Distribution Training Guide. D100 Inventory Management: Basic

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1 Distribution Training Guide D100 Inventory Management: Basic

2 Certification Course Prerequisites The course consists of a hands- on guide that will walk you through the specifics of Acumatica s Inventory Management module. While many have completed this course online, you might encounter some challenges that you would otherwise not face when done in our classroom setting. You will perform the exercises in your installed copy of Acumatica, using the Demo data provided with the Acumatica installation package version To begin, activate all the features of the application using the Common Settings: 1. Open the Enable/Disable Features form (screen ID CS100000): Configuration > Common Settings > Licensing > Enable/Disable Features 2. Click the Modify button on the toolbar. 3. Confirm that the features are enabled/disabled as follows: (When you come to a field not specified in the table below, either populate it as you see fit or leave it as is.) Organization Customer Management Project Management Time Reporting on Activity Finance Multi- Branch Support Inter- Branch Transactions Multi- Currency Accounting Deferred Revenue Management Subaccounts Fixed Assets Management VAT Reporting Invoice Rounding Support for Expense Reclassification Contract Management Tax Entry from GL Module Consolidated Posting to GL Volume Pricing Distribution Inventory Subitems Automatic Packaging Warehouses Warehouse Locations Blanket Purchase Orders Drop Shipments Multiple Unit of Measure Misc Row- Level Security - Level Audit Avalara Tax Integration Value {checked} {checked} {checked} {checked} {checked} {checked} {checked} {checked} {checked} {checked} {checked} {checked} {unchecked} {unchecked} {checked} {unchecked} {checked} {unchecked} {checked} {checked} {checked} {checked} {checked} {checked} {checked} {checked} {checked} {checked} {checked} {checked} Page 2 of 92

3 Address Validation Notification Module {checked} {unchecked} 4. Save your changes. 5. Click the Enable button on the toolbar. 6. Open Segmented Keys (CS202000): Configuration > Common Settings > Segmented Keys > Segmented Keys Screen Section Value Summary Segmented Key ID INSUBITEM Details Segment ID 1 Details Include in Cost {checked} Details Segment ID 2 Details Include in Cost {checked} 7. Enter into Segmented Key ID field = INSUBITEM 8. Make sure Include in Cost is checked for both lines. 9. Since branch accounting is enabled, verify that you are working in the MAIN branch and that it is configured correctly: a. Verify that you are connected to the MAIN branch. The information is located at the top of the screen: b. It is important that you work in the MAIN branch throughout this certification class. 10. In the General Ledger module, confirm that all the period of the current fiscal year are actives: Finance > General Ledger > Work Area > Manage > Financial Periods Important Note: Training Documentation was tested with build Page 3 of 92

4 Table of contents Certification Course Prerequisites... 2 Inventory Objectives... 6 Inventory Overview... 6 Inventory Process Overview... 6 Benefits and Additional Features... 7 Create Posting Classes... 8 Create Reason Codes Configure Inventory Preferences Create Unit of Measure Create Warehouses Create Item Classes Create Lot/Serial Classes Inventory Costing Stock Items Non- Stock Items Define Item Price Classes Define Base Price Receipt Inventory Adjustments Inventory Issue Inventory Transfer Inventory Kits Kit Assembly Physical Inventory Full Physical Inventory vs. Cycle Counting Movement Class ABC Codes Page 4 of 92

5 Update ABC Code Update Movement Class Physical Inventory Cycles Physical Inventory Types Prepare Physical Count Physical Inventory Count Physical Inventory Review Replenishment Replenishment Seasonality Replenishment Classes Appendix A: Explore Appendix B: Reports Page 5 of 92

6 Inventory Objectives The Objectives are: Understand an overview of the Inventory module Understand how the Inventory module fits into the available suite of modules for Acumatica system Understand the benefits and additional features that are available in the Inventory module Inventory Overview The Inventory module provides real- time access to inventory item availability data configured in accordance with company policies. The Inventory module maintains a perpetual inventory system while performing physical inventories as full inventory and by cycles. With Acumatica ERP, items can be tracked by either lot or serial numbers, as well as by expiration dates. By using flexible valuation methods, one can accurately maintain item costs and trace cost flows. Advanced functionality of the module includes flexible posting settings and automatic initiation of stock replenishment. Inventory Process Overview The inventory process begins with acceptance of inventory into the warehouse from vendors or from an internal manufacturing division. Inventory is unloaded from the ship, train, container, pipeline, or other transportation methods into the possession of the warehouse or holding area. When the items are unloaded, this is considered the receipt of inventory. After goods are accepted in the warehouse, they are placed in specific storage areas, and this information is recorded for future retrieval of the goods. Goods then wait to be transferred to another warehouse, assembled into a finished product, or shipped to a customer. If goods are needed at another warehouse, they are shipped as a transfer. There are two scenarios for this type of shipment: the warehouse is nearby or some distance away. If the warehouse is nearby (less than one- day travel time) the transfer of the goods can be considered almost instantaneous. If the second warehouse is a long distance away, the transfer records should reflect the fact that it takes some time before these goods are received at the second warehouse. If the goods are component sub- assembly parts, they are assembled into a finished product. The individual costs of the components make up the final product cost. Once the goods are a finished product, they are sold to the consumer. The sales department sends a picking list to the warehouse to pull the items to pack into a container for the customer. When the shipment leaves, the items are issued from the warehouse. Page 6 of 92

