Milan, October Media Handbook

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1 Milan, October 2014 Media Handbook

2 1. Introduction Ladies and Gentlemen of the Press, Dear ASEM Friends, I am happy to welcome you to Italy and to the 10th Asia-Europe Meeting (ASEM) Summit in my capacity of President of the Council of the European Union. Together with the President of the European Council, Herman Van Rompuy, we have chosen to host the Summit in Milan. In the next few months, Milan will host both ASEM10 and EXPO Milan Two major events that will address fundamental issues for our Countries, such as sustainable growth, food security, innovative technologies, water management, climate change and energy. I look forward to fruitful and result oriented dialogue among the ASEM Leaders. We are glad to be joined for the first time by Croatia and Kazakhstan on the occasion of this Summit, thus bringing their number to an impressive total of 53 ASEM partners. This ASEM10 Media Handbook has been tailored to guide the delegations attending the event, providing all practical details in order to allow you to have a very smooth and positive experience during the Summit. I also hope you will be able to spare some time to take a stroll to the extraordinarily beautiful historical centre of Milan, and, why not, visit some of the other splendid towns in our Country. Have a most pleasant stay in Italy. 2. Table of contents 1. Introduction 2. Table of Contents 3. ASEM10 Summit Programme 4. Media Guide 4.1 Accreditation 4.2 Media Centre 4.3 Working Spaces 4.4 Contact Persons 4.5 ASEM Coordinators Press Conference 4.6 Media Programme & Groups 4.7 Press Conference Rooms 4.8 Host Broadcaster s Desk 4.9 Host Photographer 4.10 Satellite truck spaces 4.11 Website 4.12 Catering Area 4.13 Medical service 5. ASEM10 Summit Venues and Diagrams 8.1 Bird s View of ASEM 10 Venues 8.2 Milan s Attractions 6. Contact Lists 6.1 Liaison Officers 6.2 ASEM Embassies and Consulates Annex 1: Summit Main Venues Matteo Renzi President of the Council of Ministers of Italy 2

3 3. ASEM10 Summit Programme Wednesday, 15 October 2014 Thursday, 16 October 2014 Arrival to Milan of ASEM Heads of State / Government / Institutions. Opportunity for Bilateral Meetings 9:00 12:30 Arrival at Mi.Co. Milano Congressi of ASEM Heads of State/Government/Institutions not in protocol order. Opportunity for Bilateral Meetings 12:45 13:30 Welcome reception 20:00 22:00 Official Dinner hosted by the President of the Italian Republic Friday, 17 October 2014 Opportunity for Bilateral Meetings 9:30 12:30 Retreat Session on Enhancing Dialogue and Cooperation between Europe and Asia and Future Direction of ASEM 12:30 12:45 Closing Ceremony 13:00 Press Conference 13:30 Buffet Lunch End of ASEM10 Summit Informal Buffet Lunch 13:30 13:50 Official Handshake 14:00 14:45 Opening Ceremony 14:45 15: 00 Session with representatives of the Asia-Europe Parliamentary Partnership (ASEP), Asia-Europe People's Forum (AEPF) and Asia-Europe Business Forum (AEBF) 15:00 15:15 Family Photo 15:15 17:15 First Plenary Session on Promoting Financial and Economic Cooperation through Enhanced Europe-Asia Connectivity 17:15 19:15 Second Plenary session on Europe-Asia Partnership in Addressing Global Matters in an Inter-Connected World ( 19:30 19:45 Transfer of Heads of State/Government/Institution accompanied by one high-level member of each delegation to Palazzo Reale for Gala Dinner. 4. Media Guide 4.1 Accreditation Only duly accredited members of the press have the permission to access the Media Centre through a yellow nominative nontransferable badge. The online accreditation system will be open from September 8 to October 12 at 13:00 (GMT+2). Accreditation is obtained via the online accreditation system at the following link ASEM10 Summit media badges for accredited journalists can be collected at the Mi.Co. Media Accreditation Desk (located on Level 0, Gate 16, Via Gattamelata) during opening time: 13/14 October: from 9:00 to 19:00 15/16 October: from 7.00 to October: from 7.00 to

