What s new in Sage Evolution Version 6.81

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1 What s new in Sage Evolution Version 6.81 Sage Sage s continuous investment in research and development ensures that you are kept up-to-date with the latest and most cutting-edge business management software. One of the many benefits of your annual renewal fee is that you receive free upgrades when new versions of the product have been developed. This release of Sage Evolution Version 6.81 incorporates your suggestions and considers your feedback in the new enhancements and modules, giving you greater flexibility, efficiency and control in your business. New Modules Sage Evolution Mobile Sales Businesses are consistently changing and modernising to be more competitive. One of the main components of any successful business is sales. Recognising the advantages of tablets and smartphone technology in real time for face-to-face customer interactions, Sage Sage Evolution Mobile Sales extends the business enterprise to the field. Sales executives and business managers can access real-time information, allowing them to operate more efficiently. This extends your organisations borders allowing you to transact anywhere and anytime. Transform your business by enabling in-the-moment sales order creations and increase field sales productivity with Sage Evolution Mobile Sales. Main features of Sage Evolution Mobile Sales: Create and view Quotation and Sales order processing. Visualise key information on your top customers and inventory items via the Dashboards. Access to accounts receivable information which allows you access to customer account history and status. Line discounts supporting both amount and percentage. Quick price-lookup including Inventory levels.

2 Integrates into Sales Order entry and Accounts Receivable using Sage Evolution business rules. Automated integration process. Fast Flexible search engines. Access permissions per sales rep, limiting their access to their own customised KPI s, reports, customers and inventory items. Task scheduler to set up meetings ensuring employee productivity. The Sage Evolution Mobile Sales app is designed for the ipad.

3 Advanced Procurement The Advanced Procurement module allows you to manage and streamline your purchase order, requisition and tender processes. Manage requests for quotations from suppliers and allow the system to help you choose the most appropriate supplier quote based on criteria predefined by you. Analyse your supply chain and evaluate your supplier s performance on a rotational basis by sector or specified supplier criteria. Effectively managing these processes assists you to establish credibility in the market place with your respective suppliers & stakeholders. Main features of the Sage Evolution Advanced Procurement Module: Manages your purchase order processes. Manages your requisition processes. Manages your tender processes. Compare and evaluate quotes and suppliers. Rotate preferred suppliers. Categorise suppliers by sector. Request quotes using workflows. Create specific user defined fields to identify preferred suppliers to supply certain requested commodities. Set specific qualifying criteria for supplier as well as selecting whether the system should manually or automatically calculate supplier scores. Import and export functionality for supplier quotes.

4 New features in Sage Evolution Core The following new features have been added to Sage Evolution Core. Alert Management Alert Management is now part of the core module offering, which allows you to send and receive notifications via SMS or based on predefined criteria. This allows you to keep your employees, customers and suppliers up-to-date with business related information, account balances, inventory status updates etc. Research shows that 97% of mobile users read and respond to an SMS within an hour of receiving it. For this reason, Alert Management can create efficiency, pro-activeness and enhance communication with your employees, customers and suppliers. Alert Management allows you to create alert notifications based on user requirements, send group messages to customers and suppliers or create custom alerts specific to your business, all of which can be scheduled at various intervals. Main features of the Sage Evolution Alert Management Module: Forms part of the Sage Evolution Enterprise Core offering. Alert Management runs as a service. Create SMS and alert notifications based on user requirements. Allows for group customer and supplier notifications. Customise alert configurations and messages using SQL queries. Generate detailed reports on alert notifications sent. Alerts can be scheduled at various intervals.

5 Inventory Issue The Inventory Issue feature manages and tracks your internal stock distribution between departments, business units, staff members, jobs & projects. The following diagram illustrates the Inventory Process Flow: Main features of the Sage Evolution Inventory Issue Module: It generates inventory requisitions for approval within a multi-level workflow environment. Allows you to issue inventory for job cards, General Ledger accounts and projects. Different templates for recurring entries can be created using this feature. Allows you to process Inventory Issue transactions in batches.

6 Accounts Receivable Accounts Receivable Maintenance Customers Additional master file fields are now available to record customers tax and identification numbers. You can choose to make the customer s tax and identification numbers required fields of entry when a new customer is being created. An option has been added to validate the customer s tax and identification numbers upon creating a new customer. You can now add a default Tax Type to customer records. Accounts Payable Accounts Payable Maintenance Suppliers Additional master file fields are now available to record supplier s tax and identification numbers. You can choose to make the supplier s tax and identification numbers required fields of entry when a new supplier is being created. An option was added to validate the supplier s tax and identification numbers upon creating a new supplier. You can now add a default Tax Type to suppliers. Inventory Agent permissions have been incorporated to prevent agents from changing or adjusting item cost prices on an inventory journal batch.

