Collaboration. Michael McCabe Information Architect black and white solutions for a grey world

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1 Collaboration Michael McCabe Information Architect black and white solutions for a grey world

2 Slide Deck & Webcast Recording links Questions and Answers We will answer questions at the end In Microsoft Live Meeting Click the Q&A panel or click Alt-Q After the webcast - extra questions to Remember to go to the full screen in Live Meeting (F5)

3 About Gig Werks Collaboration Communities Content Search Insight Q&A

4 Company began in 2002 Gold Partner Since 2002 Field managed since 2004 Microsoft Best Technology Partner 2010 and 2011 Various other Microsoft Awards and Tech Forum Award Winner 2008 Invited into the Partner Evidence Program for SharePoint 2010 Market Focus From 100 seats to 150,000 Headquartered in New York, with clients across the United States

5 SharePoint 2010 The Business Collaboration Platform Bringing people together

6 productivity Best productivity experience across PC, phone, and browser The cloud UNIFIED COMMUNICATIONS COLLABORATION ENTERPRISE CONTENT MANAGEMENT BUSINESS INTELLIGENCE ENTERPRISE SEARCH

7 Increasingly demanding environment 57 of workers use social media for business purposes at least once per week and 15% of them use a consumer tool instead of the corporate sponsored one. In 2009, over 70 of business and IT teams are geographically distributed. 52 of those surveyed said increasing speed of access to internal experts is a top benefit of Web 2.0 technologies in the enterprise. 74 of enterprises have already implemented some corporate collaboration software, out of which 61% plan to expand or upgrade their current implementation. Employees spend up to 25 of their working day on non-productive, document collaboration related tasks.

8 Microsoft SharePoint 2010 The Business Collaboration Platform for the Enterprise and the Internet Composites Sites Communities Deliver the Best Productivity Experience Cut Costs with a Unified Infrastructure Insights Content Rapidly Respond to Business Needs Search 8

9 Communities Connect people and expertise Collaborate anywhere, anytime Share signals and feedback

10 Connect people and expertise Information from Active Directory or HR system Freeform about me section Associated content and relationships Recent activity Build your network Profiles provide a place to build your work identity and connect with others in your organization Find the right person People search helps you find the expert in your organization even when you don t know their name Colleagues and their activity My Sites keep you connected to what s going on around you with updates from your colleagues in the Newsfeed

11 Connect people and expertise Refine by title, skills, or other attributes Sort by social distance Information pulled from the My Site profile Build your network Profiles provide a place to build your work identity and connect with others in your organization Find the right person People search helps you find the expert in your organization even when you don t know their name Colleagues and their activity My Sites keep you connected to what s going on around you with updates from your colleagues in the Newsfeed

12 Connect people and expertise Status update from a colleague Your tag was used on a document Build your network Profiles provide a place to build your work identity and connect with others in your organization Find the right person People search helps you find the expert in your organization even when you don t know their name Colleagues and their activity My Sites keep you connected to what s going on around you with updates from your colleagues in the Newsfeed

13 Collaborate anywhere, anytime Easy editing Wiki linking Embedded video Work the way you want Blogs, wikis, rich media and Office integration enable collaborative authoring on the web with flexibility and continuity All in one place Sites are a central place to bring together the right people and information for your team, community or project Take it on the go Mobile access and SharePoint Workspace make sure you re covered when away from the office

14 Collaborate anywhere, anytime Documents with version control Shared task list Forum discussion board Work the way you want Blogs, wikis, rich media and Office integration enable collaborative authoring on the web with flexibility and continuity All in one place Sites are a central place to bring together the right people and information for your team, community or project Take it on the go Mobile access and SharePoint Workspace make sure you re covered when away from the office

