STUDY ABROAD TEAM. Helen JOHNSON. Ben MEERING. Tarla PATEL. Amanda ASHBY. Jade PERKINS. Rachel CUDDIHY

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2 STUDY ABROAD TEAM Helen JOHNSON Ben MEERING Assistant Director International Office (Head of Study Abroad) Study Abroad Co-ordinator (Outbound Europe) (0) (0) Amanda ASHBY Tarla PATEL Study Abroad Manager Study Abroad Co-ordinator (Inbound Europe) (0) (0) Rachel CUDDIHY Jade PERKINS Senior Study Abroad Co-ordinator (Germany and Austria) Study Abroad Co-ordinator (Worldwide) (0) (0)

3 China T: ; E: F UK Warwick Learning Limited Beijing Representative Office 15F/1522 Regus Serviced Office, China World Tower 3 No. 1 Jianguomenwai Ave, Chaoyang District Beijing P. R. China Hong Kong (inc South China) T: F: E: University of Warwick (Hong Kong) Suite 908, 9/F, Great Eagle Centre 23 Harbour Road Wanchai, Hong Kong Venice Chiara Farnea Croff Venice Programme Coordinator Palazzo Pesaro Papafava Cannaregio Venezia E: Pakistan connect on facebook T: +92 (0) ; E: Country Contacts India T: ; F: E: 72 Navjivan Vihar Basement Near Aurobindo College New Delhi, India, Singapore T: (+65) F: E: University of Warwick 600 North Bridge Road #01-01 Parkview Square, Singapore Russia T: ; E: Nadia Golenischeva represents Warwick in Russia and Kazakhstan The office is in downtown St Petersburg

4 BE AN AMBASSADOR Study Abroad Fairs Photos Blog Profiles

5 KEEP IN TOUCH Final year modules Accommodation for when you return > Accommodation Office Unique Study Abroad Folder available from start of Summer Term Safety & Security Monitoring for Tier 4 visa holders Drop in sessions online availability Facebook: we have over 1000 members now join us at Warwick Study Abroad Students

6 Travel Insurance Study Abroad students are covered by the University of Warwick travel insurance policy. This is not health insurance. Insurance Surgeries run by the Insurance Services: see the website Many universities require additional Health insurance which can vary in cost. The USA and Australia the additional cover will be compulsory. Other countries will vary. Check the Study Abroad partnership links and talk to your coordinator The cost of the additional insurance is the responsibility of each student

7 SUPPORT AND WELFARE Study Abroad Student Study Abroad Office Academic Department (personal tutor/mentor) Welfare/Student Support Buddy System Study Abroad Society Host Institution Study Abroad Team Academic department (personal tutor/mentor) Student Support Team Society University of Warwick

8 FINANCE Study Abroad student status letter will be produced by the International Office and will be uploaded to your Unique Study Abroad folder for the beginning of the Summer term Financial Planner template

9 FEES The following fees will apply for students who will be away from the University on a period of study abroad during the 2015/16 academic year: Period abroad Home/EU fees Overseas Band 1 fees Overseas Band 2 fees Erasmus programme 1,350 1,800 1,800 Voluntary Year out work experience Nil fees Nil fees Nil fees Study placement/year in industry 1,800 1,800 1,800 All Exchange programmes except below 1,350 1,800 1,800 Exchange programmes where student is doing a substitute year out (ie: exchange programme within a 3 year course) 1,350 15,820 20,180

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11 AUTUMN TERM Study Abroad Information Sessions Departmental Meetings 1. Consider what you can and want to do! 2. Apply for your chosen Study Abroad Placement through your department SPRING TERM Study Abroad Pre-departure Briefings Departmental Meetings Study Abroad Drop-In Sessions 1. Nominations to host Universities (Study Abroad Team) information from Host Universities on individual application processes OR Application process through the British Council for Language Assistants OR Application process for individual work placements 2. Administration: Student Record Form Student Protocol Student Grant Agreement (Erasmus+ only) SUMMER TERM Study Abroad Drop-In Sessions 1. Module or work plan 2. Provide your bank details (Erasmus+ only) 3. Accommodation 4. Travel plans 5. Complete and submit your paperwork

12 Preparation now All study abroad students require a complete set of forms for each placement that they undertake All forms MUST be saved to your unique folder when they are required