7 If items are damaged or lost, adjustments to the records are made. To make sure the accounting records are correct, a physical inventory is taken to reconcile the book quantities with the physical quantities. Benefits and Additional Features In addition to being able to enter transactions such as receipts, transfer, and adjustments to the Inventory module includes additional features to help streamline the module to meet your needs. These additional features can provide a benefit to an organization by helping reduce that amount of time spent entering transactions and organizing and tracking items. Stock and Non- Stock Inventory Items Inventory items are the goods, products, services, or component parts recorded to and tracked in your system database. Inventory items can be divided into two major categories, stock and non- stock items, based on how they are handled and accounted for. Flexible Item Identifiers and Support of Alternative ID s By using configurable inventory IDs, one can uniquely identify inventory items. Subitems, if used, allow further subdivide items by size, color, material, and so forth if needed. One can easily gather additional business- specific data about inventory items by configuring custom fields, called attributes. Also, on purchase and sales orders, barcodes or vendor or customer alternative IDs can be used to find items or record the item information. Multiple Units of Measure Unlimited number of units of measure (UOMs) can be used as purchase, stock, or sale units for inventory items. Commonly used units of measure and conversion rules between UOMS (such as boxes and cases) can be defined globally and then used for specific item classes or particular products. One can also define units of measure and conversion rules at the item- class and item level. Once the conversion rules are defined, the system automatically makes conversions to the correct unit of measure when necessary. Multiple Warehouses and Locations In Acumatica ERP, you can maintain a complex warehouse structure, defining multiple warehouses with multiple locations within each warehouse. By configuring segmentation for location identifiers, you maintain a hierarchy of rooms, rows, levels, shelves, bins, and so forth. For each location, you can define which inventory operations can be performed there. You can also specify a primary inventory item or primary item class, and set up validation so that if a preferred item is specified and the validation is turned on, only it can be received at the location. Security features allows restriction of access to warehouse information to groups of authorized users. Flexible Posting Settings You can choose whether to automatically update the General Ledger on release of inventory documents. Posting classes assigned to inventory items define the rules for selecting particular General Ledger accounts and subaccounts to be updated when transactions with the items are performed. Reason codes Page 7 of 92

8 for inventory transactions provide the offset accounts to be updated, depending on the type of inventory transactions. Inventory transactions The Inventory module supports the following types of documents, recording the same- name inventory transactions: receipt, issue, adjustment, transfer, and kit assembly. Inventory documents facilitate accounting for transactions that result in changing of inventory quantities. We will not be going through Inventory Sub Items, it is currently being reviewed to be more user friendly. If subitems are enabled, subitem codes should be used with every stock item even if an item has no variations. Make sure to add for each subitem segment the values wich mean no variations. Once enabled, this feature CAN NOT be disabled. Create Posting Classes Learning Objects: Learn how to configure posting classes for stock and non- stock items. A posting class is a group of settings that provide the default values for the purchase, sales, and inventory transactions with the item and define how these transactions will be posted to the General Ledger. Hands on Define Posting Classes You use this screen to define posting classes for stock and non- stock items. A posting class is a group of settings that provide the default values for the purchase, sales, and inventory transactions with the item and define how these transaction will be posted to the General Ledger. By using this screen, you can browse through the existing posting classes and modify their properties, add new posting classes, and delete obsolete classes from the system. s: Class ID The unique alphanumeric identifier of the posting class. A string up to 10 characters may be used. A brief description of the posting class. Page 8 of 92

