IALD INTERNATIONAL LIGHTING DESIGN AWARDS CREATED BY THE INTERNATIONAL ASSOCIATION OF LIGHTING DESIGNERS

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1 IALD INTERNATIONAL LIGHTING DESIGN AWARDS CREATED BY THE INTERNATIONAL ASSOCIATION OF LIGHTING DESIGNERS ELIGIBILITY Anyone may enter a project for an award. The project must be a permanent architectural lighting design solution created within the past two years a specific completion date is listed on each year s Call for Entries document. Projects entered the previous year can be resubmitted. JUDGED BY CATEGORY Projects must be assigned by the submitter to one of the following judging categories: ACADEMIC/INSTITUTIONAL CORPORATE HOSPITALITY MONUMENTAL STRUCTURES/PUBLIC SPACES Including houses of worship and long-term museum shows. NOTE: Any installation must be intended to be in place for at least two years. Lighting design for temporary installations such as special events, theatrical performances, light sculpture, light art are not eligible for consideration in any category. RESIDENTIAL RETAIL/ENTERTAINMENT SITE/FACADE The IALD reserves the right to change the category of a submission. Projects within each category will be considered on their own merit and not judged against each other. Projects from different categories will not be considered within the same judging session. The IALD encourages submissions of all types and sizes. There is no minimum or maximum number of awards granted. Awards of Excellence and Merit will be based on points earned for both aesthetic and technical design achievement. Recognition in the form of a Special Citation may be given for a particularly innovative aspect of a project's lighting design. The top honor of the IALD International Lighting Design Awards, IALD s Radiance Award, will be presented to the project that is judged among all submittals to be the finest example of lighting design excellence (based on the highest point score). NOTE: There is no requirement that an award be made in every category. If no project reaches the required point score in a given category, no award will be granted in that category. SUSTAINABILITY AWARD In recognition of the importance of sustainable design to the profession of lighting design and to the world in which we live, the IALD in 2004 instituted an awards category for sustainable design. Any project submitted to the awards program may also be submitted for consideration under the Sustainable Design Award category, where the project will undergo an additional round of judging keyed solely to fulfillment of sustainable design principles

2 SUBMISSION REQUIREMENTS - SUPPORTING VISUALS DIGITAL IMAGES 1. ALL IMAGES MUST BE NAMED WITH RESPECT TO THE PROJECT AND NUMBERED TO CORRESPOND TO THE KEYED DESCRIPTION, separated by an underscore [_]: i. NAMING STYLE : PROJECTDES_IMG###.filetype, ii. EXAMPLES: cityctr_001.tif, cityctr_002.tif, etc. 2. IMAGES SHOULD NOT INCLUDE ANY TEXT ADDED IN POST-PRODUCTION. Any mention of manufacturer product information or design firm names on drawings or schematics should be masked out/obscured. Failure to comply will result in image 3. Please note that for the purposes of this competition an image is defined as one photograph. Up to three images per slide is permitted, and 10 images total per project is allowed. A minimum of 6 images is required for every submission. Image files containing multiple photographs, drawings, or renderings combined into one digital file will have each separate image counted toward the project maximum of ten images. QUANTITY: Minimum of 6 and maximum of 10 per entry. QUALITY: TIF (best), PSD (better), JPG (good). RESOLUTION: dpi. DIMENSIONS: (1200 x 1200px). Please note that images are either portrait or landscape, make sure that at least one dimension of the image is a minimum of 1200 px. ALL REFERENCES TO THE SUBMITTING FIRM MUST BE REMOVED FROM IMAGES. DISCRETIONARY DIGITAL VIDEO Projects containing kinetic lighting may submit a video file to help explain these kinetic lighting elements. Please note that in order to control the length of time required to judge the projects, ONE (1) STILL IMAGE WILL BE SUBTRACTED FROM THE PROJECT FOR EACH FIFTEEN (15) SECONDS OF.AVI VIDEO SUBMITTED, FOR A MAXIMUM COMBINED LENGTH OF ONE (1) MINUTE. Video may not take the place of the 6 images required for submission. Video must be in.avi format and no larger than 20 MB. Video must be no longer than 1 minute in length Video clips must be free of audio (music, narration, etc is not permitted) Video clips must be free of text/subtitles, etc. Video clips must be free of video editing techniques (digital manipulation, cross fades, etc.) Video walkthroughs of non-kinetic projects will not be accepted

