Mobile County Personnel Board. JobOpps Online Application System. Applicant Guide

Transcription

1 Mobile County Personnel Board JobOpps Online Application System

2 To View Current Job Opportunities To view current Mobile County Merit System job opportunities, visit the Mobile County Personnel Board website at Click on the Employment tab. Updated: February 3, 2014 Page 2 of 19

3 Scroll down the page for quick links to: The Additional Sites FAQs Search Job Postings Create an Account Login Click on Search Job Postings to view current Job Opportunities. Or Roll the cursor over the Employment tab. A list of options will be shown. Select Job Opportunities. Updated: February 3, 2014 Page 3 of 19

4 To Apply for a Job Click on the job title to view detailed information about the job and the job posting. If, after reviewing the job posting, you wish to submit an application, click on the Apply link. Updated: February 3, 2014 Page 4 of 19

5 Click on Create an account, or enter your Username and Password if you already have a JobOpps account. Updated: February 3, 2014 Page 5 of 19

6 To create a New Account (if you have not previously created a Username and Password) Enter the required information ( , Username, Password and the answer to general question). All fields marked with * are required. Select Create. Note: Be sure to record your Username and Password. You will need these to access your account each time you wish to apply for additional positions or to update your account. Each applicant must have a unique JobOpps account, with a unique username, password and . Do not use another person s username, password and to apply for a job as this could result in your application being rejected or an inability to score a test. Do not create more than one JobOpps account. Exam scores will be associated to only one account. If you have forgotten your username and/or password, click on the Forgot Username and/or Reset Password links located on the applicant login screen (on the Apply tab). Click CREATE to begin creation of your JobOpps account. Updated: February 3, 2014 Page 6 of 19

7 Enter the requested information (Info button on left side/ General Information listed at the top): Note: If you have previously created an account (or profile), your General Information will be populated based on your login information. The Agency Questions and Supplemental Questions are not populated based on previous applications. Review the information to ensure accuracy; update sections as needed, then click on NEXT to proceed to the next page of your profile. In the Work Experience step, click on Add Work Experience. Complete the Work Experience step with all requested information and click the Save button. To add additional entries for Work Experience, simply scroll to the top and click on Work, then click on Add Work Experience in the Work section. When your Work Experience is complete with all current and previous employers, click on the Next button located at the bottom area of the step. You may also click on the step itself on the left side of the screen at any time when completing your application. Note: Although your work will be saved approximately every 30 seconds, it is a good practice to click the Save button at the bottom of each screen as you work. Updated: February 3, 2014 Page 7 of 19

8 Each step will display the number of entries you have entered for that step. For example, Work (2) indicates you have two (2) entries for work experience. Complete the requested information on each page, then click NEXT to advance to the next area of the application. Note: Your progress can be monitored by viewing the list to the left of the information area. A check mark indicates the required questions in that area have been completed, or that the area has at least one entry. Check each area to ensure you have entered full and complete information related to your qualifications. Your job application will include several sections for completion and/or verification. You may click on each section to make any amendments (see above). Your application account information is saved, but you have not yet submitted your application. Updated: February 3, 2014 Page 8 of 19

9 ***** INSTRUCTIONS REGARDING ATTACHMENTS ***** (Pages 9 12) Attachments MUST be added to EACH application. This is the Attachments screen: To add attachments, click the Add supplemental attachment button. Updated: February 3, 2014 Page 9 of 19

10 The following screen will allow you to Choose attachment type. Click the up/down arrow button beside Choose attachment type. Updated: February 3, 2014 Page 10 of 19

11 Choose the attachment type which most closely represents the type of document you are attaching (transcript, license, cover letter, resume, etc.). You have two options to add attachments: 1) If you have a document you wish to attach already saved in as a file or in a folder, you may upload the attachment by clicking Upload and selecting the appropriate document from the computer. Updated: February 3, 2014 Page 11 of 19

