ACCOUNTS PAYABLE SETUP

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1 ACCOUNTS PAYABLE SETUP Mortgage Computer Ogden, Utah

2 Contents - Updated September 9, 2013 General Ledger Setup... 4 Bank Accounts... 6 ScrolEx Setup... 10

3

4 General Ledger 3

5 General Ledger Setup This selection is to set up the General Ledger accounts that will be affected when monetary transactions are posted. Each of the packages provides a Transaction Register with a summary of activity and indicates to which GL account the totals should be posted. Set up in Accounting > General Ledger > General Ledger Setup the Expense GL account numbers and descriptions. Indicate which series of numbers (e.g., 1, 2, 3, 4) is to be used for assets, liabilities, income, expenses, and equity (used only within the GL Accounting package). The first digit of the Series Number must be greater than zero. The button toggles between Edit Series and Update Series. Assets Debit + Credit - Liabilities Debit - Credit + Income Debit - Credit + Expenses Debit + Credit - Equity Debit - Credit + 4

6 The Accounts Payable program only uses the Master. With the Master, set up the standard accounts. Opens a window to enter the descriptions and GL account numbers. Only one entry each may be made for Assets and Liabilities. There is no limit as to how many may be set up for Expenses. 5

7 Bank Accounts This selection is to set up and maintain the financial institutions and accounts to be used by the MC Software packages. Set up in Accounting > Cashbook Reconciliation > Bank Codes and Accounts the Accounts Payable checking account bank and account number. Option to edit the bank information. Option to delete an account. An account can only be deleted providing no funds are in the account. Click Add to set up the bank codes and accounts. The fields marked with a red asterisk (*) are mandatory fields. 6

8 Bank Code Enter up to three digits for the bank code. Bank Name Enter the name of the financial institution. The term bank is used to mean any type of financial institution that offers checking accounts. Street 1 Enter the street address of the financial institution. Street 2 Additional line for the street address. City, State, ZIP Enter the city, state, and ZIP Code of the financial institution. Transit Routing Enter the routing number of the financial institution. Click Add to set up a bank account. Package From the drop-down list, select the package. 7

9 Account Number Enter the bank account number. A dash may be entered as part of the bank account number. Type From the drop-down list, select the type of account. Statement Day Enter the day of the month of the monthly statement (e.g., 15, 31, etc.). 8

10 Maintenance 9

11 ScrolEx Setup This selection allows the operator to set up a Vendor/Accts Payable ScrolEx file of companies to whom disbursement checks will be issued in the Accounts Payable program. At the time of disbursement, the Vendor/Accts Payable ScrolEx is requested. If the ScrolEx has been set up, the company name, street address, city, state, and ZIP will be displayed. If no ScrolEx has been set up, the operator may enter the company name, etc., at the time of disbursement. For each vendor, fill in the vendor code, name, address, phone, cell and fax numbers, address, and Tax ID number. Indicate if a U.S. or international company. Indicate to report to the IRS. Click Save. The Default GL indicated will default in Transaction Entry (Accounting > Accounts Payable > Transaction Entry > New Entry) when the vendor is selected. After the first vendor has been input, click Add to create new vendor ScrolEx files. The option to sort numerically by code number or alphabetically by name is available. To remove a vendor from the ScrolEx, highlight the name under the Vendor/Accts Payable header and click Delete. To modify, highlight the name, make any desired changes, and click Save. An can be sent to the vendor by simply clicking on the icon. Refer to ScrolEx in the How To Overview and Navigating manual for details. 10

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