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1 Meeting & Training rooms Drayton Old Lodge 146 Drayton High Road Drayton Norwich Norfolk NR8 6AN Tel: Fax: Restaurant:

2 For Product Launches, conferences, business meetings, and seminars it would be hard to beat our facilities and services available at Drayton Old Lodge. Just 5 miles from Norwich and 10 minutes from the airport, and with plenty of on site car parking if offers an away from it all setting. With easy access and experienced staff who will tailor the event to meet your every need. Within the Old Lodge, rooms are available to accommodate groups of varying size from a small seminar to a conference of around 50 while the marquee can seat up to 200 delegates in a lecture-theatre style. Bear in mind too that this is a year round option thanks to the marquee s unique heating system. We will be happy to cater for your needs & create bespoke packages to suit. Our caterers can provide anything from light lunches to a 5 course dinner for events that continue into the evening. Contents Daily Delegate Rates 2 Room Hire Rates 3 Equipment Hire 4 Catering Rates 5 Temporary office Space 6 Directions & Restaurant & Bar 7 Conference Booking conditions 8 Drayton Old Lodge Conference pack 2013 NET 1

3 Conference Daily Delegate Rate Free onsite car parking Porterage available Administration services Meeting Room Hire Tea & Coffee & biscuits on arrival Tea & Coffee Biscuits mid morning Lunch: Assorted Fresh Sandwiches Homemade Sausage rolls Freshly cooked Quiche Fresh Fruit platter Mineral Waters Flip Chart & Pad LCD Projector & Screen Afternoon Tea & Coffee & biscuits Free Wi-Fi 25 plus VAT Executive Daily Delegate Rate Free onsite car parking Porterage available Administration services Meeting Room Hire Tea & Coffee & biscuits on arrival Tea & Coffee & selection of Biscuits mid morning Lunch: Assorted Fresh cut wraps Thai Salmon fish cakes Garlic & Herb Chicken Strips Mini Yorkshires with Beef Home made sausage rolls Assorted Vegetable quiches Spicy Potato wedges with salsa Fresh Fruit Skewers Homemade Chocolate brownies Mineral Waters Mints, Delegate stationary & Pencils Flip Chart & Pad LCD Projector & Screen Afternoon Tea & Coffee & selection of Biscuits Free Wi-Fi plus VAT Tea & Coffee 1.75, Tea & Coffee Biscuits 1.95, Tea & Coffee Cakes 2.10 Jug of Fruit Juice 7.95, Bottle Still Sparkling Water 1.80 small, 3.50 large Bacon Bap 3.75, Danish Pastries Full English Breakfast 8.95 Drayton Old Lodge Conference pack 2013 NET 2

4 Executive Lunch Assorted Fresh cut wraps Thai Salmon fish cakes Garlic & Herb Chicken Strips Mini Yorkshires with Beef Home made sausage rolls Assorted Vegetable quiches Spicy Potato wedges with salsa Fresh Fruit Skewers Homemade Chocolate brownies per person Conference Lunch Assorted Fresh Sandwiches Homemade Sausage rolls Freshly cooked Quiche Fresh Fruit platter 8.95 per person Bacon Baps 3.95 each Drayton Old Lodge Conference pack 2013 NET 3

5 Conference room hire rates *(Figures in red are office tenancy discounted rates) Room Full Day (8 Hours) Half Day (4 Hours) Hour Rate (under 4 hours) Drayton Room N/A Wensum Room (G05) N/A Paston Room (G56) N/A Grand Marquee From 350 From 250 N/A Fastolff Room (subject to availability) N/A Conference Room Layouts number of delegates Room Boardroom U - Shape Theatre Style Drayton Room Wensum Room (G05) Grand Marquee 200 Fastolff Room Offices, small meeting rooms are subject to availability and for up to a maximum of 6 people. There are various ways in which the meeting rooms can be set out, we will always endeavour to set the room as per your requests. If you require the room set in an arrangement which is not stated above let the team know. We always recommend people visit Drayton Old Lodge prior to any new events. Drayton Old Lodge Conference pack 2013 NET 4

6 Equipment Hire Full Day (8 Hours) Half Day (4 hours) Flip Chart LCD Projector & Screen Screen alone TV & Video or DVD Player Our Conference Centre has a range of presentation equipment available, however it is always possible to hire in additional equipment from an external supplier & charges may be applied in this event. Broadband access is available throughout the Old Lodge. WI-FI access is available in the bar & lounge area. Please note not all equipment is compatible so we recommend that we test your equipment with ours. Business Services available, (Please ask at Reception prices) Photocopying & Printing, Black, white & Colour Faxing, Incoming & Outgoing Typing Laminating Binding Drayton Old Lodge Conference pack 2013 NET 5

7 Postage Stationary Temporary office Space Looking for a short term, temporary space? We can offer office space on hourly, half daily & daily rates. Prices from: Hourly Half day Full Day maximum 3 hours hours hours If you are interested, in only a few months rental this is also possible & an agreement can be drawn up specifically to your requirements. On Site Catering The Coffee Lounge and bar is open Monday to Friday Drayton Old Lodge Conference pack 2013 NET 6

8 Drayton Old Lodge Directions Heading out of Norwich City Centre West From the Inner Ring Road, head out along the A1067, Drayton High Road Heading towards the outer Ring Road (A140 Crossing over the A140, remain on the A1067, Drayton High Road, Pass Asda Supermarket on your right Continue over a set of Traffic Lights, with Hellesdon Hospital on left Continue approximately a further 2 miles & Drayton old Lodge is situated on the left hand side clearly signposted. Drayton Old Lodge Conference pack 2013 NET 7

9 Conference Terms & Conditions Confirmations A conference is a confirmed booking once Drayton Old Lodge has received notification in writing either by , fax or letter. Written confirmation must be received within 7 days of the original verbal confirmation. Customers should tell us not less than 7 days prior to the function the final numbers attending. We accept no responsibility for any loss of bookings arising from the failure of the person making the booking to provide either the confirmation or returning a signed agreement. Pricing Catering Cancellations All Prices quoted are Excluding VAT Only Catering supplied by Drayton Old Lodge is to be consumed on the premises. In the unfortunate event that you may have to cancel a booking or reduce numbers significantly here are cancellation charges that apply. Any Cancellations by you must be made in writing. Less than 7 days before the event Less than 2 weeks before the event pay Full charges to pay* 50% of the full quoted price* to *(room hire, equipment & catering booked) We reserve the right to cancel any booking forthwith without any liability on our part (save for the full refund of any monies prepaid), in the event of any damage or destruction to the facilities by fire, acts of God, government action or any other cause beyond our control. Deposits Event times Discounts Payments Damage On events where a deposit is required, these are non refundable once paid. Conferences will need to state the times the event is going to run during the day, if the event runs over these times stated you are likely to incur additional hourly charges for room hire. Extensions of time will be allowed if possible. Office tenants receive 30% discount on room hire or 15% discount on daily delegate rates All Conferences will be invoiced after the event Full payment must be made within 30 days of the event. Interest will be charged at 5% above bank of England base rate per day for late payments. The customer is responsible to Drayton Old Lodge for any possible damage caused by the customer, their guests, agents & employees. Event Organiser Signature Print Name Date of event Drayton Old Lodge Conference pack 2013 NET 8

10 Drayton Old Lodge Conference pack 2013 NET 9

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