7 New features of Sage Evolution Add-on Modules The following features have been incorporated in the add-on modules of Sage Evolution. Bank Manager An option has now been made available to import a bank statement via Bank Manager by maintaining the sort order on the statements. Fixed Assets Fixed Assets Asset An option is now available to view or change an asset s residual value after it has been overridden. Municipal Billing Licensing Municipal Billing no longer utilises Sage Evolution user count licences. Accounts Receivable Reports Statements The band breakdown calculation for sanitation has been added to customer statements. New fields were added to the posting tables to print PropertyID, PortionID and ServiceID s on customer statements. Links in to ageing per service. Accounts Receivable Enquiries You are now able to view meter readings as well as an ERF number lookup has been added. Accounts Receivable Reports Age Analysis An age analysis per service has been made available.

8 Municipal Billing Maintenance Lists Valuation Rolls Added Property Valuation Rolls to accurately calculate a property value. Municipal Billing Maintenance Dialogs Defaults Payment Priorities You are now able to set a payment priority by Service Type. Municipal Billing Maintenance Dialogs Defaults Billing Runs General Ledger consolidations of billing transactions were added. Municipal Billing Maintenance Dialogs Valuation You can now set how the property value is calculated. Municipal Billing Maintenance Dialogs Defaults Receipting You are now able to set Accounts Receivable transaction codes for direct deposits. Municipal Billing Maintenance Dialogs Early Meter Readings This feature allows customers to phone in their meter readings. The meter readers will capture it and the system will record it. Municipal Billing Transactions Clearance Certificate Added a process to issue clearance certificates. Retail Point of Sale Retail Point of Sale Maintenance Defaults You will now be able to set the system to force sales representatives on dockets and docket lines. Retail Point of Sale Maintenance Petty Cash Types Specify Tax Types and General Ledger accounts for your Petty Cash Types. Retail Point of Sale Maintenance Promotions Multiple promotion lists can be used on a specific promotion. Promotion lists can be re-used.

9 You can limit the value of the promotions per customer by specifying a limit per invoice when creating a promotion.

10 Retail Till and Dockets You can now provide a reason for cancelling an order. You can now record credit card details when processing a sale. The till inactivity feature allows the cashier to clear or complete the docket. A message has been implemented to inform the cashier before the till logs off. You are able to record lay-by cancellation reasons. Retail Point of Sale Reports Inventory Sales Report An option was added to filter by sales representative on the Retail Point of Sale Inventory Sales Report. Maintenance of Sage Evolution Core The following list details the changes, fixes and enhancements implemented to Sage Evolution Accounting Core. General User Defined Fields The user defined fields created for job cards, were not displaying the correct values. This has been corrected. s The naming conventions for Sage Evolution attachments have been simplified and shortened. Common Common Maintenance Company Details The amount of characters that can be entered into the company name field has been increased. Common Maintenance Projects You are no longer allowed to delete a project if it has a sub-project.

11 Common Transactions Payments Based Tax The Tax Report was printing the incorrect amounts and this has been corrected. The Column Name error that occurred when running the Tax Report has been addressed. Periods in the new year will no longer be closed for tax based payments after a purge was performed. Accounts Payable Accounts Payable Transactions Accounts Payable Batch The contra account on the Accounts Payable batch can now be changed even if the Accounts Payable transaction type has a default contra account allocated. When you edited the batch properties the batch did not refresh correctly to reflect the changes. This has been corrected. Users will now be able to create an Accounts Payable batch at head office on behalf of a branch. Accounts Payable Transactions Standard Settlement terms that are linked to a customer can now automatically populate when you force a transaction type on an Accounts Receivable/Accounts Payable batch. Accounts Payable Reports Remittance Report The Report Initialising error that occurred when you ran the Automatic Payments and Remittance Report has been resolved. Accounts Receivable Accounts Receivable Maintenance Customers Customer transactions did not purge correctly at branch level and this issue has been resolved. The system now validates a zero value used in a tax reference number. The customer identity number has been limited to 13 characters.