12 2) If you have attached documents to previous applications, only the most recent 15 attachments will be available to add to your current application. Click the circle shaped button to the right of Upload and you will see any documents available for attachment to the application you are currently working on. Select the document(s) you wish to attach to THIS application. Repeat this step until each desired document is attached. You may scan and attach any additional documents, as needed. If you have other attachments which are not available as the most recent 15 downloads, you will need to scan and attach EACH of these to your application. Be sure to review each application thoroughly and attach desired (and required) documents to EVERY application you submit. Where possible, combine attachment pages into one document. For example, a three (3) page transcript can be scanned into one document (meaning one attachment), rather than three (3) separate attachments. NOTE: Be sure to check and update attachments such as driver s licenses, certifications, etc. when they expire. Only those documents attached at the time of submittal will be considered. An expired licensure or certification may result in disqualification. Updated: February 3, 2014 Page 12 of 19

13 Agency Questions and Supplemental Questions (Questions) Upon completion of the Attachments section, click Next and you will be able to answer Agency Questions and, if applicable, Supplemental Questions related to the specific job. Answer each question, scrolling down as needed to move to the next question. All required questions are marked with a *. These questions must be answered prior to submitting your application. Be sure to read the information at the top of the Questions page for details on completing this section of the application. Once all required questions are complete, click Proceed to review at the bottom of the screen. You will now be able to view your full application for the position selected. ***Be sure to review the application carefully and attach all required (or desired) documents (for example: college transcripts, driver s license, certifications, DD214, etc.), to EACH application. *** Updated: February 3, 2014 Page 13 of 19

14 IMPORTANT: An incomplete application will result in disqualification. If required documents are not attached, you must attach them BEFORE submitting your application. Once the application is submitted, IT IS FINAL. No changes can be made and no documents can be attached to an application after it is submitted. When your application is complete and all required and/or other documents (college transcripts, driver s license, certifications, DD214, etc.) have been attached, scroll to the bottom and click Proceed to Certify and Submit. Updated: February 3, 2014 Page 14 of 19

15 Review the Certify & Submit screen and click Accept & Submit. Congratulations! Your application has been submitted. Updated: February 3, 2014 Page 15 of 19

16 You should see this screen (below). You will also receive an advising your application has been submitted. You may view each application and the status under your account tab (shown as your username) at the top right corner of the screen. Click on your username and you will have four (4) options Job Applications, Account Settings, Profile Settings, and Sign Out. Job Applications will show each application you have submitted in the online application system. Account Settings will allow you to edit your name, address, phone number and account. Note: The system will allow one to edit the Notification Preference. The Mobile County Personnel Board only sends notifications, regardless of the preference selected. Profile Settings will allow one to edit the core information for each application (Work Experience, Education, and Additional Information). Sign Out - Be sure to Sign Out when you have completed your application process. ***It is important to log out of your account before leaving a public access computer so that the next user will not be able to see your personal account information. Updated: February 3, 2014 Page 16 of 19

17 Incomplete Application The online application system will allow you to exit from your account, saving incomplete applications for submitting at a later time (if the job posting has not closed). To view Incomplete Applications: Click on the Sign In link at the top right of the page Enter your Username and Password Click on Sign In If you have incomplete applications or applications which have not been submitted, you ll see it highlighted next to your Username with the number of incomplete applications. Click on your Username, then click Job Applications. You will see any incomplete applications or applications which have not yet been submitted. Click on the job title of the position you wish to complete the application for, edit as needed, and submit (if the posting is still open). Change Contact Information It is the applicant s responsibility to keep contact information current. To edit your contact information: Sign In to your account Click your Username Click on Account Settings Review and click Edit to change your contact information, as needed. Scroll down and click Save. Updated: February 3, 2014 Page 17 of 19

18 For additional questions, see the Applicant FAQs located on the Job Opportunities page and on the Employment page. Job Opportunities Page Updated: February 3, 2014 Page 18 of 19

19 Employment Page Additional Information: You may Sign Out at any time in the application process. You may log back into your application by using your Username and Password. Applications and all documents must be submitted by the closing date of the posting. Documents will not be accepted after you have submitted your application. Do not share your Username and Password with anyone. Do you think you might have registered sometime in the past? Many government agencies utilize this system for their job postings and application process. So, if you ve applied for a position at another government agency (including public colleges or universities), it is possible you already have an account. You would simply enter your Username and Password you used previously, then click Sign In. If you ve forgotten your Username and/or Password, you may click the Forgot Username or Reset Password links on the sign-in screen. QUESTIONS ABOUT USING THE JobOpps ONLINE APPLICATION SYSTEM? Contact the Applications Department at (251) or applications@personnelboard.org. Updated: February 3, 2014 Page 19 of 19