Online Submission Tool: Surviving Joint Tenant

Transcription

1 Online Submissin Tl: Surviving Jint Tenant OLS: Surviving Jint December 2012

2 Disclaimer The materials in this reference guide are fr demnstratin purpses nly. The frms are subject t change at any time withut ntice. Use f utdated frms may result in transactins being rejected r delayed. Always g t the Infrmatin Services Crpratin (ISC) f Saskatchewan website t dwnlad the mst recent versins f the frms. Infrmatin Services Crpratin (ISC) f Saskatchewan will nt be respnsible fr lss resulting frm the use f utdated frms. The characters and events depicted in this reference guide are fictinal. Any similarity t real events r persns (whether living r deceased) is unintentinal. Cpyright 2012 by Infrmatin Services Crpratin (ISC) f Saskatchewan. All rights reserved. N part f this publicatin may be cpied, reprduced, translated r reduced t any electrnic medium r machine-readable frm, in whle r part, withut prir written permissin f Infrmatin Services Crpratin (ISC) f Saskatchewan. While every reasnable precautin has been taken in the preparatin f this reference guide, the authrs and publishers assume n respnsibility fr errrs r missins r fr uses made f the material cntained herein and the decisins based n such use. Neither the authrs nr the publishers make any images, warranties r guarantees f any kind, either expressed r implied. Neither the authrs nr the publishers shall be liable fr any indirect, special, incidental, r cnsequential damages arising ut f the use r inability t use the cntents f this bk whether the publisher has been advised f the use f this publicatin r nt. OLS: Surviving Jint December 2012

3 Revisin Histry Versin # Revisin Date Summary f Changes Pages Changed OLS: Surviving Jint December 2012

4 Table f Cntents Overview... 1 Objectives... 1 What Is a Jint Tenant?... 2 Transfer t a Surviving Jint Tenant The Basics... 3 Step-By-Step Reference... 5 Step 1: Search fr Title Infrmatin (ptinal) B Step 2: Create a New Packet r Select an Existing Packet... 6 Step 3: Create New r Select Existing Transactin... 8 Step 4: Identify Title(s) t Transfer... 9 Step 5: Cmplete Details f the Surviving Jint Tenant Transactin Step 6: Request a Title Print (ptinal) Step 7: Add Authrizatins and Attachments Step 8: Save and Validate Applicatin, Create Summary Reprt, and Submit Packet Ntables OLS: Surviving Jint December 2012

5 Overview This mdule will prvide yu with infrmatin t cmplete a transfer f jint tenancy frm ne r mre surviving jint tenants using the Online Submissin Tl. Yu will als learn sme f the features lcated under the Transfer tab. Objectives As a result f this mdule yu will: Be able t cmplete a transfer t a surviving jint tenant fr ne r mre titles. Be able t uplad authrizatins and attachments and link them t applicatins. OLS: Surviving Jint December

6 What Is a Jint Tenant? In jint tenancy, each wner has the same, indivisible interest in the whle f the land. The key characteristic f jint tenancy is the "right f survivrship". It means when ne jint tenant dies, his r her interest in the prperty disappears and the surviving jint tenant(s) becmes the wner f the prperty. S if persn A and Persn B bth wn a title tgether and Persn A dies, persn A s interest ges t Persn B. Persn B is the surviving jint tenant. OLS: Surviving Jint December

7 Transfer t a Surviving Jint Tenant The Basics The fllwing prvides a brief high-level descriptin f the steps needed t transfer a title upn death f ne f the wner s t the surviving wner(s). Fr detailed instructins, refer t the step-bystep instructins. 1. Search fr title infrmatin (ptinal) If yu already have the title number(s) t be transferred, yu may skip this step. If yu d nt have the title number(s), yu can use the search functinality within the OLS tl t find the number(s). Nte: When cnducting a title search n the OLS Hme page r n the transfer, interest, r transfrm tabs f the OLS tl, yu may print the search results grid. 2. Create a new packet r select an existing packet Yu may chse t add this transactin t an existing packet r create a new packet fr the transactin. 3. Create new r select existing transactin Select transactin type and click Create r Select frm an existing transactin. 4. Identify title(s) t transfer Search fr r enter title number(s). OLS: Surviving Jint December