12 Accounts Receivable Transactions Accounts Receivable Batch The contra account on the Accounts Receivable batch can now be changed even if the Accounts Receivable transaction type has a default contra account allocated. When you edit the batch properties the batch did not refresh correctly to reflect the changes. This has been corrected. You will now be able to create an Accounts Receivable batch at head office on behalf of a branch. Accounts Receivable Transactions Standard The foreign bank account will now display on the General Ledger selection list when you are posting and splitting transaction types. Accounts Receivable Enquiries Customers Ageing terms are now showing correctly on customer enquiries. Accounts Receivable Reports Age Analysis Default settings can be saved. When printing a foreign currency age analysis the aging header and total fields will show. Accounts Receivable Reports Statements Cancelled cheques will now be excluded from the statement when selecting to print Post Dated Cheques. When multiple page statements are printed the incorrect balance forward amount was being printed on the next page. This has been corrected. General Ledger General Ledger Maintenance Accounts Foreign bank accounts can now be selected for Payment Based Tax. General Ledger Maintenance Budgets The budget values did not populate correctly from the database in a branch accounting environment. This has been corrected.

13 General Ledger Transactions Bank Reconciliation The total un-reconciled value was being calculated incorrectly and this has been corrected. Separate companies statement balances will no longer be filtered through from different company databases. General Ledger Reports Chart of Accounts The Access Violation error message that appeared when generating the Chart of Accounts Report has been addressed. General Ledger Reports Project Profit and Loss The project description and name will now print correctly when the report is customised and these fields added. Inventory Inventory Maintenance Global Item Change Prices will now update when you run a global item change using the mark-up rate or exclusive price options. Inventory Maintenance Price Lists The price lists price fields were changed from an Integer field to a Big Integer field to accommodate a branch accounting environment. Inventory Transactions Goods Received Voucher Manual supplier invoice numbers will no longer be duplicated when the unique supplier invoice numbers option is ticked in the default settings and GRV s are not split. Inventory Transactions Invoice The enquiry option is now available in the lookup field for inventory items. The error message that occurred when you tried to save invoices has been addressed. Inactive items will now display in lookups.

14 Inventory Transactions Inventory Item Re-Order Level Update Item quantities will now be calculated correctly when running a re-order level update. Inventory Transactions Inventory Journal Batches Cost adjustments on items using the manual or latest cost methods, together with the negative quantities feature, posted the negative stock incorrectly. This has been corrected. The lot number field will now be displayed as a static field and not an input field. This field is automatically populated by the system and should be greyed out. Inventory Transactions Price Update Batch When you update prices using the mark-up percentage option the selling prices are now calculated correctly. Inventory Reports Serial Number Listing Report When customising the Serial Number Listing Report by inserting the item average cost field, the field did not display the correct data when running the report. This has been corrected. Inventory Reports Management Report The error that was caused when running the Management Report using segment filters has been corrected. Inventory Reports Transaction History When enquiring about an item under the Sales/Purchases tab, the retail invoices and credit notes will now reflect.

15 Order Entry Order Entry Transactions Purchase Order Transactions processed in the Order Entry Module using the Always Split Debit Account for Invoice transactions types now display on the Tax Reports. When processing supplier invoices, the order number option will be disabled when the automatic numbering option was enabled on the default settings. It was noted that the grid customisation on sales and purchase orders were not being saved. When the order tax and line tax columns are removed from the grid, the system reinstated the columns when you accessed the screen again. This has been corrected. Maintenance of Sage Evolution Add-on Modules Business Intelligence Centre Purchase Sales Master The incorrect supplier was being displayed on the Purchase Master when a supplier invoice was processed containing additional costs. This problem has been addressed. The Sales Master no longer populates incorrect figures when you merge and process sales orders. Bank Manager The 8 character limit on the reference field has been increased to 50 characters. No error will be displayed when accounts are mapped containing more than 20 characters. The error that occurred when running Bank Manager on terminal services has been resolved.

16 Bill of Materials and Manufacturing Bill of Materials Transactions Manufacture Process An error occurred when two users tried to generate manufacture processes simultaneously in the database whilst the automatic numbering option was selected in the default settings. This error has been resolved. Lot item quantities will no longer go into the negative on the manufacture process. The work in progress value will now display as a positive value on the manufacture process. Bill of Materials Reports MRP Report Cost values displayed incorrectly on the MRP Report and this problem has now been addressed. Contact Management Contact Management Transactions New Sales Opportunity A new quote created from a template will display under the Sales Opportunity tab. Contact Management Transactions New Incident You will now be able to action or create a new incident containing User Defined Fields of the type Date, after upgrading the database from 6.60 to Job Costing Job Costing Transactions Job Card The discount amount field will no longer clear after an amount has been entered. Fixed Assets Fixed Assets Reports Consolidated Listing Report A Regional Date error occurred when you print the report. This has been corrected. An opening and closing cost is now recorded for a divided asset in a specified year.

