DCT Oracle ERP Software

Transcription

1 DCT Oracle ERP Software Contents: DCT ERP Software Login Page DCT ERP Software Home Page DCT ERP Software Construction Module DCT ERP Software Trading Module Menu: MASTER Menu FINANCE Menu SALES Menu RECEIVABLES Menu PURCHASE Menu PAYABLES Menu INVENTORY Menu EMPLOYEE Menu Masters: ACCOUNT MASTER Masters: DAFULT ACCOUNT NO Masters: PREFIX MASTER Masters: PAYMENT METHOD Masters: TERMS & DISCOUNT Masters: SHIP MASTER Masters: UNIT OF MEASURE Masters: COUNTRY

2 Masters: STATE Masters: CITY Masters: CATEGORY Masters: SUB CATEGORY Masters: BRNACH MASTER Masters: WAREHOUSE MASTER Masters: BARCODE Masters: POS PRINTER Masters: FISCAL YEAR Masters: PROFIT AND COST CENTER Masters: CUSTOMER MASTER Masters: SUPPLIER MASTER Masters: PRODUCT MASTER PRODUCT MASTER: Warning PRODUCT MASTER: Product Supplier PRODUCT MASTER: Replacement Product PRODUCT MASTER: Manufacture Product PRODUCT MASTER: Kit Product PRODUCT MASTER: Service Product PRODUCT MASTER: Serial Number Product Masters: DEPARTMENT MASTER Masters: DESIGNATION MASTER Masters: EMPLOYEE MASTER EMPLOYEE MASTER: ID Information EMPLOYEE MASTER: Salary

3 EMPLOYEE MASTER: Account No EMPLOYEE MASTER: Information EMPLOYEE MASTER: Experience / Education Masters: EMPLOYEE ROLE MASTER Masters: ADVANCE INCOME DEDUCTION MASTER Masters: HOLIDAY MASTER Module: PURCHASE MODULE PURCHASE REQUEST Module: PURCHASE MODULE PURCHASE ORDER Module: PURCHASE MODULE RECEIVE PRODUCT Module: PURCHASE MODULE PURCHASE INVOICE Module: PURCHASE MODULE PURCHASE RETURN Module: PURCHASE MODULE SUPPLIER PAYABLE Module: PURCHASE MODULE SUPPLIER PAYABLE Advance Payment Module: PURCHASE MODULE SUPPLIER PAYABLE Adjustment on Advance Payment Module: PURCHASE MODULE SUPPLIER PAYABLE Pay Supplier Balance Amount Module: PURCHASE MODULE SUPPLIER PAYABLE Adjustment on Purchase Return Amount..130 Module: SALES MODULE SALES INQUIRY Module: SALES MODULE SALES QUOTATION Module: SALES MODULE SALES ORDER Module: SALES MODULE SALES INVOICE Module: SALES MODULE CASH SALES POS CASH SALES Module: SALES MODULE SALES RETURN Module: SALES MODULE CUSTOMER RECEIVABLE

4 Module: SALES MODULE CUSTOMER RECEIVABLE - Advance Payment Module: SALES MODULE CUSTOMER RECEIVABLE Adjustment on Advance Payment Module: SALES MODULE CUSTOMER RECEIVABLE Receive Customer Balance Amount Module: SALES MODULE CUSTOMER RECEIVABLE Adjustment on Sales Return Amount 157 Module: INVENTORY MODULE INVENTORY ADJUSTMENT Module: INVENTORY MODULE INVENTORY TRANSFER 160 Module: INVENTORY MODULE PRICE UPDATE Module: INVENTORY MODULE BARCODE PRINTING Module: FINANCE MODULE GENERAL JOURNAL Module: FINANCE MODULE EXPENSE ENTRIES Module: FINANCE MODULE DEPOSITS Module: FINANCE MODULE WRITE CHECKS Module: FINANCE MODULE ACCOUNT RECONCILIATION Module: FINANCE MODULE TRANSFER FUNDS 177 Module: FINANCE MODULE ADMINISTRATIVE CHARGES Module: FINANCE MODULE BUDGET Module: FINANCE MODULE SCHEDULE JOB Module: FINANCE MODULE FIXED ASSET CATEGORY Module: FINANCE MODULE FIXED ASSET Module: FINANCE MODULE FIXED ASSET DEPRECIATION Module: MANUFACTURING MODULE PRODUCT MANUFACTURING

5 Module: HR MODULE DAY BASIC ATTENDANCE Module: HR MODULE TIME BASIC ATTENDANCE Module: HR MODULE OVERTIME ATTENDANCE Module: HR MODULE EMPLOYEE ADVANCE Module: HR MODULE EMPLOYEE INCOME Module: HR MODULE EMPLOYEE DEDUCTION Module: HR MODULE SALARY PAYSLIP Module: HR MODULE END OF SERVICE PAYMENT Module: HR MODULE EMPLOYEE VACATION Module: HR MODULE EMPLOYEE TICKET MONEY Module: HR MODULE EXPIRY ALERT Module: PROJECT MANAGEMENT MODULE PROJECT PROJECT MANAGEMENT PROJECT RESOURSE PRODUCT RESOURCE EMPLOYEE RESOURCE CONTRACTOR RESOURCE PRODUCT RESOURCE SUPPLIER MASTER PURCHASE REQUEST PURCHASE ORDER RECEIVE PRODUCT

6 PURCHASE INVOICE SUPPLIER PAYABLE INVENTORY TRANSFER PRINT PROJECT MANAGEMENT PLAN WORKFLOW. 248 PRODUCT USED EMPLOYEE WORKING CONTRACTOR WORKING CONTRACTOR PAYMENT SALARY PAYSLIP PROJECT FINISHED CUSTOMER MASTER CREATE BUILDING SALES QUOTATION SALES ORDER ADVANCE PAYMENT INVENTORY ADJUSTMENT SALES INVOICE CUSTOMER RECEIVABLE TRADING 263 Report Filter form 264 Finance Reports : Account List 266 6

7 Bank Account List Trial Balance Summary Trial Balance Detail Transaction Details List By Account Trial Balance Summary with Budget Balance Sheet Income Statement Cash Flow Cash Receipts Journal Detail Cash Receipts Journal Summary Cash Disbursements Journal Detail Cash Disbursements Journal Summary Sales Journal Detail Sales Journal Summary Purchase Journal Detail Purchase Journal Summary Payroll Journal Detail Payroll Journal Summary Sales Figure Justification Sales Reports: List of Product Estimate Detail Customers List of Product Estimate Detail Products List of Product Order Detail Customers List of Product Order Detail Products

8 Invoice Statistics Report Customers Invoice Statistics Report Products Existing Order List Customers Existing Estimate List Customers Consumed Product Statics Cash Counter Report Product Sale Profit Report Receivable Reports: Customer Details List Customer Phone Number List Customer Shipping Address List Expected and Overdue Payments by Customer Detail Expected and Overdue Payments by Customer Summary Customer Transaction History Report Customer Balance Purchase Reports: List of Product Order Detail Products List of Product Order Detail Suppliers List of Received Product By Product List of Received Product By Suppliers Purchase Statistics Report Suppliers Purchase Statistics Report Products Existing Order List Supplier

9 Payables Reports: Supplier Details List Supplier Phone Number List Supplier Transaction History Report Supplier Balance Inventory Report: Inventory Adjustment List Product List Personalized Value Product List Detail Product Physical Count List List of Assembly Products List of Kit Products Price List All Price List Basic Warehouse List Stock Status by Product Serial Number All Serial Number All with Details Serial Number All with Qty Author: Eng. Mohamed Faisal Mobile: Website: 9

10 DCT ERP Software Login Page: 10

11 DCT ERP Software Home Page: This form contains all the main Modules and Module Forms Names. Top of this form, Menu attached. In this Menu inside you get all Forms and Reports in this ERP Software. 11

12 DCT ERP Software Construction Module: This form contains all the main Modules and Module Forms Names. Top of this form, Menu attached. In this Menu inside you get all Forms and Reports in this ERP Software. 12

13 DCT ERP Software Trading Module: This form contains all the main Modules and Module Forms Names. Top of this form, Menu attached. In this Menu inside you get all Forms and Reports in this ERP Software. 13

14 Menu MASTER Menu: This form menu contains all the main MASTER Forms Names. Top of this form, Menu attached. In this Menu inside you get all Forms and Reports in this ERP Software. 14

15 Menu FINANCE Menu: This form menu contains all the main FINANCE Forms Names and Reports. Top of this form, Menu attached. In this Menu inside you get all Forms and Reports in this ERP Software. 15

16 Menu SALES Menu: This form menu contains all the main SALES Forms Names and Reports. Top of this form, Menu attached. In this Menu inside you get all Forms and Reports in this ERP Software. 16

17 Menu RECEIVABLES Menu: This form menu contains all the main RECEIVABLES Forms Names and Reports. Top of this form, Menu attached. In this Menu inside you get all Forms and Reports in this ERP Software. 17

18 Menu PURCHASE Menu: This form menu contains all the main PURCHASE Forms Names and Reports. Top of this form, Menu attached. In this Menu inside you get all Forms and Reports in this ERP Software. 18

19 Menu PAYABLES Menu: This form menu contains all the main PAYABLES Forms Names and Reports. Top of this form, Menu attached. In this Menu inside you get all Forms and Reports in this ERP Software. 19

20 Menu INVENTORY Menu: This form menu contains all the main INVENTORY Forms Names and Reports. Top of this form, Menu attached. In this Menu inside you get all Forms and Reports in this ERP Software. 20

21 Menu EMPLOYEE Menu: This form menu contains all the main EMPLOYEE Forms Names and Reports. Top of this form, Menu attached. In this Menu inside you get all Forms and Reports in this ERP Software. 21

22 Masters: ACCOUNT MASTER This form, you can create or maintain Accounts. 22

23 Account Code Level: Our ERP Software supports 10 Accounting Code Level (Accounting Tree or Sub Accounts). Example: If you create new accounting tree. Account Code Level 1: (Select button 1, then select Account Type ASSET ) 101 CURRENT ASSET 102 FIXED ASSET Account Code Level 2: (MAIN ACCOUNT NO: CURRENT ASSET) CASH ACCOUNT BANK ACCOUNT DEBITORS (CUSTOMER) ACCOUNT PAYMENT IN ADVANCE ACCOUNT Account Code Level 3: (MAIN ACCOUNT NO: BANK ACCOUNT) SAUDI FRANCI BANK NCB BANK Account Code Level 3: (MAIN ACCOUNT NO: DEBITORS (CUSTOMER) ACCOUNT) CUSTOMER A CUSTOMER B CUSTOMER C 23

24 Account Code Level Account Number digit size: The above Account Code Level number digit size allocated in the DEFAULT ACCOUNT NO Form. If you want change this Account Number code digit number, before you start any transaction and before creating any accounts in the accounting master, you change default Account Code Level Account Number digit size. Example: Our ERP Software by default Account Code Level number digit size is: Account Code Level 1 Account Number digit size: 3 digit Account Code Level 2 Account Number digit size: 3 digit Account Code Level 3 Account Number digit size: 5 digit Account Code Level 4 Account Number digit size: 5 digit Account Code Level 5 Account Number digit size: 5 digit Account Code Level 6 Account Number digit size: 5 digit Account Code Level 7 Account Number digit size: 5 digit Account Code Level 8 Account Number digit size: 5 digit Account Code Level 9 Account Number digit size: 5 digit Account Code Level 10 Account Number digit size: 5 digit 24

25 This form, you can Expand All Accounts in Accounting Tree (Main Account and Sub Accounts). 25

26 This form, you can create NEW Accounts (Main Account and Sub Accounts): 26

27 This form, you can create NEW Main Account : Create Main Account Steps: Step 1: Click NEW button Step 2: Select Account Code Level button 1 Step 3: Account Type, then select Account Type Our ERP Software Accounting Types are: ASSET: This type of Account number start with 1. You can create under this Account Type, your company Asset Accounts. LIABILITIES: This type of Account number start with 2. You can create under this Account Type, your company Liabilities Accounts. 27

28 EQUITY: This type of Account number start with 3. You can create under this Account Type, your company Equity Accounts. SALES REVENUE: This type of Account number start with 4. You can create under this Account Type, your company Sales and Revenue Accounts. PURCHASE COGS: This type of Account number start with 5. You can create under this Account Type, your company Purchase and COGS Accounts. FIXED EXPENSE 1: This type of Account number start with 6. You can create under this Account Type, your company Fixed Expense Accounts. FIXED EXPENSE 2: This type of Account number start with 7. You can create under this Account Type, your company Fixed Expense Accounts. FIXED EXPENSE 3: This type of Account number start with 8. You can create under this Account Type, your company Fixed Expense Accounts. FIXED EXPENSE 4: This type of Account number start with 9. You can create under this Account Type, your company Fixed Expense Accounts. Step 4: Account No, after selecting Account Type, Account Number automatically created as per previous Account Last number in this Account Type. Step 5: English Account Name and Arabic Account Name, then write English Account Name and Arabic Account Name(If you don t know Arabic, write Arabic Account Name field in English account name. But must you write both English Account Name and Arabic Account Name). Step 6: Cash Flow Type, Then, if the Account have Cash Flow Type then select the Cash Flow Type. If this Account not in related Cash Flow. Leave this step and go to next step. Our software supports 3 Cash Flow Type: 1: Operating: Your operating cash transaction accounts related account. 2: Investing: Your investment cash transaction accounts related account. 3: Financing: Your finance cash transaction accounts related account. Step 7: Account Manager, if the particular Account have any manager, then select here, the particular Account Manager, then the particular Account Manager only access this Account number. Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Account Manager only access the particular Account number. So other Users cannot access this particular 28

29 Account. If the Account Number Open Account No check box selected then any Login User have permission to access this Account number. If this Account don t have any particular Account Manager. Leave this step and go to next step. Step 8: Center, if this Account number you can specify any particular Center Number, then the particular Center Users only access this Account number. Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Center Users only access the particular Account number. So other Users cannot access this particular Account. If the Account Number Open Account No check box selected then any Login User have permission to access this Account number. If this Account don t have any particular Center. Leave this step and go to next step. Step 9: Branch Main Center No, if this Account number you can specify any particular Branch Main Center Number, then the particular Branch Main Center Users only access this Account number. Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Branch Main Center Users only access the particular Account number. So other Users cannot access this particular Account. If the Account Number Open Account No check box selected then any Login User have permission to access this Account number. If this Account don t have any particular Branch Main Center No. Leave this step and go to next step. Step 10: Bank, if the particular Account is Bank Account, then select Bank check box. If you select Bank check box then this Account display in Payment Method Master. Step 11: Sub Account Support, if the particular Account have Sub Account (Down Account or Tree Account), then select Sub Account Support check box. If you select Sub Account Support check box then this Account display in next Account Code Level 2. If you select Sub Account Support check box then you cannot make any transaction on this particular Account. You create Sub Account, then you make transactions in this Sub Accounts, also this Account number not displayed in any FINANCE transaction related forms. Step 12: Status, Active or Inactive this Account. If you select Status check box then this Account number displayed in all FINANCE transaction related forms and reports. Step 13: Open Account No, If this Open Account No check box selected then any Login User have permission to access this Account number. Step 14: Click SAVE button. Now this Account added in your Account List. EDIT: If you want EDIT(modify) your account, you can select this Account number in the Account No filed Icon Button, click the icon button and select the Account Number, in the Popup Form, you want search particular Account Number or name, just write the number or name after the % symbol(this symbol important, so you cannot delete this symbol)in top center text box the press Enter key or Find button, then select the Account Number and click OK button. Then Click EDIT button, then made your modification, then you click SAVE button. 29

30 This form, you can create NEW Sub Account (Down Account or Tree Account): Create Sub Account (Down Account or Tree Account) Steps: Step 1: Click NEW button Step 2: Select Account Code Level button, which sub account you want create. Button numbers 2 to 10 Step 3: Main Account No, then select Main Account No, you can select Main Account number in the Main Account No filed Icon Button, click the icon button and select the Account Number, in the Popup Form, you want search particular Account Number or name, just write the number or name after the % symbol(this symbol important, so you cannot delete this symbol)in top center text box the press Enter key or Find button, then select the Account Number and click OK button. 30

31 Step 4: Account No, after selecting Main Account No, Account Number automatically created as per Main Account No. Example: If the Main Account Number 101 Then, Account number will be or or or etc. If the Main Account Number Then, Account number will be or or or etc. Step 5: English Account Name and Arabic Account Name, then write English Account Name and Arabic Account Name(If you don t know Arabic, write Arabic Account Name field in English account name. But must you write both English Account Name and Arabic Account Name). Step 6: Then, if the Account have Cash Flow Type then select the Cash Flow Type. If this Account not in related Cash Flow. Leave this step and go to next step. Our software supports 3 Cash Flow Type: 1: Operating: Your operating cash transaction accounts related account. 2: Investing: Your investment cash transaction accounts related account. 3: Financing: Your finance cash transaction accounts related account. Step 7: Account Manager, if the particular Account have any manager, then select here, the particular Account Manager, then the particular Account Manager only access this Account number. Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Account Manager only access the particular Account number. So other Users cannot access this particular Account. If the Account Number Open Account No check box selected then any Login User have permission to access this Account number. If this Account don t have any particular Account Manager. Leave this step and go to next step. Step 8: Center, if this Account number you can specify any particular Center Number, then the particular Center Users only access this Account number. Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Center Users only access the particular Account number. So other Users cannot access this particular Account. If the Account Number Open Account No check box selected then any Login User have permission to access this Account number. If this Account don t have any particular Center. Leave this step and go to next step. Step 9: Branch Main Center No, if this Account number you can specify any particular Branch Main Center Number, then the particular Branch Main Center Users only access this Account number. 31

32 Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Branch Main Center Users only access the particular Account number. So other Users cannot access this particular Account. If the Account Number Open Account No check box selected then any Login User have permission to access this Account number. If this Account don t have any particular Branch Main Center No. Leave this step and go to next step. Step 10: Bank, if the particular Account is Bank Account, then select Bank check box. If you select Bank check box then this Account display in Payment Method Master. Step 11: Sub Account Support, if the particular Account have Sub Account (Down Account or Tree Account), then select Sub Account Support check box. If you select Sub Account Support check box then this Account display in next Account Code Level 2. If you select Sub Account Support check box then you cannot make any transaction on this particular Account. You create Sub Account, then you make transactions in this Sub Accounts, also this Account number not displayed in any FINANCE transaction related forms. Step 12: Status, Active or Inactive this Account. If you select Status check box then this Account number displayed in all FINANCE transaction related forms and reports. Step 13: Open Account No, If this Open Account No check box selected then any Login User have permission to access this Account number. Step 14: Click SAVE button. Now this Account added in your Account List. EDIT: If you want EDIT(modify) your account, you can select this Account number in the Account No filed Icon Button, click the icon button and select the Account Number, in the Popup Form, you want search particular Account Number or name, just write the number or name after the % symbol(this symbol important, so you cannot delete this symbol)in top center text box the press Enter key or Find button, then select the Account Number and click OK button. Then Click EDIT button, then made your modification, then you click SAVE button. 32

33 EDIT: If you want EDIT(modify) your account, you can select this Account number in the Account No filed Icon Button, click the icon button and select the Account Number, in the Popup Form, you want search particular Account Number or name, just write the number or name after the % symbol(this symbol important, so you cannot delete this symbol)in top center text box the press Enter key or Find button, then select the Account Number and click OK button. Then Click EDIT button, then made your modification, then you click SAVE button. 33

34 Masters: DAFULT ACCOUNT NO This form, you can create or maintain Default Accounts Information. Here you define your Purchase, Sales, Inventory, Project Management, Human Resource, Salary, Manufacturing and more forms default accounts. Also here you can see your Account Code Level. Here we separate the above function in the name of: ACCOUNT RECEIVABLE (Sales and Customer Receivable): Customer Main Account: Here you select your Customer Master Main Account Number. Sales Account: Here you select your Sales Invoice & Cash Sales form sales Total amount Credit Account Number. Also your Sales Return form sales Total amount Debit Account Number. Bank Account: Here you select your default bank Account Number. 34

35 Finance Charges: Here you select your Administrative Charges form total amount Credit Account Number. Discount Sales: Here you select your Sales Invoice & Cash Sales form products Discount amount Debit Account Number. Also your Sales Return form products Discount amount Credit Account Number. Payment Discount: Here you select your Customer Receivable form Discount Amount Debit Account Number. Freight Revenue: Here you select your Sales Invoice & Cash Sales form FOB amount Credit Account Number. Also your Sales Return form FOB amount Debit Account Number. Project Account Receivable: Here you select your Project Account Receivable Credit Account Number. Fixed Asset: Fixed Asset Account: Here you select your Fixed Asset form default Fixed Asset Account Number. When you create new Fixed Asset without select Asset Account field, then this default fixed asset account automatically create particular asset Fixed Account Number. Example: Default Fixed Asset Account number is : 102 Then new Fixed Account number on particular asset is: or or or etc Accumulated Depreciation Account: Here you select your Fixed Asset form default Accumulated Depreciation Account number. When you create new Fixed Asset without select Accumulated Depreciation Account field, then this default fixed asset account automatically create particular asset Accumulated Depreciation Account number. Example: Default Accumulated Depreciation Account number is : 102 Then new Accumulated Depreciation Account number on particular asset is: or or or etc Depreciation Expense Account: Here you select your Fixed Asset form default Depreciation Expense Account number. When you create new Fixed Asset without select Depreciation Expense Account field, then this default fixed asset account automatically create particular asset Depreciation Expense Account number. Example: Default Depreciation Expense Account number is : 602 Then new Depreciation Expense Account number on particular asset is: or or or etc 35

36 ACCOUNT PAYABLE (Purchase and Supplier Payable): Supplier Main Account: Here you select your Supplier Master Main Account Number. Purchase Account: Here you select your Purchase Invoice form purchase Total amount Debit Account Number. Also your Purchase Return form purchase Total amount Credit Account Number. Bank Account: Here you select your default bank Account Number. Freight Expense: Here you select your Purchase Invoice & Write Checks form FOB amount Debit Account Number. Also your Purchase Return form FOB amount Credit Account Number. Payment Discount: Here you select your Supplier Payable form Discount Amount Credit Account Number. Inventory Account: Here you select your Project Management Plan Workflow Resource (Project Resource - Products) form Used Qty Price amount Debit Account Number. Project Account Payable: Here you select your Project Management Plan Workflow Resource (Project Resource - Products) form Used Qty Price amount Credit Account Number. EMPLOYEE ACCOUNT (Employee Module): Employee Main Account: Here you select your Employee Master Main Account number. Salary Expense Account: Here you select your Employee Salary Payslip form Total amount Debit Account Number. Also your Project Management Plan Workflow Resource (Project Resource - Employee) form Worked Hours Rate amount Debit Account Number. Employee Advance: Here you select your Employee Advance form Total amount Debit Account Number. Also your Employee Salary Payslip form Advance amount Credit Account Number. Employer Insurance Debit: Here you select your Employee Master Salary Tab is reflected in Employee Salary Payslip form Amount or Percentage amount Debit Account Number. Employer Insurance Credit: Here you select your Employee Master Salary Tab is reflected in Employee Salary Payslip form Amount or Percentage amount Credit Account Number. Employer Insurance2 Debit: Here you select your Employee Master Salary Tab is reflected in Employee Salary Payslip form Amount or Percentage amount Debit Account Number. 36

