SPACE FOR HIRE. 27/29 South Lambeth Road London SW8 1SZ T: www:bis-spaceflight.com

Transcription

1 SPACE FOR HIRE 27/29 South Lambeth Road London SW8 1SZ T: www:bis-spaceflight.com

2 Meeting & Conference Rooms for hire Creating the right impression is key in today s competitive world and we have the perfect venue for all your meeting requirements. Located in South Lambeth Road, within minutes of the Vauxhall Cross Transport Interchange (Underground, Railway and Bus). Our Conference room is on the ground floor and seats 50 theatre or 30 classroom style. There is an annexe alongside where refreshments/buffet lunch can be served. Flexible layouts and access to a full range of audio visual equipment are complemented by on site professional support staff. The room has its own temperature control; wifi; LCD data projector/dvd/vcr player and screen. The Meeting rooms are on the 2nd floor. The Directors meeting room is set up boardroom style for 12. The 2nd Meeting Room/Office can be configured in any number of layouts. Our flexible pricing policy means that you can hire space by the hour, for a half-day ( or ) or full day ( ). Refreshments and Lunches are available at an extra charge (please see booking form).

3 Prices Rates include hire of room and use of Data Projector/Screen/DVD Conference Room Conference Room A n n e x e Annexe Rooms Capacity Costs Theatre U-Shape Boardroom Classroom Reception* Full-Day Half-Day Room /hr Conference Room Directors Room Meeting Room/Office *Price on application Hourly rate charge will be incurred if booking exceeds contracted hire. Directors Room Meeting Room/Office

4 Booking Form Contact Name:... Company:... Address: Tel No:... Fax No:... Please select which room you require: Conference Room day ( 500) half-day ( 300) per hour ( 80) Meeting Room day ( 225) half-day ( 140) per hour ( 40) Director s Room day ( 175) half-day ( 100) per hour ( 30) Date(s) required:... Time(s) required... (please include any time you need to set up the room as a fee will be incurred if your time overruns) Refreshments and Lunch per person* Tea/Coffee/biscuits only 2.50 per person... * inclusive of morning and afternoon coffee/tea/biscuits/water/juice and a sandwich buffet lunch with a fruit basket, nibbles and sweet treats I wish to hire the room(s) as indicated above and enclose my cheque for the booking made payable to BIS. By signing this document I agree to the Conditions of Hire as laid out opposite. I have also read and agree to abide by the Fire Precautions as laid out overleaf. Signature:... Print:... Date:... Cancellation 1. A non-refundable deposit of 50% of the room hire charge is payable upon booking. The balance will be invoiced 14 days before the commencement date. In the event of a booking being made within 14 days of the commencement of the hire period, the full amount is payable immediately.

5 Conditions of Hire: 1. The liability of The British Interplanetary Society (BIS) for direct losses arising out of their negligence (other than in respect of death and personal injury), breach of contract or any other cause of action arising out of or in connection with this agreements is limited to the value of monies received from the customer. BIS shall not be liable for any consequential or indirect loss, howsoever arising 2. BIS accepts no responsibility for anything that is lost or stolen from its premises. Personal possessions are the sole responsibility of the hirer or their customers and customers are advised to keep valuable belongings with them at all times. 3. The Hirer shall indemnify BIS from and against: a. All claims, demands, actions or proceedings in respect of the death or injury howsoever and whomever caused of or to any persons which shall occur or arise from any accident or occurrence which shall happen while such a person is on or upon any part of the premises during the hire period or in respect of any loss of damage suffered or sustained by any person in consequence of any such death or injury; b. All claims, demands actions or proceedings and any loss, damage or injury which may be brought against or suffered by BIS arising from or in consequence of the non-observance or non-performance of these conditions or any act, default or omission of the hirer, their staff, agents or visitors. c. Any claim under copyright law. 4. The Hirer must not make or broadcast music without the express permission of BIS. The hirer must in such cases organise directly with any relevant bodies for any licence required for the use of copyrighted material. 5. The Hirer shall be responsible for the conduct and supervision of the people attending the event and shall see that all conditions are followed. 6. Please note BIS is under no obligation to provide services or facilities not originally requested on the booking form. 7. No electrical equipment should be used on the premises by the Hirer unless it has passed a current PAT test. 8. The Hirer must leave the premises in a clean and tidy condition. 9. The Hirer, staff, agents and visitors must only use those rooms which are specified in the hire agreement. 10. The Hirer, staff, agents and visitors must not make or permit to be made any noise which may interfere with the use of other rooms within the building or other Hirers or any adjoining neighbours. 11. BIS reserves the right to refuse requests for room hire. Fire Precautions The exits must be kept free from obstruction in case of fire Emergency exits are signed with a figure of a running man above the door or exit All fire doors must be kept closed when not in use False alarm (or alarm testing) - NO ACTION REQUIRED Emergency Procedure In the event of a fire, alarms will be activated throughout the building. You are advised to act as follows: Evacuation should be immediate and no attempt should be made to gather or retrieve possessions from the room or other parts of the building. Meeting Point is outside Vauxhall Park, Lawn Lane. Please evacuate in an orderly manner, as quickly as possible and without running No attempt should be made to enter or re-enter the building until given the all clear by the Fire Brigade