13 COMPLIANCE There are a number of obligations that we have to meet as a University for study abroad students. It is essential that these requirements are met in order that Study Abroad is able to continue o For students awarded a Study Abroad placement there are a several forms which are required to make up your unique Study Abroad Folder For information if you take a look at the website. For next year (2015/2016): we will be merging the arrival form, and completion form into the placement plan. the mid term form will be replaced by an online placement confirmation form which will feed into our mid-year/interim report. Student Record Form: is being removed as the details can be obtained from your SITS records. It is your responsibility to make sure that your personal details are correct on my.warwick

14 Student Protocol: all students will complete a study abroad contract Placement Plan: this is a detailed plan of your placement, it depends on what you are doing but provides us with dates/duration Warwick information is pre-filled host information module plan/training plan It is split into 3 separate parts to form a complete plan of your whole placement Arrival Mid-term completion each part is vital to your unique folder to ensure that we can monitor the quality of your placement Transcript: for both study and work. Host partner universities are most likely to produce this automatically, but you may want to mention that it is required in case they don t. For work or LA s give your mentor a blank form for them to complete. Both these documents are useful for future employability

15 All Study Abroad Students Submission: Prior to departure Student Protocol Submission: On arrival at placement Arrival Form Placement Plan Submission: Mid-way through placement Mid-term Placement Plan Submission: On completion of placement Final Placement Plan Transcript (Study or Work)

16 Short Placements Regardless of how long your placement is you MUST have a complete set of forms establish if you are registering as a work placement or a study placement? Split Placements Regardless of how long your placement is you MUST: have a complete set of forms the break between placements should be NO LONGER than 10 working days Moving from study to work or work to study does not allow you University vacation time

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19 Study placements Work placements

20 Study placements Work placements Format the same for both placements

21 Study placements Work placements Format the same for both placements

22 Study placements Work placements

23 Study placements Work placements

24 Work placements Work placements

25 Study placements Work placements Format the same for both placements

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27 Higher education study or train abroad grant rate The Erasmus+ UK National Agency, a partnership between the British Council and Ecorys UK, is pleased to announce that 50 million euro in Erasmus+ grants will be available for to support UK higher education staff teaching and training and students who want to study or train in Europe. The UK National Agency has set the Erasmus+ study and train abroad grant rate for students taking account of what is expected to be a high level of demand from institutions (mainly universities) and students to study or train/work abroad,. The grant is a contribution to the costs of studying or training/working abroad, to help as many students as possible to take part in the scheme and receive Erasmus+ funding, and to make the best use of the funding available from the European Commission. The monthly grant, for study and training/working abroad, is 100 euro more than the minimum figure allowed by the European Commission.

28 Erasmus+ Grant Rates 2015/2016 Country Study: per month Study Disadvantage : Per month Traineeship: Per month Group 1: high cost of living countries Austria, Denmark, Finland, France, Ireland, Italy, Lichtenstein, Norway, Sweden Group 2: lower cost of living countries Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Germany, Greece, Hungary, Iceland, Latvia, Lithuania, Luxembourg, Malta. Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, / Spain, Turkey, Former Yugoslav Republic of Macedonia

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30 All Erasmus+ Students Submission: Prior to departure Grant Agreement for Erasmus+ Student Protocol Submission: On arrival at placement Arrival Form Bank Details (Erasmus+ only) Placement Plan Submission: Mid-way through placement Mid-term Placement Plan Submission: On completion of placement Final Placement Plan Transcript (Study or Work) Grant Receipt Erasmus + Report (British Council)

31 LANGUAGE SKILLS Language Centre Society Pre-sessional Courses at Partner Universities

32 Language is another skill to add to your CV, as well being important in understanding the culture of your host country and helping with dayto-day activities such as shopping. Although Erasmus+ students may be able to study abroad in English, you will have to take an assessment if you study or work abroad using a language that is not your native language. You may be entitled to receive online linguistic support for certain languages, such as German, Spanish, French, Italian and Dutch and may be able to get additional support, either before you go or at your host institution.

33 Forum and chat module Website links Photo gallery Reference documents Important Study Abroad Information & news

34 REMINDERS Planning and scheduling application to host meet the deadlines Booking accommodation on campus? off campus? Booking travel Financial planning Forms Visa applications Schedule your appointment Tier 4 compliance Book on to a briefing y/studyabroad/contact/event/tie r4pre-departurebriefing Drop in sessions Social events

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36 The Student Experience Team are going to give a brief 5 minute talk about intercultural training which you can participate in if you wish to. Please do make sure that you have signed in and we will take any questions you may have after the presentation.

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