The Melbourne Convention and Exhibition Centre

Transcription

1 The Melbourne Convention and Exhibition Centre

2 The moment your delegates set eyes on the stunning 1metre high glass façade of the Melbourne Convention Centre they ll understand why you selected it for their conference. One of the most visually striking convention centres in the world, its environmentallysensitive design is inspired by Melbourne s unique characteristics. From the city s art and culture, to its legendary passion for sport, your delegates will feel they are part of a truly Melbourne experience. The convention centre has been designed for ultimate flexibility and offers organisers a range of options and room combinations. These include: > 32 meeting rooms of various sizes > A range of inbuilt audiovisual and communications equipment that is included in the room rental offering substantial savings > The versatile plenary can be divided into three separate theatres to accommodate smaller conferences. Plenary 1 has the capacity for 1,0 delegates, plenary 2 accommodates 2,67 delegates and plenary 3 has the capacity for 1,07 > In its entirety the plenary can accommodate,1 delegates > Smaller exhibitions can be accommodated on level 1 adjacent to plenary 1. This is surrounded by a range of easily accessible meeting rooms > The grand banquet room and many other room configurations are available to accommodate conference lunches and dinners > The convention centre directly links to the exhibition centre Conveniently located in the heart of South Wharf, the centre provides easy access to a range of hotel accommodation, restaurants, cafes, shopping and public transport. A new centre of inspiration South Wharf Southern Cross Station Hilton Melbourne South Wharf (3 rooms) Rialto Tower Melbourne Convention and Exhibition Centre Crown Complex (1 rooms) Eureka Tower

3 No matter what size conference you re planning, the MCEC s plenary, meeting rooms and exhibition bays offer unprecedented flexibility. The main foyer, located on the ground floor, opens on to the inviting Yarra River boardwalks. This expansive, naturally lit is ideal for registration and large scale events including cocktail parties and displays. Escalators, lifts and stairs lead delegates from the foyer to the upper level plenary, grand banquet room and meeting rooms. Four categories of meeting rooms are available: small, medium, large and the grand banquet room, all located on levels 1 and 2 of the centre. All large rooms and some small rooms interconnect with another similar room to form a larger space. Speaker preparation rooms are located adjacent to meeting rooms on both levels 1 and 2. Smaller cantilevered rooms, offering stunning views over the Yarra River to the city, are ideal for break out sessions, board meetings or committee dinners. Foyer s on both levels can accommodate posters and small exhibitions. The exhibition centre provides flexible space for larger exhibitions and is directly linked to the convention centre. A range of communications and audiovisual equipment is already builtin to every room allowing organisers to ensure all delegates have an exceptional and memorable experience in a truly remarkable building. You ll find more detailed information on technical equipment and services, food and wine, and capacities for all rooms on the following pages. Plenary 1 with top level screens in use Unbeatable versatility Meeting room in theatre style setup and value

4 As one of the greenest buildings of its kind, the Melbourne Convention Centre is a vivid demonstration of how great things can be achieved with minimal environmental impact. The centre has been awarded a 6 Star Green Star environmental rating by the Green Building Council of Australia the first convention centre in the world to achieve this standard. For your convention this means the centre s innovative environmental design and operational features look after both the environment and the comfort of delegates attending. Delegates will experience a flow of fresh air released at lower levels in the building rather than secondhand air pumped through the ceiling. They will also enjoy a combination of natural light in the foyer and energysaving controlled lighting in the plenary and meeting rooms. Our staff will actively work with you to help green your conference by recommending waste management options, green power solutions and sustainable menu choices. You can also check the green rating of your conference on our website* and then discuss your individual requirements with your event planner. As evidence of our commitment to our clients to offer sustainable conferences and events, our list of environmental awards and accreditations is impressive: > We are the only venue in Australia to be awarded Waste Wise and Green Globe accreditation > AIPC Quality Standards Gold Level Accreditation > 0 AIME Best Environmental Supplier Award > 0 IMEX Green Supplier Gold Award > 0 Banksia Foundation Built Environment Award > 0 BPN Sustainability Award > 0 Australian Property Institute s Investa Environmental Award > 0 UDIA Environmental Excellence Award *The M Green section of our website provides more detailed information on the environmental design of the convention centre and the event check list can be found in the green alternatives section. For more information go to M Green under the Organise section of Worldleading environmental design Top: Level 2 cantilevered room Main: Level 1 looking down to foyer