4 4.2 Media Centre Badges must be carried visibly: members of the press may be requested to produce a proof of identity (national passport or ID card) at any time. On the accreditation page you will be requested to fill in the form with the required information, then upload a photo (Jpeg format) and a scanned copy of each of the following documents (Jpeg or Pdf formats): passport or Id card; a letter of company letterhead confirming the assignment; press card (if the letter of the company is not available / mandatory only for freelances). Last-minute accreditation procedure is open during the summit at the Accreditation Lounge of Mi.Co. located on Level 0 within few meters from Gate 14 of the Security Area during the following opening time: 13/14 October: from 9.00 to /16 October: from 7.00 to October: from 7.00 to For more information about the accreditation, please contact: Registration assistance: Press Accreditation Office: Tel The Media Centre of the ASEM10 Summit is located in Mi.Co., open from 7:00 to on 15/10 and 16/10 and from 7: to 17/10. The dedicated entrance of the Media Centre is located in Via Gattamelata Gate 16 and is the only entrance available for the press ( Gate 17 for Press/TV/Photographers vehicles). More information can be found on the website: 4.3 Working spaces 4.4 Contact Persons For any queries or additional information, there will be Media Information Desks located on both Level 0 and Level -1. For additional information please contact: Working spaces for the press are located on level -1. The Media Centre offers all facilities required for media coverage of the ASEM10 Summit. Media representatives are provided with a working area as well as separate booths for radio and TV. The media working area is covered by a wi-fi zone and comprises a limited number of computers, telephones and printers/ photocopier machines and other facilities. Footage by the host broadcaster and practical information about the programme of the Media Centre will be disseminated on the screens in the Media Centre. The audiovisual workplaces can be reserved on a first come, first served basis via the Host Broadcaster, please see this link for further information: Media Information Desks will be located on Level 0 and Level -1. M. Preben Aamann Spokesman for President of the European Council H. Van Rompuy Tel: Mobile: council.europa.eu Mrs. Leonor Ribeiro da Silva Spokesman for President of the European Commission J.M. Barroso Tel: Mobile:

5 Mr. Federico Garimberti Spokesperson of the Italian presidency of the Council of the EU Tel: Mr. Costantino D Avanzo Press Service for the Italian presidency of the Council of the EU Tel: ASEM Coordinators Press Conference The Coordinators Press Conference of the ASEM10 Summit takes place on 17 October at level 0, room 16. ASEM10 Host President Matteo Renzi introduces the Coordinators Press Conference, followed by statements by: - President of the European Council Herman Van Rompuy - NESA Coordinator, President of Mongolia Tsakhiagin Elbegdorj - President of European Commission José Manuel Barroso - ASEAN Coordinator, Prime of Malaysia Dato' Mohammad Najib Tun Abdul Razak Opportunity for Questions & Answers. The host broadcaster will cover the press conference. Further information on the host broadcaster services on The press conference is also broadcasted to the media centre and will be live streamed on 4.6 Media Programme & Groups During the summit s proceedings, access for media representatives is possible only via audiovisual pools for specific events of the programme and under supervision of the Summit Host Press Service. Group cards are issued for each event and distributed via national delegations. As the number of places is limited, these might be allocated on a first come, first served basis. Media representatives shall meet 30 minutes before each event at the Media Information Desk at Level 0. Due to time restriction for each event, we kindly ask for media collaboration. No photographer/cameraman is allowed to join groups without the relevant group card and unaccompanied by Summit Host personnel. Official photographers/cameraman accompanying delegations and holding a group card should join relevant group at the indicated time at the meeting point. Please note that cameras microphones should be set to record only background sounds (and not conversations). In case conversations are captured, these cannot be used for any purpose. The presence of media covering the bilateral meetings, announced under the precise arrangements established with the ASEM10 Summit Host, is allowed upon request of delegations hosting the meeting and handled by the Summit Host Press Service. In order to access the blue or red zones where the bilateral meetings are held, media representatives must be accompanied by Summit Host personnel while displaying the yellow nominative ASEM10 media badge in combination with the orange floater badge specifically issued for each bilateral meeting. Audiovisual group are identified per event as listed below 5

