Applicant Online Guide

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1 Applicant Online Guide Purpose This is a guide to assist applicants submit their application to Brunswick County for a posted position. System Compatibility 1.) This Application tool works best with Internet Explorer; if your computer has Internet Explorer version 9 or above, you will have to put your computer in Compatibility View in order to use this Application Tool. To the right of the address box there is an icon of what looks like a piece of paper that has been ripped. Below is a screen shot of this. Once you click on this icon, the Applicant On-line web site will function properly. Welcome Page On the Welcome page there is a TAB titled OPEN POSITIONS. This TAB will list all open positions with Brunswick County, except for positions in the Sheriff s Department. If you would like to apply for a posted position, click on the position that you are interested in and on the bottom right of the screen, click on the APPLY link. If you are interested in applying for a position in the Sheriff s department, please visit for more information. If you have not created a log in for Applicant On-line previously you will be required to set up a login ID and password. You can select Create New Account from this screen or create a profile, which will be detailed on the following page. [NOTE If you have an IFAS ID and password for either Employee On-line or as a Sungard Administrator, you will need a separate ID and password for Applicant on-line.] 1

2 Once you select Create New Account, a new screen will appear for you to enter in your name and address. NOTE ADDRESS WILL BE REQUIRED FOR ALL FUTURE CORRESPONDENCE. You can create a Login and password. The Login cannot contain any unusual characters. Please only use letters and/or numbers. You can also create a profile on the Applicant On-line web page where you can check on the status of your application(s), set up preferences and store any documents you may use later (such as a cover letter, resume, certification, etc.) under the My Information tab. 2

3 You can enter in your address information on the Profile portion of this tab. Once the information has been entered, click on SAVE in the lower right hand corner. Under the Applications portion of this tab you can check on the status of all applications that you have started to complete and have submitted. The status is updated continuously. 3

4 Under the Attachments portion, you can store documents to use during the application process and it will be saved to access at a later time, if you apply for more than one position. Click on Browse to locate the electronic document, type in the description of the document, select the attachment type from the drop down list and click on Add to attach the document to your on-line profile. It will be stored there for future use. Under Preferences you can click on the box to the left to receive notifications when new positions are posted. Once you check the box, click on SAVE in the lower right hand corner. 4

5 5

6 Applicant Pages 1. Application Instructions This page explains the 13 pages to complete an application. Please note that you can click on the bottom left Finish Later at any time during the application process and the information that you input with be saved and you can complete at a later time. Click Next on the bottom right to go to the next page of the Application. 6

7 2. Name and Address Information Fill in all fields marked with an asterisk (*). NOTE 1) IS REQUIRED FOR ALL FUTURE CORRESPONDENCE. Click Next on the bottom right to go to the next page of the Application. 7

8 3.) General Information All questions marked with an asterisk (*) are required. Click Next in the bottom right to go to the next page of the Application when you have completed all appropriate fields. 8

9 4.) Education Information Beyond High School You can select your degree(s), school(s), major and/or minor from the drop down lists. For School/Institution and Major, if you cannot find your selection in the drop down list, you have the option to select Other from the drop down list and type the appropriate information in the box to the right, next to If Other. FAQ: What if I have some college credits, but not a degree? If you have some college credits, but did not obtain a degree, you can select Degree Not Obtained from the drop down list. What if I cannot find my school or university in the drop down list? You can type in the School information in the box to the right, next to If Other,. What if I do not know the exact date of graduation? You can use the first of the month of your graduation date (For example 05/01/2000 if you graduated sometime in May of 2000). What if I have a license or certification? You will have the opportunity to enter that information on the next page of the Application. NOTE Once you have entered in all of the details for each education entry, click on SAVE INFORMATION at the bottom left to SAVE. After you save each education entry, the information will appear on the top of the page and then you can enter additional education information or click on Next to go on to the next page of the Application. [[You can click on Finish Later and all information will be saved and you can finish 9

10 5.) License/Certificate Information You can select your License(s) or Certification(s) from the drop down list. If you cannot find it in the drop down list, you have the option to select Other in the drop down list and type the appropriate information in the box to the right, next to If Other. NOTE Once you have entered in all of the details for each License or Certification entry, click on SAVE INFORMATION at the bottom right to SAVE. After you save each entry, the information will appear on the top of the page and then you can enter additional education information or click on Next to go on to the next page of the Application. 10