9 Use Inventory / Expense Accrual Account From The source of the inventory account (of the Asset type) for stock items or expense accrual account for non- stock items or labor items (of the Asset or Liability type) to be used for transactions that involve items assigned to this posting class. You can choose one of the following options: Combine Inventory/Accrual Sub. From Use Sales Account From Combine Sales Sub. From Use COGS/Expense Account From Copy COGS Sub. from Sales Combine COGS/Expense Sub. From Inventory Item: Uses the inventory account associated with the stock item or the expense accrual account associated with the non- stock item. The inventory account for stock items is specified on the GL Accounts tab of the Stock Items form. The expense accrual account for non- stock items is specified on the GL Accounts tab of the Non- Stock Items form. Warehouse: Applicable to stock items only. Uses the inventory account associated with the warehouse. This inventory account is specified on the GL Accounts tab of the Warehouses form. Posting Class: Uses the inventory or expense accrual account associated with the posting class. The accounts associated with the posting class are specified on the GL Accounts tab of this form. A subaccount mask used to define how the subaccount used with the inventory account (or expense accrual account for non- stock items or labor items) is composed for transactions that involve items of the posting class. The source of the sales account to be used for inventory transactions involving items of the posting class. You can choose one of the following options: Inventory Item: To use the sales account associated with the inventory item. This sales account is specified on the GL Accounts tab of the Stock Items form. Warehouse: To use the sales account associated with the warehouse. This sales account is specified on the GL Accounts tab of the Warehouses form. Posting Class: To use the sales account associated with the posting class. This sales account is specified on the GL Accounts tab of this form. A subaccount mask used to define how the subaccount used with the sales account is composed for inventory transactions that involve inventory items of the posting class. The source of the COGS (for stock items) or expense (for non-stock items) account to be used for inventory transactions that involve items of the posting class. You can choose one of the following options: Inventory Item: To use the COGS or expense account associated with the item on the GL Accounts tab of the Stock Items (or Non-Stock Items) form. Warehouse: To use the COGS or expense account associated with the warehouse on the GL Accounts tab of the Warehouses form. Posting Class: To use the COGS or expense account associated with the posting class on the GL Accounts tab of this form. A check box that, if selected, indicates that the system will copy the COGS or expense subaccount from the sales subaccount. When this option is selected, you cannot define the rule to combine COGs subaccount from the related subaccounts. A subaccount mask used to define how the subaccount used with the COGS (for stock items) or expense (for non- stock items) account is composed for transactions that involve items of the posting class. Combine COGS/Expense Sub. From is enabled only if the Copy COGS Sub. from Salescheck box is cleared. The sources of the segment values are Warehouse, Posting Class, and Inventory Item. Page 9 of 92

10 Use Std. Cost Variance Account From Combine Std. Cost Variance Sub. From Use Std. Cost Revaluation Account From Combine Std. Cost Revaluation Sub. From Use PO Accrual Account From Combine PO Accrual Sub. From Use Purchase Price Variance Account From The source of the standard cost variance account to be used for the inventory transactions with items of the posting class. You can choose one of the following options: Inventory Item: To use the standard cost variance account specified for the inventory item on the GL Accounts tab of the Stock Items form. Warehouse: To use the standard cost variance account specified for the warehouse on the GL Accounts tab of the Warehouses form. Posting Class: To use the standard cost variance account specified for the posting class on the GL Accounts tab of the Posting Classes form. A subaccount mask used to define how the subaccount used with the standard cost variance account is composed for the inventory transactions that involve inventory items of the posting class. The source of the standard cost revaluation account to be used for inventory transactions involving items of the posting class. You can choose one of the following options: Inventory Item: To use the Standard Cost Revaluation Account selected for the item. This Standard Cost Revaluation Account is selected on the GL Accounts tab of the Stock Items form. Warehouse: To use the Standard Cost Revaluation Account selected for the warehouse. This Standard Cost Revaluation Account is selected on the GL Accounts tab of the Warehouses form. Posting Class: To use the Standard Cost Revaluation Account selected for the posting class. This Standard Cost Revaluation Account is selected on the GL Accounts tab of this form. A subaccount mask used to define how the subaccount used with the standard cost revaluation account is composed for the inventory transactions that involve inventory items of the posting class. The source of the PO accrual account to be used for the inventory transactions with items of the posting class. You can choose one of the following options: Inventory Item: To use the purchase order accrual account specified for the inventory item on the GL Accounts tab of the Stock Items or Non-stock Items forms. Warehouse: To use the purchase order accrual account specified for the warehouse on the GL Accounts tab of the Warehouses form. Posting Class: To use the purchase order accrual account specified for the posting class on the GL Accounts tab of this form. A subaccount mask used to define how the subaccount used with the PO Accrual account is composed for inventory transactions that involve inventory items of the posting class. The source of purchase price variance account to be used for inventory transactions that involve items of the posting class. You can choose one of the following options: Inventory Item: To use the purchase price variance account specified for the inventory item on the GL Accounts tab of the Stock Items form. Warehouse: To use the purchase price variance account specified for the warehouse on the GL Accounts tab of the Warehouses form. Posting Class: To use the purchase price variance account specified for the posting class on the GL Accounts tab of this form. Page 10 of 92

