1. Information & Instructions

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1 1. Information & Instructions Recognition Assessment for candidates with TAA40104 TAE40110 Certificate IV in Training and Assessment Ctrain Pty Ltd Covering all 10 units contributing to TAE40110 Aligned to TAE10 Training Package, v2

2 RPL Information for candidates with TAA40104 TAE40110 Certificate IV in Training and Assessment This document is formatted for double-sided copying, if printed Copyright This document was developed by Blackwater Projects learning and development consultancy and is used by Ctrain Pty Ltd under license. Blackwater Projects a: PO Box 4253 Balgowlah Heights NSW 2093 Australia w: p: (612) e: f: (612) Blackwater Projects. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior written permission of Blackwater Projects. Version control & document history Date Summary of modifications made Version no. 15 July 2010 Version 1 completed following formal review and final editing. Version 1.1 created to incorporate minor changes following pilot. Assessment approach formally validated on 15 July No changes required. 11 May 2011 Minor formatting changes. Added more info about third party reports and evidence people without TAADEL402A/B must submit. 04 Oct 2011 Updates to reflect changes made as part of major review 2011 plus transition to TAE10 v2. Requirement for current competence is now 24 months. 18 Nov 2011 Notes about equivalent units modified to include reference to mapping information provided in TAE10v1 and TAE10v2. Customised for use by Ctrain Pty Ltd. v.1.1 v.2 v.3 v Version Blackwater Projects

3 TAE40110 Certificate IV in Training and Assessment RPL Information for candidates with TAA40104 Contents Introduction... 4 About Ctrain Pty Ltd... 4 What to do... 4 Our contact details... 4 About this recognition kit: Make sure you have the right one!... 5 Documents that make up this recognition kit... 6 The recognition assessment process at a glance... 7 TAE40110 vs. TAA Evidence requirements I earned my TAA40104 more than 24 months ago: Tell me more about evidence of current competence I must provide I didn t attain TAADEL402A or B as an elective TAA40104 unit: Tell me more about evidence I must provide of my ability to facilitate group-based learning Summary of evidence required: a checklist About the Application Template Next steps Version Blackwater Projects 3

4 RPL Information for candidates with TAA40104 TAE40110 Certificate IV in Training and Assessment Introduction About Ctrain Pty Ltd Thank you for your interest in obtaining TAE40110 Certificate IV in Training and Assessment (referred to in this document as TAE40110 ) with Ctrain Pty Ltd (Ctrain). Ctrain is a boutique Registered Training Organisation [RTO] located in Pyrmont Sydney. We offer the full range of recognition of prior learning [RPL] strategies and classroom activities for TAE Ctrain was formed in 2004 and has provided training and assessment services to individuals and corporate customers across Australia. We have a small training room in Pyrmont and also use our customers training facilities or hire training rooms in the CBD. What to do 1. Read this document. 2. Follow the Next Steps on page 19. Our contact details You may contact Ctrain at any time with your questions: Phone Fax Web Mailing address Suite Kent St Sydney NSW Version Blackwater Projects

5 TAE40110 Certificate IV in Training and Assessment RPL Information for candidates with TAA40104 About this recognition kit: Make sure you have the right one! The figure below illustrates the two different types of recognition kits available for TAE Make sure you have the recognition kit that is right for you. Figure: What recognition approach is best for you? Who are you? I have TAA40104 and I currently work as a trainer / assessor This recognition kit is for you! I obtained TAA40104 in the last 24 months I don t work as a trainer/assessor but my skills are current and I can prove this. I obtained TAA40104 more than 24 months ago I haven t worked or used my training/ assessment skills since getting TAA. This recognition kit is for you! Hmmm tough one! Contact Ctrain. We can help you choose your best option for obtaining TAE I don t have TAA40104 You need the recognition kit for people without TAA Contact Ctrain for a copy. I m a TAA40104 student and have completed some TAA40104 units. Seamless transition may apply. This means you may not need to undergo a recognition assessment. Contact Ctrain for more information. Version Blackwater Projects 5

