Nature Photography Competition Sponsored by the Indianapolis Airport Authority and The Nature Conservancy/Indiana

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1 Nature Photography Competition Sponsored by the Indianapolis Airport Authority and The Nature Conservancy/Indiana Indianapolis International Airport Indianapolis, Indiana Deadline: February 1, 2014 The Indianapolis Airport Authority ( IAA ) and The Nature Conservancy/Indiana invite artists to submit photographs and photo-based artworks highlighting the natural beauty of Indiana, to be selected through a competition format for display at Indianapolis International Airport for a three-month period beginning in May Calendar Competition announced: December 1, 2013 Submission deadline: February 1, 2014 Judging: early March, 2014 Finalists and winners announced: by March 30, 2014 Delivery of framed work ready to install: April 29-30, 2014 Exhibition: May 2 August 7, 2014 Pickup of artwork: August 8-9, 2014 Details of delivery and pickup will be sent to artists selected for exhibition. The Nature Conservancy and the Indianapolis Airport Authority reserve the right to adjust any deadline(s) as a result of causes beyond their control. Eligibility The competition is open to professional and amateur photographers regardless of residence or citizenship, so long as the laws of their jurisdiction allow participation and they are able to comply with the rules and procedures of this competition. Photographers must be age 13 or older. Employees of The Nature Conservancy and the Indianapolis Airport Authority, and the

2 immediate families of such employees, are not eligible to participate. Applicants must be able to prepare digital files according to the guidelines below and fill out an online entry form, which includes uploading the image files. Applicants must also have reliable access to a valid address for communication with competition officials. Due to copyright licensing requirements and other laws, applicants under age 18 must have a parent or legal guardian available to cosign the application form and to authorize participation and any applicable agreements. Restrictions All submitted artworks must be photographs or photo-based images. All photographs must have been shot within the past five years ( ). The photographed location must be within the State of Indiana. All other things being equal, preference will be given to images of The Nature Conservancy preserves within Indiana. A list of these sites can be found here: tect/index.htm If you choose to include people in your submission, you are responsible for obtaining a signed Model Release from each person depicted, and you must provide properly signed copies of any Model Release to the Indianapolis Airport Authority if you are selected to participate in the exhibition. A sample Model Release can be found here: Applicants must not submit images that involve the willful harassment of wildlife, damage to the environment by the photographer, putting any person or animal in danger, or infringing upon the rights of any other person. Categories There are three (3) competition categories, which will be adjudicated separately. Adult Professional (AP): Limited to individuals who make their primary living from the pursuit of photography (commercial or artistic), whether it is nature photography or another form. College or graduate students majoring in a photographic discipline must enter in the Adult Professional category. Art majors without a formal photography background may choose to enter either in the Adult Amateur or Adult Professional categories. 2

3 Adult Amateur (AA): Individuals age 18 or older, or age and having graduated from high school, who do not pursue photography for their primary living. College students who have taken one or two undergraduate-level courses in photography, but who do not major in art or photography, should enter in the Adult Amateur category. Art majors without a formal photography background may choose to enter either in the Adult Amateur or Adult Professional categories. Youth (Y): Individuals age 13 to 17 at the time of application having not yet graduated from high school. Please do not hesitate to the competition director BEFORE SUBMITTING if you have a question as to the appropriate division under which you should enter. In addition, you may be asked for further information in order to establish your qualification for a particular division if it is not clear from your application materials. Divisions Within each category, photographers may submit up to 3 images in each of the following divisions, for a total maximum submission of 12 artworks: * Landscape (L) * Plant life (P) * Wildlife in natural habitat (W) * Artistic (A) All photographs should accurately reflect the subject matter and the scene as it appeared. Photos that have been digitally altered beyond standard optimization (removal of dust, cropping, reasonable adjustments to exposure, color and contrast, etc.) and are entered into a division other than Artistic will be disqualified. Multiple exposures that have been combined to produce a single High Dynamic Range image are acceptable. Images that do not meet these requirements may or may not be judged, as determined by the judging panel in its sole discretion. Digital montages, significantly recolored or enhanced images, images with special visual effects or filters, composite or collaged images, photo-based mixed-media works or multi-panel images of any kind are allowable but must be submitted in the Artistic category. Each category will be adjudicated separately. Judges reserve the right to independently recategorize a submitted image during the selection process without notifying the artist. To avoid this, please contact the competition director BEFORE submitting if there is a question about which category is appropriate for a particular image. 3

4 Images will be judged on originality, composition, overall impact and artistic merit. The 5-judge panel will be chosen and announced after the final date for contest submissions. The Nature Conservancy and the Indianapolis Airport Authority, upon recommendation from the judging panel, shall determine winner eligibility in their sole and absolute discretion. All decisions are final. Presentation Images selected for exhibition in the Landscape, Plant Life and Wildlife categories must be delivered matted and framed with either a wire on the back or a full-width channel in the frame for installation. Mat widths must be a minimum of 1-1/2 inches all around and the frame color should be plain black metal or black wood. Framed photographs must be a minimum of 8 x 10 (or 10 x 8 ) and must not exceed 24 x 32 (or 32 x 24 ). For images selected for exhibition from the Artistic category, competition organizers will discuss the presentation individually with the submitting artists. Shipping instructions will be sent to selected artists. Selected images will be displayed without regard to division or category they will be mixed together for maximum aesthetics and placed, at the organizers discretion, in one of three locations within the Indianapolis International Airport. One of these locations is behind the security line and is not accessible by the non-travelling public. Recognition The judging panel will designate an Honor Award and, if warranted, a Merit Award, in each division and category, for up to 14 possible recognized images selected from those identified for physical display at the Indianapolis International Airport. In addition, a special Nature Conservancy Award will be granted to recognize the most evocative portrayal of a Nature Conservancy site in Indiana, without regard to division. It is possible for one image to receive both an Honor/Merit Award and a Nature Conservancy Award. All recognized images will be presented, with proper credit, on the Indianapolis Airport Authority s website during the run of the exhibition. No cash or monetary prizes will be given. 4