37 Employer Insurance2 Credit: Here you select your Employee Master Salary Tab is reflected in Employee Salary Payslip form Amount or Percentage amount Credit Account Number. Employee Vacation Money: Here you select your Employee Vacation form Total amount Debit Account Number. Also your Employee ESP (End of Service Payment) form Total amount Debit Account Number. Employee Ticket Money: Here you select your Employee Ticket Money form Total amount Debit Account Number. Employee Service Awards: Here you select your Employee ESP (End of Service Payment) form Total amount Debit Account Number. Employee ESP Contract Middle Year: Here you write your Employee ESP (End of Service Payment) form calculation middle year. If the employee working period years lesser than or equal this middle year then the Employee ESP(End of Service Payment) calculation based on this formula: Basic Salary+ Benefit of the Employees(HRA, Conveyance, Phone Allowance) / 2. This amount multiple with total employee working years Example: Employee Basic Salary = 4000, HRA = 500, Conveyance = 300, Phone Allowance = 200 Total = = 5000 ESP Amount calculation per year = 5000 / 2 = 2500 Total ESP Amount = 2500 * Total Employee Working Years If the employee working period years more than this middle year then the Employee ESP(End of Service Payment) calculation based on this formula: (Basic Salary+ Benefit of the Employees(HRA, Conveyance, Phone Allowance)/ 2 * Employee ESP Contract Middle Year) + (Basic Salary+ Benefit of the Employees(HRA, Conveyance, Phone Allowance) * (Total Employee Working Years - Employee ESP Contract Middle Year)). Example: Employee Basic Salary = 4000, HRA = 500, Conveyance = 300, Phone Allowance = 200 Total = = 5000 ESP Amount calculation per year before middle year = 5000 / 2 = 2500 ESP Amount calculation per year after middle year = 5000 Total ESP Amount = (2500 * Employee ESP Contract Middle Year) + (5000 * (Employee Working Years - Employee ESP Contract Middle Year)); 37

38 Employee ESP Resign First Part Year: Here you write your Employee ESP (End of Service Payment) form calculation Resign First Part Year. If the employee working period years more than or equal this Employee ESP Resign First Part Year and lesser than or equal Employee ESP Resign Second Part Year then the Employee ESP(End of Service Payment) calculation based on this formula: (Basic Salary+ Benefit of the Employees(HRA, Conveyance, Phone Allowance)) / 3. This amount multiple with total employee working years Example: Employee Basic Salary = 3500, HRA = 500, Conveyance = 300, Phone Allowance = 200 Total = = 4500 ESP Amount calculation per year = 4500 / 3 = 1500 Total ESP Amount = 1500 * Total Employee Working Years Employee ESP Resign Second Part Year: Here you write your Employee ESP (End of Service Payment) form calculation Resign Second Part Year. If the employee working period years more than this Employee ESP Resign Second Part Year and lesser than or equal Employee ESP Resign Third Part Year then the Employee ESP(End of Service Payment) calculation based on this formula: ((Basic Salary+ Benefit of the Employees(HRA, Conveyance, Phone Allowance) / 3) * Employee ESP Resign Second Part Year) +(( (Basic Salary+ Benefit of the Employees(HRA, Conveyance, Phone Allowance) / 3) * 2) * (Total Employee Working Years - Employee ESP Resign Second Part Year)). Example: Employee Basic Salary = 3500, HRA = 500, Conveyance = 300, Phone Allowance = 200 Total = = 4500 First part ESP Amount calculation per year = ((4500 / 3) * Employee ESP Resign Second Part Year) Second part ESP Amount calculation per year = (((4500 / 3) * 2) * (Total Employee Working Years - Employee ESP Resign Second Part Year)) Total ESP Amount = ((4500 / 3) * Employee ESP Resign Second Part Year) + (((4500 / 3) * 2) * (Total Employee Working Years - Employee ESP Resign Second Part Year)) Employee ESP Resign Third Part Year: Here you write your Employee ESP (End of Service Payment) form calculation Resign Third Part Year. If the employee working period years more than this Employee ESP Resign Third Part Year then the Employee ESP(End of Service Payment) calculation based on this formula: ((Basic Salary+ Benefit of the Employees(HRA, Conveyance, Phone Allowance) / 3) * Employee ESP Resign Second Part Year) +(( (Basic Salary+ Benefit of the Employees(HRA, Conveyance, Phone Allowance) / 3) * 2) * (Employee ESP Resign Third Part Year - Employee ESP Resign Second Part Year)) +(( 38

39 (Basic Salary+ Benefit of the Employees(HRA, Conveyance, Phone Allowance) ) * (Total Employee Working Years - Employee ESP Resign Third Part Year)). Example: Employee Basic Salary = 3500, HRA = 500, Conveyance = 300, Phone Allowance = 200 Total = = 4500 First part ESP Amount calculation per year = ((4500 / 3) * Employee ESP Resign Second Part Year) Second part ESP Amount calculation per year = (((4500 / 3) * 2) * (Employee ESP Resign Third Part Year - Employee ESP Resign Second Part Year)) Third part ESP Amount calculation per year = ((4500) * (Total Employee Working Years - Employee ESP Resign Third Part Year)) Total ESP Amount = ((4500 / 3) * Employee ESP Resign Second Part Year) + (((4500 / 3) * 2) * (Employee ESP Resign Third Part Year - Employee ESP Resign Second Part Year)) + ((4500) * (Total Employee Working Years - Employee ESP Resign Third Part Year)) ACCOUNT CODE LEVEL: Account Code Level Account Number digit size: This account code level create account number digit in Account Master form Account No field. If you want change this account code level digit number, before you start any transaction and before creating any accounts in the accounting master, you change default Account Code Level Account Number digit size. Example: Our ERP Software by default Account Code Level number digit size is: Account Code Level 1 Account Number digit size: 3 digit Account Code Level 2 Account Number digit size: 3 digit Account Code Level 3 Account Number digit size: 5 digit Account Code Level 4 Account Number digit size: 5 digit Account Code Level 5 Account Number digit size: 5 digit Account Code Level 6 Account Number digit size: 5 digit Account Code Level 7 Account Number digit size: 5 digit Account Code Level 8 Account Number digit size: 5 digit Account Code Level 9 Account Number digit size: 5 digit 39

40 Account Code Level 10 Account Number digit size: 5 digit Admin Charges Grace Period After Due Date: Here you write Administrative Charges form customer overdue payments additional grace period days. Admin Charges Monthly Rate Percentage: Here you write Administrative Charges form customer overdue payments monthly admin charges amount rate percentage. Employee Working Hours: Here you write Employee Master, Time Basic Attendance, Salary Payslip form employee IN and OUT time based calculation like Basic Salary, Overtime Salary, Holiday Overtime Salary based on this Employee Working Hours. Default Warehouse: Here you select default Warehouse. 40

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42 Masters: PREFIX MASTER This form, you can create or maintain Transaction Number (Sales Invoice, Purchase Invoice and etc) Information. Here you define your Finance, Purchase, Sales, Inventory, Project Management, Human Resource, Salary, Manufacturing and more forms default Transaction Number. You mention here all transaction forms transaction number Prefix Character and Starting Number. Here you can create each branch or each center or each project separate Transaction numbers. Then you assign this Prefix Master number on Project Master (Profit and Cost Center). After click the SAVE button on any transaction forms, then the transaction form transaction number automatically update here. Example: Sales Quote - Sales Quote Char SQ, Sales Quote No Now your sales quote transaction number is: SQ The above transaction number SQ-1-102, here you see center number -1-. This is Branch Number of this transaction. The meaning, you make this transaction on Branch Number 1. 42

43 Masters: PAYMENT METHOD This form, you can create or maintain Payment Method information. Then you can use this payment method on Sales Invoice, Purchase Invoice and etc. Step 1: Click New button Step 2: English Name and Arabic Name, write English name and Arabic name. If you don t know Arabic just write name in English on Arabic field. But must write both English and Arabic names. Step 3: Bank Account No, click this field Icon button, then select particular payment method account number from the account list. This account list come from Account Master, Bank check box selected accounts only displayed here. 43

44 Step 4: Center, if this Payment Method you can specify any particular Center Number, then the particular Center Users only access this Payment Method. Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Center Users only access the particular Payment Method. So other Users cannot access this particular Payment Method. If this Payment Method don t have any particular Center. Leave this step and go to next step. Step 5: Branch Main Center No, if this Payment Method you can specify any particular Branch Main Center Number, then the particular Branch Main Center Users only access this Payment Method. Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Branch Main Center Users only access the particular Payment Method. So other Users cannot access this particular Payment Method. If this Payment Method don t have any particular Branch Main Center No. Leave this step and go to next step. Step 6: Undeposited Fund, if this payment method money transaction from cash drawers or petty cash, then select this check box. After you create this type of payment method transactions from any transaction forms, then you go to Deposits form, this form you deposit your undeposited fund to bank accounts. Select the Payment Method field list item in the Deposit form, then select bank account you want to deposit this undeposited fund. Step 7: Default Payment Method, if this payment method is default payment method then select this check box. Step 8: Print Check (Cheque), if this payment method is bank check (cheque) payment method then select this check box. Then you take check (cheque) print on Write Checks form. Step 9: English Check Print File name, if this payment method is bank check (cheque) payment method then, write english check file name. Our software support 7 bank check (cheque) print format. Write name of the file name. Then you take check (cheque) print on Write Checks form. English Check Print File Name: Al Rajhi Bank Check Print File Name: C_ALRAJHI Arab National Bank (ANB) Check Print File Name: C_ANB Saudi Fransi Bank Check Print File Name: C_FRANSI Al Ahli (NCB) Bank Check Print File Name: C_NCB Riyad Bank Check Print File Name: C_RIYAD SABB Bank Check Print File Name: C_SABB Samba Bank Check Print File Name: C_SAMBA 44

45 English Check Print File Name and Arabic Check Print File Name: Step 10: Arabic Check Print File name, if this payment method is bank check (cheque) payment method then, write arabic check file name. Our software support 7 bank check (cheque) print format. Write name of the file name. Then you take check (cheque) print on Write Checks form. Arabic Check Print File Name: Al Rajhi Bank Check Print File Name: C_ALRAJHI_A Arab National Bank (ANB) Check Print File Name: C_ANB_A Saudi Fransi Bank Check Print File Name: C_FRANSI_A Al Ahli (NCB) Bank Check Print File Name: C_NCB_A Riyad Bank Check Print File Name: C_RIYAD_A SABB Bank Check Print File Name: C_SABB_A Samba Bank Check Print File Name: C_SAMBA_A 45

46 Masters: TERMS & DISCOUNT This form, you can create or maintain Terms and Discount information. Then you can use this payment method on Sales Invoice, Purchase Invoice and etc. Step 1: Click New button Step 2: English Name and Arabic Name, write English name and Arabic name. If you don t know Arabic just write name in English on Arabic field. But must write both English and Arabic names. Step 3: Details, write here details about this terms and discount. Step 4: Discount, write here, How many percentage you give discount. Step 5: Discount Before date, write here discount date period. If the invoice(sales invoice, purchase invoice and etc) balance paid before this days, then you get discount on Customer Receivable form and Supplier Payable' form Step 6: Net Due Date, write here net due date. If the invoice balance not paid this particular days, then the invoices numbers convert to overdue invoices in Administrative Charges form. 46

47 Masters: SHIP MASTER This form, you can create or maintain Shipment method information. Then you can use this shipment method on Sales Invoice, Purchase Invoice and etc. Step 1: Click New button Step 2: English Name and Arabic Name, write English name and Arabic name. If you don t know Arabic just write name in English on Arabic field. But must write both English and Arabic names. 47

48 Masters: UNIT OF MEASURE This form, you can create or maintain Unit of Measure method information. Then you can use this Unit of Measure method on Sales Invoice, Purchase Invoice and etc. Step 1: Click New button Step 2: English Name and Arabic Name, write English name and Arabic name. If you don t know Arabic just write name in English on Arabic field. But must write both English and Arabic names. Step 3: Details, write here details about this unit of measure. Step 4: UOM Type, select here, this unit of measure type. 48

49 Masters: COUNTRY This form, you can create or maintain Country information. Then you can use this country information on Customer Master, Supplier Master, Employee Master and etc. Step 1: Click New button Step 2: English Name and Arabic Name, write English name and Arabic name. If you don t know Arabic just write name in English on Arabic field. But must write both English and Arabic names. Step 3: Status, If you active this country then select this check box, if you inactive this country then deselect this check box 49

50 Masters: STATE This form, you can create or maintain State information. Then you can use this state information on Customer Master, Supplier Master, Employee Master and etc. Step 1: Click New button Step 2: English Name and Arabic Name, write English name and Arabic name. If you don t know Arabic just write name in English on Arabic field. But must write both English and Arabic names. Step 3: Country No, select the country name. Step 4: Status, If you active this state then select this check box, if you inactive this state then deselect this check box 50

51 Masters: CITY This form, you can create or maintain City information. Then you can use this city information on Customer Master, Supplier Master, Employee Master and etc. Step 1: Click New button Step 2: English Name and Arabic Name, write English name and Arabic name. If you don t know Arabic just write name in English on Arabic field. But must write both English and Arabic names. Step 3: Country No, select the country name. Step 4: State No, select the state name. Step 5: Status, If you active this city then select this check box, if you inactive this city then deselect this check box 51

52 Masters: CATEGORY This form, you can create or maintain product category method information. Then you can use this product category method on Product Master and etc. Step 1: Click New button Step 2: English Name and Arabic Name, write English name and Arabic name. If you don t know Arabic just write name in English on Arabic field. But must write both English and Arabic names. 52

53 Masters: SUB CATEGORY This form, you can create or maintain product sub category method information. Then you can use this product sub category method on Product Master and etc. Step 1: Click New button Step 2: English Name and Arabic Name, write English name and Arabic name. If you don t know Arabic just write name in English on Arabic field. But must write both English and Arabic names. Step 3: Category No, here you click the Icon button and select listed category number and name from Category Master. 53

54 Masters: BRNACH MASTER This form, you can create or maintain Branch information. Then you can use this branch information on Profit and Cost Center, Project master, Reports and etc. Step 1: Click New button Step 2: English Name and Arabic Name, write English name and Arabic name. If you don t know Arabic just write name in English on Arabic field. But must write both English and Arabic names. Step 3: Write other information, like phone number, fax, and etc Step 4: Status, If you active this branch then select this check box, if you inactive this branch then deselect this check box 54

55 Masters: WAREHOUSE MASTER This form, you can create or maintain Warehouse information. Then you can use this warehouse information on Sales Invoice, Purchase Invoice, Inventory Adjustment, Inventory Transfer, Project Management Plan Workflow (Product Resource) and etc. Step 1: Click New button Step 2: English Name and Arabic Name, write English name and Arabic name. If you don t know Arabic just write name in English on Arabic field. But must write both English and Arabic names. Step 3: Write other information, like phone number, fax, and etc Step 4: Center, if this Warehouse you can specify any particular Center Number, then the particular Center Users only access this Warehouse. Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Center Users only access the particular Warehouse. So other Users cannot access this particular Warehouse. If the Warehouse Open Warehouse check box selected then any Login User have permission to access this Warehouse. If this Warehouse don t have any particular Center. Leave this step and go to next step. 55

56 Step 5: Branch Main Center No, if this Warehouse you can specify any particular Branch Main Center Number, then the particular Branch Main Center Users only access this Warehouse. Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Branch Main Center Users only access the particular Warehouse. So other Users cannot access this particular Warehouse. If the Warehouse Open Warehouse check box selected then any Login User have permission to access this Warehouse. If this Warehouse don t have any particular Branch Main Center No. Leave this step and go to next step. Step 6: Open Account No, If this Open Warehouse check box selected then any Login User have permission to access this Warehouse. Step 7: Status, If you active this branch then select this check box, if you inactive this branch then deselect this check box 56

57 Masters: BARCODE This form, you can create products barcode print. Then you can use this barcode information on Sales Invoice and etc. Step 1: All Product Code, if you want print all products barcode then select this check box Step 2: Include Price Label, if you want print products barcode with sales price then select this check box Step 3: Select Type, select here print barcode on 3 column or 5 column Step 4: From, select this field Icon button and select product from the list. This is starting product number on barcode print. Step 5: To, select this field Icon button and select product from the list. This is ending product number on barcode print. Step 6: Qty, write here, one product number how many time want repeat print barcode in printout 57

58 Masters: POS PRINTER This form, you can create or maintain POS Printer information. Then you can use this POS printer information on Cash Sales form. Step 1: Click New button Step 2: Name, write here name. Step 3: Printer Name, write here Printer name. Must write Printer name. Step 4: Status, If you active this POS Printer then select this check box, if you inactive this POS Printer then deselect this check box 58

59 Masters: FISCAL YEAR This form, you can create or maintain Fiscal Year information. Then you can use this Fiscal Year information on Forms, Reports and etc. If the Fiscal Year form Close field check box selected, then the particular fiscal period, you cannot create new transaction on between start date and end date and you cannot modify any transaction on between start date and end date and you cannot delete any transaction on between start date and end date. Step 1: Click New button Step 2: Name, write here name. Step 3: Start Date, double click this text box then popup window open, select here start date, then double click selected start date, then selected start date displayed Start Date text box. Step 4: End Date, double click this text box then popup window open, select here end date, then double click selected end date, then selected start date displayed End Date text box. 59

60 Step 5: No Periods, write here number of period you want. Then click the icon button. It will be divided ((End Date Start Date) / No periods) and displayed fiscal year detail table. Step 6: If you want modify fiscal year detail table each start date and end date, select the particular text box and double click this text box then popup window open, select here date, then double click selected date, then selected date displayed text box. Step 7: Close, If you want close any particular Fiscal Year period, then just select Close check box. 60

61 Masters: PROFIT AND COST CENTER This form, you can create or maintain Profit and Cost Center information. In this form you can create and maintain your company branch, projects, profit and cost center information. Then you can use this Profit and Cost Center information on Finance, Sales, Purchase, Inventory, HR, Project Management, Reports and etc. If you create new Branch, then this Center No field number is Branch Main Center No in all forms, like Customer Master, Supplier Master, Employee Master, Product Master and etc. If you create new Project, then this Center No field number is Project No in all forms, like Project and Project Management, Reports and etc. If you create new Profit and Cost Center, then this Center No field number is Center number in all forms, like Customer Master, Supplier Master, Employee Master, Product Master, Sales Invoice, Purchase Invoice, General Journal, Reports and etc. After you make any transaction using this Center No field number, you can get particular Branch financial reports, particular Project financial reports, particular Profit and Cost Center financial reports. 61

62 Main Center No: Here you select your Main center number. Click Main Center field Icon button and select the main center number. Example you select here you Main Branch Number or Main company number. Depends on your main center number, your project number start with your Main Center Number. Center No: If you create any profit and cost center or project under any main center number, then this center number automatically created from the Main Center No field. This numbers size 5 digit. Or you create any new branch then you write here the center number, how do you write the center number? Select the last number on you previous branches then add this last center number + 1. This is your new branch center number. You write branch number in 3 digits also start with number more than 102. English Name and Arabic Name: write English name and Arabic name. If you don t know Arabic just write name in English on Arabic field. But must write both English and Arabic names. Comments: Enter here comments on this center Default GL: If you create new Branch (this center is branch main center ) or you maintain different Default Account number on each center purchase and sales and employee then select Default Account Number. Prefix No: If you create new Branch or you maintain different Prefix Master number on each center purchase and sales and employee, then select different Prefix Master Number. Branch No: If you create new Branch, then you select Branch Number from Branch Master Branch: If you create new Branch, Select this check box. Account Manager, if the particular Center have any manager, then select here, the particular Center Manager, then the particular Center Manager only access this Center number. Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Center Manager only access the particular Center number. So other Users cannot access this particular Center. If the Center Open Center check box selected then any Login User have permission to access this Center number. If this Center don t have any particular Center Manager. Leave this step and go to next step. Center, if this Center you can specify any particular Center Number, then the particular Center Users only access this Center number. Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Center Users only access the particular Center number. So other Users cannot access this particular Center. If the Center Number Open Center check box selected then any Login User have permission to access this Center number. If this Center don t have any particular Center. Leave this step and go to next step. Branch Main Center No, if this Center you can specify any particular Branch Main Center Number, then the particular Branch Main Center Users only access this Center number. Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Branch Main Center Users 62

63 only access the particular Center number. So other Users cannot access this particular Center. If the Center Number Open Center check box selected then any Login User have permission to access this Center number. If this Center don t have any particular Branch Main Center No. Leave this step and go to next step. Open Center: Select here if the Project is open project, to access all employees. Otherwise who have permission to access this project only able to do transaction using on this project. Like: Project Manger, Center Employee, Branch Main Center Employees. If the Center Open Center check box selected then any Login User have permission to access this Center number. Active: If you active this Center then select this check box, if you inactive this Center then deselect this check box 63

64 Masters: CUSTOMER MASTER This form, you can create or maintain Customer information. Then you can use this Customer information on Finance forms, Sales forms, Reports and etc. Main Account: This main account number automatically selected from the Default Account No master Customer Main Account field. Customer No: This customer number automatically created from the Default Account No master Customer Main Account field. English Name and Arabic Name: Write English name and Arabic name. If you don t know Arabic just write name in English on Arabic field. But must write both English and Arabic names. Write Address and select the Country, State, City and write the Phone, Mobile, Fax, , Website, Zip Code and Contact Name. 64

65 Write Ship Customer Name, Ship Address and select the Ship Country, Ship State, Ship City and write the Ship Phone, Ship Mobile, Ship Fax, Ship Zip Code and Ship Contact Name. Type of Margin: Select here type of margin. Here 4 type of margin available. ON AUTHORIZATION : When you create new Sales Invoice, if the customer all invoice balance amount more than Credit Limit field enter amount, the Sales Invoice form give the alert, then this customer want manually get some higher level approval to proceed next credit invoice. TO VERIFY: When you create new Sales Invoice, if the customer all invoice balance amount more than Credit Limit field enter amount, the Sales Invoice form give the alert, then this customer want manually get some approval to proceed next credit invoice. NO MARGIN: If you select this type, then this type of customer don t have permission to credit invoice. This type of customer must pay all balance amount on each Sales Invoices. UNLIMITTED: If you select this type, then this type of customer have unlimited balance. There is no limit to balance amount on sales invoice. Credit Limit: Write here customer credit limit. All Sales Invoice balance amount limit. Credit Grace Period Days: Write here Sales Invoice form customer balance payment grace period days. Discount %: Write here Sales Module forms all product sales price discount percentage on this customer. Sales Man: Select here the field Icon button and select Sales Man on particular customer. Note: Write here note about this customer. Date: This is customer account created date. Term and Discount: Select here terms and discount on this customer. Ship Name: Select here shipping method name on this customer. Payment Method: Select here payment method on this customer. Price Level: Select here price level on this customer. Price level types are, Sales Price, Wholesale Price, Distributor Price. This price level more details available in Product Master form Sales Price field, Wholesale Price field, Distributor Price field. Sending Document No: Select here document sending method( , FAX, Mail) on this customer. Sales Warning: Select here Sales Module forms, customer warning message display or not. 65

66 No Warning: In Sales Module forms on this customer don t get any warning message. Warning: In Sales Module forms on this customer get Sales Warning Message field written message displayed. Sales Warning Message: If the Sales Warning field type select value Warning then you write here Sale Module forms warning message on this customer. This message displayed on Sales Module forms. Center: If this Customer number you can specify any particular Center Number, then the particular Center Users only access this Customer number. Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Center Users only access the particular Customer number. So other Users cannot access this particular Customer. If the Customer Number Open Customer check box selected then any Login User have permission to access this Customer number. If this Customer don t have any particular Center. Leave this step and go to next step. Branch Main Center No: If this Customer number you can specify any particular Branch Main Center Number, then the particular Branch Main Center Users only access this Customer number. Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Branch Main Center Users only access the particular Customer number. So other Users cannot access this particular Customer. If the Customer Number Open Customer check box selected then any Login User have permission to access this Customer number. If this Customer don t have any particular Branch Main Center No. Leave this step and go to next step. Open Customer: If this Open Customer check box selected then any Login User have permission to access this Customer number. Administrative Charge: If this customer have Administrative Charges, then select this check box. Active: Active this customer then select this check box Inactive this customer then deselect this check box 66