6 THURSDAY 16 OCTOBER 12:45 13:30 Arrival of the Heads of State and Government/Heads of Delegation (Gate 12) Doorstep open to the press 13:30 13:55 Welcome and Handshake (Anti-chamber) Level +2 Only host broadcaster and host photographer 14:00 14:45 Opening Ceremony (Main Conference Hall- Level +2) Pooled visual media coverage (GROUP A) 15:00 15:15 Family Photo ( Mi.Co. Level +2) Pooled visual media coverage (GROUP B) 20:00 22:00 Dinner at Palazzo Reale hosted by the President of the Italian Republic. Only host broadcaster and host photographer. FRIDAY 17 OCTOBER 12:30 12:45 Closing Ceremony (Main Conference Hall Level +2) Pooled visual media coverage (GROUP C) 13:00 Press Conference (Media Centre Level 0) Unrestricted coverage 4.7 Press conference rooms Indicated times are subject to last minute changes. Press conference rooms with different capacities are available on delegations request on level 0 of the Media Centre. Request by delegations should be sent to Information on national briefings will be displayed. 4.8 Host Broadcaster Desk 4.9 Satellite truck spaces 4.10 Host Photographer RAI will act as host broadcaster and provides technical support for radio and television networks on request. All host broadcaster footage (arrivals, doorsteps, family photo) can be downloaded in broadcast quality The Coordinators Press Conference is transmitted live on www and is also available in broadcast quality after the event. The Host Broadcaster s Desk is located in the Media Centre at Level 0. For more information concerning the range of services provided by the host broadcaster, please contact: Site: Tel: Limited number of parking places for satellite trucks will be available next to the media centre. These will be allocated on a first booked, first served basis. If interested, please send your request before October 12 at 13:00 (GMT+2) by to specifying vehicle model, number plate and driver s mobile phone. Few days before the meetings you will receive a numerated pass for the vehicle. Access to the venue will be possible only for vehicles with proper pass. All vehicles have to be security checked before entering the venues of the meetings. A selection of high quality photographs taken by the host photographer is published and available free of charge on the website of the Italian Presidency of the Council of the European Union: 6

7 4.11 Website 4.12 Catering Area Complete information and updates can be found on the website of the Italian presidency of the Council of the European Union ( ) or on the ASEM10 page on the European Council website (http://www.european-council.europa.eu/asem- 2014). 5. ASEM10 Summit Venues and Diagrams 5.1 Bird s View of ASEM10 Venues. (See Annex 1 for more detailed maps) Mi.Co. Summit Main Venue, October Via Gattamelata, Medical Service The Media Centre serves a light buffet and beverages on the 16 and 17 October for members of the press with yellow badge. A medical service is located at the press vehicle parking zone from 7:00 to 19:00. Emergencies Mi.Co. : General emergency number: 118 Located in downtown Milan, with a parking lot for more than 1,100 cars, a heliport and direct access to Milan s future subway line 5, Milano Congressi (Mi.Co.) was designed in 2002 and doubled in size in 2005: the current extension places among the largest conference facilities in Europe and worldwide, catering for up to 18,000 people in just about 70 fully appointed conference rooms with permanent control booth. Featuring two plenary rooms - one with seating for 4,000 and the other for 2,000 - an Auditorium that seats 1,500 and exhibition halls that offer 54,000 sq.m of exhibition space which can also be set up as extra plenary room accommodating more than 5,000 people. The conference rooms feature the full range of technologies: video projector, sound system, translator booths, fixed video cameras, closed circuit TV, Wi-Fi internet access and optical fiber cables. 7

8 Palazzo Marino SOM Dinner, 13 October Piazza della Scala, 2 Now facing the Teatro alla Scala, but originally overlooking piazza San Fedele, Palazzo Marino was built between 1557 and 1563 by the architect Galeazzo Alessi for Tommaso Marino, a banker, in an overdecorated style quite different from most palazzi in Milan, 8