11 Combine Purchase Price Variance Sub. From Use Landed Cost Variance Account From Combine Landed Cost Variance Sub. From Physical Inventory Reason Code Inventory / Expense Accrual Account Inventory / Expense Accrual Sub. Reason Code Sub. Sales Account Sales Sub. COGS/Expense Account COGS/Expense Sub. Standard Cost Variance Account Standard Cost Variance Sub. Standard Cost Revaluation Account Standard Cost Revaluation Sub. PO Accrual Account PO Accrual Sub. Purchase Price Variance Account Purchase Price Variance Sub. Landed Cost Variance Account Landed Cost Variance Sub. A subaccount mask used to define how the subaccount used with the purchase price variance account is composed for the inventory transactions that involve inventory items of the posting class. The source of landed cost variance account to be used for inventory transactions involving items of the posting class. You can choose one of the following options: Inventory Item: To use the landed cost variance account specified for the inventory item on the GL Accounts tab of the Stock Items form. Warehouse: To use the landed cost variance account specified for the warehouse on the GL Accounts tab of the Warehouses form. Posting Class: To use the landed cost variance account specified for the posting class on the GL Accounts tab of this form. A subaccount mask used to define how the subaccount used with the landed cost variance account is composed for the inventory transactions that involve inventory items of the posting class. For stock items only. The reason code to be used by default for physical inventories involving items associated with this posting class. The asset account to be used as an inventory account associated with the posting class if this class will be used for stock items and an expense accrual account if this class will be used for non- stock items. The subaccount to be used with the inventory account (expense accrual account) associated with the posting class. The subaccount to be used with the reason code for items of the posting class. The income account to be used as the sales account associated with the posting class. The subaccount to be used with the sales account associated with the posting class. If this posting class will be used for stock items, this is the expense account to be used as the cost of goods sold (COGS) account associated with the posting class. If this class will be used for non- stock items or labor items, this is the expense account associated with the posting class. The subaccount to be used with the COGS account associated with the posting class. The expense account to be used with the standard cost variance account associated with the posting class. The subaccount to be used with standard cost variance account associated with the posting class. The expense account to be used as the standard cost revaluation account associated with the posting class. The subaccount to be used with standard cost revaluation account associated with the posting class. The liability account to be used as the Purchase Orders accrual account associated with the posting class. The subaccount to be used with purchase order accrual account associated with the posting class. The expense account to be used as the purchase price variance account associated with the posting class. The purchase price variance subaccount to be used for the default posting class. The expense account to be used as the landed cost variance account associated with the posting class. The subaccount to be used with the landed cost variance account as associated with the posting class. Page 11 of 92

12 1. Open Posting Classes screen (screen ID: IN206000): Distribution > Inventory > Configuration > Setup > Posting Classes. 2. We will review the current DEMO database values and do not plan to make any changes at this time. Create Reason Codes Learning Objects: Learn how to configure Reason Codes for stock and non- stock items. Hands on Define Reason Codes Use this screen to create reason code to specify why a particular type of transaction was performed and to provide the appropriate sales or expense account and subaccount to be updated with the transaction amount. s: Reason Code Usage The identifier of the reason code; an alphanumeric string of up to 10 characters may be used. A description of the reason code. An option indicating where this code can be used. The following options are available: Sales: This code is used in the Sales Orders module. The Combine Sub. From box is disabled for this option. Credit Write- Off: This code is used in the Accounts Receivable module. The rule governing how to combine subaccounts on issues is specified in Combine Sub. From. Balance Write- Off: This code is used in the Accounts Receivable module. The rule governing how to combine subaccounts on issues is specified in Combine Sub. From. Issue: This code is used in the Inventory module. The reason code will be used for issue documents. The rule governing how to combine subaccounts on issues is specified in Combine Sub. From. Receipt: This code is used in the Inventory module. The reason code will be used for receipts. The rule governing how to combine subaccounts on receipts may be specified in Combine Sub. From. Adjustment: This code is used in the Inventory module. The reason code will be used for adjustments. The rule governing how to combine subaccounts on adjustments may be specified in Combine Sub. From. Transfer: This code is used in the Inventory module. The reason code will be used for inventory transfers. The rule governing how to combine subaccounts on transfers may be specified in Combine Sub. From. Disassembly: This code is used in the Inventory module. The reason code will be used in accounting for Kits. The rule governing how to combine subaccounts on transfers may be specified in Combine Sub. From. Page 12 of 92

13 Sales Account Sales Sub. The sales account to be updated by the transaction amount, only for reason codes not used in inventory. The corresponding subaccount to be used with the reason code, only for reason codes not used in inventory. 1. Open Reason Codes screen (screen ID CS211000): Distribution > Inventory > Configuration > Setup > Reason Codes 2. We will review the current DEMO database values and do not plan to make any changes at this time. Configure Inventory Preferences Learning Objects: Learn about Inventory Preference Settings Hands on Configure Inventory Preferences Use this screen to configure the Inventory module to suit your business. The settings include global settings for inventory items to be used in all modules, settings defining integration with the General Ledger module, and inventory- specific settings, such as numbering sequences used for inventory- related documents, transactions, and physical inventories. s: Batch Numbering Sequence Receipt / transfer Numbering Sequence Issue Numbering Sequence Adjustment Numbering Sequence Kit Assembly Numbering Sequence PI Numbering Sequence Replenishment Numbering Sequence Quantity Decimal Places Numbering Settings The numbering sequence to be used to assign reference numbers to batches generated for inventory documents. The sequence to be used to generate reference numbers for inventory documents created during receipt and transfer warehouse operations. The sequence to be used to generate reference numbers for inventory documents created during issue warehouse operations. The sequence to be used to generate reference numbers for inventory documents created during adjustment warehouse operations. The sequence to be used to generate reference numbers for inventory documents created during kit assembly warehouse operations. The sequence to be used to generate reference numbers for inventory documents created during physical inventory operations. The sequence to be used to generate reference numbers for replenishment documents. Inventory Options The number of decimal places (that is, places after the decimal point) to be used for quantity values. Page 13 of 92