67 Masters: SUPPLIER MASTER This form, you can create or maintain Supplier information. Then you can use this Supplier information on Finance forms, Purchase forms, Reports and etc. Main Account: This main account number automatically selected from the Default Account No master Supplier Main Account field. Supplier No: This supplier number automatically created from the Default Account No master Supplier Main Account field. English Name and Arabic Name: Write English name and Arabic name. If you don t know Arabic just write name in English on Arabic field. But must write both English and Arabic names. Write Address and select the Country, State, City and write the Phone, Mobile, Fax, , Website, Zip Code and Contact Name. Date: This is supplier account created date. Supplier Type: Select here supplier account type, like Supplier, Contractor, Super Market and etc. 67

68 Term and Discount: Select here terms and discount on this supplier. Ship Name: Select here shipping method name on this supplier. Payment Method: Select here payment method on this supplier. Sending Document Method: Select here document sending method( , FAX, Mail) on this supplier. Purchase Employee: Select here the field Icon button and select Purchase Employee on particular supplier. Note: Write here note about this supplier. Purchase Warning: Select here Purchase Module forms, supplier warning message display or not. No Warning: In Purchase Module forms on this supplier don t get any warning message. Warning: In Purchase Module forms on this supplier get Purchase Warning Message field written message displayed. Purchase Warning Message: If the Purchase Warning field type select value Warning then you write here Purchase Module forms warning message on this supplier. This message displayed on Purchase Module forms. Center: If this Supplier number you can specify any particular Center Number, then the particular Center Users only access this Supplier number. Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Center Users only access the particular Supplier number. So other Users cannot access this particular Supplier. If the Supplier Number Open Supplier check box selected then any Login User have permission to access this Supplier number. If this Supplier don t have any particular Center. Leave this step and go to next step. Branch Main Center No: If this Supplier number you can specify any particular Branch Main Center Number, then the particular Branch Main Center Users only access this Supplier number. Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Branch Main Center Users only access the particular Supplier number. So other Users cannot access this particular Supplier. If the Supplier Number Open Supplier check box selected then any Login User have permission to access this Supplier number. If this Supplier don t have any particular Branch Main Center No. Leave this step and go to next step. Open Supplier: If this Open Supplier check box selected then any Login User have permission to access this Supplier number. Active: Active this supplier then select this check box Inactive this supplier then deselect this check box Bank: Write here, Supplier bank account payment method details like Bank Type. Bank Name, Account No, Account Owner Name, Address, Description. 68

69 Masters: PRODUCT MASTER This form, you can create or maintain Product information. Then you can use this Product information on Finance forms, Sales Forms, Purchase forms, Inventory forms, Project Management forms, Reports and etc. Product Type: Our ERP software provides 5 types of products. Normal Product: This type of product, you can Purchase from supplier and Inventory (stock) on your warehouse and Sale to customer. Service Product: This type of product, you can Purchase from supplier and Sale to customer. But you cannot take Inventory on this product. Because, this products are all service related, like Manpower Supply, Human Works and etc. So, this product not come under inventory management. So, the inventory report like Stock Status report not displayed this products. Example: Manpower Supply, Human Works and etc. 69

70 Manufacture Product: This type of product, you can Manufacturing from your company and Inventory(stock) on your warehouse and Sale to customer. This product combination on sub products. If you want produce one Manufacture Product, then you can combine lot of raw materials and human works and machine works and etc in manufacturing module. Example: Table, Chair and etc Kit Product: This type of product, you only Sale to customer. This product combination on sub products. When you make sales on this product in Sales Invoice, it s automatically reduce his sub product inventory qty. This product not Inventory module product. This product not stock product. So, you directly sale to customer. Example: Coffee, Tea and etc Serial Number Product: This type of product, you can Purchase from supplier and Inventory(stock) on your warehouse and Sale to customer. This type of product qty, you cannot directly write in the Purchase, Sales, Inventory module forms. You must click the QTY field text box on this modules (Purchase, Sales, Inventory), then new popup window open, you write or scan your product serial number here, next click OK button, now the total qty will display on the form QTY field text box. Stock (Inventory) available Serial Number Product only possible sale in Sales Invoice form. If the Product serial number not available in the software database. First, you add this serial number in our Purchase Invoice form or Inventory Adjustment form. Product No: This product number automatically created from the Prefix Mater form Product Master No field. If you want manually write product number, then you can directly write the number on this Product No field text box. If you want give any Barcode number here, select the mouse cursor here and write the barcode number. Product Name: Write here product name in English or Arabic or English - Arabic. كمبيوتر ديل COMPUTER, DELL كمبيوتر ديل COMPUTER, Example: DELL Purchase Price: Write here, Purchase price of the product. This purchase price used on Purchase module and Project Management Module forms Sales Price: Write here, Sales price of the product. This sales price used on Sales module forms Wholesale Price: Write here, Wholesale price of the product. This wholesale price used on Sales module forms Distributor Price: Write here, Distributor price of the product. This distributor price used on Sales module forms Details: Write here, details about the product Minimum Qty and Maximum Qty: Write here, product stock minimum qty and maximum qty Freight Fee: Write here, fright fee on this product. Warranty: Write here, warranty on this product. 70

71 Row No, CASE, Rack No: Write here, product physical location on Row Number, CASE number, Rack Number. Category No: Select this field Icon button, then select listed category on this list. Sub Category No: Select this field Icon button, then select listed sub category on this list. Purchase Account No: Select this field Icon button, then select listed account number on this list. This purchase account number, maintain accounts posting on this product related transaction on Purchase Module forms. Sales Account No: Select this field Icon button, then select listed account number on this list. This sales account number, maintain accounts posting on this product related transaction on Sales Module forms. Inventory Account No: Select this field Icon button, then select listed account number on this list. This inventory account number, maintain accounts posting on this product related transaction on Inventory Module forms. Inventory Adjustment Account No: Select this field Icon button, then select listed account number on this list. This inventory adjustment account number, maintain accounts posting on this product related transaction on Inventory Adjustment forms. Sales Discount Account No: Select this field Icon button, then select listed account number on this list. This sales discount account number, maintain accounts posting on this product related transaction on Sales Module forms. Product Manager: Select this field Icon button and select Product Manager on particular product. Gross Weight (KG): Write here gross weight (KG) on this product Net Weight (KG): Write here net weight (KG) on this product UOM: Select here Unit Of Measure on this product. Customer Lead Time: Write here, this product delivery time customer in numbers. This mean, How long it s take to delivery this product to customer. Manufacturing Lead Time: Write here, this product production time on manufacturing. This mean, How long it s take to manufacturing this product. Purchase Cost Method: Select here purchase cost method. If the product purchase price standard, then select Standard Price. If the product purchase price update from the last purchase, then select Last Price. Procurement Method: Select here, if the product sales method from the stock, then select Make To Stock. If the product sales method from the purchase, then select Make To Order. 71

72 Supply Method: Select here, if the product purchase from supplier, the select Buy. If the product manufacturing, kit and etc, the select Produce. Can Be Purchase: If, the product used on purchase module select this check box. If the product not used in purchase module, you only sale this product, then deselect this check box, like Manufacturing, Kit Products. Can Be Sale: If, the product used on sales module select this check box. If the product not used in sales module, you only purchase this product, then deselect this check box, like Construction Material products, Food ingredients products and etc. PRODUCT MASTER: Warning Sales Warning: Select here Sales Module forms, product warning message display or not. No Warning: In Sales Module forms on this product don t get any warning message. 72

73 Warning: In Sales Module forms on this product get Sales Warning Message field written message displayed. Sales Warning Message: if the Sales Warning field type select value Warning then you write here Sale Module forms warning message on this product. This message displayed on Sales Module forms. Purchase Warning: Select here Purchase Module forms, product warning message display or not. No Warning: In Purchase Module forms on this product don t get any warning message. Warning: In Purchase Module forms on this product get Purchase Warning Message field written message displayed. Purchase Warning Message: If the Purchase Warning field type select value Warning then you write here Purchase Module forms warning message on this product. This message displayed on Purchase Module forms. Center: If this Product number you can specify any particular Center Number, then the particular Center Users only access this Product number. Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Center Users only access the particular Product number. So other Users cannot access this particular Product. If the Product Number Open Product check box selected then any Login User have permission to access this Product number. If this Product don t have any particular Center. Leave this step and go to next step. Branch Main Center No: If this Product number you can specify any particular Branch Main Center Number, then the particular Branch Main Center Users only access this Product number. Because, in some companies, creates Employee Roles (Login User Roles) and set authentication, particular Branch Main Center Users only access the particular Product number. So other Users cannot access this particular Product. If the Product Number Open Product check box selected then any Login User have permission to access this Product number. If this Product don t have any particular Branch Main Center No. Leave this step and go to next step. Open Product: If this Open Product check box selected then any Login User have permission to access this Product number. 73

74 PRODUCT MASTER: Product Supplier If you have multi supplier on this product and each supplier give different purchase price on this product, then select here suppliers, then write each supplier purchase price on this product. Sequence Number: Serial order number on suppliers. Supplier No: Click the supplier no text box Icon button, then select suppler number. Supplier Name: Here selected supplier name displayed. Product No: If supplier company have any special product number on this product, write here. Otherwise leave this field empty. Product Name: If supplier company have any special product name on this product, write here. Otherwise leave this field empty. Purchase Price: Write here purchase price on this product from this supplier. 74

75 Minimum Qty: Write here minimum purchase order qty on this product from this supplier Delivery Lead time: Write here purchase order delivery time on this product from this supplier PRODUCT MASTER: Replacement Product If you have any replacement product on this product select here. Product No: Click the product no field text box Icon button, then select product number. Product Name: Here selected product name displayed. 75

76 PRODUCT MASTER: Manufacture Product If your product type Manufacture Product, then select Manufacture field check box. After select this check box, Product Manufacture tab active. Now you click Product Manufacture tab. 76

77 PRODUCT MASTER: Manufacture Product This type of product, you can Manufacturing from your company and Inventory (stock) on your warehouse and Sale to customer. This product combination on sub products. If you want produce one Manufacture Product, then you can combine lot of raw materials and human works and machine works and etc in manufacturing module. Example: Table, Chair and etc. Select here this Manufacture Product combination on sub products. Product No: Click the product no field text box Icon button, then select product number. Product Name: Here selected product name displayed. Qty: Write here, How many qty need this product to make this Manufacture Product. Example: If you want Manufacture Table, then needed sub products: Play wood 1 qty, Screw 10 qty, Paint 150 gram, Oil 50 gram. See below, how to you write qty on this product on Qty field text box 77

78 Product No Product Name Qty 150 Play wood Screw Paint 1 liter Oil 1 liter 0.05 If liter, Kilogram, meter type of products, you calculate below method on qty. Example: If you purchase 1 liter Paint box. How many tables you manufacture using this 1 liter Paint box. Example, you manufacture 10 tables. Paint Box 1 Liter - 1 qty. Qty Formula = 1 Qty Paint Box 1 Liter / Number of tables manufacture Answer = 1/10 = 0.10 qty Another Example: If you purchase 5 liter Paint box. How many tables you manufacture using this 5 liter Paint box. Example, you manufacture 50 tables. Paint Box 5 Liter - 1 qty. Qty Formula = 1 Qty Paint Box 5 Liter / Number of tables manufacture Answer = 1/50 = 0.02 qty Another Example: If you purchase 1 liter Oil box. How many tables you manufacture using this 1 liter Oil box. Example, you manufacture 20 tables. Oil 1 Liter - 1 qty. Qty Formula = 1 Qty Oil 1 Liter / Number of tables manufacture Answer = 1/20 = 0.05 qty 78

79 PRODUCT MASTER: Kit Product If your product type Kit Product, then select Kit field check box. After select this check box, Product Kit tab active. Now you click Product Kit tab. 79

80 PRODUCT MASTER: Kit Product This type of product, you only Sale to customer. This product combination on sub products. When you make sales on this product in Sales Invoice, it s automatically reduce his sub product inventory qty. This product not Inventory module product. This product not stock product. So, you directly sale to customer. Example: Coffee, Tea and etc Product No: Click the product no field text box Icon button, then select product number. Product Name: Here selected product name displayed. Qty: Write here, How many qty need this product to make this Kit Product. Example: If you want Coffee, then needed sub products: Coffee Bean 5 KG 0.05 qty, Milk 1 liter qty, Sugar 1 KG 0.15 qty. 80

81 See below, how to you write qty on this product on Qty field text box Product No Product Name Qty 160 Coffee Bean 5 KG Milk 1 liter Sugar 1 KG 0.20 If liter, Kilogram, meter type of products, you calculate below method on qty. Example: If you purchase 5 KG Coffee Bean box. How many coffee you make using this 5 KG Coffee Bean box. Example, you make 20 coffees. Coffee Bean 5 KG - 1 qty. Qty Formula = 1 Qty Coffee Bean 5 KG / Number of coffees makes Answer = 1/20 = 0.05 qty Another Example: If you purchase 1 liter Milk box. How many coffee you make using this 1 liter Milk box. Example, you make 10 coffees. Milk 1 Liter - 1 qty. Qty Formula = 1 Qty Milk 1 Liter / Number of coffees makes Answer = 1/10 = 0.10 qty Another Example: If you purchase 1 KG Sugar box. How many coffee you make using this 1 KG Sugar box. Example, you make 5 coffees. Sugar 1 KG - 1 qty. Qty Formula = 1 Qty Sugar 1 KG / Number of coffees makes Answer = 1/5 = 0.20 qty 81

82 PRODUCT MASTER: Service Product This type of product, you can Purchase from supplier and Sale to customer. But you cannot take Inventory on this product. Because, this products are all service related, like Manpower Supply, Human Works and etc. So, this product not come under inventory management. So, the inventory report like Stock Status report not displayed this products. Example: Manpower Supply, Human Works and etc. If your product type Service Product, then select Service field check box. After select this check box, write Service Product information and Save. 82

83 PRODUCT MASTER: Serial Number Product This type of product, you can Purchase from supplier and Inventory(stock) on your warehouse and Sale to customer. This type of product qty, you cannot directly write in the Purchase, Sales, Inventory module forms. You must click the QTY field text box on this modules (Purchase, Sales, Inventory), then new popup window open, you write or scan your product serial number here, next click OK button, now the total qty will display on the form QTY field text box. Stock (Inventory) available Serial Number Product only possible sale in Sales Invoice form. If the Product serial number not available in the software database. First, you add this serial number in our Purchase Invoice form or Inventory Adjustment form. If your product type Serial Number Product, then select Serial Number field check box. After select this check box, write Serial Number Product information and Save. 83

84 SERIAL NUMBER PRODUCT FORM Details: If you select any Serial Number Product on Purchase, Sales, Inventory Transfer, Inventory Adjustment form. This type of product qty, you cannot directly write in the Purchase, Sales, Inventory module forms. You must click the QTY field text box on this modules (Purchase, Sales, Inventory), then new popup window open, you write or scan your product serial number here, next click OK button, now the total qty will display on the form QTY field text box. Stock (Inventory) available Serial Number Product only possible sale in Sales Invoice form. If the Product serial number not available in the software database. First, you add this serial number in our Purchase Invoice form or Inventory Adjustment form. 84

85 Masters: DEPARTMENT MASTER This form, you can create or maintain employee department information. Then you can use this employee department on Employee Master and etc. Step 1: Click New button Step 2: English Name and Arabic Name, write English name and Arabic name. If you don t know Arabic just write name in English on Arabic field. But must write both English and Arabic names. Step 3: Status, If you active this department then select this check box, if you inactive this department then deselect this check box 85

86 Masters: DESIGNATION MASTER This form, you can create or maintain employee designation information. Then you can use this employee designation on Employee Master and etc. Step 1: Click New button Step 2: English Name and Arabic Name, write English name and Arabic name. If you don t know Arabic just write name in English on Arabic field. But must write both English and Arabic names. Step 3: Department No, select listed department name. Step 4: Status, If you active this designation then select this check box, if you inactive this designation then deselect this check box 86

87 Masters: EMPLOYEE MASTER This form, you can create or maintain Employee Account information. Then you can use this Employee Account information on Finance forms, Sales Forms, Purchase forms, Inventory forms, Project Management forms, Reports and etc. Main Account: This main account number automatically selected from the Default Account No master Employee Main Account field. Employee No: This employee number automatically created from the Default Account No master Employee Main Account field. English Name and Arabic Name: Write English name and Arabic name. If you don t know Arabic just write name in English on Arabic field. But must write both English and Arabic names. Write Nick Name, Father Name, Address and select the Country, State, City and write the Phone, Mobile, , Zip Code. 87

88 DOB: Select here Date of Birth. Hired Date: Select here employee join date Released Date: Contract employees, select here contract finished date or employee job resign date. Gender: Select here employee gender Male or Female. Marital Status: Select here employee gender Married, Unmarried or Divorced. Blood Group: Write here employee blood group. Department: Select here employee department from Department Master. Designation: Select here employee designation from Designation Master. Remarks: Write here employee remarks. Qualification: Write here employee qualification. Role: If this employee have permission to login and access this ERP software, then select employee role from Employee Role Master. Example, if this employee in sales department, first you create sales role in Employee Role Master. Select forms and reports to access this employee in this ERP software. Then this particular employee only access particular selected forms and reports. Also you can restrict, this employee have permission to New, Edit, Delete, Print on selected forms. Username: If this employee have permission to login and access this ERP software, then write here login Username on this employee. Once you create the username on this employee after you cannot possible to change this username. If the username already available, then write another username. After you create the username, you login this ERP software using this username. Password: If this employee have permission to login and access this ERP software, then write here login Password on this employee. After you write the password, you login this ERP software using this password. Branch Main Center No: Select here, this employee Branch number. Click this field Icon button and select branch number from the Profit and Cost Center list. In this ERP software, all branch details maintain in the Profit and Cost Center form. More information see Profit and Cost Center. Center: Select here, this employee Center number. Click this field Icon button and select center number from the Profit and Cost Center list. In this ERP software, all center details maintain in the Profit and Cost Center form. More information see Profit and Cost Center. Default Customer: If this employee have permission to login and access Sales Invoice and Cash Sales forms, then select here default customer on this employee. After creating this employee, if employee login this ERP software and open Sales Invoice or Cash Sales form, then this customer number automatically filled in the Customer No and Customer Name field information. 88

89 Default Warehouse: If this employee have permission to login and access Sales Module, Purchase Module, Inventory Module, Project Management Module forms, then select here default warehouse on this employee. After creating this employee, if employee login this ERP software and open Sales Invoice or Purchase Invoice form, then this warehouse automatically filled in the Warehouse field. Default Language: Select here default language on this employee Profit Cost Center Edit: If this employee have permission to login and access this ERP software, then if this employee have permission to change Center field value in Finance Module, Sales Module, Purchase Module, Inventory Module, Project Management Module, HR Module then select this check box. If this employee don t have permission to change Center field value on above modules then deselect this check box. Warehouse Edit: If this employee have permission to login and access this ERP software, then if this employee have permission to change Warehouse field value in Sales Module, Purchase Module, Inventory Module, Project Management Module then select this check box. If this employee don t have permission to change Warehouse field value on above modules then deselect this check box. Customer edit: If this employee have permission to login and access this ERP software, then if this employee have permission to change Customer No field value in Sales Invoice and Cash Sales forms then select this check box. If this employee don t have permission to change Customer No field value on above forms then deselect this check box. Expiry Date Alert: If this employee have permission to login and access HR Module, then select this check box. After login this employee, if any employees Iqama, Passport, VISA, Driving License, Labor Card, Insurance, Insurance2 number expired date alert form display. More details see Expiry Date Alert form. Purchase Request Alert: If this employee have permission to login and access Purchase Module, then select this check box. After login this employee, if any open Purchase Request available, then Purchase Request Alert form display. After, you convert this open Purchase Request to Purchase Order or you close this Purchase Request. Purchase Order Alert: If this employee have permission to login and access Purchase Module, then select this check box. After login this employee, if any open Purchase Order available, then Purchase Order Alert form display. After, you convert this open Purchase Order to Purchase Invoice or you close this Purchase Order. Sales Quote Alert: If this employee have permission to login and access Sales Module, then select this check box. After login this employee, if any open Sales Quote available, then Sales Quote Alert form display. After, you convert this open Sales Quote to Sales Order or Sales Invoice. Or you close this Sales Quote. 89

90 Sales Order Alert: If this employee have permission to login and access Sales Module, then select this check box. After login this employee, if any open Sales Order available, then Sales Order Alert form display. After, you convert this open Sales Order to Sales Invoice or you close this Sales Order. Invoice Overdue Alert: If this employee have permission to login and access Sales Module, then select this check box. After login this employee, if any open Sales Invoice overdue available, then Invoice Overdue Alert form display. After, you convert this open Sales Invoice overdue to Administrative Charges. View Trans Info: If this employee have permission to login and access this ERP Software, then if the employee want to see transaction created and edited information select this check box. Example: If this employee want see, Sales Invoice form transaction Created User, Created date, Created Center and Edit User, Edit date, Edit Center information. Status: Active this employee then select this check box, Inactive this employee then deselect this check box 90

91 EMPLOYEE MASTER: ID Information If you write here employee Iqama, Passport, VISA, Driving License, Labor Card, Insurance, Insurance2 number, expiry date and how many days before you want alert. Iqama No, Passport No, VISA No, Driving License No, Labor Card No, Insurance No, Insurance2 No: Write here the ID numbers. Iqama Expiry Date, Passport Expiry Date, VISA Expiry Date, Driving License Expiry Date, Labor Card Expiry Date, Insurance Expiry Date, Insurance2 Expiry Date: Write here the ID numbers Expiry Date here. Double click this field textbox, then popup window open, select here expiry date, then double click selected expiry date, then selected expiry date displayed Expiry Date textbox. Iqama From Date: Write here the Iqama taken date here. Double click this field textbox, then popup window open, select here from date, then double click selected from date, then selected from date displayed From Date textbox. Visa Sponsor Name: Write here VISA sponsor name. No. Of Days Before Alert: Write here, how many days before you want expiry date alert above Id s. More details see Expiry Date Alert form. 91

92 EMPLOYEE MASTER: Salary Write here employee Monthly Salary or Time Basic Salary (Start Time and End Time), Overtime Salary, Holiday Salary, HRA (House Rent Allowance), Conveyance, Phone Allowance, Vacation Money Days, Ticket Money Days, Employer Insurance Amount. Salary Type: Select here salary type, Day Basic Salary, this type of salary is monthly salary. This salary calculated per month 30 days. If the employee absent on 1 day, then you enter absent A value in Day Basic Attendance form. After monthly salary will be automatically calculated from this absent days in Salary Payslip form. Example: Employee Salary: 3000 Absent Days: 5 Calculation per Day Salary: 3000 / 30 Days = 100 Absent Days deduction salary: 5 * 100 = 500 Total salary: =

93 Time Basic Salary, this type of salary is monthly salary. This salary calculated per month IN Time and OUT Time. Write employee IN Time and OUT Time in Time Basic Attendance form. After monthly salary will be automatically calculated from this IN Time and OUT Time in Salary Payslip form. Basic Salary: Write here Monthly Salary amount. Start Time: Write here work start time on this employee. End Time: Write here work end time on this employee. Overtime Salary Type: Select here overtime salary type amount or percentage. Overtime Salary Percentage / Amount: Write here, if you give overtime salary amount then write in amount on per hour. This amount calculated per hours. If you give overtime salary percentage then write in percentage (150 or 200) on per hour. If the employee working overtime, then you enter overtime working hours value in Overtime Attendance form. After monthly salary will be automatically calculated from this overtime working hours in Salary Payslip form. 150 meaning, normal Basic Salary calculated on per hour and it s increased on 50 percentage. Example: hourly salary is 10 then overtime hourly salary meaning, normal Basic Salary calculated on per hour and it s increased on 100 percentage. Example: hourly salary is 10 then overtime hourly salary 20. Example: Overtime Calculation in Percentage, Basic Salary: 3000 Calculate in per hour salary step 1: 3000 / 30 = 100 Then divide this value 100 in Default Account No form Employee Working Hours field. Calculate in per hour salary step 2: 100 / 8 = Per hour salary 12.50, it s mean 100 percentage. If you want give employee overtime salary 150 percentage. Then write 150 in Overtime Salary Percentage / Amount field textbox. 93

