. Monitoring and controlling the month end ledger close process across all NCIs: maintaining checklist of close tasks and reports and ensuring others meet deadlines Running FI/CO check across CC and PB (charitable funds), analysing all real estate mispostings and correcting accordingly. Reconciling asset ledgers to the general ledger and resolving any discrepancies. First check review of reconciliations such as Bank, VLL s, Mortgages, Season Ticket Loans, Accounts Payable and Accounts Receivable. Liaising with the dioceses and the Accounts Receivable team to run the CSA and DDA monthly statements, including the preparation of the diocesan contributions reports Page 2 of 5

3 Calculating and posting dividends and valuations changes for all CC and PB (charitable funds and pensions) investment funds. 5. Working in the financial accounting team Supporting the financial accountants with annual statutory reporting Involvement in quarterly financial reports Assisting in preparation for external audits Particular responsibility for subsidiaries and trusts Administering the CC Trading Plot Sales process, including the sealing of Land Registry transfers, the payment of overages to external customers and accurately recording the property information received. Developing and maintaining up-to-date process guidance notes. 6. Advising and supporting others Working with GL Management Accounts Officer to ensure consistent approach is used across the NCIs and all benefit from best practice and expert knowledge Providing help and advice to user departments on appropriate use of journals and where possible to minimise their use Supporting the Accounts Payable team in accounting matters Supporting the Accounts Receivable team in accounting matters Supporting other specialist accountants within the NCIs as appropriate The main duties and responsibilities of the post are outlined below. This list is not exhaustive and is intended to reflect the main tasks and areas of work. Changes may occur over time and you will be expected to agree any reasonable changes to the job description that are commensurate with the banding and in line with the general nature of the post. You will be consulted about any changes to the job description before these are implemented. PERSON SPECIFICATION: Essential Education: 5 GCSEs Grade C and above, including mathematics and English language (or equivalent) AAT/CAT qualification or equivalent. Knowledge/Experience Experience gained from operating in a similar role SAP experience gained from operating in a similar role Skills/Aptitudes: Page 3 of 5

4 Excellent numeracy and analytical skills Accurate and quick keyboard skills Good communication skills both written and oral Self motivated and enthusiastic Well organised and able to prioritise tasks Personal Attributes: Personable and friendly Ability to work on own and as a member of a team Self motivated and enthusiastic Ability to work well and effectively under pressure Well organised and able to prioritise work Able to meet tight deadlines Circumstances: Willingness and flexibility to work more than contracted hours (for example at month end/year end) to ensure completion of deadlines. GENERAL CONDITIONS: Diversity We understand the benefits of employing individuals from a range of backgrounds, with diverse cultures and talents. We aim to create a workforce that: values difference in others and respects the dignity and worth of each individual reflects the diversity of the nation that the Church of England exists to serve fosters a climate of creativity, tolerance and diversity that will help all staff to develop to their full potential. We are committed to being an equal opportunities employer and ensuring that all employees, job applicants, customers and other persons with whom we deal are treated fairly and are not subjected to discrimination. We want to ensure that we not only observe the relevant legislation but also do whatever is necessary to provide genuine equality of opportunity. We expect all of our employees to be treated and to treat others with respect. Our aim is to provide a working environment free from harassment, intimidation, or discrimination in any form which may affect the dignity of the individual. Standards of Behaviour and Conduct Staff are expected to act at all times with due consideration for others and in a manner befitting their position as employees of the Church and as professionals, whatever their job. Health and Safety Responsibilities Page 4 of 5

5 The NCIs take Health and Safety at work very seriously and require their staff to familiarise themselves with, and follow, their policy. Confidentiality Staff must not pass on to unauthorised persons, any information obtained in the course of their duties without the permission of their Head of Department. TERMS OF EMPLOYMENT: Starting Salary: Salary starts at the probationary point of 27,911 per annum. On satisfactory completion of the probationary period the salary will rise to the standard point for the band of 30,326 per annum. Pension Contributions: Non-clergy staff will be admitted to the Church Administrators Pension Fund (CAPF, DC Section). Clergy already in the Church of England Funded Pensions Scheme (CEFPS) will have the option of either remaining in this scheme or joining the CAPF scheme. There is no contracting out certificate under the Pension Schemes Act 1993 in force for this employment in relation to the CAPF and CEFPS. Both CAPF and CEFPS members are contracted-in to the State Second Pension. The NCIs have an income protection insurance arrangement. To be eligible for cover under this policy an employee must be a member of the CAPF DC section. Please note that insurance cover is not necessarily automatic and that underwriting may be required by the schemes in some instances. Cover will be subject to any terms and conditions laid down by the insurance company. Hours of Duty: Annual Leave: Season Ticket Loan: Contract: Normal hours of work are 35 per week, Monday to Friday with an hour s unpaid break for lunch. 25 days paid leave per leave year. This is exclusive of public and additional holidays approved by your employer. Staff are eligible to apply for an interest-free travel season ticket loan for their journey to and from work. The post is offered on an open-ended contract, subject to a six month probationary period. Page 5 of 5

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