14 Price/Cost Decimal Places Weight UOM Volume UOM AR Clearing Account AR Clearing Sub. In- Transit Account In- Transit Sub. Work- In- Progress Account Work- In- Progress Sub. Keep Transactions For (Periods) Update GL Post Summary on Updating GL Automatically Post on Release Hold Documents on Entry Validate Document Totals on Entry Add One Unit per Barcode Automatically Add Receipt Line for Barcode Default Item Class Receipt Reason Code Issue/Return Reason Code Adjustment Reason Code Phys. Inventory Reason Code The number of decimal places to be used for prices and costs. The unit of measure (UOM) to be used to calculate the weight of items for shipments. The unit of measure to be used to calculate the volume of items for shipments. Accounting Settings The account to be used as an Accounts Receivable clearing account for inventory transactions. The subaccount to be used with the Accounts Receivable clearing account. The account to be used for in- transit transactions. The subaccount to be used with the in- transit account. The account to be used work- in- progress transactions. The subaccount to be used with the work- in- progress account. Posting and Retention Settings The number of financial periods during which the transactions will be kept in the database. After the specified period expires, the transactions will be removed from the database. A check box that, if selected, causes the inventory transactions to be posted to the General Ledger. A check box that, if selected, allows posting of batches with summary data to the General Ledger. For these transactions, accounts that allow posting of summary values should be used. A check box that, if selected, causes inventory batches to be posted to the General Ledger automatically once the inventory documents are released. Data Entry Settings A check box that indicates (if selected) that new documents will be saved by default with the On Hold status. If the check box is cleared, the documents by default can be saved in the Balanced status. A check box that indicates (if selected) that the user will need to enter the document control total before saving the document. A check box that indicates (if selected) that the item quantity on the receipt should be increased by one unit each time an item barcode is entered into the system, manually or by using a barcode scanner. A check box that indicates (if selected) that when a barcode scanner is used, lines should be added to receipts automatically once a barcode is scanned or entered. The default item class to be used to provide default settings for new items of the class and for new item classes. Default Reason Codes The reason code to be used by default for generated receipts. You define the receipt reason codes, as well as the accounts and subaccounts related to these reason codes, by using the Reason Codes The reason code to be used by default for all generated issue documents. You also define the issue reason codes, as well as the related accounts and subaccounts, on the Reason Codes screen. The reason code to be used by default for all generated adjustments. You define the adjustment reason codes, as well as the related accounts and subaccounts, on the Reason Codes screen. The reason code to be used by default for all adjustment documents generated as the result of physical inventory. You define the physical inventory reason code, as well as the related accounts and subaccounts, on the Reason Codes screen. Page 14 of 92

15 Use Tags Last Tag Number Turnover Periods per Year Group Name Active Group Type Physical Inventory Settings A check box that indicates (if selected) that inventory tags will be used for physical inventories. If the check box is cleared, physical inventory documents will be generated with line numbers only. The number of the last tag generated for physical inventory in the current financial year. When the next physical inventory document is generated, this value incremented by 1 will be used as the first tag number in the document. At the beginning of financial year, the value is reset to The number of periods per year used to calculate the turnover for inventory items. You can enter one of the following numbers here: 1, 2, 3, 4, 6 or 12. Subitem/Restriction Groups The name of the subitem restriction group. The brief description of the group. A check box that indicates (if selected) that the group is active. A read- only column that shows the type of the restriction group. It can be one of the following types: A, A Inverse, B, B Inverse. 1. Open Inventory Preferences screen (screen ID IN101000): Distribution > Inventory > Configuration > Setup > Inventory Preferences 2. Uncheck Post Summary on Updating GL 3. We will review the current DEMO database default settings and do not plan to make any changes at this time. Create Unit of Measure Learning Objects: Learn how to configure new units of measure by specifying how they can be converted to other units of measure available in the system. Hands on Define Unit of Measures Unit of Measure screen is located under the Configuration section (screen ID ): Configuration > Common Settings User Settings > Units of Measure This screen displays the reference table of unit conversions for the units of measure (UOMs) used in Acumatica ERP. You can add new units of measure by specifying how they can be converted to other units of measure available in the system. s: Page 15 of 92