94 Holiday Salary Type: Select here holiday salary type amount or percentage. Holiday Salary Percentage / Amount: Company employee working on holidays your company. Write here, if you give holiday salary amount then write in amount on per hour. This amount calculated per hours. If you give holidays salary percentage then write in percentage (150 or 200) on per hour. If the employee working holidays, then you enter holidays working hours value in Overtime Attendance form. After monthly salary will be automatically calculated from this holidays working hours in Salary Payslip form. Create your company holidays in Holiday Master form. HRA (House Rent Allowance): Write here, employee monthly house rent allowance amount. This amount added in Salary Payslip form. Conveyance: Write here, employee monthly conveyance amount. This amount added in Salary Payslip form. Phone Allowance: Write here, employee monthly phone allowance amount. This amount added in Salary Payslip form. Vacation Money Days: Write here, employee vacation money days. This vacation money calculated from Basic Salary field. Basic salary calculated per month 30 days. Example: Employee Basic Salary: 3000 Vacation Money Days: 15 days Calculation per day salary: 3000 / 30 Days = 100 Employee Vacation Money: 15 * 100 = 1500 Ticket Money Days: Write here, employee ticket money days. This ticket money calculated from Basic Salary field. Basic salary calculated per month 30 days. Example: Employee Basic Salary: 3000 Ticket Money Days: 15 days Calculation per day salary: 3000 / 30 Days = 100 Employee Ticket Money: 15 * 100 =

95 Employer Insurance Pay Type: Select here employer insurance type amount or percentage. Amount: Write here, employer insurance payment amount value. Percentage: Write here, employer insurance percentage value. Employer Insurance2 Pay Type: Select here employer insurance2 type amount or percentage. Amount: Write here, employer insurance2 payment amount value. Percentage: Write here, employer insurance2 percentage value. 95

96 EMPLOYEE MASTER: Account No Write here employee account number details. If you company maintain separate accounts on each employee, then select particular employee account number here. If this employee don t have any particular account number, then this employee have any transaction in Employee Advance, Employee Vacation Money, Employee Ticket Money, Employee ESP, Employee Salary transaction forms, account number automatically select from Default Account No form. Advance Account No, Vacation Money Account No, Ticket Money Account No, ESP Account No, Insurance Debit Account No, Insurance Credit Account No, Insurance2 Debit Account No, Insurance2 Credit Account No: Click this field Icon button and select account number from account list. Customer All: If this employee have permission to login and access ERP software, then if the employee have permission to access all customer then select this checkbox. If the employee don t have permission to access all customer then deselect this checkbox. Then this employee only access his Branch Main Center No (Branch) number customers and Center number customers. 96

97 Supplier All: If this employee have permission to login and access ERP software, then if the employee have permission to access all supplier then select this checkbox. If the employee don t have permission to access all supplier then deselect this checkbox. Then this employee only access his Branch Main Center No (Branch) number supplier and Center number supplier. Product All: If this employee have permission to login and access ERP software, then if the employee have permission to access all product then select this checkbox. If the employee don t have permission to access all product then deselect this checkbox. Then this employee only access his Branch Main Center No (Branch) number product and Center number product. Account Number All: If this employee have permission to login and access ERP software, then if the employee have permission to access all account number then select this checkbox. If the employee don t have permission to access all account number then deselect this checkbox. Then this employee only access his Branch Main Center No (Branch) number account number and Center number account number. Center Number All: If this employee have permission to login and access ERP software, then if the employee have permission to access all center number then select this checkbox. If the employee don t have permission to access all center number then deselect this checkbox. Then this employee only access his Branch Main Center No (Branch) number center number and Center number center number. Payment Method All: If this employee have permission to login and access ERP software, then if the employee have permission to access all payment method then select this checkbox. If the employee don t have permission to access all payment method then deselect this checkbox. Then this employee only access his Branch Main Center No (Branch) number payment method and Center number payment method. Ship Method All: If this employee have permission to login and access ERP software, then if the employee have permission to access all ship method then select this checkbox. If the employee don t have permission to access all ship method then deselect this checkbox. Then this employee only access his Branch Main Center No (Branch) number ship method and Center number ship method. Term All: If this employee have permission to login and access ERP software, then if the employee have permission to access all terms then select this checkbox. If the employee don t have permission to access all terms then deselect this checkbox. Then this employee only access his Branch Main Center No (Branch) number terms and Center number terms. Warehouse All: If this employee have permission to login and access ERP software, then if the employee have permission to access all warehouse then select this checkbox. If the employee don t have permission to access all warehouse then deselect this checkbox. Then this employee only access his Branch Main Center No (Branch) number warehouse and Center number warehouse. 97

98 EMPLOYEE MASTER: Information Write here employee work location information, emergency contact information. Write here sales man target sales and commission percentage. Work Location, Emergency Contact Person, Exit Remarks, Permanent Address, Wedding Day, Work Phone No, Emergency Phone No, Emergency Mobile No, Resident Phone No, Referred By: Write here employee work location information, emergency contact information. Purchase Invoice Qty from Received Products: If this employee have permission to login and access Purchase Module, then Purchase Invoice form product received qty automatically taken from Receive Product form then select this checkbox. Qty Not Available Alert: If this employee have permission to login and access Sales Module, then if the employee have permission to access Qty Not Available Alert then select this checkbox. If the employee don t have permission to access Qty Not Available Alert then deselect this checkbox. 98

99 Sales Man: If employee sales man then select this checkbox. If employee not sales man then deselect this checkbox. Target Sales: Write here, number of minimum Sales Invoice count need given commission on this employee. Example: 1 Commission Percentage: Write here, commission percentage on Sales Invoice total amount this employee. Example: 2 Target Sales2: Write here, number of minimum Sales Invoice count need given commission on this employee. Example: 100 Commission Percentage2: Write here, commission percentage on Sales Invoice total amount this employee. Example: 3 Target Sales3: Write here, number of minimum Sales Invoice count need given commission on this employee. Example: 500 Commission Percentage3: Write here, commission percentage on Sales Invoice total amount this employee. Example: 4 Target Sales4: Write here, number of minimum Sales Invoice count need given commission on this employee. Example: 1000 Commission Percentage4: Write here, commission percentage on Sales Invoice total amount this employee. Example: 5 Target Sales5: Write here, number of minimum Sales Invoice count need given commission on this employee. Example: 5000 Commission Percentage5: Write here, commission percentage on Sales Invoice total amount this employee. Example: 6 Sales Man Edit: If this employee have permission to login and access this Sales module, then if this employee have permission to change Sales Man field value in Sales Module then select this check box. If this employee don t have permission to change Sales Man field value on above modules then deselect this check box. View Product info: If this employee have permission to login and access this Sales module, then if the employee have permission to see the product information, select this check box. Example: If this employee have permission to see, Sales Invoice form selected product information like Qty On Hand, Qty On Order, UOM, Sales Price, Wholesale Price, Distributor Price information. 99

100 Sales Price Edit: If this employee have permission to login and access this Sales module, then if this employee have permission to change sales Price field value in Sales Module then select this check box. If this employee don t have permission to change sales Price field value on above modules then deselect this check box. Sales Price Level Edit: If this employee have permission to login and access this Sales module, then if this employee have permission to change sales Price Level and Price field value in Sales Module then select this check box. If this employee don t have permission to change sales Price Level and Price field value on above modules then deselect this check box. EMPLOYEE MASTER: Experience / Education Write here employee experience information, education information. Company, Designation, From Date, To Date: Write here employee experience information. Degree, Specialization, Year of Graduation, Percentage, College, University: Write here employee education information. 100

101 Masters: EMPLOYEE ROLE MASTER This form, you can create or maintain Employee Role Master information. You create here, login employees to access only certain forms and reports. Then you can use this Employee Role Master on Employee Master. Example, if you create sales department role, select forms and reports to access this sales department role in this ERP software. Then this particular sales department role selected employee only access particular selected forms and reports. Also you can restrict, this employee have permission to New, Edit, Delete, Print, Edit All, Delete All, Print All, View All, Center All, Branch Center All on selected forms. Role Name: Write here, Role name here Checkbox: If this role have permission to access particular form and reports then select the particular forms and reports check box. If this role don t have permission to access particular form and reports then select the particular forms and reports check box. 101

102 Form Id: List of available forms and reports number displayed here. Form Name: List of available forms and reports name displayed here. New: If this role have permission to create new transaction on particular form then select particular form New check box. If this role don t have permission to create new transaction on particular form then deselect particular form New check box. Edit: If this role have permission to edit transaction on particular form then select particular form Edit check box. If this role don t have permission to edit transaction on particular form then deselect particular form Edit check box. Delete: If this role have permission to delete transaction on particular form then select particular Delete form check box. If this role don t have permission to delete transaction on particular form then deselect particular form Delete check box. Print: If this role have permission to print transaction on particular form then select particular form Print check box. If this role don t have permission to print transaction on particular form then deselect particular form Print check box. Edit All: If this role have permission to edit transactions created by other employees on particular form then select particular form Edit All check box. If this role don t have permission to edit transactions created by other employees on particular form then deselect particular form Edit All check box. Delete All: If this role have permission to delete transactions created by other employees on particular form then select particular form Delete All check box. If this role don t have permission to delete transactions created by other employees on particular form then deselect particular form Delete All check box. Print All: If this role have permission to print transactions created by other employees on particular form then select particular form Print All check box. If this role don t have permission to print transactions created by other employees on particular form then deselect particular form Print All check box. View All: If this role have permission to view all transactions created by other employees on particular form then select particular form View All check box. If this role don t have permission to view all transactions created by other employees on particular form then deselect particular form View All check box. Center All: If this role have permission to view all transactions created by employee center people(users) on particular form then select particular form Center All check box. If this role don t have permission to view all transactions created by employee center people (users) on particular form then deselect particular form Center All check box. 102

103 Branch Center All: If this role have permission to view all transactions created by employee branch people(users) on particular form then select particular form Branch Center All check box. If this role don t have permission to view all transactions created by employee branch people(users) on particular form then deselect particular form Branch Center All check box. If you want know exact form Form Id number. Then click Form Id textbox field Icon button, then write form name in English or Arabic. But must you put % symbol before write form name. Then you click Find button. Now list of name related form displayed, you can find here, which form id you want. If you want go more row, then select last Form Id textbox field, then press keyboard down arrow key. Now you cursor on next line. 103

104 Masters: ADVANCE INCOME DEDUCTION MASTER This form, you can create or maintain employee advance, income, deduction information. Then you can use this employee advance, income, deduction information on Employee Advance, Employee Income, Employee Deduction forms. Name: Write here advance, income, deduction name in English or Arabic or English - Arabic. Description: Write here, details about this advance, income, deduction. Type: Select this value is Advance or Income or Deduction. Status: Active this advance, income, deduction then select this check box Inactive this advance, income, deduction then deselect this check box 104

105 Masters: HOLIDAY MASTER This form, you can create or maintain company holiday information. Then you can use this company holiday information on Day Basic Attendance, Time Basic Attendance, Overtime Attendance and Salary Payslip forms. Name: Write here company holiday name in English or Arabic or English - Arabic. Type: Select company holiday type: Single Day: Holiday only one day. Example: 1 day Multiple Day: Holiday on multiple days. Example: 2 or 5 or 10 days From Date: Double click this from date textbox then popup window open, select here from date, then double click selected from date, then selected from date displayed From Date text box. To Date: Double click this to date textbox then popup window open, select here to date, then double click selected to date, then selected to date displayed To Date text box. 105

106 Status: Active this advance, income, deduction then select this check box Inactive this advance, income, deduction then deselect this check box 106

107 Module: PURCHASE MODULE PURCHASE REQUEST If you want purchase products, then first you create purchase request to supplier. After creating purchase request send this request print to supplier. This form, you can create or maintain purchase request transaction. Then you can convert this purchase request transaction on Purchase Order form. PRQ No: This purchase request number automatically created from the Prefix Master. Date: This is purchase request create date. Supplier No: Click the supplier no textbox Icon button, then supplier list popup window open, then select suppler number. Supplier Name: Here selected supplier name displayed. Term: Select terms and discount on this supplier. Ship Id: Select shipping method on this supplier. 107

108 Warehouse: Select here Warehouse name on this purchase request product will be stored. Expected Date: Select here, expected date of arrival of the products. Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Product No: Select here product number. 3 methods to select product number, Method 1: Write here product number on Product No textbox field. Method 2: Click the product number textbox Icon button, then product number list popup window open, then select product number. Method 3: Write product number from Barcode Scanner machine on Product No textbox field. Product Name: Here selected product name displayed. Qty: Write here, number of qty you want purchase request on this product. Price: Here selected product purchase price displayed. If you want change this purchase price, then you can change purchase price here. Discount: Write here, discount on this product. Total Price: Here selected product total price displayed. Formula: Qty * Price = Total Price Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Comments: Write here, this purchase Request comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail FOB: Write here, freight on boarding cost on this products. Total: Here selected products total price displayed. Close Purchase Request: If this purchase request you want close, then select this checkbox. After close this purchase request, this closed purchase request not displayed in Purchase Order form. If this purchase request you want open, then deselect this checkbox. After open this purchase request, this open purchase request displayed in Purchase Order form. 108

109 Total: Here selected products total price displayed. Formula: Total + FOB. After creating purchase request, send this purchase request print on supplier. 109

110 Module: PURCHASE MODULE PURCHASE ORDER: Two methods to create purchase order: Method 1: If you want purchase products, then first you create purchase request to supplier. After creating purchase request, send purchase request print to supplier. After receiving replay document from supplier on this purchase request. Then you convert this purchase request to purchase order. Method 2: If you want purchase products, then directly create purchase order to supplier. After creating purchase order send this purchase order print to supplier. This form, you can create or maintain purchase order transaction. Then you can convert this purchase order transaction on Purchase Invoice form. POR No: This purchase order number automatically created from the Prefix Master. Date: This is purchase order create date. 110

111 PRQ No: If you want convert purchase request to purchase order, then select here purchase request number. Click the PRQ No textbox Icon button, then purchase request list popup window open, then select purchase request number. After select purchase request number all purchase request related information filled in the purchase order form. If you want make any change on this information, then you make modification. Example: If you want change qty or price or you want add new product number in the list or you want delete product number in the list, you can do this purchase order form. After completed this transaction, this purchase request number automatically closed. Supplier No: Click the supplier no textbox Icon button, then supplier list popup window open, then select suppler number. Supplier Name: Here selected supplier name displayed. Term: Select terms and discount on this supplier. Ship Id: Select shipping method on this supplier. Warehouse: Select here Warehouse name on this purchase order product will be stored. Expected Date: Select here, expected date of arrival of the products. Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Product No: Select here product number. 3 methods to select product number, Method 1: Write here product number on Product No textbox field. Method 2: Click the product number textbox Icon button, then product number list popup window open, then select product number. Method 3: Write product number from Barcode Scanner machine on Product No textbox field. Product Name: Here selected product name displayed. Qty: Write here, number of qty you want purchase order on this product. Price: Here selected product purchase price displayed. If you want change this purchase price, then you can change purchase price here. Discount: Write here, discount on this product. Total Price: Here selected product total price displayed. Formula: Qty * Price = Total Price 111

112 Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Comments: Write here, this purchase order comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail FOB: Write here, freight on boarding cost on this products. Total: Here selected products total price displayed. Purchase Invoice Qty from Received Products: After convert this Purchase Order to Purchase Invoice. Purchase Invoice qty on this purchase order, automatically taken from Receive Product form. More details see Receive Product form. Close Purchase Order : If this purchase order you want close, then select this checkbox. After close this purchase order, this closed purchase order not displayed in Purchase Invoice form. If this purchase order you want open, then deselect this checkbox. After open this purchase order, this open purchase order displayed in Purchase Invoice form. Total: Here selected products total price displayed. Formula: Total + FOB. After creating purchase order, send this purchase order print on supplier. 112

113 Module: PURCHASE MODULE RECEIVE PRODUCT: Two methods to create receive product: Method 1: If you want receive products, then first you create purchase request to supplier. After creating purchase request, send purchase request print to supplier. After receiving replay document from supplier on this purchase request. Then you convert this purchase request to purchase order. After creating purchase order send this purchase order print to supplier. After receiving products, create receive product. Method 2: If you want receive products, then first you create purchase order to supplier. After creating purchase order send this purchase order print to supplier. After receiving products, create receive product. This form, you can create or maintain receive product transaction. Then you can convert this purchase order on Purchase Invoice form. PRP No: This receive product number automatically created from the Prefix Master. Date: This is receive product create date. 113

114 POR No: If you receive product on purchase order, then select here purchase order number. Click the POR No textbox Icon button, then purchase order list popup window open, then select purchase order number. After select purchase order number all purchase order related information filled in the receive product form. If you want make any change on this information, then you make modification. Example: If you want change qty or you want delete product number in the list, you can do this receive product form. After completed this transaction, received qty on this purchase order number automatically displayed in Purchase Invoice form. Supplier No: Click the supplier no textbox Icon button, then supplier list popup window open, then select suppler number. Supplier Name: Here selected supplier name displayed. Term: Select terms and discount on this supplier. Ship Id: Select shipping method on this supplier. Warehouse: Select here Warehouse name on this receive product will be stored. Received Date: Select here, received date on this products. Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Product No: Select here product number. 3 methods to select product number, Method 1: Write here product number on Product No textbox field. Method 2: Click the product number textbox Icon button, then product number list popup window open, then select product number. Method 3: Write product number from Barcode Scanner machine on Product No textbox field. Product Name: Here selected product name displayed. Purchase Order Qty: If you select purchase order number, then product purchase order qty displayed here. Before Received Qty: If this product already received from this purchase order number, then total received qty on this product displayed here. Received Qty: Write here, number of qty received on this product. 114

115 Total Received Qty: Total received qty displayed here. Formula: Before Received Qty + Received Qty Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Before Received No: If this product already received from this purchase order number, then before product received transaction number displayed here. Comments: Write here, this receive product comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail After creating receive product, then you can convert this purchase order number to Purchase Invoice form. Example: Received products, total amount: Receive Product Accounting Entry: Debit: Total amount debit in Purchase Account (This account number taken from Default Account No form) Credit: Total amount credit in Receive Product Account (This account number taken from Default Account No form)

116 Module: PURCHASE MODULE PURCHASE INVOICE Three methods to create purchase invoice: Method 1: If you want purchase products, then first you create purchase request to supplier. After creating purchase request, send purchase request print to supplier. After receiving replay document from supplier on this purchase request. Then you convert this purchase request to purchase order. After create purchase order, send purchase order print on supplier. After receiving products from supplier on this purchase order. Then you convert this purchase order to purchase invoice. Method 2: If you want purchase products, then directly you create purchase order to supplier. After creating purchase order, send purchase order print to supplier. After receiving products from supplier on this purchase order. Then you convert this purchase order to purchase invoice. Method 3: If you want purchase products, after receiving products, directly create purchase invoice to supplier. This form, you can create or maintain purchase invoice transaction. This mean, you received products from supplier. 116

117 PIN No: This purchase invoice number automatically created from the Prefix Master. Date: This is purchase invoice create date. POR No: If you want convert purchase order to purchase invoice, then select here purchase order number. Click the POR No textbox Icon button, then purchase order list popup window open, then select purchase order number. After select purchase order number all purchase order related information filled in the purchase invoice form. If you want make any change on this information, then you make modification. Example: If you want change qty or price or you want add new product number in the list or you want delete product number in the list, you can do this purchase invoice form. After completed this transaction, this purchase order number automatically closed. Supplier No: Click the supplier no textbox Icon button, then supplier list popup window open, then select suppler number. Supplier Name: Here selected supplier name displayed. Term: Select terms and discount on this supplier. Ship Id: Select shipping method on this supplier. Warehouse: Select here Warehouse name on this purchase invoice product will be stored. Received Date: Select here, received date on this products. Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Product No: Select here product number. 3 methods to select product number, Method 1: Write here product number on Product No textbox field. Method 2: Click the product number textbox Icon button, then product number list popup window open, then select product number. Method 3: Write product number from Barcode Scanner machine on Product No textbox field. Product Name: Here selected product name displayed. Purchase Order Qty: If you select purchase order number, then product purchase order qty displayed here. 117

118 Qty (Received): Write here, number of qty received on this product. If serial number product, you must click the QTY field textbox, then new popup window open, you write or scan your product serial number here, next click OK button, now the total qty will display on the form QTY field text box. Price: Here selected product purchase price displayed. If you want change this purchase price, then you can change purchase price here. Discount: Write here, discount on this product. Total Price: Here selected product total price displayed. Formula: Qty * Price = Total Price Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Received No: If this product received from Receive Product form, then product received transaction number displayed here. Do Not Add Inventory: If this product received qty don t want to add inventory, then select this check box. Example: If you receive products in Receive Product form, then you make purchase invoice on this received product, then you select this checkbox. Comments: Write here, this purchase invoice comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail FOB: Write here, freight on boarding cost on this products. Payment Method: Select here, payment method to supplier. Net Amount: Here selected products total price displayed. Total: Here selected products total price displayed. Formula: Total + FOB. Paid: Write here paid amount or click the paid field textbox Icon button. Balance: Balance amount automatically displayed here. After creating this purchase invoice, if you paid balance amount in Supplier Payable form. After paid balance amount, you want see payment details on this transaction, then come this purchase invoice form and open this purchase invoice number, then click the Balance field textbox Icon button, then new popup window open and displayed this purchase invoice payment information, like transaction number, date and amount. 118

119 Example: Purchase Invoice, Total amount: Paid: 4000 Balance: 6000 Purchase Invoice Accounting Entry: Debit: Total amount debit in Purchase Account (This account number taken from Default Account No form) Credit: Total amount credit in Supplier Account (This account number taken from Supplier No ) Debit: Paid amount debit in Supplier Account (This account number taken from Supplier No ) Credit: Paid amount credit in Payment Method Account (This account number taken from Payment Method Master form)

120 Module: PURCHASE MODULE PURCHASE RETURN Two methods to create purchase return: Method 1: If you want return purchased products, directly create purchase return to supplier. Method 2: If you want return purchased products, then you select return product purchase invoice number, then select checkbox on return product number. Then create purchase return to supplier. This form, you can create or maintain purchase return transaction. This mean, you returned products to supplier. PR No: This purchase return number automatically created from the Prefix Master. Date: This is purchase return create date. PIN No: If you want convert purchase invoice to purchase return, then select here purchase invoice number. Click the PIN No textbox Icon button, then purchase invoice list popup window open, then select purchase invoice number. After select purchase invoice number all purchase invoice related 120

121 information filled in the purchase return form. If you want make any change on this information, then you make modification. Example: If you want change qty or price or you want add new product number in the list or you want delete product number in the list, you can do this purchase return form. Then select checkbox on return product number. Supplier No: Click the supplier no textbox Icon button, then supplier list popup window open, then select suppler number. Supplier Name: Here selected supplier name displayed. Ship Id: Select shipping method on this supplier. Warehouse: Select here Warehouse name on this purchase return product will be stored. Expected Date: Select here, expected date of return of the products. Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Checkbox: Select checkbox in return product number. Product No: Select here product number. 3 methods to select product number, Method 1: Write here product number on Product No textbox field. Method 2: Click the product number textbox Icon button, then product number list popup window open, then select product number. Method 3: Write product number from Barcode Scanner machine on Product No textbox field. Product Name: Here selected product name displayed. Qty: Write here, number of qty you want purchase return on this product. If serial number product, you must click the QTY field textbox, then new popup window open, you write or scan your product serial number here, next click OK button, now the total qty will display on the form QTY field text box. Price: Here selected product purchase price displayed. If you want change this purchase price, then you can change purchase price here. Discount: Write here, discount on this product. Total Price: Here selected product total price displayed. Formula: Qty * Price = Total Price 121