5 The best of local food and wine Quality, sustainable and fresh. That s at the heart of our approach to food and wine. Victoria offers some of Australia s best seasonal and sustainable produce and we know where to find it. The MCEC maintains an established network of suppliers across regional Victoria, providing everything from the freshest seafood and premium beef to artisan cheeses and exotic fruit and vegetables. Great food is complemented by great wine. All our wine is sourced from premium local producers representing a diverse range of wineries and growing regions across Victoria. In today s environment we appreciate the importance of providing a complete conference solution in line with your budget, time or other operational constraints. Our objective is to provide ultimate flexibility for conferences of all sizes and setup requirements, delivering creative and satisfying seasonal menu options for you and your delegates. As we plan with you for your conference, you will have multiple options and choice over the menu and wine selection. Your event planner will be able to work with you to achieve the desired result without compromise to quality or presentation. Choose from a range of standup or sitdown breakfasts and lunches, refreshment breaks and individually planned dinners and gala events. We also offer several levels of wine to enjoy with your selected menus all sourced from regions of Victoria, from the refined pinot noirs of the Mornington Peninsula, to the spicy cool climate shiraz of Central Victoria and the world class fortified wines of Rutherglen. For more information on our food and wine offerings, go to Food and Wine under the Organise section of Level 2 banquet room

6 Intuitive inbuilt technology The MCEC offers a range of inbuilt technology that is easy to use and provided as a component of the room rental. This gives you total control of the room and ensures your conference is not only costeffective but runs exactly the way you want it to run. Should you require additional assistance, our inhouse technical team is available to make all organisers and delegates completely comfortable in using the range of equipment within the centre. Introducing our intelligent lectern The intelligent lectern is the command centre of every room controlling everything from lighting, climate and audiovisual equipment all from the AMX control at your fingertips. Features of the intelligent lectern include: > Removable, AMX wireless touchcontrol panel allowing control of the room environment including lighting, projection and volume levels > 17inch LCD preview and annotation screen > Inbuilt slideout keyboard > USB ports > VGA and DVI ports > Demountable light and microphone > Remote assistance through a technical help button connected to the master control room Data projection Inbuilt, high definition 16: ratio data projectors are fitted in all meeting rooms providing an exceptionally sharp viewing experience. Sound Each meeting room features an inbuilt sound system designed to deliver a clear, crisp, distortionfree sound experience throughout the room. Digital signage Digital displays inside the centre can direct delegates to various parts of the venue. These can be customised to meet specific requirements such as destination, news, weather, transport and other information. A wide range of additional options are available: > Digital media distribution > Event recording > Web casting and video streaming > Cable television > Electronic whiteboard > Q and A, lapel and table microphones Master control room