6 RPL Information for candidates with TAA40104 TAE40110 Certificate IV in Training and Assessment Documents that make up this recognition kit Figure: TAE40110 Recognition Kit for candidates with TAA40104 Recognition Kit: Two documents 1. Recognition Information and instructions This document: Lists the units required to obtain TAE40110 Certificate IV in Training and Assessment and their TAA40104 equivalents Explains the of the recognition process for candidates with TAA Explains next steps to take. PLUS 2. Recognition Application Template for candidates with TAA40104 Word document you ll get in soft copy. Use this template to compile your recognition portfolio. Contains: Assessment cover sheet Assessment results template List of evidence to submit. 6 Version Blackwater Projects

7 TAE40110 Certificate IV in Training and Assessment RPL Information for candidates with TAA40104 The recognition assessment process at a glance The flow chart below shows an overview of the recognition assessment process at Ctrain: 1 Read through this document and decide whether or not to proceed with recognition assessment If NOT Contact Ctrain to discuss other options If SO 2 3 Enrol as a recognition candidate. Compile your portfolio of evidence, following guidance and instructions given in this Kit. 4 Submit your portfolio to Ctrain. We will forward it to your assessor for review. or Contact Ctrain to arrange a date/time to present your portfolio to an assessor as part of a faceto-face interview. 5 Your assessor reviews the evidence presented IF REQUIRED Your assessor may ask for additional evidence before reaching a final decision 6 Your assessor decides whether or not your application for recognition has been successful and advises you of that decision in writing If NOT YET COMPETENT 7 If COMPETENT You may choose from three options: 1. Submit additional evidence (repeat steps 3-6) 2. Accept the NYC result, or 3. Appeal the NYC result. Your assessor submits the results to Ctrain Version Blackwater Projects 7

8 RPL Information for candidates with TAA40104 TAE40110 Certificate IV in Training and Assessment TAE40110 vs. TAA40104 Number of Units required TAE40110 TAA units required: 7 core plus 3 elective 14 units required: 12 core plus 2 elective Equivalence The tables below list TAE40110 units and identifies equivalent TAA40104 units. Key: E = Equivalent unit NE = Not equivalent unit TAE40110 Core Units (7) Design Delivery Assessment Tick (þ ) boxes below to indicate TAA40104 units listed on your TAA40104 transcript TAE40110 Units TAA40104 Units ê TAEDES401A Design and develop learning programs TAEDES402A Use training packages and accredited courses to meet client needs TAEDEL401A Plan, organise and deliver group-based learning TAEDEL402A Plan, organise and facilitate learning in the workplace TAEASS401B Plan assessment activities and processes NE NE E E TAADES402B Design and develop learning programs 1 TAADES401B Use Training Packages to meet client needs TAADEL401B Plan and organise group-based delivery AND TAADEL402B Facilitate group-based learning 2 TAADEL403B Facilitate individual learning AND TAADEL404B Facilitate work-based learning NE TAAASS401C Plan and organise assessment TAEASS402B Assess competence E* TAAASS402C Assess competence TAEASS403B Participate in assessment validation E* TAAASS404A Participate in assessment validation 1 This table lists the most recent versions of all TAA units. You may have attained earlier versions of the TAA units. Any version of the unit attained is acceptable for recognition purposes. The last letter in the unit code indicates version e.g. TAADES401A indicates the first version of this unit, TAADES401B indicates the second version, etc. This information applies to all TAA units. 2 TAADEL402B was an elective TAA40104 unit. See page 16 for more information if you did not attain TAADEL402A or B. * Equivalence in these units was estimated by the writers of this kit, and is based on information provided in the mapping of units of competency listed in TAE10 v1 and TAE10 v2. 8 Version Blackwater Projects

9 TAE40110 Certificate IV in Training and Assessment RPL Information for candidates with TAA40104 TAE40110 Elective Units offered by Ctrain Tick (þ ) boxes below to indicate TAA40104 units listed on your TAA40104 transcript TAE40110 Units TAA40104 Units ê Delivery TAEDEL301A Provide work skill instruction E TAADEL301C Provide training through instruction and demonstration of work skills Assessment TAEASS301B Contribute to assessment* E TAAASS301C Contribute to assessment Imported BSBCMM401A Make a presentation E Same Unit * Equivalence in these units was estimated by the writers of this kit, and is based on information provided in the mapping of units of competency listed in TAE10 v1 and TAE10 v2. Version Blackwater Projects 9