122 Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Comments: Write here, this purchase return comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail FOB: Write here, freight on boarding cost on this products. Payment Method: Select here, payment method to supplier. Net Amount: Here selected products total price displayed. Total: Here selected products total price displayed. Formula: Total + FOB. Paid: Write here paid amount or click the paid field textbox Icon button. Balance: Balance amount automatically displayed here. If you create this purchase return total amount in balance. Then you adjust this balance amount in Supplier Payable form. Example: Purchase Return, Total amount: 5000 Paid: 0 Balance: 5000 Purchase Return Accounting Entry: Debit: Total amount debit in Supplier Account (This account number taken from Supplier No ) Credit: Total amount credit in Purchase Account (This account number taken from Default Account No form) Debit: Paid amount debit in Payment Method Account (This account number taken from Payment Method Master form) - 0 Credit: Paid amount credit in Supplier Account (This account number taken from Supplier No )

123 Module: PURCHASE MODULE SUPPLIER PAYABLE Four methods to pay supplier payment in Supplier Payable form: Method 1: Advance Payment, this method you can pay advance payment to supplier. Example: If you want purchase product in next month, the purchase price may be 50000, then you pay supplier advance payment in Supplier Payable form. After receiving products you create purchase invoice, you make this purchase invoice total amount credit (balance). Then open Supplier Payable form, then select this supplier number, then list of balance available purchase invoice and advance payment transactions displayed here, then select this Purchase Invoice number checkbox and select this Supplier Payable Open number checkbox. Then you make adjustment on both advance payment amount and purchase invoice balance payment amount. Also you pay unlimited number of times advance payment to supplier. Method 2: Pay Supplier Balance Amount with Adjustment on Advance Payment, this method you can pay supplier balance amount with adjustment on advance payment. Example: If you want purchase product in next month, the purchase price may be 50000, then you pay supplier advance payment in Supplier Payable form. After receiving products you create purchase invoice, you make this purchase invoice total amount credit (balance). Then open Supplier Payable form, then select this supplier number, then list of balance available purchase invoice and advance payment transactions displayed here, then select this Purchase Invoice number checkbox and select this Supplier Payable Open number checkbox. Then you make adjustment on both advance payment amount and purchase invoice balance payment amount. Also you adjust unlimited number of times advance payment to purchase invoice. Method 3: Pay Supplier Balance Amount, this method you can pay supplier balance amount. Example: If you want purchase product in purchase price may be After receiving products you create purchase invoice, you make this purchase invoice total amount credit (balance). Then open Supplier Payable form, then select this supplier number, then list of balance available purchase invoice transactions displayed here, then select this Purchase Invoice number checkbox. Then you make payment on selected purchase invoice number. Also unlimited number of times (like installment) pay balance amount in particular purchase invoice number to supplier. Method 4: Pay Supplier Balance Amount with Adjustment on Purchase Return Balance Amount, this method you can pay supplier balance amount with adjustment on purchase return balance amount. Example: If you want return purchased product on supplier, then you create purchase return, you make this purchase return total amount credit (balance). Then open Supplier Payable form, then select this supplier number, then list of balance available purchase invoice and purchase return transactions displayed here, then select this Purchase Invoice number checkbox and select this Purchase Return number checkbox. Then you make adjustment on both purchase invoice balance payment amount and purchase return balance payment amount. Also you adjust unlimited number of times purchase return to purchase invoice. 123

124 Module: PURCHASE MODULE SUPPLIER PAYABLE Advance Payment Advance Payment, this method you can pay advance payment to supplier. Example: If you want purchase product in next month, the purchase price may be 50000, then you pay supplier advance payment in Supplier Payable form. After receiving products you create purchase invoice, you make this purchase invoice total amount credit (balance). Then open Supplier Payable form, then select this supplier number, then list of balance available purchase invoice and advance payment transactions displayed here, then select this Purchase Invoice number checkbox and select this Supplier Payable Open number checkbox. Then you make adjustment on both advance payment amount and purchase invoice balance payment amount. Also you pay unlimited number of times advance payment to supplier. SP No: This supplier payable number automatically created from the Prefix Master. Supplier No: Click the supplier no textbox Icon button, then supplier list popup window open, then select suppler number. Supplier Name: Here selected supplier name displayed. 124

125 Comments: Write here, this supplier payable comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail Date: This is supplier payable created date. Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Payment Method: Select here, payment method to supplier. Discount Amount: Selected transaction total discount amount displayed here. Payment: Amount: If you pay Advance Payment, then directly write here payment amount. If you pay selected purchase invoice balance payment amount, then payment amount automatically come here. Check No: If you give check to supplier, then write here check number. Check Date: If you give check to supplier, then write here check date. Balance Amount: This field display here, all purchase Invoice total balance amount on this supplier. Available Amount: This field display here, all advance payment (Supplier Payable Open) total balance amount and all purchase return total balance amount on this supplier. Total Balance Amount: This field display here, original balance amount on this supplier. Formula: Balance Amount - Available Amount. Purchase Invoice: Checkbox: If you want pay this purchase invoice number, then select this checkbox. PIN No: Here displayed purchase invoice number. PIN Date: Here displayed purchase invoice date. Total: Here displayed purchase invoice total amount. Paid: Here displayed purchase invoice paid amount. Discount Available: Here displayed selected purchase invoice available discount amount. This amount calculated from Terms Master form, more details see Terms Master form. If you want use this amount, then you write this amount value in Discount field textbox. 125

126 Discount: Write here, discount amount on this selected purchase invoice number. More details see Discount Available field. Balance: Here displayed purchase invoice balance amount. Payment: Write here, selected purchase invoice payment amount. You pay total balance amount or part of balance amount, like unlimited number of times (like installment) pay balance amount in particular purchase invoice number. Purchase Return: Checkbox: If you want adjust this purchase return number to purchase invoice number, then select this checkbox. PR No: Here displayed purchase return number. PR Date: Here displayed purchase return date. Total: Here displayed purchase return total amount. Paid: Here displayed purchase return paid amount. Balance: Here displayed purchase return balance amount. Payment: Write here, selected purchase return payment amount. You adjust total balance amount or part of balance amount, like unlimited number of times (like installment) adjust balance amount in particular purchase return number. Supplier Payable Open (Advance Payment): Checkbox: If you want adjust this advance payment number to purchase invoice number, then select this checkbox. SP No: Here displayed advance payment number. SP Date: Here displayed advance payment date. Total: Here displayed advance payment total amount. Paid: Here displayed advance payment paid amount. Balance: Here displayed advance payment balance amount. 126

127 Payment: Write here, selected advance payment payment amount. You adjust total balance amount or part of balance amount, like unlimited number of times (like installment) adjust balance amount in particular advance payment number. Example: Payment Amount: 5000 Supplier Payable Accounting Entry: Debit: Total amount debit in Supplier Account (This account number taken from Supplier No ) Credit: Total amount credit in Payment Method Account (This account number taken from Payment Method Master form)

128 Module: PURCHASE MODULE SUPPLIER PAYABLE Pay Supplier Balance Amount with Adjustment on Advance Payment Pay Supplier Balance Amount with Adjustment on Advance Payment, this method you can pay supplier balance amount with adjustment on advance payment. Example: If you want purchase product in next month, the purchase price may be 50000, then you pay supplier advance payment in Supplier Payable form. After receiving products you create purchase invoice, you make this purchase invoice total amount credit (balance). Then open Supplier Payable form, then select this supplier number, then list of balance available purchase invoice and advance payment transactions displayed here, then select this Purchase Invoice number checkbox and select this Supplier Payable Open number checkbox. Then you make adjustment on both advance payment amount and purchase invoice balance payment amount. Also you adjust unlimited number of times advance payment to purchase invoice. 128

129 Module: PURCHASE MODULE SUPPLIER PAYABLE Pay Supplier Balance Amount Pay Supplier Balance Amount, this method you can pay supplier balance amount. Example: If you want purchase product in purchase price may be After receiving products you create purchase invoice, you make this purchase invoice total amount credit (balance). Then open Supplier Payable form, then select this supplier number, then list of balance available purchase invoice transactions displayed here, then select this Purchase Invoice number checkbox. Then you make payment on selected purchase invoice number. Also unlimited number of times (like installment) pay balance amount in particular purchase invoice number to supplier. 129

130 Module: PURCHASE MODULE SUPPLIER PAYABLE Pay Supplier Balance Amount with Adjustment on Purchase Return Balance Amount Pay Supplier Balance Amount with Adjustment on Purchase Return Balance Amount, this method you can pay supplier balance amount with adjustment on purchase return balance amount. Example: If you want return purchased product on supplier, then you create purchase return, you make this purchase return total amount credit (balance). Then open Supplier Payable form, then select this supplier number, then list of balance available purchase invoice and purchase return transactions displayed here, then select this Purchase Invoice number checkbox and select this Purchase Return number checkbox. Then you make adjustment on both purchase invoice balance payment amount and purchase return balance payment amount. Also you adjust unlimited number of times purchase return to purchase invoice. 130

131 Module: SALES MODULE SALES INQUIRY If customer want make sales inquiry, then you create sales inquiry from customer. If new customer, then write Name English, Name Arabic, Phone No, Mobile No, FAX No, on this customer. If customer already available in our software, then select this customer, Customer No. This form, you can create or maintain sales inquiry transaction. Then you can convert this sales inquiry to Sales Quotation in Sales Quotation form. SAIQ No: This sales inquiry number automatically created from the Prefix Master. Date: This is sales inquiry create date. Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. 131

132 Sales Man: Select here, sales man on this sales inquiry. Click the sales man textbox Icon button, then sales man list popup window open, then select sales man number. Customer No: If customer already available in our software, then click the Customer No field textbox Icon button, then customer list popup window open, then select customer number. If new customer, then leave this field empty and go to next field. English Name and Arabic Name: If new customer, then write English name and Arabic name. If you don t know Arabic just write name in English on Arabic field. But must write both English and Arabic names. Phone No, Mobile No, FAX No, If new customer, then write customer Phone No, Mobile No, FAX No, . Terms: Select terms and discount on this customer. Ship Id: Select shipping method on this customer. Ship Date: Select here, shipping date on product to customer. Price Level: Select here price level on this customer. Price level types are, Sales Price, Wholesale Price, Distributor Price. This price level more details available in Product Master form Sales Price field, Wholesale Price field, Distributor Price field. Sold To: If new customer, then write customer address here. Ship To: If new customer, then write customer shipping address here. Warehouse: Select here Warehouse name on this sales inquiry product will be stored. Product No: Select here product number. 3 methods to select product number, Method 1: Write here product number on Product No textbox field. Method 2: Click the product number textbox Icon button, then product number list popup window open, then select product number. Method 3: Write product number from Barcode Scanner machine on Product No textbox field. Product Name: Here selected product name displayed. Qty: Write here, number of qty you want sales inquiry on this product. Price: Here selected product sales price displayed. If you want change this sales price, then double click this Price field textbox, then new popup window open, select here price level on this product. Price level types are, Sales Price, Wholesale Price, Distributor Price. This price level more details available in 132

133 Product Master form Sales Price field, Wholesale Price field, Distributor Price field. Also you can manually change sales price here. Discount: Write here, discount on this product. Total Price: Here selected product total price displayed. Formula: Qty * Price = Total Price Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Comments: Write here, this sales inquiry comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail FOB: Write here, freight on boarding cost on this products. Net Amount: Here selected products total price displayed. Close Sales inquiry: If this sales inquiry you want close, then select this checkbox. After close this sales inquiry, this closed sales inquiry not displayed in Sales Quotation form. If this sales inquiry you want open, then deselect this checkbox. After open this sales inquiry, this open sales inquiry displayed in Sales Quotation form. Total: Here selected products total price displayed. Formula: Total + FOB. Qty On Hand: Displayed here, selected product available qty on this warehouse. Qty On Order: Displayed here, selected product purchase order qty on this warehouse. UOM: Displayed here, selected product unit of measure. Sales Price: Displayed here, selected product sales price. Wholesale Price: Displayed here, selected product wholesale price. Distributor Price: Displayed here, selected product distributor price. After creating Sales Inquiry, Send this Sales Inquiry to your Warehouse or Inventory Department. 133

134 Module: SALES MODULE SALES QUOTATION Two methods to create sales quotation: Method 1: If you want create sales quotation, first you create sales inquiry from customer. After creating sales inquiry, send sales inquiry print to Warehouse or Inventory Department. After receiving replay document from Warehouse or Inventory Department on this sales inquiry, then you convert this sales inquiry to sales quotation. After creating sales quotation send this sales quotation print to customer. Method 2: If you want create sales quotation, then directly create sales quotation to customer. After creating sales quotation send this sales quotation print to customer. This form, you can create or maintain sales quotation transaction. Then you can convert this sales quotation to Sales Order in Sales Order form or convert this sales quotation to Sales Invoice in Sales Invoice form. SQ No: This sales quotation number automatically created from the Prefix Master. Date: This is sales quotation create date. 134

135 SAIQ No: If you want convert sales inquiry to sales quotation, then select here sales inquiry number. Click the SAIQ No textbox Icon button, then sales inquiry list popup window open, then select sales inquiry number. After select sales inquiry number all sales inquiry related information filled in the sales quotation form. If you want make any change on this information, then you make modification. Example: If you want change qty or price or you want add new product number in the list or you want delete product number in the list, you can do this sales quotation form. After completed this transaction, this sales inquiry number automatically closed. Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Customer No: Click the Customer No field textbox Icon button, then customer list popup window open, then select customer number. If you convert sales inquiry to sales quotation, then leave this field and go to next field. Customer Name: Selected customer name displayed here. Sales Man: Select here, sales man on this sales quotation. Click the sales man textbox Icon button, then sales man list popup window open, then select sales man number. Terms: Select terms and discount on this customer. Ship Id: Select shipping method on this customer. Ship Date: Select here, shipping date on product to customer. Price Level: Select here price level on this customer. Price level types are, Sales Price, Wholesale Price, Distributor Price. This price level more details available in Product Master form Sales Price field, Wholesale Price field, Distributor Price field. Sold To: Selected customer address displayed here. Ship To: Selected customer shipping address displayed here. Warehouse: Select here Warehouse name on this sales quotation product will be stored. Product No: Select here product number. 3 methods to select product number, Method 1: Write here product number on Product No textbox field. Method 2: Click the product number textbox Icon button, then product number list popup window open, then select product number. Method 3: Write product number from Barcode Scanner machine on Product No textbox field. 135

136 Product Name: Here selected product name displayed. Qty: Write here, number of qty you want sales quotation on this product. Price: Here selected product sales price displayed. If you want change this sales price, then double click this Price field textbox, then new popup window open, select here price level on this product. Price level types are, Sales Price, Wholesale Price, Distributor Price. This price level more details available in Product Master form Sales Price field, Wholesale Price field, Distributor Price field. Also you can manually change sales price here. Discount: Write here, discount on this product. Total Price: Here selected product total price displayed. Formula: Qty * Price = Total Price Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Comments: Write here, this sales quotation comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail FOB: Write here, freight on boarding cost on this products. Net Amount: Here selected products total price displayed. Close Sales Quote: If this sales quotation you want close, then select this checkbox. After close this sales quotation, this closed sales quotation not displayed in Sales Order and Sales Invoice form. If this sales quotation you want open, then deselect this checkbox. After open this sales quotation, this open sales quotation displayed in Sales Order and Sales Invoice form. Total: Here selected products total price displayed. Formula: Total + FOB. Qty On Hand: Displayed here, selected product available qty on this warehouse. Qty On Order: Displayed here, selected product purchase order qty on this warehouse. UOM: Displayed here, selected product unit of measure. Sales Price: Displayed here, selected product sales price. Wholesale Price: Displayed here, selected product wholesale price. Distributor Price: Displayed here, selected product distributor price. After creating Sales quotation, send this sales quotation print to customer. 136

137 Module: SALES MODULE SALES ORDER Two methods to create sales order: Method 1: If you want create sales order, first you create sales quotation from customer. After creating sales quotation, send sales quotation print to customer. After receiving replay from customer on this sales quotation, then you convert this sales quotation to sales order. After creating sales order send this sales order print to Warehouse or Inventory Department. Method 2: If you want create sales order, then directly create sales order to customer. After creating sales order send this sales order print to Warehouse or Inventory Department. This form, you can create or maintain sales order transaction. Then you can convert this sales order to sales invoice in Sales Invoice form. SO No: This sales order number automatically created from the Prefix Master. SQ No: If you want convert sales quotation to sales order, then select here sales quotation number. Click the SQ No textbox Icon button, then sales quotation list popup window open, then select sales quotation number. After select sales quotation number all sales quotation related information filled in 137

138 the sales order form. If you want make any change on this information, then you make modification. Example: If you want change qty or price or you want add new product number in the list or you want delete product number in the list, you can do this sales order form. After completed this transaction, this sales quotation number automatically closed. Date: This is sales order created date. Customer No: Click the Customer No field textbox Icon button, then customer list popup window open, then select customer number. If you convert sales quotation to sales order, then leave this field and go to next field. Customer Name: Selected customer name displayed here. Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Sales Man: Select here, sales man on this sales order. Click the sales man textbox Icon button, then sales man list popup window open, then select sales man number. Terms: Select terms and discount on this customer. Ship Id: Select shipping method on this customer. Ship Date: Select here, shipping date on product to customer. Price Level: Select here price level on this customer. Price level types are, Sales Price, Wholesale Price, Distributor Price. This price level more details available in Product Master form Sales Price field, Wholesale Price field, Distributor Price field. Sold To: Selected customer address displayed here. Ship To: Selected customer shipping address displayed here. Warehouse: Select here Warehouse name on this sales order product will be stored. Product No: Select here product number. 3 methods to select product number, Method 1: Write here product number on Product No textbox field. Method 2: Click the product number textbox Icon button, then product number list popup window open, then select product number. Method 3: Write product number from Barcode Scanner machine on Product No textbox field. Product Name: Here selected product name displayed. 138

139 Qty: Write here, number of qty you want sales order on this product. Price: Here selected product sales price displayed. If you want change this sales price, then double click this Price field textbox, then new popup window open, select here price level on this product. Price level types are, Sales Price, Wholesale Price, Distributor Price. This price level more details available in Product Master form Sales Price field, Wholesale Price field, Distributor Price field. Also you can manually change sales price here. Discount: Write here, discount on this product. Total Price: Here selected product total price displayed. Formula: Qty * Price = Total Price Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Comments: Write here, this sales order comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail FOB: Write here, freight on boarding cost on this products. Net Amount: Here selected products total price displayed. Close Sales Order: If you want close this sales order, then select this checkbox. After close this sales order, this closed sales order not displayed in Sales Invoice form. If you want open this sales order, then deselect this checkbox. After open this sales order, this open sales order displayed in Sales Invoice form. Total: Here selected products total price displayed. Formula: Total + FOB. Qty On Hand: Displayed here, selected product available qty on this warehouse. Qty On Order: Displayed here, selected product purchase order qty on this warehouse. UOM: Displayed here, selected product unit of measure. Sales Price: Displayed here, selected product sales price. Wholesale Price: Displayed here, selected product wholesale price. Distributor Price: Displayed here, selected product distributor price. After creating Sales order, send this sales order print to Warehouse or Inventory Department. 139

140 Module: SALES MODULE SALES INVOICE Three methods to create sales invoice: Method 1: If you want create sales invoice, first you create sales quotation from customer. After creating sales quotation, send sales quotation print to customer. After receiving replay from customer on this sales quotation, then you convert this sales quotation to sales invoice. After creating sales invoice send this sales invoice print to Warehouse or Inventory Department and Customer. Method 2: If you want create sales invoice, first you create sales order from customer. After creating sales order, send sales order print to Warehouse or Inventory Department. After receiving replay from Warehouse or Inventory Department on this sales order, then you convert this sales order to sales invoice. After creating sales invoice send this sales invoice print to Warehouse or Inventory Department and Customer. Method 3: If you want create sales invoice, then directly create sales invoice to customer. After creating sales invoice send this sales invoice print to Warehouse or Inventory Department and Customer. This form, you can create or maintain sales invoice transaction. 140

141 Invoice No: This sales invoice number automatically created from the Prefix Master. SO No: If you want convert sales order to sales invoice, then select here sales order number. Click the SO No textbox Icon button, then sales order list popup window open, then select sales order number. After select sales order number all sales order related information filled in the sales invoice form. If you want make any change on this information, then you make modification. Example: If you want change qty or price or you want add new product number in the list or you want delete product number in the list, you can do this sales invoice form. After completed this transaction, this sales order number automatically closed. SQ No: If you want convert sales quotation to sales invoice, then select here sales quotation number. Click the SQ No textbox Icon button, then sales quotation list popup window open, then select sales quotation number. After select sales quotation number all sales quotation related information filled in the sales invoice form. If you want make any change on this information, then you make modification. Example: If you want change qty or price or you want add new product number in the list or you want delete product number in the list, you can do this sales invoice form. After completed this transaction, this sales quotation number automatically closed. Sales Man: Select here, sales man on this sales invoice. Click the sales man textbox Icon button, then sales man list popup window open, then select sales man number. Customer No: Click the Customer No field textbox Icon button, then customer list popup window open, then select customer number. If you convert sales quotation to sales invoice or sales order to sales invoice, then leave this field and go to next field. Customer Name: Selected customer name displayed here. Terms: Select terms and discount on this customer. Price Level: Select here price level on this customer. Price level types are, Sales Price, Wholesale Price, Distributor Price. This price level more details available in Product Master form Sales Price field, Wholesale Price field, Distributor Price field. Date: This is sales invoice created date. Ship Id: Select shipping method on this customer. Ship Date: Select here, shipping date on product to customer. Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Sold To: Selected customer address displayed here. 141

142 Ship To: Selected customer shipping address displayed here. Warehouse: Select here Warehouse name on this sales invoice product will be stored. Product No: Select here product number. 3 methods to select product number, Method 1: Write here product number on Product No textbox field. Method 2: Click the product number textbox Icon button, then product number list popup window open, then select product number. Method 3: Write product number from Barcode Scanner machine on Product No textbox field. Product Name: Here selected product name displayed. Qty: Write here, number of qty you want sales invoice on this product. If serial number product, you must click the QTY field textbox, then new popup window open, you write or scan your product serial number here, next click OK button, now the total qty will display on the form QTY field text box. Price: Here selected product sales price displayed. If you want change this sales price, then double click this Price field textbox, then new popup window open, select here price level on this product. Price level types are, Sales Price, Wholesale Price, Distributor Price. This price level more details available in Product Master form Sales Price field, Wholesale Price field, Distributor Price field. Also you can manually change sales price here. Discount: Write here, discount on this product. Total Price: Here selected product total price displayed. Formula: Qty * Price = Total Price Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Comments: Write here, this sales invoice comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail FOB: Write here, freight on boarding cost on this products. Payment Method: Select here, payment method from customer. Net Amount: Here selected products total price displayed. Total: Here selected products total price displayed. Formula: Total + FOB. Paid: Write here paid amount or click the paid field textbox Icon button. 142