5 Copyright and License The photographer retains full copyright to his or her photographs or photo-based images. However, submission of photographs or photo-based images to the competition requires the artist, if selected, to give both the Indianapolis Airport Authority and The Nature Conservancy a royalty free, nonexclusive right and license, in perpetuity, to: Use the photographs or photo-based images, without compensation, on the organizations respective websites and in news releases, which may then appear in print or on third party websites, for the purpose of publicizing the resulting exhibition, The Nature Conservancy s activities, and future competitions. Use the photographs or photo-based images in the organizations respective noncommercial communications. Provide the photographs or photo-based images to other individuals and organizations for non-commercial related use in news stories, newsletters, reports, slide shows, displays, web pages, and the like. Use, in connection with this Photo Competition, your name, city, state and country of residence in promotions and other publications. Keep the files provided, and to archive the photographs and photo-based images on CD or in other electronic forms, so that they can be used to support the organizations and be properly credited. As conditions of this permission, The Nature Conservancy and the Indianapolis Airport Authority shall credit all photographs with the caption " [Artist's Name]" How to Apply Applications will only be received through Click on the green button marked View All Calls, then search for the competition under the call type Photography and the state Indiana. This service is free to use and there is no charge to enter the competition, but in order to apply applicants must set up a personal account and comply with the upload guidelines set by WESTAF, the owner/operator of CaFE. Image files must be submitted in JPEG format only. Any aspect ratio is acceptable. Please submit ONLY the photographic image; there should be no indication of a mat or frame in the submitted file. In order to ensure anonymous judging, please do not include visible text, signature or watermark that would reveal the name of the photographer. 5

6 The images must be sized so that the longest dimension is at least 1900 pixels. The image resolution should be set to web viewing, or 72ppi/dpi. Not sure how to do this? Try or check the image sizing tutorial on the CaFE site, or the competition director to receive a step-by-step Photoshop instruction sheet. This process should result in a file that is approximately KB. Do not exceed 3MB in file size per submitted image. Please name your files in the following format: Category-Division-Title.jpg EXAMPLE: The artist is under 18, has not yet graduated high school, and is submitting 2 photographs in the Landscape division and 1 in the Wildlife division. The filenames would be as follows: Y-L-Title1.jpg Y-L-Title2.jpg Y-W-Title3.jpg Naming your files correctly will ensure efficient organization for the judging process and will enable us to continue to present the competition free of entry fees. If we cannot identify the category, division and/or image from the uploaded file names, the entry will be disqualified, without notification. Legal Conditions By entering this contest, you agree to all of the terms and conditions relating to this contest and you are responsible for understanding Your Rights. By entering, participants agree to indemnify, defend and hold harmless the Indianapolis Airport Authority ( IAA ), The Nature Conservancy ( Conservancy ), their respective subsidiaries, affiliates, directors, officers, employees, attorneys, agents and representatives, from any and all third party liability for any injuries, loss, claim, action, demand or damage of any kind arising from or in connection with the competition (collectively, "Losses"), including without limitation any third party claim for copyright infringement or a violation of an individual s right to privacy and/or publicity right. The Competition is void where prohibited by law. Each entrant in the Competition (each an "Entrant") is responsible for ensuring that he or she has the right to submit the photos that he or she submits to the Competition per these rules. You agree that any and all disputes that cannot be resolved with the IAA and the Conservancy, and causes of action arising out of or connected with this Competition, shall be resolved individually, without resort to any form of class action, before a court of competent jurisdiction located in the State of Indiana which court shall apply the laws of Indiana without regard for rules of conflicts of law. IN ANY SUCH DISPUTE, PARTICIPANT SHALL NOT BE ENTITLED TO ANY PUNITIVE, SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING WITHOUT LIMITATION ATTORNEYS' FEES, OR ANY DAMAGES OTHER THAN PARTICIPANT'S ACTUAL OUT-OF- POCKET EXPENSES (IF ANY) ASSOCIATED WITH PARTICIPATING IN THE COMPETITION. YOU HEREBY WAIVE ANY 6

7 RIGHTS TO HAVE DAMAGES MULTIPLIED OR INCREASED. The Competition and the IAA s and Conservancy s web sites are provided "as is" without warranty of any kind, either express or implied. Neither the IAA nor the Conservancy is responsible for any incorrect or inaccurate information, whether caused by web site users or by any equipment or programming associated with or utilized in the photo competition, or by any technical or human error that may occur in the processing of submissions to the photo competition, including but not limited to any misprints or typographical errors. The IAA and the Conservancy assume no responsibility for any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorized access to, or alteration of, entries. Neither the IAA nor the Conservancy is responsible for any problems or technical malfunction of any telephone network or lines, computer equipment, servers, providers, computer on-line systems, software, or failure of on account of technical problems or traffic congestion on the Internet or at any web site, including injury or damage to participant's or to any other person's computer related to or resulting from participating or uploading images or information in Competition. If, for any reason, the Competition is not capable of completion as planned, including but not limited to, any reason of infection by computer virus, bugs, tampering, unauthorized intervention, fraud, technical failures or any other causes beyond the control of the IAA or Conservancy that corrupt or affect the administration, security, fairness, integrity or proper conduct of the photo competition, the IAA and the Conservancy reserve the right at their sole discretion to cancel, terminate, modify or suspend the Competition. Questions? Contact Julia Muney Moore, Competition Director, at If you want a return phone call rather than an , include a contact number and best time to call in your inquiry . Please allow 48 hours for a response. 7

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