7 Plenary 1 Area Area (ft2) length width Disability locations 1 Plenary 1 without balcony 1,000 Plenary 1 sub divided 0 Plenary 1 flat floor Plenary 2 2,67 2 Plenary 2 without balcony 1,0 1 Plenary 2 sub divided 1,3 6 Plenary 2 flat floor Plenary 3 1,07 1 Plenary 3 without balcony 1,002 Plenary 3 sub divided 3 Plenary 3 flat floor Entire Plenary 1.7,1 Entire Plenary without balcony 3,6, Entire Plenary sub divided 2, 6 Entire Plenary flat floor 732 2,000 1,00 1,0 Description Main Foyer Level Small 6,376 6,6 Area 7 Area (ft2) 07 length width. Height Theatre 1,0 class room cocktail banquet cabaret Arena Height Theatre Classroom Cocktail Banquet cabaret Boardroom UShape Small , Medium 11 1, Medium 1 1, Large 2 2, Large 2 2, & 106 Combined, Small (cantilevered) Large 3 2, Large 2, & 110 Combined, Small Small & 112 Combined 1 1, Banquet Area Area length (ft2) 1, 13, Banquet 1, 13, , & 2 Grand Banquet 2,0 26, , 12 1,6 1,00 1, Level 2 3 Large 2 2, width 2 Large 2 2, , Small (cantilevered) Small (cantilevered) Medium 1, Medium 1 1,2 1 0 Medium 11 1, Large 2 2, Large 23 2, & 1 Combined 7, Large 23 2, Large 3 2, & 3 Combined, Small (cantilevered) Small (cantilevered) Medium 1, Medium 1 1,2 1 0 Medium 1 1,2 1 0 Large 2 2, Large 2 2, , Level 2 Foyer 2,3,1 1 bus arr ival 22 1 Plenary 33 E RS U CO NG I IST N CO EX Level Meeting rooms level Height Theatre Classroom Cocktail Banquet cabaret Boardroom UShape. 1, & Combined & 2 Combined Access s for delegates NE BOUR N MEL HILTO TH WHARF SOU 107 Small (cantilevered) 3,0 1,76 Ground Floor Plenary 101 & 102 Combined Level 1 Foyer Convention Centre 2 1 Plenary 3 Level 2 Meeting rooms level 2 D GRAN OM UET RO BANQ Plenary 3

8 Technical equipment and services The latest audiovisual, communications and information technology equipment is preinstalled at the MCEC. This will ensure a cost effective conference by removing the labour hire charges required for initial room setup and equipment removal. Please refer to the chart below for information on equipment that is AV and Communications High Definition Widescreen Data Projector 103 Plasma Screen Projection Screens* Control System (AMX) Intelligent Lectern Presentation PC with Internet Access Lectern Microphone and Light Presenter Lighting Initial AV Setup Remote Monitoring and Support Hearing Assistance Electronic Door Signage Speech and Multimedia Sound System Live Performance Sound System (Nexo) Specialised Audio and Video Digital Mixing Equipment Lighting Bridges Technical Grid Technical Control s (Bio Boxes) Meeting s Meeting s Small Cantilevered Banquet 1 and 2 opt Auditorium (MEC) Stage Communications Systems opt opt Plenary 1 Plenary 2 and Combined 1, 2 and 3 Translation Booths opt opt opt opt opt Main Stage Rigging Grid Forestage Rigging Grid available and included in all meeting rooms in the convention centre. Unless additional equipment is required, no extra charges are applicable. Complimentary assistance with the operation of equipment is provided by our technical services team who can also remotely monitor presentations during events. Finalised presentations received hours prior to an event can be uploaded on a complimentary basis. If dedicated technicians are required for inroom speakers preparation, room attendance or additional support, charges will apply at the published hourly rates. Please also refer to the Space Hire Inclusions and Exclusions listed opposite. Plenary 3 Space hire charges inclusions and exclusions INCLUSIONS > technical communication equipment and services (refer Technical Equipment and Services for details) > one setup per day including seating and tables > stage and dance floor allocation room specific > heating and air conditioning > general lighting and power > general cleaning of public s > building and peripheral security > first aid centres > dedicated event planning support > business centre > cafés > cloakroom > electronic way finding signage > loading dock access and marshalling > smart card security access > intruder movement detection system/alarm > modular registration desks Plenary > stage options and orchestra pit > event lighting capacity > numbered theatre seating with writing tablets > direct external loading access and lifts > controlled access Banquet rooms 1, 2 > event lighting options exclusions > green power > externally provided stage and dance floors and specialised production and themeing > communications > event security > waste separation > pre or post trade or public exhibition cleaning > cleaning of kiosks and level 2 hospitality suite s during and post exhibitions > equipment hire such as forklift, scissor or boom lifts, or pallet jack > storage > catering > promotional signage > registration services and desks in exhibition s > ticketing services > certificates and licenses required for insurance, safety, and food and beverage exhibition or sampling > secondary room setup Dedicated exhibition space in exhibition centre: > all lighting and power, including green power > audiovisual equipment and services > draping, staging > water consumption > tradeshow related furniture and equipment > promotional signage > registration services and desks > carpet/floor covering Optional inclusions available in all meeting rooms Price on application > Digital Media Distribution > Video Conferencing (ISDN and IP) > Event Recording > Web Casting > Video Streaming > Cable Television System > Electronic Whiteboard > Q & A Microphones > Lapel Microphones > Head Table Microphones > Head Table Lighting > Additional Labour (e.g. inroom support) > Additional Equipment > Additional AV setup *Projection screen sizes > 2.6 x 1.m small meeting rooms >.0 x 2.2m medium meeting rooms >. x 2.m large meeting rooms >.0 x 2.m banquet rooms >.3 x.7m plenary 1, 2 and 3 > 10.0 x 6.0m plenary 2 Speaker preparation rooms A range of auxiliary rooms are available including fully equipped, dedicated speaker preparation rooms. These rooms are optional and prices are on application. For further information on technical equipment and services please contact our Technical Services Department: TSDSales@mcec.com.au or (03)