143 Balance: Balance amount automatically displayed here. After creating this sales invoice, if you paid balance amount in Customer receivable form. After paid balance amount, you want see payment details on this transaction, then come this sales invoice form and open this sales invoice number, then click the Balance field textbox Icon button, then new popup window open and displayed this sales invoice payment information, like transaction number, date and amount. Qty On Hand: Displayed here, selected product available qty on this warehouse. Qty On Order: Displayed here, selected product purchase order qty on this warehouse. UOM: Displayed here, selected product unit of measure. Sales Price: Displayed here, selected product sales price. Wholesale Price: Displayed here, selected product wholesale price. Distributor Price: Displayed here, selected product distributor price. After creating Sales invoice, send this sales invoice print to Warehouse or Inventory Department and Customer. Example: Sales Invoice, Total amount: Paid: 4000 Balance: 6000 Sales Invoice Accounting Entry: Debit: Total amount debit in Customer Account (This account number taken from Customer No ) Credit: Total amount credit in Sales Account (This account number taken from Default Account No form) Debit: Paid amount debit in Payment Method Account (This account number taken from Payment Method Master form) Credit: Paid amount credit in Customer Account (This account number taken from Customer No )

144 Module: SALES MODULE CASH SALES POS CASH SALES This form, you can create or maintain cash sales transaction. This form support touch screen monitor. After creating Cash sales, send this cash sales print to inventory department and customer. Category: Here product category names displayed. Click product category name button. After click this button, this category products displayed in Item Menu buttons. Item Menu: Here selected category product name displayed. Click product name button. After click this button, this product, product number, product name, qty, price added in Product No, Product Name, Qty, Price field. Invoice No: This cash sales number automatically created from the Prefix Master. Date: This is cash sales created date. Customer No: Click the Customer No field textbox Icon button, then customer list popup window open, then select customer number. Customer Name: Selected customer name displayed here. 144

145 Warehouse: Select here Warehouse name on this cash sales product will be stored. Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Product No: Select here product number. 4 methods to select product number, Method 1: Click product name button in Item Menu label. After click this button, this product, product number, product name, qty, price added in Product No, Product Name, Qty, Price field. Method 2: Write here product number on Product No textbox field. Method 3: Click the product number textbox Icon button, then product number list popup window open, then select product number. Method 4: Write product number from Barcode Scanner machine on Product No textbox field. Product Name: Here selected product name displayed. Qty: Write here, number of qty you want cash sales on this product or double click this Qty field textbox, then numbers popup window open, select here number of qty you want and click OK button, then selected qty displayed in Qty field. If serial number product, you must click the QTY field textbox, then new popup window open, you write or scan your product serial number here, next click OK button, now the total qty will display on the form QTY field text box. Price: Here selected product sales price displayed. If you want change this sales price, then double click this Price field textbox, then new popup window open, select here price level on this product. Price level types are, Sales Price, Wholesale Price, Distributor Price. This price level more details available in Product Master form Sales Price field, Wholesale Price field, Distributor Price field. Also you can manually change sales price here. Discount: Write here, discount on this product. Total: Here selected product total price displayed. Formula: Qty * Price = Total Payment Method: Select here, payment method from customer. Total: Here selected products total price displayed. Amount Tendered: Write here, amount received from customer or double click Amount Tendered field textbox, then numbers popup window open, select here amount received from customer and click OK button, then selected amount displayed in Amount Tendered field. Net: If you received net amount from customer, then click this button. 145

146 1, 5, 10, 20, 50, 100, 500 button: If you received 1 or 5 or 10 or 20 or 50 or 100 or 500 amount from customer, then click this button. Paid: Paid amount displayed automatically here. Balance: Balance amount automatically displayed here. Change Amount: Amount tendered change amount displayed here. Qty On Hand: Displayed here, selected product available qty on this warehouse. UOM: Displayed here, selected product unit of measure. After creating Cash sales, send this cash sales print to inventory department and customer. If you want delete any product selected in Invoice Item, then select Product No and click small Delete button. Example: Cash sales, Total amount: 100 Paid: 100 Balance: 0 Cash sales Accounting Entry: Debit: Total amount debit in Customer Account (This account number taken from Customer No ) Credit: Total amount credit in Sales Account (This account number taken from Default Account No form) Debit: Paid amount debit in Payment Method Account (This account number taken from Payment Method Master form) Credit: Paid amount credit in Customer Account (This account number taken from Customer No )

147 Module: SALES MODULE SALES RETURN Two methods to create sales return: Method 1: If customer wants return products, directly create sales return to customer. Method 2: If customer wants return products, then you select return product sales invoice number, then select checkbox on return product number. Then create sales return to customer. This form, you can create or maintain sales return transaction. This mean, you returned products to customer. SR No: This sales return number automatically created from the Prefix Master. Date: This is sales return created date. Price Level: Select here price level on this customer. Price level types are, Sales Price, Wholesale Price, Distributor Price. This price level more details available in Product Master form Sales Price field, Wholesale Price field, Distributor Price field. 147

148 Customer No: Click the Customer no textbox Icon button, then customer list popup window open, then select suppler number. Customer Name: Here selected customer name displayed. Sales Man: Select here, sales man on this sales return. Click the sales man textbox Icon button, then sales man list popup window open, then select sales man number. Invoice No: If you want convert sales invoice to sales return, then select here sales invoice number. Click the Invoice No textbox Icon button, then sales invoice list popup window open, then select sales invoice number. After select sales invoice number all sales invoice related information filled in the sales return form. If you want make any change on this information, then you make modification. Example: If you want change qty or price or you want add new product number in the list or you want delete product number in the list, you can do this sales return form. Then select checkbox on return product number. Warehouse: Select here Warehouse name on this sales return product will be stored. Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Checkbox: Select checkbox in return product number. Product No: Select here product number. 3 methods to select product number, Method 1: Write here product number on Product No textbox field. Method 2: Click the product number textbox Icon button, then product number list popup window open, then select product number. Method 3: Write product number from Barcode Scanner machine on Product No textbox field. Product Name: Here selected product name displayed. Qty: Write here, number of qty you want sales return on this product. If serial number product, you must click the QTY field textbox, then new popup window open, you write or scan your product serial number here, next click OK button, now the total qty will display on the form QTY field text box. Price: Here selected product sales price displayed. If you want change this sales price, then double click this Price field textbox, then new popup window open, select here price level on this product. Price level types are, Sales Price, Wholesale Price, Distributor Price. This price level more details available in Product Master form Sales Price field, Wholesale Price field, Distributor Price field. Also you can manually change sales price here. 148

149 Discount: Write here, discount on this product. Total Price: Here selected product total price displayed. Formula: Qty * Price = Total Price Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Comments: Write here, this sales return comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail FOB: Write here, freight on boarding cost on this products. Payment Method: Select here, payment method to customer. Net Amount: Here selected products total price displayed. Total: Here selected products total price displayed. Formula: Total + FOB. Paid: Write here paid amount or click the paid field textbox Icon button. Balance: Balance amount automatically displayed here. If you create this sales return total amount in balance. Then you adjust this balance amount in Customer Receivable form. Example: Sales Return, Total amount: 5000 Paid: 0 Balance: 5000 Sales Return Accounting Entry: Debit: Total amount debit in Sales Account (This account number taken from Default Account No form) Credit: Total amount credit in Customer Account (This account number taken from Customer No ) Debit: Paid amount debit in Customer Account (This account number taken from Customer No ) - 0 Credit: Paid amount credit in Payment Method Account (This account number taken from Payment Method Master form)

150 Module: SALES MODULE CUSTOMER RECEIVABLE Four methods to receive customer payment in Customer Receivable form: Method 1: Advance Payment, this method you can receive advance payment from customer. Example: If customer want product in next month, the sales price may be 50000, then you receive now customer advance payment in Customer Receivable form. After create sales invoice, you make this sales invoice total amount credit (balance). Then open Customer Receivable form, then select this customer number, then list of balance available sales invoice and advance payment transactions displayed here, then select this Sales Invoice number checkbox and select this Customer Receivable Open number checkbox. Then you make adjustment on both advance payment amount and sales invoice balance payment amount. Also you receive unlimited number of times advance payment from customer. Method 2: Receive Customer Balance Amount with Adjustment on Advance Payment, this method you can receive customer balance amount with adjustment on advance payment. Example: If customer want product in next month, the sales price may be 50000, then you receive now customer advance payment in Customer Receivable form. After create sales invoice, you make this sales invoice total amount credit (balance). Then open Customer Receivable form, then select this customer number, then list of balance available sales invoice and advance payment transactions displayed here, then select this Sales Invoice number checkbox and select this Customer Receivable Open number checkbox. Then you make adjustment on both advance payment amount and sales invoice balance payment amount. Also you adjust unlimited number of times advance payment to sales invoice. Method 3: Receive Customer Balance Amount, this method you can receive customer balance amount. Example: If customer wants product in sales price may be You create sales invoice, you make this sales invoice total amount credit (balance). Then open Customer Receivable form, then select this customer number, then list of balance available sales invoice transactions displayed here, then select this Sales Invoice number checkbox. Then you make payment on selected sales invoice number. Also unlimited number of times (like installment) receive balance amount in particular sales invoice number from customer. Method 4: Receive Customer Balance Amount with Adjustment on Sales Return Balance Amount, this method you can receive customer balance amount with adjustment on sales return balance amount. Example: If customer want return product, then you create sales return, you make this sales return total amount credit (balance). Then open Customer Receivable form, then select this customer number, then list of balance available sales invoice and sales return transactions displayed here, then select Sales Invoice number checkbox and select this Sales Return number checkbox. Then you make adjustment on both sales invoice balance payment amount and sales return balance payment amount. Also you adjust unlimited number of times sales return to sales invoice. 150

151 Module: SALES MODULE CUSTOMER RECEIVABLE - Advance Payment Advance Payment, this method you can receive advance payment from customer. Example: If customer want product in next month, the sales price may be 50000, then you receive now customer advance payment in Customer Receivable form. After create sales invoice, you make this sales invoice total amount credit (balance). Then open Customer Receivable form, then select this customer number, then list of balance available sales invoice and advance payment transactions displayed here, then select this Sales Invoice number checkbox and select this Customer Receivable Open number checkbox. Then you make adjustment on both advance payment amount and sales invoice balance payment amount. Also you receive unlimited number of times advance payment from customer. CR No: This customer receivable number automatically created from the Prefix Master. Customer No: Click the customer no textbox Icon button, then customer list popup window open, then select suppler number. Customer Name: Here selected customer name displayed. Reference No: Write here reference number on this payment. 151

152 Comments: Write here, this customer receivable comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail Date: This is customer receivable created date. Payment Method: Select here, payment method from customer. Discount Amount: Selected transaction total discount amount displayed here. Payment: Amount: If you receive Advance Payment, then directly write here payment amount. If you receive selected sales invoice balance payment amount, then payment amount automatically come here. Center: Click the center textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Balance Amount: This field display here, all Sales Invoice total balance amount on this customer. Available Amount: This field display here, all advance payment (Customer Receivable Open) total balance amount and all sales return total balance amount on this customer. Total Balance Amount: This field display here, original balance amount on this customer. Formula: Balance Amount - Available Amount. Sales Invoice: Checkbox: If you want pay this sales invoice number, then select this checkbox. Invoice No: Here displayed sales invoice number. Invoice Date: Here displayed sales invoice date. Total: Here displayed sales invoice total amount. Paid: Here displayed sales invoice paid amount. Discount Available: Here displayed selected sales invoice available discount amount. This amount calculated from Terms Master form, more details see Terms Master form. If you want use this amount, then you write this amount value in Discount field textbox. Discount: Write here, discount amount on this selected sales invoice number. More details see Discount Available field. 152

153 Balance: Here displayed sales invoice balance amount. Payment: Write here, selected sales invoice payment amount. You receive total balance amount or part of balance amount, like unlimited number of times (like installment) receive balance amount in particular sales invoice number. Sales Return: Checkbox: If you want adjust this sales return number to sales invoice number, then select this checkbox. SR No: Here displayed sales return number. SR Date: Here displayed sales return date. Total: Here displayed sales return total amount. Paid: Here displayed sales return paid amount. Balance: Here displayed sales return balance amount. Payment: Write here, selected sales return payment amount. You adjust total balance amount or part of balance amount, like unlimited number of times (like installment) adjust balance amount in particular sales return number. Customer Receivable Open (Advance Payment): Checkbox: If you want adjust this advance payment number to sales invoice number, then select this checkbox. CR No: Here displayed advance payment number. CR Date: Here displayed advance payment date. Total: Here displayed advance payment total amount. Paid: Here displayed advance payment paid amount. Balance: Here displayed advance payment balance amount. Payment: Write here, selected advance payment payment amount. You adjust total balance amount or part of balance amount, like unlimited number of times (like installment) adjust balance amount in particular advance payment number. 153

154 Example: Payment Amount: 5000 Customer Receivable Accounting Entry: Debit: Total amount debit in Payment Method Account (This account number taken from Payment Method Master form) Credit: Total amount credit in Customer Account (This account number taken from Customer No )

155 Module: SALES MODULE CUSTOMER RECEIVABLE Receive Customer Balance Amount with Adjustment on Advance Payment Receive Customer Balance Amount with Adjustment on Advance Payment, this method you can receive customer balance amount with adjustment on advance payment. Example: If customer want product in next month, the sales price may be 50000, then you receive now customer advance payment in Customer Receivable form. After create sales invoice, you make this sales invoice total amount credit (balance). Then open Customer Receivable form, then select this customer number, then list of balance available sales invoice and advance payment transactions displayed here, then select this Sales Invoice number checkbox and select this Customer Receivable Open number checkbox. Then you make adjustment on both advance payment amount and sales invoice balance payment amount. Also you adjust unlimited number of times advance payment to sales invoice. 155

156 Module: SALES MODULE CUSTOMER RECEIVABLE Receive Customer Balance Amount Receive Customer Balance Amount, this method you can receive customer balance amount. Example: If customer wants product in sales price may be You create sales invoice, you make this sales invoice total amount credit (balance). Then open Customer Receivable form, then select this customer number, then list of balance available sales invoice transactions displayed here, then select this Sales Invoice number checkbox. Then you make payment on selected sales invoice number. Also unlimited number of times (like installment) receive balance amount in particular sales invoice number from customer. 156

157 Module: SALES MODULE CUSTOMER RECEIVABLE Receive Customer Balance Amount with Adjustment on Sales Return Balance Amount Receive Customer Balance Amount with Adjustment on Sales Return Balance Amount, this method you can receive customer balance amount with adjustment on sales return balance amount. Example: If customer want return product, then you create sales return, you make this sales return total amount credit (balance). Then open Customer Receivable form, then select this customer number, then list of balance available sales invoice and sales return transactions displayed here, then select Sales Invoice number checkbox and select this Sales Return number checkbox. Then you make adjustment on both sales invoice balance payment amount and sales return balance payment amount. Also you adjust unlimited number of times sales return to sales invoice. 157

158 Module: INVENTORY MODULE INVENTORY ADJUSTMENT Add or Reduce Inventory This form, you can create or maintain inventory adjustment transaction. This mean, you adjust products qty, if you want add more qty or you want reduce qty you can do it here. IA No: This inventory adjustment number automatically created from the Prefix Master. Description: Write here description. Date: This is inventory adjustment created date. Warehouse: Select here Warehouse name on this inventory adjustment product will be stored. Product No: Click the product number textbox Icon button, then product number list popup window open, then select product number. Product Name: Here selected product name displayed. Existing Qty: Here selected product available qty displayed on this warehouse. 158

159 Adjustment Qty: Write here adjustment qty on this product, If you want add Qty then, write here Adjustment Qty, example: 10. If you want reduce Qty then, write here Adjustment Qty, example: -10. Modified Qty: Here selected product, after adjustment available qty displayed on this warehouse. Unit Price: Write here unit price of this product. 159

160 Module: INVENTORY MODULE INVENTORY TRANSFER Transfer Product One Warehouse to another Warehouse This form, you can create or maintain inventory transfer transaction. This mean, you transfer product one warehouse to another warehouse. ITR No: This inventory transfer number automatically created from the Prefix Master. From Warehouse: Select here inventory transfer product taken warehouse name. To Warehouse: Select here inventory transfer product sending warehouse name. Date: This is inventory adjustment created date. Reference Number: Write here reference number. Description: Write here description. 160

161 Product No: Click the product number textbox Icon button, then product number list popup window open, then select product number. Product Name: Here selected product name displayed. From Existing Qty: Here selected product available qty displayed on this From Warehouse. Transfer Qty: Write here transfer qty on this product. Example: 10 From Modified Qty: Here selected product, after transfer available qty displayed on this From Warehouse. To Existing Qty: Here selected product available qty displayed on this To Warehouse. To Modified Qty: Here selected product, after transfer available qty displayed on this To Warehouse. 161

162 Module: INVENTORY MODULE PRICE UPDATE Update product price with Amount or Percentage. This form, you can update product Sales Price, Wholesales Price, Distributor Price. This mean, you can increase or decrease product Sales Price, Wholesales Price, Distributor Price. Select Type: Select, which product type you want display in From No field and To No field. From No: Click the from number textbox Icon button, then product number list popup window open, then select product number. To No: Click the to number textbox Icon button, then product number list popup window open, then select product number. Price Level: Select the price level, you want update Sales Price or Wholesale Price or Distributor Price. Operation Method: Select here, update price method. Amount Increase: If you want increase product price in certain amount, then select this filed. Example: 5 Amount Decrease: If you want decrease product price in certain amount, then select this filed. Example: 5 162

163 Percentage Increase: If you want increase product price in certain percentage, then select this filed. Example: 10 Percentage Decrease: If you want decrease product price in certain percentage, then select this filed. Example: 10 Amount / Percentage: Write here, amount or percentage you want increase. Example: 5 163

164 Module: INVENTORY MODULE BARCODE PRINTING Print Product Barcode label This form, you can create product number barcode here. This mean, you can create product number barcode, print barcode then use this barcode in Sales Modules and Purchase Module, Reports and etc. All Product Code: If you want print all product number barcode then select this checkbox. Include Price Label: If you want add sales price in barcode then select this checkbox. Select Type: Select barcode print product display per column, 3 Column: Barcode print display 3 product per column. 5 Column: Barcode print display 5 product per column. From: Click the From textbox Icon button, then product number list popup window open, then select product number. If you select All Product Code checkbox, then leave this field empty and go next field. 164

165 To: Click the To textbox Icon button, then product number list popup window open, then select product number. If you select All Product Code checkbox, then leave this field empty and go next field. Quantity: Write here, number of times barcode print per product. Example: If you want print barcode on each product 10 times, then write here number

166 Module: FINANCE MODULE GENERAL JOURNAL Create your company Transactions Accounting Entry manually here. This form, you can create or maintain general journal transaction. This mean, create your company transactions accounting entry manually here. Example you can create here, expense accounting entries etc. Also Debit and Credit total amount must be equal. GJ No: This general journal number automatically created from the Prefix Master. GJ Name: Write here general journal transaction name. Date: This is general journal created date. Description: Write here general journal description. Account No: Select Account No field textbox Icon button, then select listed account number on this list. Account Name: Here selected account name displayed. Debit: Write here debit amount. If you write debit amount, then you leave Credit field and go next field. 166

167 Credit: Write here credit amount. If you write credit amount, then you leave Debit field and go next field. Center: Click the center field textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Comment: Write here, this general journal comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail Total: Here displayed, total amount on debit and total amount on credit. Total debit amount and credit amount must be equal. Balance: Here displayed, balance amount on debit and balance amount on credit 167

168 Module: FINANCE MODULE EXPENSE ENTRIES Create your company Supplier Expense Entry. This form, you can create or maintain supplier expense entries. This mean, create your company expense transactions accounting entry here. Example you can create here, expense accounting entries etc. EE No: This expense entries number automatically created from the Prefix Master. Supplier No: Click the supplier no textbox Icon button, then supplier list popup window open, then select suppler number. Supplier Name: Here selected supplier name displayed. Date: This is expense entries created date. Terms: Select terms and discount on this supplier. Invoice No: Write here, receipt invoice number. Description: Write here expense entries description. 168

169 Center: Click the center field textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Credit Memo: If this expense entries is purchase return, then select this checkbox. Account No: Select Account No field textbox Icon button, then select listed account number on this list. Account Name: Here selected account name displayed. Amount: Write here expense amount on this account. Comments: Write here, expense entries comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail Center: Click the center field textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Total: Here displayed, total amount. Balance: Here displayed balance amount. This is automatically calculated from Supplier Payable form. 169

170 Module: FINANCE MODULE DEPOSITS Deposit Undeposited Fund(Payment Method) to Bank Account. This form, you can deposit Undeposited Fund(Payment Method) to Bank Account. This mean, deposit your company Undeposited Fund(Cash) to Bank Account. Example you can deposit, cash sales amount to bank account and etc. DT No: This deposit number automatically created from the Prefix Master. Deposit No: Write here deposit number. Payment Method: Select undeposited fund payment method, then selected undeposited fund payment method related transactions displayed here. After you select check box, then selected transaction deposit in bank account. Date: This is deposit created date. Bank Account No: Select deposit bank account number. Click the Bank Account No textbox Icon button, then bank account number list popup window open, then select bank account number. Bank Account Name: Selected bank account name displayed. 170

171 Center: Click the center field textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Details: Write here details about this deposit. Checkbox: If you want deposit this transaction, then select this checkbox. Received From No: Displayed transaction customer number or supplier number here. If you want manually do deposit, then select customer number or supplier number here. Click the Received From No textbox Icon button, then customer or supplier list popup window open, then select customer number or suppler number. Received From Name: Selected customer name or supplier name displayed here. Ref No: Selected transaction number displayed here or write here, manual transaction number. Tran_Name: Selected transaction name displayed here or write here, manual transaction name. Amount: Selected transaction amount displayed here or write here, manual transaction amount. Account No: Selected transaction account number displayed here or select here, manual transaction account number here. Click Account No field textbox Icon button, then select listed account number on this list. Account Name: Selected account name displayed here. Payment Method: Selected transaction payment method displayed here or select here, manual transaction payment method. Click Payment Method field textbox Icon button, then select listed payment method on this list. Comments: Selected transaction comments displayed here or write here, manual transaction comments. Center: Selected transaction center displayed here or select here, manual transaction center. Click Center field textbox Icon button, then select listed center on this list. Total: Total Amount displayed here. 171

172 Module: FINANCE MODULE WRITE CHECKS Write Checks to Supplier or Customer or Others. This form, you can write checks to suppliers, customers and others. This mean, write checks your company suppliers, customers and others. WC No: This write checks number automatically created from the Prefix Master. Date: This is write checks created date. Type: Select check payee type: Supplier, Purchase Invoice, Supplier Payable, Customer, Employee or Others. Payee No: Select check payee number. Click the Pay Id textbox Icon button, then payee list popup window open, then select payee number. Payee Name: Write check (cheque) payee name here. Post Journal Entry: If you want post accounting entry then select this checkbox. Payment Method: Select check payment method. Selected payment method bank account number and name displayed in Bank Account No and Bank Account Name field. 172

173 Check No: Write check number. Check Date: Select check date. Bank Account No: Select bank account number. Click the Bank Account No textbox Icon button, then bank account list popup window open, then select bank account number. Bank Account Name: Selected bank account name displayed here. Amount: If you select payee type on Purchase Invoice or Supplier Payable, then write check payment amount. Amount in Words: Write check payment amount in words. Center: Click the center field textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Account No: Select Account No field textbox Icon button, then select listed account number on this list. Account Name: Selected account name displayed here. Amount: Write payment amount on this account. Comments: Write here, write checks comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail Center: Click the center field textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Comments: Write checks comments Nat Amount: Total amount displayed here. FOB: FOB: Write here, freight on boarding cost. Total: Total net amount displayed here. Formula: Net Amount + FOB. 173