16 From Unit To Unit Multiply/Divide Conversion Factor The unit to be converted. The unit to which the unit specified in the From Unit will be converted with the use of the specified operation and specified conversion factor. The operation to be performed for conversion of the From Unit to the To Unit. Select the Multiply or Divide option to perform conversions between those units of measure. The factor to be used for the unit conversion with the specified operation. 1. Open Units of Measure screen (screen ID CS203100): Configuration > Common Settings > User Settings > Units of Measure 2. We will review the current DEMO database values and do not plan to make any changes at this time. Create Warehouses Learning Objects: Learn how to setup a warehouse Hands on Define Warehouse You use this screen to define, view, and modify warehouses and their settings. After you have defined the settings for your company warehouses, you can use the Item Warehouse Details (IN204500) screen to set up the specific relationships between existing warehouses and inventory items, and to define the warehouse settings specific to each item- warehouse combination. s: Warehouse ID Branch Replenishment Class Active Freeze Inventory When PI Count Is in Data Entry State Location Entry The unique identifier of the warehouse. The branch to which this warehouse belongs. The replenishment class associated with this warehouse. Replenishment classes are created using the Replenishment Classes (IN208800) screen. The warehouse is Active. A check box that indicates (if selected) that the inventory in the warehouse will be frozen during the physical counting and data entry stages of physical inventory. If it is cleared, the inventory will be frozen only during the physical counting stage. A brief description of the warehouse. An option indicating whether warehouse locations can be added directly on any inventory document or only by using this screen. Select one of the following options: Do Not Allow On- the- Fly Entry: On- the- fly entry of the warehouse locations is not allowed; new locations can be added only on this screen. Warn But Allow On- the- Fly Entry: Users are allowed to enter new locations on the fly, but the system will warn the users before allowing new locations to be added. Allow On- the- Fly Entry: On- the- fly entry of the warehouse locations is allowed; while filling in a receipt or issue, a user can specify a new location. Page 16 of 92

17 Avg. Default Returns Cost FIFO Default Returns Cost Receiving Location Shipping Location RMA Location Drop- Ship Location Location ID Active Include in Qty. Available Cost Separately The default item cost if the Average valuation method is used. The default item cost if the FIFO valuation method is used. Location Table Tab The warehouse location to be used to receive goods. The warehouse location to be used to ship goods. The RMA warehouse location. The location you select will be used for all goods return operations. The returned goods will be delivered to the specified location, regardless of the warehouse location selected by default for the receipt of these goods. The warehouse location used to account for drop shipments. The goods will actually be delivered to the customer s location; by specifying this location, you can maintain data about the item quantities on drop shipments. Location Table The unique identifier of the warehouse location. A brief description of the warehouse location. A check box that indicates whether this location is active. A check box that you select if the quantities of goods available at this location will be included in the quantities of available goods and used in inventory transactions, such as issues and transfers. A check box that you select if the costs for goods available at this location will be calculated separately from costs calculated at the system- level; that is, for FIFO and specific valuation methods, separate cost layers will be created for this location. You cannot select this check box if this is the only location at the warehouse. We recommend that you not change this option once it has been set. Sales Allowed Receipts Allowed Transfers Allowed Assembly Allowed Pick Priority A check box that you select if sales are allowed from this location. A check box that you select if receipts are allowed at this location. A check box that you select if transfers are allowed for this location. A check box that you select if assembly operations are allowed at this location. A value that indicates the priority of this location when items are chosen. The value 1 indicates the highest priority, 2 the next highest, and so forth; 0 means that the pick priority is not defined. Page 17 of 92

18 Primary Item Validation An option indicating whether the operations with the primary item should be validated for this location and how. Select one of the following options: No Validation: No validation for this location is required. Primary Item Warning: Validation for this location is required only for the primary item, if another item is being received, a warning will be displayed. Primary Item Error: Validation for this location is required only for the primary item. The system generates an error if you try to save the purchase receipt if an item other than the primary item is being received. Primary Item Class Warning: Validation for this location is required for items of the primary item class. The system will display a warning if items of other than the primary item class are received. Primary Item Class Error: Validation for this location is required for items from the primary item class. The system generates an error if you try to save the purchase receipt with items from non- primary item class. Primary item validation is enforced only for received goods. Primary Item Primary Item Class Project Project Task Override Inventory Account/Sub. Inventory Account Inventory Sub. Reason Code Sub. Sales Account Sales Sub. COGS/Expense Account COGS/Expense Sub. Standard Cost Variance Account Standard Cost Variance Sub. Standard Cost Revaluation Account Standard Cost Revaluation Sub. The primary item for this location, which is the item that is received the most often or stored here in the highest volumes. Select the appropriate item from the list of available inventory items. The primary item class for this location; items of this class are received the most often or stored here in the highest volumes. Select the appropriate item class from the list of available item classes. The project to associate with this location by default. The project task to associate with this location by default. GL Accounts Tab A check box that indicates to the system (if selected) that the preferred inventory account and subaccount are overridden for the warehouse. The asset account to be used to maintain the balance of inventory at this warehouse. The subaccount to be used with the inventory account for posting inventory transactions related to this warehouse. The subaccount to be used with any reason code for transactions originated in this warehouse. The income account to be used to record sales made from this warehouse. The subaccount to be used for sales made from this warehouse. The expense account to be used to record the cost of goods sold (COGS) when sales are made from this warehouse. The subaccount to be used with the COGS account for this warehouse. The expense account to be used to record differences between the extended standard costs of the inventory items received at this warehouse and their extended prices. This account is used only for transactions associated with inventory items for which the standard cost valuation method is assigned. The subaccount to be used with the standard cost variance account. The expense account to be used to record differences between the values of the items at this warehouse when standard costs are updated. This account is used only for standard- valued inventory items. The subaccount to be used for this warehouse with the standard cost revaluation account. Page 18 of 92

