CONTENTS. Room Configurations. Chancellor 1, 2 & 3. Chancellor 4, 5, 6 & Boardrooms. Audiovisual & Event Management. Themed Events. Packages.

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1 CONFERENCE & EVENTS

2 CONTENTS Room Configurations Chancellor 1, 2 & 3 Chancellor 4, 5, 6 & Boardrooms Audiovisual & Event Management Themed Events Packages Catering Rooms & Suites Restaurant & Bars

3 2 WELCOME From board meetings to conferences, training workshops to weddings, our experienced team has the knowledge and resources to ensure your event runs smoothly and with style. The Hotel has recently been strengthened, with a 100% NBS rating and provides the following services and facilities: Eight conference rooms in a variety of sizes Experienced event management and operations team Dedicated catering facilities and convenient access to Whitby s Restaurant on the 17th floor Whitby s Restaurant can be used for lunches, break out space and entertainment before or after your event Complimentary Wi-Fi for your conference, up to 2GB per day Audio visual equipment, lighting and themed event services available Seating for up to 240 delegates theatre style and 200 guests banquet style The option to utilise the entire 16th floor for larger events Beautiful views of Wellington with natural lighting in most rooms Contact the events team today on or functions@jamescookhotel.co.nz

4 3 WELLINGTON When it comes to conference and event capabilities, Wellington is ideal a safe, walkable Central Business District, friendly locals and high standard of service. Once the work in the boardroom is complete, there are fantastic restaurants, diverse recreational activities and captivating cultural attractions to explore. The James Cook Hotel Grand Chancellor is located in the heart of Wellington, offering ease of access to the following: Wellington Airport is minutes by car, with a taxi stand at the Hotel Direct access off the motorway, with secure valet parking available Closest 4½ star Hotel to Shed 6 and TSB Arena In the area of Government offices and the railway station Short walk to key attractions; Botanical Gardens, Cable Car, Te Papa and Lambton Quay s premium shopping district

5 4 Level 16 ROOM CONFIGURATIONS Level 17 Lobby Level Room Name Banquet Cocktails Theatre Classroom Cabaret U-Shape Boardroom Square Trade Display Floor Area Chancellor sqm Chancellor sqm Chancellor sqm Chancellor sqm Chancellor sqm Chancellor n/a 141sqm Boardroom 1 n/a n/a n/a n/a 40sqm Boardroom 2 n/a n/a n/a n/a n/a n/a 10 n/a n/a 20sqm

6 5 CHANCELLOR 1, 2 & 3 Chancellor 1 Largest Conference Room Sound System Private Bar Facilities Natural Light Level 16 Chancellor 2 Views over Lambton Quay Sound System Private Bar Facilities Natural Light Level 16 Chancellor 3 Ideal for seminars, Cocktail Parties and Trade Shows Natural Light Level 16

7 6 CHANCELLOR 4, 5, 6 & BOARDROOMS Chancellor 4 Level 16 Chancellor 5 Level 17 Chancellor 6 Located on the 17th floor, adjoining to Whitby s Restaurant with direct access to the Bar & Buffet Boardroom 1 & 2 Located on the Lobby Level Natural Light Please note, the boardrooms are not wheelchair accessible

8 7 AUDIO VISUAL & EVENT MANAGEMENT The following equipment is provided complimentary on request: Whiteboard Flipchart Lectern Screen Staging Additional Equipment Flipchart $40.00 Whiteboard Electronic whiteboard Data projector Data projector - half day 80 LCD Dual Projection Screens (Chancellor 1 only) 52 LCD Screen (Boardroom 1 & 2 only) Other LCD / Plasma screens Remote mouse Laptop computer Speaker conference phone Sound system Sound system with PC audio kit Lectern microphone Table microphone Handheld microphone / lapel microphone Dance floor Technician $50.00 $ $ $ Price on enquiry $ Price on enquiry $40.00 $ $ $ $ $40.00 $45.00 $80.00 $ $85.00 per hour Additional items are available upon request and can be quoted according to your required specifications. All prices are GST inclusive. 8