9 The Castello Sforzesco, built by Francesco Sforza, first Duke of Milan of the Sforza dynasty, enlarging a previous fortress of the Visconti, has been for centuries the symbol of military power. Its museum hosts, among several masterpieces, the world-famous Pietà by Michelangelo Buonarroti. Napoleon as King of Italy surrounded the castle on the one side with the impressive frame of the Foro Buonaparte and placed the Arena and the Arch of Peace on the opposite side. The Pinacoteca di Brera, museum displaying an outstanding collection of paintings, such as Raphael s Marriage of the Virgin, Mantegna s Death of Christ, Caravaggio s Supper at Emmaus, and Piero della Francesca s Montefeltro Altarpiece is well worth a visit. Other remarkable museums are the recently opened Gallerie d Italia in piazza della Scala, hosting masterpieces of the XIX century Italian art, the Museo della Scienza e della Tecnologia with its unique collection of machines after Leonardo da Vinci, the Museo del Novecento, next to the Duomo, displaying Italian and international XX century works of art; the Pinacoteca Ambrosiana, which can boast the Atlantic Codex by Leonardo da Vinci, the Museo del Duomo, housing objects and documents pertaining to the construction of the cathedral, the Poldi Pezzoli private collection, whith its marvelous Dama by Domenico Pollaiolo, the Museo della Scala, dedicated to the history of the Milan Opera House, the Triennale Design Museum, featuring annual changing exhibitions and the former industrial plant Hangar Bicocca, a space dedicated to the promotion of contemporary art and modern installations. Milan is also one of the world capitals of fashion, offering an unimaginable range of luxury boutiques and design stores in the so-called Quadrilatero della Moda, formed by via Spiga, Corso Venezia, via Monte Napoleone and via Manzoni. The Navigli is a network of canals built during the Renaissance by Leonardo da Vinci, and connecting the city to the main rivers of Lombardy, to allow an easy transportation of building materials for palaces and churches. The area is now home to hundreds of trendy venues with small bars and restaurants especially loved by young people. The Brera district and corso Como are also known for its bohemian atmosphere and trendy nightlife. 6.Contact Lists 6.1 Liaison Officers Milan famous churches include Sant Ambrogio, San Gottardo, Sant Eustorgio, San Lorenzo, Santa Maria delle Grazie, while important family mansions include Villa Belgiojoso, palazzo Marino, now hosting the Town Hall, palazzo Litta, palazzo Borromeo, palazzo Belgiojoso, the House of the Atellani, palazzo Serbelloni, palazzo Archinto, palazzo Sormani, palazzo Castiglioni, palazzo Silvestri, palazzo Bagatti Valsecchi, the House of Alessandro Manzoni,. The northern part of the city has recently acquired a number of impressive modern skyscrapers including palazzo Lombardia and Grattacielo Pirelli. The Meazza Stadium, with seats, is the home of two of the most successful Italian football clubs, A.C. Milan and F.C. Internazionale. Il includes a museum with the memorabilia of the two legendary teams. Milan will host next year EXPO 2015, the universal exposition that from May 1st to the 31st of October will be dedicated to the subject of nutrition. Feeding the planet. Energy for life is in fact the theme chosen for the event. Head of L.O. Unit : Gian Paolo Arpesella: mail / EU L.O. Coordinators: Alexia Maria Di Fabio: mobile Eleonora Malerba : mobile ASEM L.O. Coordinators: Elisabetta Farroni: mobile Ekaterina Anisimova: mobile e- mail Press L.O. : Alessandra Marino: mobile

10 6.2 ASEM Embassies and Consulates ASEAN Secretariat Headquarters 70A Jl. Sisingamangaraja Jakarta Indonesia Tel : (6221) , Fax : (6221) , AUSTRALIA Via A. Bosio, Roma Tel.: Fax: Via Borgogna, Milano Tel. : Fax: AUSTRIA Via G. Pergolesi, Roma Tel.: Fax: Piazza del Liberty, 8/ Milano Tel.: Fax: BANGLADESH Via Antonio Bertoloni, Roma Tel.: / Fax: Via Giambellino, Milano Tel. : Fax: BELGIUM Via dei Monti Parioli, Roma Tel.: Fax: Corso Magenta, Milano Tel. : BRUNEI DARUSSALAM 7, Rue de Presbo Parigi Tel.: Fax: BULGARIA Via P.P. Rubens, Roma Tel.: Fax: Corso Giacomo Matteotti, Lecco CAMBODIA Rue Adolphe Yvon, Parigi Tel.: Fax: CHINA Via Bruxelles, Roma Tel.: Fax: Via Benaco, Milano Tel. : Fax:

11 CROATIA Via L. Bodio, 74/ Roma Tel.: / Fax: : Piazzale Luigi Cadorna, Milano Tel.: Fax : CYPRUS Via Ludovisi, 35 sc.a int Roma Tel.: / Fax: Via Teodosio, Milano Tel.: CZECH REPUBLIC Via dei Gracchi, Roma Tel.: Fax: Via Giovanni Battista Morgagni, Milano Tel. : /73 Fax DENMARK Via dei Monti Parioli, Roma Tel.: Fax: EUROPEAN UNION European External Action Service 1046 Brussels, Belgio Tel.: +32 (0) ESTONIA Viale Liegi, 28 int Roma Tel.: Fax: Indirizzo Via Cosimo del Fante Milano Tel. : Fax: FINLAND Via Lisbona, Roma Tel.: Fax: Honorary Largo Richini 6, Milano Tel. : Fax: FRANCE Piazza Farnese, Roma Tel.: Fax: Indirizzo Via della Moscova, Milano Tel. : Fax:

12 GERMANY Via San Martino della Battaglia, Roma Tel.: Fax: Indirizzo Via Solferino, Milano Tel. : Fax : GREECE Viale G. Rossini, Roma Tel.: / Fax: Viale Beatrice d Este, Milano Tel. : Fax : HUNGARY Via dei Villini, 12/ Roma Tel.: / Fax: Via Fieno, 3 IV piano Milano Tel. : Fax : INDIA Via XX Settembre, Roma Tel.: Fax: Via Larga, Milano Tel.: Fax : INDONESIA Via Campania, Roma Tel.: Fax: Corso di Porta Romana, Milano Tel. : Fax : IRELAND (Villa Spada) Via Giacomo Medici, Roma Tel.: Fax: Honorary Indirizzo Piazza San Pietro in Gessate, Milano Tel. : Fax : ITALY Ministry of Foreign Affairs P.le della Farnesina, Roma Tel.: Fax.: JAPAN Via Quintino Sella, Roma Tel.: Fax: Via Privata Cesare Mangili, 2/A Milano Tel. : Fax

13 KAZAKHSTAN Via Cassia 471, Roma Tel.: Fax : Corso Venezia Milano Tel : Fax: KOREA Via B. Oriani, Roma Tel.: Fax: Indirizzo Piazza della Repubblica, 11/A Milano Tel.: Fax : LAO PDR Route de Colovrex, 14 bis Le Grand-Saconnex - Ginevra Tel.: Fax: LATVIA Via Giovanni Battista Martini, Roma Tel.: Fax: Honorary Indirizzo Piazza Bertarelli, Milano Tel. : Fax : LITHUANIA Viale di Villa Grazioli, Roma Tel.: Fax: LUXEMBOURG Via S. Croce in Gerusalemme, Roma Tel.: Fax: Corso Europa, Milano Tel.: Fax: MALAYSIA Via Nomentana, Roma Tel.: / / Fax: Consulate Piazza Missori, 3 IV e V piano Milano Tel.: / Fax : MALTA Lungotevere Marzio, Roma Tel.: / / Fax: Via Cesare Battisti, Milano Tel.: Fax: MONGOLIA Via Vincenzo Bellini, Roma Tel.: Fax: Via Boccaccio, Milano Tel: Fax:

14 MYANMAR Viale di Villa Grazioli, Roma Tel.: / Fax: The NETHERLANDS Via Michele Mercati, Roma Tel.: Fax: Via Gaetano Donizetti, Milano Tel.: Fax: NEW ZEALAND Via Clitunno, Roma Tel.: Fax: Via Terraggio, Milano Tel. : Fax: NORWAY Via delle Terme Deciane, Roma Tel.: Fax: Honorary Piazza Castello, Milano Tel Fax : PAKISTAN Via della Camilluccia, Roma Tel.: / Fax: Via Rosa Massara De Capitani, Milano Tel.: Fax The PHILIPPINES Via delle Medaglie d'oro, Roma Tel.: / Fax: Via Stromboli, Milano Tel. : Fax : POLAND Via P. Paolo Rubens, Roma Tel.: Fax: Corso Vercelli, Milano Tel. : Fax : PORTUGAL Via della Camilluccia, Roma Tel.: Fax: Via Colonnetta, Milano Tel. : / Fax:

15 ROMANIA Via Nicolò Tartaglia, Roma Tel.: / Fax: Via Gignese, Milano Tel.: / / Fax: RUSSIAN FEDERATION Via Gaeta, Roma Tel.: / / Fax: Indirizzo Via Sant'Aquilino, Milano Tel / / Fax SINGAPORE c/o Ministry of Foreign Affairs Tanglin Singapore Tel.: Fax: : Via Frattina, Roma Tel.: Fax SLOVAKIA Via dei Colli della Farnesina, Roma Tel.: Fax: Piazzale Lugano, Milano Tel.: Fax: SLOVENIA Via Leonardo Pisano, Roma Tel.: Fax: Honorary Via San Senatore, Milano Tel. / Fax SPAIN Palazzo Borghese Largo Fontanella Borghese, Roma Tel.: Fax: Via Fatebenefratelli, Milano Tel.: Fax : SWEDEN Piazza Rio de Janeiro, Roma Tel.: Fax: Honorary Via Agnello, Milano Tel.: Fax: SWITZERLAND Via Barnaba Oriani, Roma Tel.: Fax: Via Palestro, Milano Tel.: Fax :

16 THAILAND Via Nomentana, Roma Tel.: Fax: Honorary Viale Berengario, Milano Tel. : Fax: UNITED KINGDOM Via XX Settembre, 80/a Roma Tel.: Fax: Via San Paolo, Milano Tel.: Fax : VIETNAM Via di Bravetta, Roma Tel.: / Fax:

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