19 PO Accrual Account PO Accrual Sub. Purchase Price Variance Account Purchase Price Variance Sub. Landed Cost Variance Account Landed Cost Variance Sub. Company Name Attention Web Phone 1 Phone 2 Fax Address Line 1 Address Line 2 City Country State Postal Code View on Map The liability account to be used to accrue inventory based on purchase receipts for this warehouse. Whenever receipts based on purchase orders are released, the system generates a transaction between the purchase accrual account and the inventory account. The subaccount to be used with the purchase accrual account for this warehouse. The expense account to be used to record any differences between the extended purchase prices of items received at this warehouse on purchase receipts and the extended costs of the items on related Accounts Payable bills. This account is used for inventory items with non- standard cost valuation methods assigned. The subaccount to be used with the purchase price variance account for this warehouse. The expense account to be used to record any differences between the amounts of landed costs on purchase receipts and the amounts of landed costs on Accounts Payable bills for inventory items received at this warehouse. The subaccount to be used with Landed Cost Variance account for inventory transactions related to this warehouse. Address Information Tab The legal business name of the warehouse to appear on the documents. The department or person to be noted on the attention line, if this line is used by your company. The address of the contact person assigned to this warehouse. The URL of the Web page where information about the warehouse is published. The primary phone number of the contact person assigned to this warehouse. A secondary phone number of the contact person assigned to this warehouse. The fax number of the contact person assigned to this warehouse. The first line in the address of the warehouse. The second line in the warehouse address. The city of the warehouse address. The country where the warehouse is located. The state where the warehouse is located. The postal code relevant for the warehouse address. A button that lets you navigate to an interactive map on the web and view the warehouse location. 1. Open Warehouses screen (screen ID IN204000): Distribution > Inventory > Configuration > Manage > Warehouses 2. We will review the current DEMO database values and do not plan to make any changes at this time. Create Item Classes Learning Objects: Learn how to setup an Item Class Page 19 of 92

20 Hands on Define Item Classes Define item classes, which are used to group stock or non- stock items with similar properties and to provide default settings for new items. You can browse through the existing item classes and modify their settings, add new classes, and delete unused (unpopulated) classes from the system. s: Class ID Stock Item Allow Negative Quantity Item Type Valuation Method Tax Category Posting Class Lot/Serial Class Price Class Default Warehouse Deduct Qty. on Issues Deduct Qty. on Sales Orders Deduct Qty. Shipped Deduct Qty. Shipping Deduct Qty. of Kit Assembly Demand Deduct Qty. on Back Orders Include Qty. on Receipts The unique identifier of the item class. A description of the item class. General Settings A check box you select to include only stock items in this class. A check box you select to allow negative quantities for items of this class. The item type that will be selected by default for new items of this item class. You can select one of the following options: Finished Good, Component Part, or Subassembly. The valuation method to be assigned by default to all stock items of the class. You can select one of the following options: Standard, Average, FIFO, or Specific. The tax category to be assigned by default to new items of this item class. Tax categories are defined by using the Tax Categories (TX ) form. The posting class selected for the item class. Use the Posting Classes (IN ) form to define posting classes and their settings. The lot/serial class to be assigned by default to new items of this item class. Use the Lot/Serial Classes (IN ) form to define lot/serial classes and their settings. The price class to be assigned by default to new items of this item class. Use the Item Price Classes (IN ) form to define lot/serial classes and their settings. The warehouse that will be used by default for receiving and issuing the items of this item class. Available Calculation A check box you select to deduct (for items of the class) the quantities of issued items from the available quantities of these items. A check box you select to deduct (for items of the class) the quantities of items on sales orders from the available quantities of these items A check box you select to deduct (for items of the class) the quantities of shipped items from the available quantities of these items. A check box you select to deduct (for items of the class) the quantities of items being prepared for shipping (prior to actual shipping) from the available quantities of these stock items. A check box you select to deduct (for items of the class) the quantities of items allocated for kit assembly from the available quantities of these items. A check box you select to deduct (for items of the class) the quantities of items allocated to sales orders with the Back Order status from the available quantity of these items. A check box you select to include (for items of the class) the quantities of items on inventory receipts in the available quantities of these items. Page 20 of 92