174 If you select payee type on Supplier or Customer or Employee or Others, then write check method: 174

175 Module: FINANCE MODULE ACCOUNT RECONCILIATION Reconcile your Original Bank Account Statement with our ERP software Bank Account Statement. This form, you can write checks to customers, suppliers and others. This mean, write checks your company customers, suppliers and others. AR No: This is account reconciliation number Date: This is account reconciliation created date. Account No: Select account number here. Click Account No field textbox Icon button, then select listed account number on this list. Account Name: Selected account name displayed here. Account Date: Select reconcile account date here. Status: If you want make this accounting entry reconcile then select this checkbox. Date: Selected account number transaction date displayed here. 175

176 Transaction No: Selected account number transaction number displayed here. Transaction Name: Selected account number transaction name displayed here. Debit: Selected account number transaction debit amount displayed here. Credit: Selected account number transaction credit amount displayed here. Total Debit: Total debit amount. Total Credit: Total credit amount. Account Balance: Total account balance. Formula: Total Debit - Total Credit Total Balance: Total balance displayed here. Bank Statement Balance: Write bank statement amount here. Difference: Difference between bank statement amount and account balance. Formula: Bank Statement Balance - Account Balance. 176

177 Module: FINANCE MODULE TRANSFER FUNDS Transfer Fund one Bank Account to Another Bank Account in our ERP Software. This form, you can transfer fund one bank account to another bank account in our ERP Software. TF No: This is transfer fund number TF Name: Write transfer fund name. Date: This is transfer fund created date. Description: Write transfer fund description. Check No: Write check number. Center: Click the center field textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. 177

178 From Account No: Select from bank account number. Click Account No field textbox Icon button, then select listed account number on this list. From Account Name: Selected from account name displayed here. From Account Balance: Selected from account balance amount displayed here. To Account No: Select to bank account number. Click Account No field textbox Icon button, then select listed account number on this list. To Account Name: Selected to account name displayed here. To Account Balance: Selected to account balance amount displayed here. Amount to Transfer: Write transfer amount. 178

179 Module: FINANCE MODULE ADMINISTRATIVE CHARGES Find Overdue Payment on Customers here. This form, you can create or maintain administrative charges. This mean, find your company overdue payment on customers. This overdue payment date taken from Terms Master. Example: Sales Invoice form and etc. ADC No: This is administrative charges number Find Date: Select administrative charge find date. Select the date, this date related overdue payment displayed here. Cust No: Select customer number. Click the customer no textbox Icon button, then customer list popup window open, then select customer number. Cust Name: Selected customer name displayed here. 179

180 Center: Click the center field textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Date: This is administrative charge created date. Details: Write administrative charge details. Checkbox: If you want apply this invoice to admin charges, then select this checkbox. Cust No: Selected customer number displayed here. Cust Name: Selected customer name displayed here. Invoice No: Selected customer overdue invoice displayed here. Invoice Date: Selected customer overdue invoice date displayed here. Balance: Selected customer overdue invoice balance amount displayed here. Admin Charges: Selected customer overdue invoice admin charges displayed here. Comments: Write admin charges comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail Total: Total Amount displayed here. 180

181 Module: FINANCE MODULE BUDGET Allocate Budget on Each Finance Account with the particular Fiscal Period. This form, you can create or maintain budget. This mean, you allocate budget on each finance account with the particular fiscal period. Example report: Trial Balance Summary with Budget. Glb NO: This is budget number Glb Name: Write budget name. GL No: Select from account number. Click Account No field textbox Icon button, then select listed account number on this list. GL Name: Selected account name displayed. Date: This is budget created date. Description: Write budget description. 181

182 Fy No: Select fiscal year number. Click Fy No field textbox Icon button, then select listed fiscal year number on this list. Fy Name: Selected fiscal year name displayed. Enter Amount: Write total fiscal year budget amount. No. Of Period: Write number of periods. This number divide total fiscal year budget amount, then place it on Budget Amount field. Period Number: Selected fiscal year period number displayed here. Start Date: Selected fiscal year period start date displayed here. End Date: Selected fiscal year period end date displayed here. Budget Amount: Number of period divided total fiscal year budget amount displayed here. If you want manually write budget amount, then write here. Real Amount: Selected fiscal year period real amount displayed here. This amount automatically calculated from this account number particular fiscal year period transactions. 182

183 Module: FINANCE MODULE SCHEDULE JOB Create transaction occurring schedule (Daily, Weekly, Monthly and etc). This form, you can create or maintain schedule jobs. This mean, automatic transaction occurring schedule (Daily, Weekly, Monthly and etc). Example: General Journal form. SJ No: This is schedule job number. Date: This is schedule job created date. Job Name: Write schedule job name. Job Type: Select schedule job, General Journal, Sales Invoice, Purchase Invoice and etc. Job Account No: Select selected job type related transaction number. Click the Job Account No textbox Icon button, then transaction list popup window open, then select transaction number. Start Date: Write schedule job start date. End Date: Write schedule job end date. 183

184 Repeat Interval: Select repeat interval Daily or Weekly or Monthly or Yearly. Repeat Interval Gap: Select repeat interval gap. Select date between Repeat Interval Hour: Select repeat interval hours. Select hours between Comments: Write schedule job comments here. 184

185 Module: FINANCE MODULE FIXED ASSET CATEGORY Create Fixed Asset Category. This form, you can create or maintain fixed asset category. Then, use this category in Fixed Asset form. AC No: This is fixed asset category number AC Name: Write fixed asset category name. Description: Write fixed asset category description. Life in Years: Write life in years on this fixed asset category Life in Months: Write life in months on this fixed asset category Depreciation Method: Select depreciation method, Straight Line Method: The simplest and most commonly used depreciation method, straight line depreciation is calculated by taking the purchase or acquisition price of an asset subtracted by the salvage value divided by the total productive years the asset can be reasonably expected to benefit the company (called "useful life" in accounting journal). 185

186 For example, a vehicle that depreciates over 5 years is purchased at a cost of $17,000, and will have a salvage value of $2000. Then this vehicle will depreciate at $3,000 per year, i.e. (17-2)/5 = 3. And Declining Balance Method(200%), Declining Balance Method(150%), Sum of the Years Digits Method. Depreciation Percentage: If you select Depreciation Method is Declining Balance Method(200%) or Declining Balance Method(150%), then you write here percentage on depreciation. Asset Account: Select asset account number. Click the Asset Account textbox Icon button, then account number list popup window open, then select account number. Accumulated Depreciation Account: Select accumulated depreciation account number. Click the Accumulated Depreciation Account textbox Icon button, then account number list popup window open, then select account number. Depreciation Expense Account: Select depreciation expense account number. Click the Depreciation Expense Account textbox Icon button, then account number list popup window open, then select account number. Loss on Revaluation Disposal: Select loss on revaluation disposal account number. Click the Loss on Revaluation Disposal textbox Icon button, then account number list popup window open, then select account number. Gain on Revaluation Disposal: Select gain on revaluation disposal account number. Click the Gain on Revaluation Disposal textbox Icon button, then account number list popup window open, then select account number. Status: If you active this fixed asset category then select this check box, if you inactive this fixed asset category then deselect this check box 186

187 Module: FINANCE MODULE FIXED ASSET Create Fixed Asset. If you know Asset Account, Accumulated Depreciation Account, Depreciation Expense Account accounting then give it or leave empty on Asset Account, Accumulated Depreciation Account, Depreciation Expense Account. The software automatically created the above accounts. Enter the value of Life in Year/Months on Asset. Enter the value of Purchase Cost, Qty. Enter the value of Yearly/Monthly Amount. Other fields value are optional. Some of the fields automatic calculation fields. Asset No: This is fixed asset number English Asset Name: Write fixed asset english name. Arabic Asset Name: Write fixed asset arabic name. Description: Write fixed asset description. Serial No: Write fixed asset serial number. Model: Write fixed asset model number. 187

188 Center No: Select fixed asset center number. Click the center field textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. PO No: Select fixed asset purchase order number. Click the PO No textbox Icon button, then purchase order list popup window open, then select purchase order number. PI No: Select fixed asset purchase invoice number. Click the PI No textbox Icon button, then purchase invoice list popup window open, then select purchase invoice number. Location: Write fixed asset location name. Asset Category: Select fixed asset category number. Click the Asset Category textbox Icon button, then fixed asset category list popup window open, then select fixed asset category number. Selected fixed asset category account details fill up following account number fields. Asset Account: If you have asset account number, then select asset account number. Click the Asset Account textbox Icon button, then account number list popup window open, then select account number. If you don t have asset account number leave this field empty. After you make save, this asset account number automatically created. Accumulated Depreciation Account: If you have accumulated depreciation account number, then select accumulated depreciation account number. Click the Accumulated Depreciation Account textbox Icon button, then account number list popup window open, then select account number. If you don t have accumulated depreciation account number leave this field empty. After you make save, this accumulated depreciation account number automatically created. Depreciation Expense Account: If you have depreciation expense account number, then select depreciation expense account number. Click the Depreciation Expense Account textbox Icon button, then account number list popup window open, then select account number. If you don t have depreciation expense account number leave this field empty. After you make save, this depreciation expense account number automatically created. Loss on Revaluation Disposal: Select loss on revaluation disposal account number. Click the Loss on Revaluation Disposal textbox Icon button, then account number list popup window open, then select account number. Gain on Revaluation Disposal: Select gain on revaluation disposal account number. Click the Gain on Revaluation Disposal textbox Icon button, then account number list popup window open, then select account number. 188

189 Depreciation Method: Select depreciation method, Straight Line Method: The simplest and most commonly used depreciation method, straight line depreciation is calculated by taking the purchase or acquisition price of an asset subtracted by the salvage value divided by the total productive years the asset can be reasonably expected to benefit the company (called "useful life" in accounting journal). For example, a vehicle that depreciates over 5 years is purchased at a cost of $17,000, and will have a salvage value of $2000. Then this vehicle will depreciate at $3,000 per year, i.e. (17-2)/5 = 3. And Declining Balance Method(200%), Declining Balance Method(150%), Sum of the Years Digits Method. Depreciation Percentage: If you select Depreciation Method is Declining Balance Method(200%) or Declining Balance Method(150%), then you write here percentage on depreciation. Yearly / Monthly: Select depreciation yearly or monthly. Life in Years: If you select Yearly / Monthly field in Yearly, then write life in years on this fixed asset. Life in Months: If you select Yearly / Monthly field in Monthly, then write life in months on this fixed asset. Remain Years / Months: Remaining depreciation years or months displayed here. Date: This is fixed asset created date. Supplier No: Select supplier number. Click the supplier no textbox Icon button, then supplier list popup window open, then select suppler number. Supplier Name: Selected supplier name displayed. Purchase Date: Select fixed asset purchase date. Purchase Cost: Write fixed asset purchase cost. Qty: Write fixed asset qty. Payment Method: Select purchase payment method on this fixed asset. Salvage Value: Write salvage value on this fixed asset. Start Date: Select fixed asset depreciation start date. End Date: Select fixed asset depreciation end date. Yearly / Monthly Amount: Write yearly or monthly depreciation amount. Total Accumulated Depreciation Account: Total fixed asset depreciation amount displayed here. 189

190 Balance Depreciation Account: Balance depreciation amount displayed here. Last Date Depreciation: Last depreciation transaction date displayed here. Disposal Date: Select fixed asset disposal date. Sale Amount: Write fixed asset sale amount. Service Provider: Write fixed asset service provider. Next Service: Write fixed asset next service. Warranty: Write fixed asset warranty. Service Contract: Write fixed asset service contract. Asset journal Entry: If you purchase this fixed asset and directly record this form all purchase details, then if you want post this fixed asset Purchase Cost journal entry(account posting), then select this checkbox. If you don t want post this Purchase Cost journal entry(account posting), then deselect this checkbox. If you select this checkbox, the Purchase Cost reflects on your accounting. Example: Purchase Cost: Fixed Asset Accounting Entry: Debit: Total amount debit in Fixed Asset Account (This account number taken from Asset Account form) Credit: Total amount credit in Payment Method Account (This account number taken from Payment Method Master form)

191 Module: FINANCE MODULE FIXED ASSET DEPRECIATION Create Fixed Asset Depreciation. This form, you can create or maintain fixed asset depreciation. FAD No: This is fixed asset depreciation number Asset No: Click Asset No textbox Icon button, then asset list popup window open, then select asset number. English Asset Name: Selected asset english name displayed. Arabic Asset Name: Selected asset arabic name displayed. Description: Write fixed asset depreciation description. Center: Click the center field textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. 191

192 Accumulated Depreciation Account: Select accumulated depreciation account number. Click the Accumulated Depreciation Account textbox Icon button, then account number list popup window open, then select account number. Depreciation Expense Account: Select depreciation expense account number. Click the Depreciation Expense Account textbox Icon button, then account number list popup window open, then select account number. Life in Years: Selected fixed asset life in years displayed here. Life in Months: Selected fixed asset life in months displayed here. Remain Years / Months: Remaining depreciation years or months displayed here. Date: This is fixed asset depreciation created date. Purchase Cost: Selected fixed asset purchase cost displayed here. Total Accumulated Depreciation Account: Total fixed asset depreciation amount displayed here. Balance Depreciation Account: Balance depreciation amount displayed here. Yearly / Monthly Depreciation Amount: Selected fixed asset, depreciation amount displayed here. If you want manually write depreciation amount, then write depreciation amount here. Example: Yearly / Monthly Depreciation Amount: Fixed Asset Depreciation Accounting Entry: Debit: Total amount debit in Depreciation Expense Account Credit: Total amount credit in Accumulated Depreciation Account

193 Module: MANUFACTURING MODULE PRODUCT MANUFACTURING This form, you can create and maintain product manufacturing. PA No: This product manufacturing number automatically created from the Prefix Master. Product No: Select manufacturing product number. Click the Product No textbox Icon button, then manufacturing product list popup window open, then select manufacturing product number. Des: Write product manufacturing description. Qty: Write number of qty manufacture on selected product number. Then click qty textbox Icon button. Then selected manufacturing product automatically calculated need sub product displayed below table. Warehouse: Select manufacturing product stored warehouse name. Center: Click the center field textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. 193

194 Date: This is product manufacturing created date. Production Account No: Select product manufacturing account number. Click Production Account No field textbox Icon button, then select listed production account number on this list. Product No: Select selected manufacturing product need sub product. Click the Product No textbox Icon button, then product list popup window open, then select product number. Product Name: Selected product name displayed. Qty: Selected manufacturing product production needed total qty on this product displayed. This qty formula: Needed qty on this manufacturing product single unit * Number of qty manufacture on selected manufacturing product number Purchase Price: Selected product purchase price displayed. Single Product Total: Selected product, single product purchase price displayed. Total: Selected product, total product purchase price displayed. Warehouse No: Selected product warehouse number displayed. Center: Click the center field textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Cost Per Product Assemble: Selected manufacturing product assembling cost on per product displayed. Production Cost: Write one qty production cost on this manufacturing process. Cost Per Product Assemble: Selected manufacturing product assembling cost on per product displayed. Total Cost: Total cost on per product displayed. Formula: Production Cost + Cost Per Product Assemble. Total Product Assembly: Selected manufacturing product assembling cost on total product displayed. Production Cost: Write total qty production cost on this manufacturing process. Cost Product Assemble: Selected manufacturing product assembling cost on total product displayed. Total Cost: Total cost on per product displayed. Formula: Production Cost + Cost Per Product Assemble. 194

195 Example: Product manufacturing, Total Cost: 1000 Production Cost: 400 Cost Product Assemble: 600 Sales Invoice Accounting Entry: Debit: Total cost debit in manufacturing product account number (This account number taken from Default Account No form Purchase Account field) 1000 Credit: Total cost product assemble amount credit in sub product account number (This account number taken from Default Account No form Purchase Account field) 600 Credit: Total production cost credit in Production Account Number

196 Module: HR MODULE DAY BASIC ATTENDANCE This form, you can create and maintain day basic attendance. Select month and Select the employee and enter Employee Absent data in A letter on particular date field and save it. This absent date, cut salary on particular employee monthly salary automatically. Month: Select month, selected month employee Present and Absent data write here. Year: Write year. Show: Click this button and all employee data displayed below table. Employee No: If you want write particular employee attendance information, then select particular employee. Click the Employee No textbox Icon button, then employee list popup window open, then select employee number. Then, click Show button and selected employee data displayed below table. Department Checkbox: If you want write particular department employees attendance information, then select this checkbox. Department: If department checkbox selected, then select department. Then, click Show button and selected department employees data displayed below table. 196

197 Designation: If department selected, then select designation. Then, click Show button and selected designation employees data displayed below table. Automatic: After click Show button, if you want write employee present and absent data automatically, then select this checkbox. From Date No: Select from date number. To Date No: Select to date number. Status: Select P(Present) or A(Absent) value. Then click Automatic button. Checkbox: If you want write this employee attendance, then select this checkbox. Emp No: Employee number displayed. Emp Name: Employee name displayed. 1,2,3 31: Write employee particular date P(Present) or A(Absent) value. If employee present particular date, then write character P. If employee absent particular date, then write character A. This absent date, deduct salary on particular employee monthly salary automatically. 197

198 Module: HR MODULE TIME BASIC ATTENDANCE This form, you can create and maintain time basic attendance. Select month and Select the employee and enter Employee IN and OUT Time data on particular date field and save it. The IN and OUT Data based particular employee monthly salary calculation occur automatically. Month: Select month, selected month employee IN and OUT data write here. Year: Write year. Show: Click this button and all employee data displayed below table. Employee No: If you want write particular employee attendance information, then select particular employee. Click the Employee No textbox Icon button, then employee list popup window open, then select employee number. Then, click Show button and selected employee data displayed below table. Department Checkbox: If you want write particular department employees attendance information, then select this checkbox. Department: If department checkbox selected, then select department. Then, click Show button and selected department employees data displayed below table. 198

199 Designation: If department selected, then select designation. Then, click Show button and selected designation employees data displayed below table. Automatic: After click Show button, if you want write employee in time and out time data automatically, then select this checkbox. From Date No: Select from date number. To Date No: Select to date number. IN: Write employee in time. OUT: Write employee out time. Then click Automatic button. Checkbox: If you want write this employee attendance, then select this checkbox. Emp No: Employee number displayed. Emp Name: Employee name displayed. 1,2,3 31: Write employee particular date IN time and OUT time value. If employee absent particular date, then leave this date empty. This absent date, deduct salary on particular employee monthly salary automatically. 199

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202 Module: HR MODULE OVERTIME ATTENDANCE This form, you can create and maintain overtime attendance. Select month and Select the employee and enter Employee overtime working hours data on particular date field and save it. The overtime working hours Data based particular employee monthly salary added the amount automatically. Month: Select month, selected month employee overtime hours data write here. Year: Write year. Show: Click this button and all employee data displayed below table. Employee No: If you want write particular employee attendance information, then select particular employee. Click the Employee No textbox Icon button, then employee list popup window open, then select employee number. Then, click Show button and selected employee data displayed below table. Department Checkbox: If you want write particular department employees attendance information, then select this checkbox. Department: If department checkbox selected, then select department. Then, click Show button and selected department employees data displayed below table. 202

203 Designation: If department selected, then select designation. Then, click Show button and selected designation employees data displayed below table. Automatic: After click Show button, if you want write employee overtime working hours data automatically, then select this checkbox. From Date No: Select from date number. To Date No: Select to date number. Hours: Write overtime working hours. Then click Automatic button. Checkbox: If you want write this employee attendance, then select this checkbox. Emp No: Employee number displayed. Emp Name: Employee name displayed. 1,2,3 31: Write employee particular date overtime working hours. This overtime working hours salary, automatically added on particular employee monthly salary. 203

204 Module: HR MODULE EMPLOYEE ADVANCE This form, you can create and maintain employee advance. Select the employee and Select the ABD number then enter employee advance amount and save it. Then enter No of Due Deduction Salary. Then Due Amount based particular employee monthly salary deduct(cut) the amount automatically. EA No: This is employee advance number Date: This is employee advance created date. Employee No: Select employee number. Click Employee No field textbox Icon button, then select listed employee number on this list. Employee Name: Selected employee name displayed. Check No: If you give advance amount in check, then write check number. Check Date: If you give advance amount in check, then select check date. Payment Method: Select payment method. 204

205 Center: Click the center field textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Details: Write employee advance details. ABD No: Select advance payment number. Name: Selected advance payment name displayed. Amount: Write employee advance amount. Comments: Write employee advance comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail Comments: Write employee advance comments. Total: Total amount displayed. No of Due Deduction Salary: Write number of due deduction on this advance payment. Due Amount: Due amount displayed. This employee monthly salary automatically deduct (cut) the due amount. Formula: Total / No of Due Deduction Salary Example: Employee Advance payment total amount: 5000 Employee Advance Accounting Entry: Debit: Total amount debit in employee advance account (This account number taken from Default Account No form Employee Advance field) Credit: Total amount credit in Payment Method Account (This account number taken from Payment Method Master form)

206 Module: HR MODULE EMPLOYEE INCOME This form, you can create and maintain employee income. Select the employee and Select the ABD number then enter Employee Income Amount and Save it. Then income amount automatically added particular employee monthly salary. EI No: This is employee income number Date: This is employee income created date. Employee No: Select employee number. Click Employee No field textbox Icon button, then select listed employee number on this list. Employee Name: Selected employee name displayed. Details: Write employee income details. ABD No: Select employee income number. Name: Selected employee income name displayed. 206

207 Amount: Write employee income amount. Comments: Write employee income comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail Comments: Write employee income comments. Total: Total amount displayed. This income amount automatically added particular employee monthly salary. 207

208 Module: HR MODULE EMPLOYEE DEDUCTION This form, you can create and maintain employee deduction. Select the employee and Select the ABD number then enter Employee Deduction Amount and Save it. Then deduction amount automatically deduct (cut) particular employee monthly salary. ED No: This is employee deduction number Date: This is employee deduction created date. Employee No: Select employee number. Click Employee No field textbox Icon button, then select listed employee number on this list. Employee Name: Selected employee name displayed. Details: Write employee deduction details. ABD No: Select employee deduction number. Name: Selected employee deduction name displayed. 208

209 Amount: Write employee deduction amount. Comments: Write employee deduction comments. This comments are displayed in Financial Reports. Example report: Trial Balance Detail Comments: Write employee deduction comments. Total: Total amount displayed. This deduction amount automatically deduct (cut) particular employee monthly salary. 209

210 Module: HR MODULE SALARY PAYSLIP This form, you can create and maintain employee salary payslip. Select month and Select the employee checkbox and selected employee Net Salary displayed. Then select payment method and Save it. Then Print Employee Paysilp and Sign From The Employer and Employee. ES No: This is employee salary payslip number Month: Select month, selected month employee salary payslip data displayed. Year: Write year. All Employees: Click this button, all employee salary data displayed below table. Center: If you want give particular company or particular branch or particular project or particular profit and center salary, then select particular center number. Click the center field textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. 210

211 Employee No: If you want make particular employee salary, then select particular employee. Click the Employee No textbox Icon button, then employee list popup window open, then select employee number. Then, click Show button and selected employee salary data displayed below table. One Employee: Click this button, selected employee salary data displayed below table. Date: This is employee salary payslip created date. Department: If you want make particular department employees salary, then select department. Then, click Department button and selected department employees salary data displayed below table. Designation: If department selected, you want make particular designation employees salary, then select designation. Then, click Designation button and selected designation employees salary data displayed below table. Checkbox: If you want pay this employee salary, then select this checkbox. Emp No: Employee number displayed. Emp Name: Employee name displayed. Department: Employee department displayed. Designation: Employee designation displayed. Total days: Selected month total days displayed. Worked days: Selected month employee worked days. More details see Day Basic Attendance, Time Basic Attendance form. Absent days: Selected month employee absent days. More details see Day Basic Attendance, Time Basic Attendance form. Holidays: Selected month company holidays. More details see Holiday Master form. Basic Salary: Selected month employee basic salary. More details see Employee Master, Day Basic Attendance, Time Basic Attendance form. Project Hours: Selected month employee project working hours. More details see Project Management, Project Management - Resource form. Project Salary: Selected month employee project working salary. More details see Project Management, Project Management - Resource form. OT Hours: Selected month employee overtime working hours. More details see Overtime Attendance form. 211