11 6.) Skill Information This page allows to you list any skills that you want to provide, such as Supervisory Skills or Skilled at Microsoft Office Applications. You can select your Skill(s) from the drop down list. If you cannot find it in the drop down list, you have the option to select Other in the drop down list and type the appropriate information in the box to the right, next to If Other. You will be required to indicate how you obtained the skill, either through Experience or Education. You will need to have a number typed in both of the Education and Experience boxes. So, if you have supervisory skills from Experience and not Education you can enter zero (0) in the Education box. NOTE Once you have entered in all of the details for each License or Certification entry, click on SAVE INFORMATION at the bottom right to SAVE. After you save each entry, the information will appear on the top of the page and then you can enter additional education information or click on Next to go on to the next page of the Application. 11

12 7.) Prior Employment with Brunswick County All questions marked with an asterisk (*) are required. Click Next in the bottom right to go to the next page of the Application. 12

13 8.) Work History All questions marked with an asterisk (*) are required. Please fill out even if you are a current employee of Brunswick County and/or you plan to attach a resume. NOTE Once you have entered in all of the details for each work history entry, click on SAVE INFORMATION at the bottom left to SAVE. After you save each work history entry, the information will appear on the top of the page and then you can enter additional work history information or click on Next to go on to the next page of the Application. 13

14 9.) Conviction/Legal Information All questions marked with an asterisk (*) are required. If you click on Yes, you will be required to answer the rest of the details related to offense. Click Next in the bottom right to go to the next page of the Application. 14

15 10.) Voluntary Equal Employment Statistical Information The information provided on this page is not viewable to the hiring manager and is kept completely confidential. Click Next in the bottom right to go to the next page of the Application. 15

16 11.) References Brunswick County requires three (3) references that are familiar with your qualifications for employment. All questions marked with an asterisk (*) are required. NOTE Once you have entered in all information on each reference, click on SAVE INFORMATION at the bottom left to SAVE. Click Next in the bottom right to go to the next page of the Application. 16

17 12.) Applicant Certification In order to complete and submit your application, you must agree to this certification. Once you agree, click Next in the bottom right to go to the next page of the Application. 17

18 13.) Document/Image Attachments If you would like in include a cover letter, resume, school transcript, letter of reference, etc. you can attach the document on this page by clicking on Browse to locate the electronic file and double click on the electronic file and the information will appear in the Local File: field. Type in a Description of the attachment and click on Add to add the attachment to your application. After you add each attachment, the information will appear on the top of the page and then you can enter attachments or click on Next to go on to the next page of the Application. 18

19 13.) Application Submittal Once you have completed entering all application information, you can click on Apply in the bottom right to go to submit your application. Once you click on Apply, you can no longer make changes to your application. If you would like to review your application before submitting, follow the directions on this page. 19

20 Once you have submitted an application for an open job posting, you can close the position and log off by clicking on the Log Off in the top right hand corner. At any time, you can check the status of your application by logging in with your User ID and Password. You can do this by going to the My Information tab, click on the Applications portion and login. For Status of Incomplete You have started to enter your application information for a position; however it has not yet been submitted. For Status of Submitted You have submitted your completed application and the appropriate staff at Brunswick County can review your application information. NOTE, you will be contacted if you meet the qualifications and there is further interest. For Status of In Review Your Application had been submitted for review. For Status of Verified - Your Application had been submitted for review. For Status of Rejected Your Application has been reviewed. You have not been selected for this position. If you supplied an address, you will also receive an notification. 20

21 Additional Options Available for Applicants in My Information If you would like to be notified by of future postings, while you are logged in, click on the Preferences portion and click in the check box and click on Save to update your profile. If you would like to store any electronic documents in the Applicant On-line tool, while you are logged in, click on the Attachments portion and you can attach the document on this page by clicking on Browse to locate the electronic file and double click on the electronic file and the information will appear in the Local File: field. Type in a Description of the attachment and click on Add to add the attachment to your application. After you add each attachment, the information will appear on the top of the page. 21

22 If you would like to update your contact information, while logged in, click on the Profile portion and update your address, , phone number, etc. at any time and it will populate any future applications. Once you are finished updating your information, remember LOG OFF by clicking on Logoff in the top right hand corner. If you are interested in applying for another position with Brunswick County, the information that you previously used will be saved and will automatically be input and can be updated on all future applications. 22

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