10 RPL Information for candidates with TAA40104 TAE40110 Certificate IV in Training and Assessment Evidence requirements The table below summarises the recognition assessment requirements for candidates with TAA40104 Certificate IV in Training and Assessment. Table: Summary of recognition assessment requirements for candidates with TAA40104 Who are you? Evidence Requirements I started and finished TAA40104 within the past 24 months and I attained TAADEL402A or B Facilitate group-based learning as an elective TAA40104 unit. 1. Evidence of professional history, including TAA40104 Certificate with transcript 2. Evidence of required knowledge I started and finished TAA40104 more than 24 months ago and I attained TAADEL402A or B Facilitate group-based learning as an elective TAA40104 unit 1. Evidence of professional history, including TAA40104 Certificate with transcript 2. Evidence of required knowledge 3. Evidence of current competence I started and finished TAA40104 within the past 24 months and I did not attain TAADEL402A or B Facilitate group-based learning as an elective TAA40104 unit. I started and finished TAA40104 more than 24 months ago and I did not attain TAADEL402A or B Facilitate group-based learning as an elective TAA40104 unit 1. Evidence of professional history, including TAA40104 Certificate with transcript 2. Evidence of required knowledge 3. Not required: Evidence of current competence 4. Evidence of competence delivering group-based learning. 1. Evidence of professional history, including TAA40104 Certificate with transcript 2. Evidence of required knowledge 3. Evidence of current competence 4. Evidence of competence delivering group-based learning. 10 Version Blackwater Projects

11 TAE40110 Certificate IV in Training and Assessment RPL Information for candidates with TAA40104 I earned my TAA40104 more than 24 months ago: Tell me more about evidence of current competence I must provide You ll be asked to provide the following for each TAA40104 unit attained more than 24 months ago: 1. Third party report and/or 2. Workplace documents (e.g. samples of work). Workplace documents are only required if the third party report is vague or lacks detail, or if you can t provide a third party report. More information about each follows. Third party report/s For each unit completed more than 24 months ago, you will be asked to provide a certified copy of a detailed reference letter, performance review report, or equivalent from a supervisor or equivalent in your workplace. One third party report (e.g. a detailed reference letter) may be sufficient for more than one unit. You shouldn t need to get separate third party reports for each of the 10 TAE40110 units Version Blackwater Projects 11

12 RPL Information for candidates with TAA40104 TAE40110 Certificate IV in Training and Assessment Some tips for organising well-written reference letters Tip 1: Choose the right referee as your third party reporter The right referee/s: are credible e.g. a supervisor or equivalent, preferably with a background in training and assessment work closely enough with you to give detailed comments about your workplace performance as relevant to one or more TAE40110 units can comment on your workplace activities as relevant to more than one TAE40110 unit. Ensure a combination of referees so that all 10 units are covered. Organising third party reporters (referees) Below is just one example of how you could organise referees: example Current Supervisor Ask this person to list and describe recent examples of having done the following at work: designed and developed competency-based learning programs (relevant to TAEDES401A and TAEDES402A) planned and delivered group-based training (relevant to TAEDEL401A) planned, developed and conducted competency-based assessments (relevant to TAEASS401A and TAEASS402A) participated in assessment validation sessions (relevant to TAEASS403A) Someone you recently coached 1:1 in the workplace Ask this person to comment on 1:1 coaching you recently facilitated in the workplace (relevant to TAEDEL301A and TAEDEL402A). Tip 2: Brief your referee carefully Tell them which units you d like them to cover in their reference letter or other third party report for. For each unit, ask your referee to: describe recent, relevant workplace activities you have undertaken and comment on how well you completed these tasks Show them the sample of the well-written reference letter on the next page. OR Tip 3: Make it easy for the referee draft the letter yourself and send to the referee in soft copy. Ask the referee to modify as desired, print on letterhead, and sign. 12 Version Blackwater Projects

13 TAE40110 Certificate IV in Training and Assessment RPL Information for candidates with TAA40104 Characteristics of a well-written reference letter or other third party report All reference letters or other forms of third party reports must be certified copies. Well-written reference letters: are written by a credible third party reporter who works closely enough with you to provide detailed comments about your skills, knowledge and experience. list and describe a range of specific, recent examples of training and assessment activities undertaken as part of your job. are written on company letterhead and signed. include contact details of the third party reporter. address more than one unit of competence. An example The figure on the next page shows an example of a well-written reference letter. It reflects the criteria noted above and provides third party evidence of competence in: six of the seven TAE40110 core units 3 and two elective units. 3 TAEDEL402A Plan, organise and facilitate learning in the workplace is the only core TAE40110 unit not addressed. Version Blackwater Projects 13