212 OT Salary: Selected month employee overtime working salary. More details see Overtime Attendance form. Holiday Hours: Selected month employee holiday working hours. More details see Overtime Attendance form. Holiday Salary: Selected month employee holiday working salary. More details see Overtime Attendance form. HRA: Selected month employee house rent allowance amount. More details see Employee Master form. Conveyance: Selected month employee conveyance amount. More details see Employee Master form. Phone Conveyance: Selected month employee phone conveyance amount. More details see Employee Master form. Income: Selected month employee income amount. More details see Employee Income form. Commission: Selected month employee commission amount. More details see Employee Master, Sales Invoice form. Advance: Selected month employee advance payment due deduction amount. More details see Employee Advance form. Deduction: Selected month employee deduction amount. More details see Employee Deduction form. Net Salary: Selected employee net salary amount. Formula: (Basic Salary + Project Salary + OT Salary + Holiday Salary + HRA + Conveyance + Phone Conveyance + Income + Commission) (Advance + Deduction) Payment Method: Select payment method. Total: Selected employees total net salary displayed. 212

213 Example: Net Salary: 5000 Employee Salary Accounting Entry: Debit: Total amount debit in Salary Expense Account (This account number taken from Default Account No form Salary Expense Account field) Credit: Total amount credit in Employee Account (This account number taken from Employee No field) 5000 Debit: Total amount debit in Employee Account (This account number taken from Employee No field) 5000 Credit: Total amount credit in Payment Method Account (This account number taken from Payment Method Master form)

214 214

215 Module: HR MODULE END OF SERVICE PAYMENT This form, you can create and maintain employee end of service payment. Select ESP Type and Select the employee then the Employee Net ESP Amount Displayed. Then select payment method and Save it. Then Print Employee ESP and Sign From the Employer and Employee. ESP No: This is employee end of service payment number ESP Type: Select end of service payment type Contract Finished or Employee Resign Job. More details see Default Account No form. Show: Click this button and all employee end of service payment data displayed below table. Date: This is employee end of service payment created date. Employee No: If you want write particular employee end of service payment information, then select particular employee. Click the Employee No textbox Icon button, then employee list popup window open, then select employee number. Then, click Show button and selected employee end of service payment data displayed below table. 215

216 Department Checkbox: If you want write particular department employees end of service payment information, then select this checkbox. Department: If department checkbox selected, then select department. Then, click Show button and selected department employees end of service payment data displayed below table. Designation: If department selected, then select designation. Then, click Show button and selected designation employees end of service payment data displayed below table. Checkbox: If you want pay this employee end of service payment, then select this checkbox. Emp No: Employee number displayed. Emp Name: Employee name displayed. Department: Employee department displayed. Designation: Employee designation displayed. Total days: Selected month total days displayed. Vacation Years: Selected employee vacation years. More details see Employee Master, Employee Vacation Money form. Vacation Money: Selected year employee vacation money. More details see Employee Master, Employee Vacation Money form. ESP Years: Selected employee end of service payment years. More details see Employee Master, Default Account No form. ESP Money: Selected year employee end of service payment amount. More details see Employee Master, Default Account No form. Net Amount: Selected employee end of service payment net amount. Formula: Vacation Money + ESP Money Payment Method: Select payment method. Total: Selected employees total end of service payment net amount displayed. 216

217 Example: Net Amount: 5000 Employee End of Service Payment Accounting Entry: Debit: Total amount debit in employee end of service account (This account number taken from Default Account No form Employee Service Awards field) Credit: Total amount credit in Payment Method Account (This account number taken from Payment Method Master form)

218 Module: HR MODULE EMPLOYEE VACATION This form, you can create and maintain employee vacation payment. Select the employee then select From Date and To Date then Vacation Amount Displayed. Then select payment method and Save it. EV No: This is employee vacation number Date: This is employee vacation date. Employee No: Select employee number. Click Employee No field textbox Icon button, then select listed employee number on this list. Employee Name: Selected employee name displayed. From Date: Select employee vacation start date. To Date: Select employee vacation end date. Total Days: Total days displayed. 218

219 Vacation Amount: Selected employee vacation amount displayed. More details see Employee Master form Vacation Money Days field. Check Number: If you give vacation amount in check, then write check number. Check date: If you give vacation amount in check, then select check date. Payment Method: Select payment method. Center: Click the center field textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Details: Write employee vacation details. Vacation Count: Selected employee vacation count displayed. Before number of times this employee going to vacation. Example: Vacation Amount: 2000 Employee Vacation Accounting Entry: Debit: Total amount debit in employee vacation account (This account number taken from Default Account No form Employee Vacation Money field) Credit: Total amount credit in Payment Method Account (This account number taken from Payment Method Master form)

220 Module: HR MODULE EMPLOYEE TICKET MONEY This form, you can create and maintain employee ticket money payment. Select the employee then select From Date and To Date then Ticket Money Amount Displayed. Then select payment method and Save it. ET No: This is employee ticket money number Date: This is employee ticket money date. Employee No: Select employee number. Click Employee No field textbox Icon button, then select listed employee number on this list. Employee Name: Selected employee name displayed. From Date: Select employee ticket money start date. To Date: Select employee ticket money end date. Total Days: Total days displayed. 220

221 Ticket Amount: Selected employee ticket money amount displayed. More details see Employee Master form Ticket Money Days field. Check Number: If you give ticket money amount in check, then write check number. Check date: If you give ticket money amount in check, then select check date. Payment Method: Select payment method. Center: Click the center field textbox Icon button, then center number list popup window open, then select center number. Example: You select here your Branch number or Project number or Profit and Cost Center number. After you make this transaction, you get financial reports on particular Branch or particular Project or particular Profit and Cost Center. Example reports: Trial Balance Detail, Trial Balance Summary, Balance Sheet, Income Statement. Details: Write employee ticket money details. Vacation Count: Selected employee ticket money count displayed. Before number of times this employee taken ticket money. Example: Ticket Amount: 2000 Employee Ticket Money Accounting Entry: Debit: Total amount debit in employee ticket money account (This account number taken from Default Account No form Employee Ticket Money field) Credit: Total amount credit in Payment Method Account (This account number taken from Payment Method Master form)

222 Module: HR MODULE EXPIRY ALERT This form, you can see employee id s expiry details. Select the date, then enter Number of Days Before Alert, then select Type, then list of expiry related Iqama, Passport, VISA, Labor Card, Driving License, Insurance, Insurance2 employee number and details displayed. Then Print and start renewal process on particular number. Date: Select date you want display expiry details. Days Before Alert: Write number of days before you want get expiry information on selected date. Example: Today date If you want get date expiry id information, then write 15 days. Then select type. Type: Select expiry document ID type All, Iqama, Passport, Visa, Labor Card, driving License, Insurance, Insurance2. More details see Employee Master form. Employee No: Expiry ID Employee number displayed. Employee Name: Expiry ID Employee name displayed. ID No: Expiry ID number displayed. 222

223 Expiry Date: Expiry ID date displayed. Days to Expiry: Expiry ID, days to expiry displayed. This date calculated from selected date. Type: Expiry ID type displayed. 223

224 Module: PROJECT MANAGEMENT MODULE 224

225 PROJECT: This form you can create and maintain your Projects. Main Center No: Here you select your Main center number. Example you select here you Main Branch Number or Main company number. Depends on your main center number, your project number start with your Main Center Number. English Name: Project Name in English Arabic Name: Project Name in Arabic Start Date: Start Date of Project End Date: End Date of Project Category: Select the Project category Customer No: If you know customer, then select customer number. Click the Customer No field textbox Icon button, then customer list popup window open, then select customer number. Customer Name: Selected customer name displayed here. 225

226 Estimated Hours: Enter here estimated hours/days to complete this project Planned Hours: How many hours/days we estimated to complete this project in Project Management. Worked Hours: How many hours/days originally(real data) completed this project in Project Management. Remaining Hours: How many hours/days remaining to complete on this project in Project Management. Percentage Completed: How many percentage completed on this project in Project Management Plan. Sales Estimation: Write here, sales price estimation on this project Product Cost Estimation: Automatic value, product cost estimation on this project. This value automatically calculated from Project management for Resource tab. Employee Salary Estimation: Automatic value, employee salary cost estimation on this project. This value automatically calculated from Project management for Resource tab. Contractor Cost Estimation: Automatic value, contractor payment cost estimation on this project. This value automatically calculated from Project management for Resource tab. Extra Cost Estimation: Write here, additional cost estimation on this project. Estimated Profit: Estimated profit displayed. Formula: Sales Estimation (Product Cost Estimation + Employee Salary Estimation + Contractor Cost Estimation + Extra Cost Estimation) Sales Total: Automatic value, original (real) sales price on this project. This value automatically calculated from Sales Invoice form. Product Cost Total: Automatic value, original (real) product cost on this project. This value automatically calculated from Project management for Resource tab. Employee Salary Total: Automatic value, original (real) employee salary cost on this project. This value automatically calculated from Project management for Resource tab. Contractor Cost Total: Automatic value, original (real) sub-contractor payment cost on this project. This value automatically calculated from Project management for Resource tab. Extra Cost Total: Write here, original (real) additional cost on this project. Profit: Profit displayed. Formula: Sales Total (Product Cost Total + Employee Salary Total + Contractor Cost Total + Extra Cost Total) Comments: Enter here comments on this project Default GL: If you create Branch or you maintain different Default Account number on each project purchase and sales and employee then select Default Account Number. 226

227 Prefix No: If you create Branch or you maintain different Prefix Master number on each project purchase and sales and employee then select Prefix Master Number. Branch No: Now you create Branch select here Branch Name Center Manager: Select here this Project - Project Manager here. Center: Select Center Number Branch Main Center: Select Branch Main Center Number Open Center: Select here if the Project is open project, to access all employees. Otherwise who have permission to access this project only able to do transaction using on this project. Like: Project Manager, Center Employee, Branch Main Center Employees. Branch: Select this check box, If you create Branch here. Active: If you want active this project, then select this checkbox. Then, Create Customer, Employees, Products, Sub contractor 227

228 CONTRACTOR MASTER: Create project sub-contractor. 228

229 PRODUCT MASTER: Create products and materials. 229

230 EMPLOYEE MASTER: Create employees. 230

231 CUSTOMER MASTER: Create project customer. 231

232 PROJECT MANAGEMENT: This form you create your Project Management Plan Workflow. No: Project Management Number Name: Write Project Management Name. Details: Write Project Management details Date: Enter here Project Management creation Date Project No: Select project number. Click the Icon Button and select the Project number. Project Manager: Selected project, project manager displayed or manually select Project Manager, Click the Icon Button and select the Project manager. Start date: Select Project Start Date End Date: Select Project End Date Planned Hours: How many hours/days we estimated to complete this project in Project Management. Worked Hours: How many hours/days originally(real data) completed this project in Project Management. 232

233 Remaining Hours: How many hours/days remaining to complete on this project in Project Management. Percentage Completed: How many percentage completed on this project in Project Management Plan. Check Box(Completed): The particular Project Management Plan Workflow complete or not. If completed then Select the Check Box. If not completed deselect the Check Box. No: Project Management Plan Workflow Number Work Summary: Write Project Management Plan Workflow name and details Start Date: Select Workflow Start Date End Date: Select Workflow End Date Days: Workflow days displayed. Total Hours: Automatic calculation on, How many hours/days we estimated to complete this Workflow from Resource form. Worked Hours: Automatic calculation on, How many hours/days originally(real data) completed this Workflow from Resource form. Predecessors: We give Predecessors to our project management workflow. Example above diagram: See above diagram in the Work 2 row Predecessors value is 1. That s meaning, If you want start Work 2, you must check Work 1 is completed or not. If Work 1 is not complete, you must wait until when Work 1 is complete. If Work 1 is complete then only you start Work 2. Manager: Select Manager on particular work. If you don t have each work separate Manager then leave this field empty. The main Project Manager control all the works. Now, We create Project Management Plan - Workflow: Example: We build one Home. We create Workflow structure: Work 1 Basement Work 2 Wall Work 3 Roof Work 4 Electric Work 5 Paint Then, We set Start Date and End Date on each Work. Then, We give Predecessors to our project management workflow. Example above diagram: See above diagram in the Work 2 row Predecessors value is 1. That s meaning, If you want start Work 2, you must check Work 1 is completed or not. If Work 1 is not complete, you must wait until when Work 1 is complete. If Work 1 is complete then only you start Work

234 Then, select Manager on particular work. If you don t have each work separate Manager then leave this field empty. The main Project Manager control all the works. Planned Hours, Worked Hours, Remaining Hours, Days, Total Hours, Worked Hours fields are all automatically filled. 234

235 PROJECT RESOURSE (Product - Employee - Contractor): This form you enter particular Work Details. How many Products need complete this Work and How Many Employees need compete this work, How many Subcontractor need complete this work. PRODUCT RESOURCE: This form you enter, How many Product need to complete this Workflow and How many Estimated Qty need to complete this Workflow. No: Workflow Number Work Summary: Workflow Name Warehouse: Which Warehouse, we allocate this Workflow, select here. Product No: Click the Icon Button and Select Product Number Product Name: Product Name displayed here. Price: Selected Product Purchase Price. Total Qty: Enter here, How many Estimated Qty need this Workflow. 235

236 Total Qty Price: Estimated Total Purchase Price of the Product this Workflow. Used Qty: Enter here, Original(Real Data) Qty of the Product used this Workflow. Used Qty Price: Original(Real Data) Total Purchase Price of the Product used this Workflow. Date: Date of transaction Debit: Enter here Debit Account Credit: Enter here Credit Account Comments: Write particular Product comment here. It will be displayed on your Financial Statement. 236

237 EMPLOYEE RESOURCE: This form, you enter How many Employees need to complete this Workflow and How many Estimated Working Hours/Days need to complete this Workflow. Employee No: Click the Icon Button and Select Employee Number Name: Employee Name displayed here. Rate: Enter selected Employee Hourly/Daily Salary. If your company give Project Based Salary then enter here hourly or daily salary details on particular Project. If your company pay Fixed Salary on monthly basis then leave this field and put 0. Total Hours: Enter here Estimation of How many Hours/Days this Employee need this Workflow. Total Hours Rate: Estimated Total Hours/Days Rate this Workflow. Worked Hours: Enter here, Original(Real Data) Hours/Days Employee working on this Workflow. Worked Hours Rate: Original(Real Data) Total Hours/Days Rate of the Employee working this Workflow. 237

238 Date: Date of transaction Debit: Enter here Debit Account Comments: Write particular Employee comment here. It will be displayed on your Financial Statement. 238

239 SUB CONTRACTOR RESOURCE: This form, you enter How many Sub-Contractor need to complete this Workflow and How many Estimated Working Hours/Days need to complete this Workflow. Sub-Contractor No: Click the Icon Button and Select Sub-Contractor Number Name: Sub-Contractor Name displayed here. Rate: Enter selected Sub-Contractor Hourly/Daily Rate. Total Hours: Enter here Estimation of How many Hours/Days this Sub-Contractor need this Workflow. Total Hours Rate: Estimated Total Hours/Days Rate this Workflow. Worked Hours: Enter here, Original(Real Data) Hours/Days Sub-Contractor working on this Workflow. Worked Hours Rate: Original(Real Data) Total Hours/Days Rate of the Sub-Contractor working this Workflow. Date: Date of transaction 239

240 Debit: Enter here Debit Account Comments: Write particular Sub-Contractor comment here. It will be displayed on your Financial Statement. 240

241 PRODUCT RESOURCE: If the required product on project management plan workflow product resource not available on stock then you buy: SUPPLIER MASTER: This form, If new Supplier then create Supplier account. If Supplier account already available then go next step. 241

242 PURCHASE REQUEST: This form, you create Purchase request on required products. Then send this Purchase Request to Supplier. 242

243 PURCHASE ORDER: This form, you convert Purchase Request to Purchase Order or create new Purchase order on required products. 243

244 RECEIVE PRODUCT: This form, you receive Purchase Order products. 244

245 PURCHASE INVOICE: If you received products from supplier, then you convert Purchase Order to Purchase Invoice or create new Purchase Invoice on your received products. 245

246 SUPPLIER PAYABLE: This form, you pay balance amount to supplier. Or you pay advance payment to supplier. 246

247 INVENTORY TRANSFER: Transfer product one warehouse to another warehouse. If only one Warehouse go to next step. If more than one Warehouse, depends on Project, you transfer product one warehouse to another warehouse. 247

248 Then we take print on the project management plan workflow. Then we give this project management plan workflow print paper to the engineer or supervisor go to the site and do the work according to the project management plan workflow print paper.. Example: How many product qty need this workflow? How many hours/days need to work employees? How many hours/days need to work sub-contractor? 248

249 After the completion of the project management plan workflow could write data through real How many products used and the actual data for the number of hours it took workers to finish the work and real data for the number of hours of work by the sub-contractor When a report arrives project management plan workflow print paper, then engineer written in the report on the computer. PRODUCT USED: This form, After the completion of the project management plan workflow could write the actual data for the How many products used to finish the work. 249

250 EMPLOYEE WORKING: This form, After the completion of the project management plan workflow could write the actual data for the number of hours/days it took employees to finish the work. 250

251 CONTRACTOR WORKING: This form, After the completion of the project management plan workflow could write the actual data for the number of hours/days it took sub-contractor to finish the work. 251

252 CONTRACTOR PAYMENT: This form, We pay sub-contractor payment here. 252

253 SALARY PAYSLIP: This form, pay employee salary. 253

254 PROJECT FINISHED: This form, If particular Project Management Plan - Workflow completed, then you click the check box on Completed. If all Project Management Plan - Workflow completed then select the top check box Completed. 254

255 CUSTOMER MASTER: Create project customer. 255

256 CREATE BUILDING: This form, create project Building or Property. Only write Product Name and Sales Price. If the Project already created in the Product Master, then leave this step, go to next step. 256

257 SALES QUOTATION: This form, you create Sale Quotation on Particular Customer. Select the Customer and select the building and make quotation. 257

258 SALES ORDER: This form, you convert your Sale Quotation to Sales Order. Or, you can directly create new sales order on particular customer and particular building. 258

259 ADVANCE PAYMENT: This form, You can take an advance payment from the customer. 259

260 INVENTORY ADJUSTMENT: This form, you can Add your construction building qty. Example: How many Buildings or Property you build this project. If 1 Building then Add 1 qty in this form. If you build 10 building then Add 10 qty in this form. 260

261 SALES INVOICE: This form, you convert your Sale Quotation to Sales Invoice or Sale Order to Sales Invoice. Or, you can directly create new Sales Invoice on particular customer and particular building. You make this Cash Sales on total credit (Total amount will be balance). 261

262 CUSTOMER RECEIVABLE: This form, You will receive the balance payment from the customer on the particular Cash Sales. Also you make your customer advance payment adjustment to Cash Sales total amount. You can receive balance amount from the customer single payment or multi (Installment) payment. 262

263 TRADING: Trading company workflow diagram 263

264 Reports: Report Filter form: This form, you set filter options on reports. Example, particular From date to To date financial report. Particular branch financial report. Particular project financial report. Particular profit and cost center financial report. Particular tree account number financial report. Particular account number financial report. Particular transaction number (sales invoice, purchase invoice and more) financial report. Date: If you want take report particular date or particular date range then select date. Date Filter: If you want take report particular date or particular from date and to date range, then select this checkbox. From: Select from date, double click this text box then popup window open, select here start date, then double click selected from date, then selected from date displayed From text box. To: Select to date, double click this text box then popup window open, select here to date, then double click selected to date, then selected to date displayed To text box. 264

265 Description: If you want take particular branch financial report then click Description field textbox Icon button, then select Profit and Cost Center No, then click From field textbox Icon button, then select listed branch profit and cost center number on this list. Selected branch number financial report only displayed on report. If you want take particular project financial report then click Description field textbox Icon button, then select Profit and Cost Center No, then click From field textbox Icon button, then select listed project profit and cost center number on this list. Selected project number financial report only displayed on report. If you want take particular profit and cost center financial report then click Description field textbox Icon button, then select Profit and Cost Center No, then click From field textbox Icon button, then select listed profit and cost center number on this list. Selected profit and cost center number financial report only displayed on report. If you want take particular tree account number financial report then click Description field textbox Icon button, then select Tree Account Number, then click From field textbox Icon button, then select listed account number on this list. Then click To field textbox Icon button, then select listed account number on this list. Selected account number sub accounts financial report only displayed on report. If you want take particular account number financial report then click Description field textbox Icon button, then select Finance - Account Number, then click From field textbox Icon button, then select listed account number on this list. Then click To field textbox Icon button, then select listed account number on this list. Selected account number financial report only displayed on report. If you want take particular transaction number (sales invoice, purchase invoice and more) financial report then click Description field textbox Icon button, then select Account - Transaction No, then write transaction number on From field textbox, then write transaction number on To field textbox. Given transaction number financial report only displayed on report. From: Report filer start number more details see Description field To: Report filter end number more details see Description field Show Filter Description on Report: If you want show filter description details on report, then select this checkbox. If you want all transaction report, then click OK button without select any option. 265

266 Finance Reports: Account List: 266

267 Bank Account List: 267

268 Trial Balance Summary: 268

269 Trial Balance Detail: 269

270 Transaction Details List By Account: 270

271 Trial Balance Summary with Budget: 271

272 Balance Sheet: 272

273 Income Statement: 273

274 Cash Flow: 274

275 Cash Receipts Journal Detail: 275

276 Cash Receipts Journal Summary: 276

277 Cash Disbursements Journal Detail: 277

278 Cash Disbursements Journal Summary: 278

279 Sales Journal Detail: 279

280 Sales Journal Summary: 280

281 Purchase Journal Detail: 281

282 Purchase Journal Summary: 282

283 Payroll Journal Detail: 283

284 Payroll Journal Summary: 284

285 Sales Figure Justification: 285

286 Sales Reports: List of Product Estimate Detail Customers: 286

287 List of Product Estimate Detail Products: 287

288 List of Product Order Detail Customers: 288

289 List of Product Order Detail Products: 289

290 Invoice Statistics Report Customers: 290

291 Invoice Statistics Report Products: 291

292 Existing Order List Customers: 292

293 Existing Estimate List Customers: 293

294 Consumed Product Statics: 294

295 Cash Counter Report: 295

296 Product Sale Profit Report: 296

297 Receivable Reports: Customer Details List: 297

298 Customer Phone Number List: 298

299 Customer Shipping Address List: 299

300 Expected and Overdue Payments by Customer Detail: 300

301 Expected and Overdue Payments by Customer Summary: 301

302 Customer Transaction History Report: 302

303 Customer Balance: 303

304 Purchase Reports: List of Product Order Detail Products: 304

305 List of Product Order Detail Suppliers: 305

306 List of Received Product By Product: 306

307 List of Received Product By Suppliers: 307

308 Purchase Statistics Report Suppliers: 308

309 Purchase Statistics Report Products: 309

310 Existing Order List Supplier: 310

311 Payables Reports: Supplier Details List: 311

312 Supplier Phone Number List: 312

313 Supplier Transaction History Report: 313

314 Supplier Balance: 314

315 Inventory Report: Inventory Adjustment List: 315

316 Product List Personalized Value: 316

317 Product List Detail: 317

318 Product Physical Count List: 318

319 List of Assembly Products: 319

320 List of Kit Products: 320

321 Price List All: 321

322 Price List Basic: 322