9 8 THEMED EVENTS To enhance our rooms for banquets and cocktails we can provide the following at no extra cost: Black or white linen table cloths Mirror tiles and LED tea light candles LED candles for rooms and centrepieces An assortment of coloured linen napkins Lighting including coloured wash lights Chair covers and sashes can be hired on request. Please ask your coordinator for a current price and colour list. Themed Events The James Cook Hotel Grand Chancellor has established a strong working relationship with many theming companies. From New Zealand Pacifica to Masquerade, the ideas and possibilities for a themed event are endless. We are more than happy to arrange a proposal based on your ideas, theme and budget. Entertainment We also have an extensive entertainment portfolio and can supply information on bands, DJ s, string quartets or any other musical requirements you may have, to suit your theme and taste. Your coordinator can provide you with a quote and book the entertainment on your behalf. If you have any special requests please enquire with your coordinator. 9

10 9 PACKAGES Chancellor Package Monday to Thursday inclusive $65.00 per person per day Friday to Sunday inclusive $60.00 per person per day Includes the following: Main conference room hire and set up Tea and coffee on arrival Morning tea Lunch Choice of a working lunch or a seated buffet lunch Afternoon tea Iced water Mints Writing Pads Pens Static whiteboard Flipchart Screen (single screen in room only) Complimentary Wi-Fi for your conference, up to 2GB per day Executive Package Add on $10.00 per person, per day to the above package In addition to the Chancellor package items, the Executive Package also includes a continuous supply of orange juice and additional morning and afternoon tea food items. Packages are based on: Chancellor 1 Minimum of 75 delegates Chancellor 2 Minimum of 45 delegates Chancellor 3 Minimum of 45 delegates Chancellor 4 Minimum of 35 delegates Chancellor 5 Minimum of 20 delegates Chancellor 6 Minimum of 40 delegates 10

11 10 CATERING In addition to the menu options below, our Executive Chef is happy to work with you to create menus to suit specific dietary requirements or budgets. Continental buffet breakfast Express breakfast Healthy lifestyle breakfast Cooked buffet breakfast Plated executive breakfast Tea and coffee on arrival Selection of healthy energy smoothies Morning/afternoon tea (1 food item) Morning/afternoon tea (2 food items) Executive boardroom lunch Standing working lunch Seated buffet lunch in Whitby s Restaurant Canapés Platters Buffet dinner in Whitby s Restaurant Private buffet dinner Set-plated dinner $26.00 per person $16.00 per person $21.00 per person $31.00 per person $32.00 per person $4.50 per person $9.00 per glass From $9.00 per person, per session From $12.00 per person, per session $22.00 pp (max of 20 delegates) From $25.00 per person $30.00 per person (usually $35.00) From $20.00 per person (1 hour service) $25.00 per person (90 minutes of service) From $8.00 per person $48.00 per person From $58.00 per person From $56.00 per person Beverages Beverages can be provided on consumption or a bar tab/cash bar depending on your budget. Beverage packages are available on request: 1 hour: $23.00 per person 2 hours: $39.00 per person 11

12 11 ROOMS & SUITES Choose between Terrace, Lambton, Club King Rooms or One-bedroom Suites. All guest rooms are furnished with: Full mini bar Wi-Fi access (complimentary option available) Sky TV Iron/ironing board Work desk Tea and coffee making facilities Club King Rooms and One-bedroom Suites offer access to the Club Lounge on the 26th floor. The Club Lounge includes complimentary breakfast at Whitby s, refreshments, evening drinks and canapés, internet and workstation, entertainment and reading material. In these rooms we offer upgraded amenities, turndown service, fruit platter, chocolates, bath crystals, slippers, bathrobes and a stationery tray. If you are interested in accommodation for your event, please speak to your coordinator about special rates. 12

13 12 RESTAURANTS & BARS A La Carte: Available from Buffet: Available for Breakfast, Lunch & Dinner High Tea: Available from Located on Level 17 Open 7 Days Both outlets serve Manfredi coffee, a snack menu and a range of New Zealand wine and beers. Breakfast: Tuesday - Friday Lunch: Monday - Friday Dinner: Monday - Saturday Located in the Lobby Open Monday through Saturday 13

14 James Cook Hotel Grand Chancellor 147 The Terrace, Wellington, New Zealand functions.coordinator2@jamescookhotel.co.nz A Member of Grand Hotels International Australia New Zealand Malaysia Singapore China