14 RPL Information for candidates with TAA40104 TAE40110 Certificate IV in Training and Assessment Figure: Example of a well-written reference letter Date is important: shows how current the evidence is Today s Date Dear TAE Assessor, Re: Name of candidate Good to show length of time working Letterhead is important! Company Letterhead: Amazing RTO Incorporated CERTIFIED COPY I am the RTO Manager for Amazing RTO Incorporated and am writing to verify that J. Candidate has worked for our RTO as a trainer and assessor since Below is a summary of work J. Candidate has recently completed for Amazing RTO Incorporated: Relevant to TAEDES401A and TAEDES402A good to show experience working within VET frameworks Learning program design Last year J. Candidate updated our Zippy Presentation Skills program and adjusted the program content to address requirements of the unit, BSBCMM401A Make a presentation. Our RTO successfully added BSBCMM401A to our scope of registration thanks for J. Candidate s efforts. He created the facilitator guide and worked with us to research and select suitable learner workbooks. He also designed the assessment tool and organised and facilitated an online validation session of the tool. Feedback on the program to date has been very good. Relevant to TAEASS401B and TAEASS403B Training delivery J. Candidate delivers a number of programs to our RTO clients. Clients come from a variety of industries. Feedback from participants is always positive. Below is a list of programs that J. Candidate has delivered in the past year: Zippy Presentation Skills (competency- based program) Parachuting for Punters Fire- eating for First- Timers Excel with Excel. Relevant to TAEDEL401A plus BSBCMM401A and perhaps TAEDEL301A (elective) Assessment J. Candidate assesses all candidates of the Zippy Presentation Skills Program. Paperwork is always thorough and submitted promptly. Relevant to TAEASS402B Our RTO requires all assessors to participate in at least two assessment validation sessions each year as part of their ongoing Professional Development. Our records show that J. Candidate participated in 2 assessment validation sessions last year, one session earlier this year, and is booked to attend another session later this year. Overall J. Candidate is a motivated and skilled trainer/assessor. We are pleased with his work to date and look forward to continued work with him. Please contact me if you have any more questions. Sincerely, Signature is important, as are contact details of the referee. Bossy Bob RTO Manager: Amazing RTO Incorporated P: M: E: 14 Version Blackwater Projects

15 TAE40110 Certificate IV in Training and Assessment RPL Information for candidates with TAA40104 Workplace documents Workplace documents to submit as evidence may include: Samples of work e.g. session plan, assessment instrument, etc. Correspondence / administration e.g. s, minutes of meetings Work performance reports e.g. performance review, etc. Do I need to submit workplace documents as well as third party reports? Not necessarily! If your third party report/s are specific, detailed and address all 10 TAE40110 units you are seeking recognition for, you will not need to submit additional workplace documents. You will only need to submit workplace documents if: third party report/s are not satisfactory e.g: they are vague they lack detail or specific examples of relevant work recently completed they are not from a credible referee they don t address all 10 TAE40110 units they don t convince your assessor of your current competence in the TAE40110 units OR you are unable to provide a third party report for one or more units; in this case, you may submit workplace documents instead. How do I know what workplace documents to submit? The Application Template lists a choice of workplace documents you may submit as evidence of current competence in each unit. You may select the ones you can provide. Your TAE assessor will use their discretion when reviewing the documents you submit. Version Blackwater Projects 15

16 RPL Information for candidates with TAA40104 TAE40110 Certificate IV in Training and Assessment I didn t attain TAADEL402A or B as an elective TAA40104 unit: Tell me more about evidence I must provide of my ability to facilitate groupbased learning What is TAADEL402A / B? TAADEL402A (or B) Facilitate group-based learning was an elective (not compulsory) unit in TAA Therefore you may not have attained this unit as part of your TAA40104 qualification. Why does it matter whether or not I attained TAADEL402A/B? The ability to facilitate group-based learning has now been incorporated into the core units of the new TAE40110 qualification. The figure below shows how: From TAA TAADEL401A/B Plan and organise group-based delivery (core unit in TAA40104) TAADEL402A/B Facilitate group-based learning (elective unit in TAA40104) to TAE New Core TAE40110 unit: TAEDEL401A Plan, organise and deliver group-based learning Therefore, if you haven t yet demonstrated your competence at facilitating group-based learning by attaining TAADEL402A or B, you ll need to do so now. What do I do now? First, check your TAA40104 Transcript Does it list either TAADEL402A or TAADEL402B among the units you have attained? YES NO If TAADEL402A/B earned less than 2 years ago: No action required If TAADEL402A/B earned more than 1 year ago: Evidence of current competence required (see previous pages for information about evidence of current competence). Submit a full portfolio of evidence that demonstrates your competence delivering group-based learning. A list of evidence is included in the Application Template and includes but isn t limited to: Detailed session plans followed Feedback from participants Self-reflection Third party report/s. 16 Version Blackwater Projects