8 5. Cmplete details f the surviving jint tenant transactin Prvide title value. Identify deceased wner(s). 6. Request a title print (ptinal) Use the Request Title Print functin if yu want t rder a cpy f the Title as it will appear nce the transactin is registered. 7. Add authrizatins and attachments The Manage Authrizatin & Attachments area will allw yu t link the necessary supprting dcumentatin t the transactin. 8. Save and validate applicatin, create summary reprt, and submit the packet Once yu are satisfied the transactin yu have created is cmplete, it is time t validate the transactin. If all transactins in the packet have been cmpleted and successfully validated, yu are ready t create a summary reprt and submit the packet. Nte: A summary reprt must be created after validatin and prir t submitting the packet. Nte: Yu shuld save yur wrk as yu g thrugh yur applicatin. OLS: Surviving Jint December

9 Step-By-Step Reference The fllwing prvides detailed instructins that will guide yu thrugh successfully submitting yur transfer t a surviving jint tenant transactin. Step 1: Search fr Title Infrmatin (ptinal) The hme page (as well as all transactinal tabs) prvides a quick search methd t lcate the title infrmatin. The search criteria defaults t land descriptin, hwever, yu may als search by wner name, parcel number, r title number. See the Cmmn Elements mdule fr details n OLS search functinality. 1. Chse the search methd frm the drp dwn bx fr the criteria yu wish t search by. 2. Enter the criteria fr the selected search methd. See the Cmmn Elements mdule fr details n cmpleting this step. 3. Click Search. The Search Results will be displayed. Nte: If yu start the title transfer prcess with a title search, the system will ppulate the search result(s) int the Surrender sectin prvided that yu select the title and click Use Selectin in Transfer in the Title Search sectin. Nte: If yu chse t search by name, yu will first see a list f all individuals. Click the radi buttn next t the desired name and View Titles t see the title search results. OLS: Surviving Jint December

10 12BStep 2: Create a New Packet r Select an Existing Packet Yu may create a new packet r yu may include the surviving jint tenant in an existing packet. 1. Select the Create in a New Packet r Add t Existing Packet radi buttn. The system will pen the Select r Create Packet screen. 2. If the packet is t be submitted under a different client number, enter the new Client N: and click the Find link. The system will display the name and address f the new submitting party. 3. The accunt infrmatin can be changed if this packet is t be charged t a different accunt. Enter the Accunt Number and Accunt Passwrd fr that accunt. 4. Enter an ptinal Packet Descriptin t help yu identify the packet in the Packets List. 5. Click Save r Cntinue. The system will generate a packet number and refresh the screen allwing yu t carry n with the transactin. Nte: If yu entered a client reference during lgin, it is carried frward t this field. Yu can change r remve it if required. This number is fr yur infrmatin and is anther way t distinguish OLS: Surviving Jint December

11 this packet frm thers. The Client Ref. N. will appear n yur ISC invice fr this packet. Nte: T cntinue wrking n an existing packet, select the Add t Existing Packet radi buttn. See the OLS Cmmn Elements mdule fr details n using this ptin. OLS: Surviving Jint December

12 Step 3: Create New r Select Existing Transactin At this pint, the system allws yu t create a surviving jint tenant transactin r select an existing transactin t cntinue wrking n a previusly created transactin. 1. T create a new transactin, select the Transfer t Surviving Jint Tenant radi buttn and click Create. The system will pen the New Transfer t Surviving Jint Tenant screen. Nte: T cntinue wrking n an existing transactin, select the transactin frm the Select Existing Interest Transactin drp dwn and click Select. The system will pen the New Transfer t Surviving Jint Tenant screen. OLS: Surviving Jint December

13 Step 4: Identify Title(s) t Transfer There are tw methds t identify items t be transferred. Yu may either manually enter items t identify titles fr transfer r yu may search fr titles and use the results t ppulate the New Transfer t Surviving Jint Tenant sectin. Nte: If yu used the Use Selectin in Transfer ptin when yu searched fr a title, the title(s) will already be identified. Manual Methd t Identify Titles t Transfer t Surviving Jint Tenant(s) 1. Enter an ptinal Transfer t Surviving Jint Tenant Descriptin. This descriptin will be used t identify this transactin in this packet. 2. Select whether yu want t transfer a title r the previus applicatin frm the Surrender drp dwn list. 3. Enter the title r previus applicatin number in the Surrender field. 4. Click Add. 5. The system refreshes the screen and displays the selected titles t be transferred. If yu need t add additinal titles, repeat steps 2 t 4 until yu have added all the OLS: Surviving Jint December