17 Fixed Assets Transactions Asset Transactions Assets can now be revaluated after an override. Point of Sale Point of Sale Transactions Sales Invoice When processing a new invoice, the system will from now on keep the default cash customer after the first sale. Point of Sale Transactions Sales When tendering a cash amount using a fiscal printer, the amount tendered will no longer show as a credit card payment as this problem has been resolved. Delivery Management Delivery Management Maintenance Deliveries Deliveries are now displayed for a branch in an online branch accounting environment. Voucher Management Voucher Management Transactions Approve Accounts Receivable Vouchers An error occurred when a voucher was saved but not processed. This has been corrected. Municipal Billing Purging of first year When purging the first year, the Municipal Billing transactions were not affected. This has been corrected. Municipal Billing Transactions Receipts You will now be able to pay a deposit for a metered service.

18 Retail Point of Sale Till Dockets The delivery method will from now on be displayed on the docket. Negative inventory and reserved stock will no longer affect lay-bys. Archived sales orders can now be printed. The credit card number can now be stored and displayed on the receipt. Partial cash and account tenders no longer display the incorrect drawer value. The force narrative feature will from now on force a value to be entered. The system will no longer allow agents to log into the till after a cash-up was processed without a day end being processed. The permission to allow Over Credit Limit transactions did not work correctly. This has been corrected. Retail Point of Sale Maintenance Transaction Types Validation has been added to Retail Point of Sale Transaction types if it is of type debit, a debit General Ledger account will be forced. Branch Accounting Branch Accounting Processing When logging into a branch database in an online branch accounting environment, you could not select a global warehouse when processing Inventory, Bill of Materials, Retail Point of Sale, Job Costing and Order Entry transactions. This has been corrected. Additional costs processed at branch level will from here on be displayed on the Tax Report for the branch. Synchronisation Monitor Records that are deleted at branch level will be correctly deleted in the branch accounting environment and duplicate records will not be created. Data files were not created when the ZIP DLL failed to load. This has been corrected.

19 Accounting Maintenance (Build ) General Administration System Configuration System Wizard Authentication problems experienced when using SMTP have been resolved by adding the TLS authentication method. A new option called Microsoft Outlook has been added to accommodate Outlook express recipients that do not receive attachments. Users can now use the Microsoft Outlook option in place of MAPPI. When using the SMTP option users can now also use the BCC option to ensure a copy of the is received in their inbox as proof of the having been sent. Accounts Receivable Accounts Receivable Transactions Accounts Receivable Batches You are now allowed to perform a Global Change within a batch that contains more than 300 lines. Accounts Receivable Reports Age Analysis/Statements When using multiple ageing periods, transactions always used to reflect in the current period consolidating the aging periods when the option age by date of statement was selected. This has been corrected. Accounts Payable Accounts Payable Reports Age Analysis/Statements When using multiple ageing periods, transactions always used to reflect in the current period consolidating the aging periods when the option age by date of statement was selected. This has been corrected.

20 Accounts Payable Reports Remittance Advice The Ageing Periods filter was being cut off when the Multi-currency add-on module was not registered. This has been corrected. Inventory Inventory Maintenance Inventory Item When an item is copied it now copies the warehouse s Use Item Defaults Settings correctly. The error that occurred when linking a preferred supplier to an item master file has been corrected. Inventory Transactions Inventory Items When the option Load as linked was selected when doing an RTS, items with the Serial numbers were duplicated and the quantity reflected incorrectly. This has been corrected. Inventory Reports Outstanding GRV The Outstanding GRVs report has been corrected to display the relevant information. Inventory Reports Valuation The Inventory Valuation report by date did not always display the correct quantity on hand. This has been corrected. Inventory Enquiries Lot Number Enquiries The date filter on the Lot Number Enquiry screen now displays Lot Items when filtering on a particular date. Order Entry Order Entry Transactions Sales Order The incorrect address was picked up for a customer when it was created on the fly whilst processing a Sales Order. This has been corrected. Order Entry Reports Outstanding GRV The Outstanding GRVs report has been corrected to display the relevant information.

21 Add-on Module Maintenance (Build ) General Ledger General Ledger Transactions Cash Book Bank Manager Branch specific accounts are now available for selection when using Bank Manager and importing into a Loan Account cash book. Retail Point of Sale Till Dockets When an insufficient quantity message displayed it referred to an incorrect item. This has been corrected. When processing a lay-by transaction, the lay-by deposit will now pull through on the invoice. A cancelled Sales Order was printing invoiced lines. This has been corrected. Job Costing Job Costing Transactions Job Cards The line spacing on a Job Card Quote has been corrected.

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