17 TAE40110 Certificate IV in Training and Assessment RPL Information for candidates with TAA40104 Summary of evidence required: a checklist Use this checklist to help you decide if updating from TAA40104 to TAE40110 via a recognition pathway is a good option for you. You must be able to answer, yes I can provide this evidence to all items listed below. Recognition assessment: evidence required Yes No Section 1: Candidate information and professional history 1.1 Certified copy of your TAA40104 Certificate IV in Training and Assessment plus transcript listing units attained and dates each unit was attained. 1.2 Evidence of professional history e.g. Curriculum Vitae 1.3 Evidence of recent professional development e.g. description plus supporting documents, where possible Section 2: Evidence of required knowledge may be provided verbally or in writing 2.1 Key principles and stakeholders in Australia s vocational education and training (VET) system. 2.2 Competency-based assessments and general guidelines for quality assessments. 2.3 Principles of adult learning. Section 3: Additional evidence required for each TAE40110 unit (as applicable) 3.1. (if applicable) Proof of current competence If you attained any TAA40104 units more than 12 months ago, you must submit proof of current competence. Required proof includes the following for each unit: Reference letter or other third party report describing current practice Recent samples of work and other workplace documents. If you attained all TAA40104 units within the past 12 months, you don t need to submit proof of current competence. 3.2 (if applicable) Proof of competence delivering group-based learning If you did not attain TAADEL402A or B Facilitate group-based learning as an elective TAA40104 unit, you will also need to submit evidence of your competence delivering group-based learning. Version Blackwater Projects 17

18 RPL Information for candidates with TAA40104 TAE40110 Certificate IV in Training and Assessment About the Application Template The Application Template is the instrument that: candidates (you) will use to compile and present your portfolio of evidence your assessor will use to document the quality of evidence provided and the assessment results the RTO will use as a record of the assessment. If you decide to proceed with recognition assessment: Ctrain will send you the Application Template in soft copy (Word format). Please compile your portfolio of evidence by filling in relevant sections of the Application Template and following instructions provided. 18 Version Blackwater Projects

19 Your portfolio must be well-organised with all documents clearlycertificate referenced labelled TAE40110 IV in and Training and Assessment RPL Information for candidates with TAA40104 Good luck, and contact us if you have any questions. Next steps Candidates, please: 1 Decide your best option for obtaining TAE40110 Tick when complete Ê To proceed with recognition assessment: Contact Ctrain. We will send you the RPL Application Template r If you don t proceed with recognition assessment: Contact Ctrain. We can help you decide a more suitable option for obtaining TAE If you have questions or need help deciding: Contact Ctrain. We can answer your questions and help you decide whether or not to proceed with RPL. 2 Compile portfolio a. Identify and compile your portfolio of evidence: Using the Application Template to guide you, identify and compile your portfolio of evidence. Your portfolio must be well-organised. We recommend compiling documents in a ring binder or uploading to a well-organised e-portfolio. r b. Complete all sections of the Application Template in soft copy. Use the example provided in the Appendix of this document to guide you. 3 Print Print the Application Template after completing all sections. r 4 Sign candidate declaration Sign the candidate declaration on the Cover Sheet of the Application Template, after you have printed it. r 5 Add signed Application Template to portfolio Place the signed Application Template at the top of your portfolio. r 6 Make a back-up Ctrain retains your portfolio for audit purposes r 7 Submit portfolio If you are submitting a written portfolio only (and not being interviewed): Send your portfolio to Ctrain (mailing address on page 4) r If you will be assessed via RPL interview: Contact Ctrain to arrange a date and time for your interview. For our contact details and mailing address see page 4 end of document Version Blackwater Projects 19

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