21 Include Qty. In Transit Include Qty. on PO Receipts Include Qty. on Purchase Prepared Include Qty. on Purchase Orders Include Qty. of Kit Assembly Supply Include Qty. on Returns Base Unit Sales Unit Purchase Unit From Unit Multiply/Divide Conversion Factor To Unit Price Workgroup Price Manager Min. Markup % Markup % Repl. Class ID Seasonality A check box you select to include (for items of the class) the quantities of items in transit in the available quantities of these stock items. A check box you select to include (for items of the class) the quantities of items on unreleased purchase receipts in the available quantities of these items. A check box you select to include (for items of the class) the quantities of items on purchase orders (with the statuses of Balanced and Pending Approval) in the available quantities of these items. A check box you select to include (for items of the class) the quantities of items on open purchase orders in the available quantities of these items. A check box you select to include (for items of the class) the quantities of items that are kits and listed on the kit assembly documents in the available quantities of these items. A check box you select to include (for items of the class) the quantities of items on returns in the available quantities of these items. Unit Conversions Section The UOM to be used as the default base unit for items of the class. Select the base unit from the list of UOMs defined on the Units of Measure (CS ) form. The UOM to be used as the default sales unit for items of the class. Select this unit from the list of globally defined UOMs for which conversion factors to the chosen base unit are specified on the Unit Conversions form, or type the unit. Press Enter, and a new row will be appended to the unit conversion table for the class. In this row, specify a conversion rule between the UOM selected as the sales unit and the UOM selected as the base unit. The UOM to be used as the default purchase unit for items of the class. Select the unit from the list of globally defined UOMs for which conversion factors to the chosen base unit are specified on the Unit Conversions form, or type the unit. Press Enter, and a new row will be appended to the unit conversion table for the class. In this row, specify a conversion rule between the UOM selected as the purchase unit and the UOM selected as the base unit. The unit to be converted. The operation to be performed to convert the quantities expressed in the unit specified in the From Unit column to the quantities expressed in the unit specified in the Base Unit column. The factor to be used to convert the quantities expressed in the units specified in the From Unit column to the quantities expressed in the unit specified in the Base Unit column. The target unit for the unit conversion operations. All conversions are defined with respect to the base unit. Available Calculation The default workgroup responsible for pricing items of the class. The default manager responsible for pricing items of the class. The default minimum markup percentage required for items of the class. The default markup percentage for items of the class. The markup is the difference between the price of the item and its cost, with respect to the cost. Replenishment Settings Tab The replenishment class to be used to replenish the stock of this item. The set of seasonality settings to be used with the replenishment class. Page 21 of 92

22 Method Source Replenishment Warehouse Transfer Lead Time Transfer ERQ Demand Forecast Model Forecast Period Type Periods to Analyze Launch Date Termination Date The replenishment method to be used for the stock item with this replenishment class. You can select one of the following options: None: No replenishment will be performed for the stock item. Min./Max.: The system will compute the replenishment quantity as the difference between the maximum and minimum quantities with the quantity on supply deducted. The quantity on supply is the quantity of the item on unreleased purchase orders, on purchase receipts, and in transit. Fixed Reorder Qty.: The system will initiate replenishment for the item once the minimum stock level is reached and the quantity on replenishment request will be equal to the economical order quantity (EOQ) value specified for the chosen vendor. The replenishment source to be used for the stock item. You can select another source, if necessary, from the following options: None: No replenishment will be performed. Purchase: The requested quantity (for stock replenishment) of the item will be purchased. Transfer: The requested quantity of the item will be transferred from a replenishment warehouse. Manufacturing: The requested quantity (for stock replenishment) of the item will be manufactured. (Not implemented in the current version.) Drop- Shipment: The requested quantity (for stock replenishment) of the item will be purchased using a drop- shipment purchase order, and the purchased item will not be received at your company s warehouse. (Not implemented in the current version.) Purchase to Order: The item will be purchased only when a customer order exists. The purchased item will not be received at any of warehouses; the purchased quantity will be instead sent to the customer. (Not implemented in the current version.) Transfer to Order: The item will be transferred form the source warehouse only when a customer order exists. (Not implemented in the current version.) The warehouse used as a source of replenishment if the source is Transfer. The number of days required for transferring goods from the source warehouse. The economic reasonable quantity (ERQ) for the item transfer. This value represents the level of inventory that minimizes the total transfer costs. The model to be used for calculating the revised replenishment parameters for this replenishment class when applied to items of the item class. The following options are available: None: None of the models will be used; replenishment parameters can be changed only manually. Moving Average: The demand forecast model is based on calculating average sales, based on historical data and seasonality settings. The type of period to be used for selecting historical data for the model, which can be one of the following: Quarter, Month, Week, or Day. The number of periods to be used for selecting historical data for the model. The date when the current replenishment settings become effective for replenishment of items of the class. The date when the current replenishment settings of the replenishment class expire. Page 22 of 92

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