3 TIPS FOR VISUALS The quality of the images and video clips are important in the judging process. Although the images do not need to be professionally photographed, they should be of the highest quality to illustrate the designer's work. Color photography is required. Please avoid the use of fill light when photographing the sites. If you must use fill light, please clearly identify which images include fill light. Undisclosed fill light and digital alternations/manipulations may be grounds for disqualification as it may alter the judge s perception. Please also identify any areas in the images that were not the work of the submitting designer. Direct any questions regarding image submission to: Entrants are encouraged to include images that show the project in use, in context with its surroundings, and from a human vantage point. Smaller scale projects should show more detail rather than reducing the number of images. If the project includes exterior lighting, at least one daytime photograph is recommended. If plans or drawings are required to describe the lighting solution, include images of the essential information. NOTE: Daylit images make judging the success of artificial lighting nearly impossible. If a submission is including more than one or two images that include daylight, the entrant should indicate why this is so [daylight being a focus of design technique, main use of environment is during daylight hours, etc.]. GUIDELINES FOR PROJECT CREDIT Submitting design firms should follow IALD project credit guidelines for awards entries when compiling their award submission credits; if the submitting firm has its own internal guidelines, the submitting firm s guidelines may supersede IALD project credit guidelines (Please see for more information)

4 ENTRY FORMS SUBMISSION DOCUMENTS All entries must include all of the following documents in order to be considered for an IALD International Lighting Design Award. COVER PAGE WRITTEN BRIEF KEYED DESCRIPTION * WRITTEN BRIEF FOR SUSTAINABILITY AWARD (IF DESIRED/APPLICABLE) ENTRY MATERIAL RELEASE FORM ENTRY FEE COVER PAGE Must include in a Microsoft Word document or completed via the online submission tool (please find forms at the end of this document): Judging category Entrant's name Street address, city state or province, postal code and country address Project name and location Date of project completion Lighting designers on the project, including those no longer employed by the submitting firm Architects and other credits Size of project in sq. ft. or meters Installation cost Watts per sq. ft. or meter (This information is frequently requested by judges) WRITTEN BRIEF The Written Brief describes the design concept and synopsis of the special challenges or restraints of the project in 100 words or less. It may not contain any reference to any individual or group involved in the project. Word count is strictly enforced. Briefs are referenced in both rounds of judging. KEYED DESCRIPTION This is a description of the lighting design solution in each of the submitted project images, and cannot exceed 400 words in total. It is referenced in the second round of judging. The description must relate the lighting solution to the architectural design concept and provide technical details of the solution. Include information related to the IALD Awards judging criteria and judging procedures, which can be found in this document. It must not contain any reference to any individual or group involved in the project

5 WRITTEN BRIEF FOR SUSTAINABILITY AWARD - OPTIONAL Optional brief for sustainability entrants. Provide a description of the project from a sustainable design perspective. Include details of the sustainable design challenges and goals for the project and describe how they were met during the course of design. This brief cannot exceed 250 words and should be keyed to the project images. It must not contain any reference to any individual or group involved in the project. Include information related to the sustainable judging criteria, which can be found on PAGE 10 of this document. This must be submitted as a separate Word document on the submission CD, entitled "PROJECT NAME Sustainability Award, or in the appropriate field on the online submission site. ENTRY MATERIAL RELEASE FORM Return this form signed and dated with the rest of your submission. ENTRY FEE, PER ENTRY EARLY DEADLINE: FINAL DEADLINE: $90 USD for IALD and LIRC members $190 USD for non-members $140 USD for IALD and LIRC members $240 USD for non-members Payment can be made by check, money order, Visa, MasterCard, American Express and Discover credit cards. Checks must be payable in United States currency, made payable to IALD. A single payment may be used for multiple entries. Please do not send cash. SUBMISSION FEE IS NOT REFUNDABLE

6 SUBMISSION METHODS All submissions should be made in digital format via either CD/DVD sent via trackable parcel delivery service (UPS/FedEx/DHL) or through the IALD Awards Entry web site. Please visit for this year s competition web site URL. If you have not used the online submission process, please create a new login and password. This submission process replaces the IALD FTP site for submissions, and thus it is no longer necessary to contact the IALD in advance for a unique login and password. SUBMISSIONS AND ENTRY FEES MUST ARRIVE IN THE IALD'S CHICAGO OFFICE NO LATER THAN THE FINAL DEADLINE DATE. Entries arriving to the office after the early deadline date will be subject to the final deadline administration fee. Entries can be submitted via the IALD Awards Entry web site (Please visit for this year s competition web site URL) or mailed on CD/DVD to: IALD, Awards Program 440 N Wells St. Ste 210 Chicago, IL USA Telephone: Facsimile: Award-winning projects will be recognized at the IALD Awards Presentation held in conjunction with the IALD Education Trust Benefit Dinner. This event is held in conjunction with LIGHTFAIR International details about each year s dinner are posted on the IALD web site at (this link is case sensitive)

7 IALD AWARDS JUDGE SELECTION CRITERIA The IALD Awards judging process requires a commitment of three days from those invited to serve as judges. The Awards rules call for seven judges, five IALD members, one architect and one interior designer. In an effort to have a diverse judging panel representative of the diverse membership of the IALD organization and community, the awards chairperson should attempt to recruit as diverse a crosssection of our membership as possible, including: 1) At least one Fellow 2) At least one Professional Member 3) At least one Associate Member 4) At least one member who is well versed in the area of Sustainability to assist the overall panel in the judging of the Sustainability submissions. 5) At least one judge from outside the United States who should bring an international perspective to the process. The same person may represent several of the above criteria (i.e. a Fellow who is also an expert in Sustainability.) - 7 -

