Introduction and General Overview

Transcription

1 Introduction and General Overview RecordPoint Is the only 100% SharePoint 2010 COTS solution that meets the requirements of ISO and ICA2: ISO and will perform as required today and moving forward. The team at RecordPoint has substantial experience delivering over 100 information management solutions on the SharePoint platform. RecordPoint keeps pace with the release cycle of Microsoft and will have a SharePoint 2013 version available at the end of March is implemented by customers on their own or with the aid of an implementation partner (generally a SharePoint system integrator such as Sensory7, Avanade, Jacobs Group, or WindowLogic). RecordPoint delivers Consulting and Premium Support services to support its customers and implementation partners. The scope of RecordPoint s consulting and support services is focused on design, quality assurance and training rather than actual implementation or broader SharePoint work and includes the following service areas: o Requirements gathering and analysis o Design of SharePoint document management configuration (document types, metadata etc.) o Definition of records management rules and configuration for RecordPoint o Training o Quality assurance, testing and implementation support Key Features that Differentiate RecordPoint from SharePoint 1. Record Capture and Content Finalisation in SharePoint (either in place or in archive) 2. The option to set up manual or automated records management with an advanced rules engine for Classification, Retention and Disposal Centralised view of all in place managed records Meta data driven, hierarchical file plan in the active SharePoint site Driven off data taxonomy definition

2 3. Scalability and Management of SharePoint Repository (including SharePoint multi farm support) 4. Physical and Hybrid Records Create Physical Locations within a Centralised Repository Bar-code support for File, Document and Box Labels Track requested/moved/borrowed and overdue items File Label Report 5. Complex Classification, Sentencing and Disposal Centralised management Disposal Schedule Sentence Files and Electronic Documents Mark files for future sentencing 6. Object Level Records Auditability 7. ediscovery and Hold ediscovery searches over any SharePoint content Archive results or leave in hold

3 Key RecordPoint Benefits that Differentiate RecordPoint Meet Compliance Standards RecordPoint ensures that SharePoint data is duly retained and appropriately disposed of according to corporate and legislative rules, with RecordPoint certified to meet VERS and built to meet the requirements of ISO and ICA: ISO Adoption and Usability RecordPoint eliminates the need for end users to be explicitly trained in records management. By creating rules to map the records classification to the structures and metadata that have been built in SharePoint, RecordPoint appropriately classifies and categorises content and can also be used to assist the correct categorization of new content. Performance - Increase performance of the SharePoint environment by offloading workloads from core SharePoint servers. Storage Efficiency - Lower cost of storage by archiving older or infrequently accessed content from primary storage systems to more cost-effective archival storage, whilst still keeping content within SharePoint. Transparent Access - Archive documents while leaving shortcuts or links in SharePoint, providing transparent access to users and organizational control over content. Scalability RecordPoint enables SharePoint to scale to meet growing archiving needs, with the ability to more easily manage terabytes of content within SharePoint. Centralized Control - Impose corporate retention and storage policies and reuse information to enhance existing business processes, reduce management and governance overhead, and boost productivity. 100% SharePoint - RecordPoint is not consult ware. It is a stand-alone independent software product that is 100% built into SharePoint, using.net, Windows Server and SQL. Content never leaves SharePoint and there is only one object per record and one repository to manage. Extensible and Interoperable - RecordPoint is an open, documented, standards based solution that is easy to enhance and extend by any proficient systems integrator. You are not bound to a proprietary implementation partner. Recommended - RecordPoint is recommended by Microsoft, Forrester and Gartner as the preferred records management extension to SharePoint in order to comply with Australian records management standards.

4 RecordPoint Pricing Commercial in Confidence RecordPoint pricing is an annuity subscription model. The pricing includes a base price for the pool and a per user price for each user above the minimum user number in that pool as shown in the table below. These prices may be subject to change with 30 days notice. Please see below for pricing: FY 13/14 Annual Subscription Model RecordPoint User Pool Base Price Per Year Per User Per Year - Annual Subscription* 250 users 20,000 n/a 251 to 500 users 20, to 1000 users 1001 to 2500 users 2501 to 5000 users 5001 to users to users Enterprise (25000+) *Min 24 months subscription **Minimum purchase price is 250 users Volume discounts available upon request This service is delivered via Microsoft Azure, a customer will require their own Azure service acquired from Microsoft under an agreement with Microsoft. RecordPoint Support - Commercial in Confidence RecordPoint offer a basic level of support under the Standard licensing agreement which entitles the customer to a base line level of support. Additional Support can be purchased as per the table below. Our Extended support document can be provided upon request.

5 RecordPoint Extended Support Services Pricing - Commercial in Confidence Gold, Silver & Basic Support Services Service Offering Value Price Expiry Gold 60 incidents 36,000 36,000 + VAT Health Check Upgrade Support 12,000 6,000 30,000 + VAT (at time of licence purchase) TAM 3,600 Gold SLA 12,000 Silver 30 incidents 18,000 18,000 + VAT TAM Silver SLA 3,600 6,000 15,000 + VAT (at time of licence purchase) Basic 2500 users 6 incidents Year 1 4 incidents Years 2-3 6,000 3,000 Provided with the Licence Agreement Provided with the Annual Licence Subscription Basic users 4 incidents Year 1 3 incidents Years 2-3 3,000 1,800 Provided with the Licence Agreement Provided with the Annual Licence Subscription Basic 500 users 3 incidents Year 1 2 incidents Years 2-3 1,800 1,200 Provided with the Licence Agreement Provided with the Annual Licence Subscription

6 Basic Support Incident Packs Basic Support customers may opt to pay for the resolution of additional incidents on a per incidents basis ( 600) or may purchase incident packs. These services are provided according to our Basic Support Service Level Agreement response times and notice periods. Incident Packs Value Price Expiry 1 Incident VAT 6 months 5 Incident Pack 3,000 2,700 + VAT 6 months 10 Incident Pack 6,000 4,800 + VAT 6 months