14 necessary titles r applicatins t the list. Search Methd t Identify Titles t Transfer t Surviving Jint Tenant(s) 1. Enter an ptinal Transfer t Surviving Jint Tenant Descriptin. This descriptin will be used t identify this transactin in this packet. 2. Click G T Title Search. The system will take yu back t the Search area t cmplete a title search. See the Cmmn Elements mdule fr details n cmpleting this step. 3. The system refreshes the screen and displays the selected titles t be transferred. If yu need t search fr additinal titles, repeat step 2 until yu have selected all the necessary titles. OLS: Surviving Jint December

15 Step 5: Cmplete Details f the Surviving Jint Tenant Transactin 1. Enter the new title value fr each title in the list in the New Title Value field. 2. Identify the deceased wner(s) by clicking the check bx. Step 6: Request a Title Print (ptinal) See the OLS Cmmn Elements mdule fr details n cmpleting this step. Step 7: Add Authrizatins and Attachments Authrizatins and attachments are dcuments that frm part f the packet and are added t the packet prir t submissin. The OLS tl has the ability t uplad dcuments as well as stre and retrieve dcuments fr future use. See the OLS Cmmn Elements mdule fr details n cmpleting this step. OLS: Surviving Jint December

16 Step 8: Save and Validate Applicatin, Create Summary Reprt, and Submit Packet Validate Applicatin Yu shuld Validate yur applicatin when yu are satisfied that all required elements are crrect. If errrs are encuntered during the validatin, a pp-up message bx will be displayed and the screen will be repsitined t the Validatin Errrs sectin. Nte: If yu have multiple applicatins in yur packet, validate each applicatin prir t submitting the packet. Each transactin type has a specific number f applicatins that will determine whether a packet will be validated nline. Generally, applicatin validatin will take a cuple f minutes, hwever it culd take lnger fr packets with a very large number f applicatins, setups, r interests affecting a large number f titles. Nte: If yu exceed the maximum number f applicatins within yur packet r if yur transactin cntains mre than the system alltted attached items, validatin will take place ff-line. The maximum number f items in an OLS applicatin grup befre validatin is dne ffline is: Applicatin Type Maximum Item Type Title Transfer 15 Applicatins Transfrm 100 Applicatins Interest Registratin 100 Interests Interest Discharge 15 Interests Transmissin 15 Titles Surviving Jint Tenant 15 Titles Alternate Authrity 15 Titles/Interests Cmmdity Split 100 Applicatins Interest Assignment 100 New Shares Interest Amendment 100 New Interests Judgment Registratin 101 Interests OLS: Surviving Jint December

17 When ffline, the OLS system perfrms an autmated check f the assembly f each applicatin within the packet t ensure that all requirements f ISC s business rules are met. Once the ffline validatin has been cmpleted, ntificatin f a successful r f a failure f ffline validatin will be sent t the user s ntificatins field n the OLS hmepage and the packet will be returned t Draft status. Generally, the validatin prcess will take a cuple f minutes, hwever it culd take lnger fr transactins with a very large number f applicatins, setups r interests affecting a large number f titles. The packet status will change t Being Validated while validatin is being perfrmed. Yu will nt be able t pen r wrk n the packet until the ffline validatin has cmpleted. Create Summary Reprt Fr this applicatin, create the summary reprt frm within this applicatin. Fr a multi-applicatin packet, click View Packet Cntent t create the full summary reprt fr all applicatins within the packet. Submit Packet 1. Click Submit Packet. The system will display the fllwing cnfirmatin screen. This page cntains infrmatin frm the packet header and an estimate f the fees fr this packet. OLS: Surviving Jint December

18 2. Once yu have verified the accuracy f the infrmatin, click OK t submit the packet. The system takes yu t the All Packets view f the Packet Management tab. The packet status will change frm Draft t Pending Submit. Nte: If yu need a cpy f this cnfirmatin reprt, yu may print it frm here. Nte: Clicking Cancel nly cancels submissin f the packet. OLS: Surviving Jint December

19 Ntables Yu may transfer multiple titles t a surviving jint tenant in the same applicatin grup. When cnducting a title search n the OLS Hme page r n the Transfer, Interest, r Transfrm Tabs f the OLS tl, yu may print the search results grid. A summary reprt must be created after validatin and prir t submitting the packet. If yu have multiple applicatins in yur packet, validate each applicatin prir t submitting the packet. OLS: Surviving Jint December