8 IALD AWARDS Chairperson Selection Process The position of IALD Awards Chairperson requires a commitment of 4 years (one entry year as Co- Chair, two stand-alone years and one exiting year as Co-Chair). The responsibilities of the Chairperson include: 1) Coordinating the Awards process with IALD office staff. 2) Providing guidance to the staff when needed in matters of member questions about the program. 3) Selection of judges (in conjunction with staff). 4) Review of submissions for compliance with program rules (in conjunction with staff). 5) Hosting and administration of the judging, which is held at the IALD headquarters office in late January or early February. (Note that the Chairperson does not serve as a judge, but explains and oversees the judging process.) 6) Provide assistance and input to staff in the preparations for the Awards Ceremony. (Includes review of script prepared by staff, and discussion of any unusual issues regarding venue preparations.) 7) Provide input to staff on the appearance of the Call for Entries for the upcoming year s program. 8) Act as awards presenter at the Awards dinner. 9) Act as the face of the program, explain and advocate for the program within our membership and the lighting community. The individual who serves as Chairperson should have previous experience with the workings of the program, preferably having served as a judge during an earlier awards cycle (since the program was redesigned in 2000). This will allow the entering Chairperson to have a working understanding of the judging process and the various pressures, time constraints and rewards of serving on the judging panel. As noted above, the Chairperson will be making a four-year commitment to the program that will entail the following schedule. Year One: Serve as Co-Chair with the outgoing Chairperson in order to gain a complete understanding of the tasks that need to be accomplished in the role of Chairperson. Year Two & Three: Act as sole Chairperson of the program. During year three, the Chairperson should select an incoming Chairperson (in conjunction with IALD staff). This person will serve as Co-Chair in year four. Year Four: Serve as Co-Chair with the incoming Chairperson in order to train that person in their responsibilities. It should be noted that IALD staff, independent of the Chairperson, carry out the majority of the work involved in producing the Awards program and event. It is the role of the Chairperson to track the progress of the program, provide input and direction to the staff when needed and provide interpretations of the program rules when needed. IALD AWARDS - Review Process The IALD Design Awards Program shall undergo a review process every four years. This shall be a lessons learned/program adjustment exercise this is in no way meant to be a program overhaul. The review board shall be made up of a combination of current co-chairs, former co-chairs, staff and former judges, for a maximum total of nine participants for any given review year. The review shall happen at the end of the Chair s term (outgoing/incoming) year

9 EXAMPLE JUDGING FORMS/CRITERIA ROUND 2 Project Name: PROJECT # JUDGE Code Round 2 Questions: AESTHETIC DESIGN ACHIEVEMENT 1) Does the lighting design enhance the form of the architectural environment? 1 10pts max. 2) Does the lighting design produce a pleasing composition ( light and shadow, balance, color, contrast, etc.)? 2 10pts max. 3) Does the lighting design portray an appropriate image or identity for the project? 3 10pts max. 4) Does the lighting design support and enhance the function of the project? 4 10pts max. 5) Does the project include lighting design challenges that were successfully addressed? 5 10pts max. 6) Does the project represent a new or unique approach to lighting design for this category? 6 10pts max. Sub Total 60pts max. TECHNICAL DESIGN ACHIEVEMENT 1) Has the project successfully incorporated energy-efficient technology? 1 10pts max. 2) Does the design successfully address operational issues and compliance with applicable regulatory standards? 2 10pts max. 3) Does the design successfully solve complex programmatic, technical or sustainable design challenges? 3 10pts max. 4) Does the design innovatively use lighting technologies? 4 10 pts max. Sub Total 40 pts max. Round 1 Total 100 pts max. Based on the open discussion of this project, judges may award the project up to 10 discretionary points. (Discretionary points should reflect your overall ranking of this project.) Optional 0-10 max. SUSTAINABIILTY CONTENDER YES NO Grand Total 110pts max

10 EXAMPLE JUDGING FORMS/CRITERIA SUSTAINABILITY IALD AWARDS SUSTAINABLE DESIGN JUDGING CRITERIA Project Name: PROJECT # JUDGE Code Sustainable lighting design meets the qualitative needs of the visual environment with the least impact on the physical environment. Round 2 Questions: TECHNICAL DESIGN ACHIEVEMENT 1) Does the design demonstrate effective energy conservation? Are there local energy codes in place and how does the final design compare to local mandates? 2) INTERIORS : Does the lighting design integrate successful daylight design? EXTERIORS : Does the lighting design include strategies to limit sky glow and light trespass? 10pts max. 10pts max. 3) Does the design utilize controls to conserve energy? 10pts max. 4) Does the project include sustainability measures and demonstrate sustainable design innovation (special coordination with other design disciplines, using alternative lighting sources or materials, integrating renewable energy, participating in LEED or other green building initiatives)? Total 10 pts max. 40 pts max

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