9 Exhibition Centre LEVEL FIVE MEETING ROOMS 1. ENTRY FOYER. LOADING APRON 3. EXHIBITION HALL ENCLOSED LINK TO CONVENTION CENTRE 2. CONCOURSE melbourne exhibition centre floor dimensions CapacITIES LEVEL 1 (FT2) Length Width Height Theatre Class Cocktail Banquet Cabaret Board U shape Loading apron Concourse Foyer 60 7, Auditorium 00, Auditorium Foyer, Level 2 Balcony 100 1, Meeting Meeting 2 1, Entry foyer EXHIBITION BAYS Meeting Meeting 2 and 3 1 2, Meeting Hospitality Suites 1 (each) 100 1, LEVEL (FT2) Length Width Height Theatre Class Cocktail Banquet Cabaret Board U shape Concourse Suite 1 1 1, Suite 2 1 1, Suites 1 and 2 2 3, Clarendon 116 1, LEVEL 1 (FT2) Length Width Height Theatre Class Cocktail Banquet Cabaret Board U shape Bays Exhibition Space 1,00 to, , Each Bay = 1,00m 2 10,000 1,00 to 10,000

10 Awards > 0 UDIA Environmental Excellence Award > 0 BPN Sustainability Award > 0 SmartCompany Web Award > 0 Australian Property Institute s President s Award > 0 Australian Property Institute s Investa Environmental Development Award > 0 Banksia Foundation Built Environment Award > 0 IMEX Green Supplier Gold Award > 0 AIME Best Environmental Supplier Award > 0 Meeting & Events Industry National Awards Banqueting & Catering > 0 Meeting & Events Industry National Awards Operations Person of the Year > 0 AIME Best Environmental Supplier Award Melbourne Convention and Exhibition Centre 1 Convention Centre Place South Wharf Victoria Australia 06 Telephone Facsimile salesenquiries@mcec.com.au International Offices Europe: Janet Sealy Partnership Suite 2, a Packhorse Road Gerrards Cross, Bucks, SL EB UK Contact: Janet Sealy Telephone Facsimile melbourne@janetsealypartnership.com North America: Mondotels Inc Suite 0, 2 West th Street New York NY 100 Contact: Adriana Meregalli or Alba Hotchkiss Telephone (2) Facsimile (2) 71 7 melbourne@mondotels.com BMK /02/10