15 Collaborate anywhere, anytime Access your shared documents with SharePoint Workspace Mobile Check out and edit from client Search by file name or fully-indexed content on the server Notifications for updates and additions Work the way you want Blogs, wikis, rich media and Office integration enable collaborative authoring on the web with flexibility and continuity All in one place Sites are a central place to bring together the right people and information for your team, community or project Take it on the go Mobile access and SharePoint Workspace make sure you re covered when away from the office

16 Share signals and feedback Auto suggestions Recent notes and tags on the same item Follow tags Stay up-to-date on the topics that matter and discover new items based on what s tagged See responses Use ratings and comments to know what your organization found most helpful and relevant Start the conversation Integration with Microsoft Lync puts you in touch immediately with a call, IM, or

17 Share signals and feedback Add Note Board to any page Aggregated 5-star rating Follow tags Stay up-to-date on the topics that matter and discover new items based on what s tagged See responses Use ratings and comments to know what your organization found most helpful and relevant Start the conversation Integration with Microsoft Lync puts you in touch immediately with a call, IM, or

18 Share signals and feedback Availability and presence Click to call Follow tags Stay up-to-date on the topics that matter and discover new items based on what s tagged See responses Use ratings and comments to know what your organization found most helpful and relevant Start the conversation Integration with Microsoft Lync puts you in touch immediately with a call, IM, or

19 Content $ Align work processes with business priorities Make the tools support the business Decrease costs by managing the right content

20 Align work processes with business priorities Submissions matched to a content type Property based conditions route content Content is routed to the specified location Transparent processes Automate key business processes and enable the quick and consistent application of policies and taxonomies Productivity and information value Promote intuitive tools available in Microsoft Office that enable people to access SharePoint functionality from applications that are familiar Participation from everyone Make it easier for people to find, share, and use information

21 Align work processes with business priorities SharePoint locations by current, recent, or saved Access your enterprise content with SharePoint Workspace Mobile Save to SharePoint Download a copy for offline access and editing, upload changes when you re back online Interact with workflows Transparent processes Automate key business processes and enable the quick and consistent application of policies and taxonomies Productivity and information value Promote intuitive tools available in Microsoft Office that enable people to access SharePoint functionality from applications that are familiar Participation from everyone Make it easier for people to find, share, and use information

22 Align work processes with business priorities Tag and share notes Unique document IDs Metadata driven navigation Transparent processes Automate key business processes and enable the quick and consistent application of policies and taxonomies Productivity and information value Promote intuitive tools available in Microsoft Office that enable people to access SharePoint functionality from applications that are familiar Participation from everyone Make it easier for people to find, share, and use information

23 Make the tools support the business Declare records in place Content and properties are locked to prevent editing and deletion Records management Manage and archive records in-place, archive them to a central repository, or combine the two approaches Content consistency Apply the same ECM functionality to traditional content, Web pages, and social content Compliance with detailed auditing Compliance and auditing at the file level and across repositories

24 Make the tools support the business Traditional records archive Supports hierarchical file plans Records management Manage records in-place, archive them to a central repository, or combine the two approaches Content consistency Apply the same ECM functionality to traditional content, Web pages, and social content Compliance with detailed auditing Compliance and auditing at the file level and across repositories

25 Make the tools support the business Retention schedule details and source of definition Current hold and record status Per item audit reports Records management Manage records in-place, archive them to a central repository, or combine the two approaches Content consistency Apply the same ECM functionality to traditional content, Web pages, and social content Compliance with detailed auditing Compliance and auditing at the file level and across repositories

26 Decrease costs by managing the right content effectively Content type or location based policies Multi-stage retention schedules Available for records and non records Retention policies Use multi-stage policies to drive retention schedules and to control when content should be archived or expired Risk and compliance Reduce risk by managing content quickly and confidently IT effectiveness Manage metadata, content types, and policies from a centralized location

27 Decrease costs by managing the right content effectively All content treated equally during discovery Hold content in place or export to another location Retention policies Use multi-stage policies to drive retention schedules and to control when content should be archived or expired Risk and compliance Reduce risk by managing content quickly and confidently IT effectiveness Manage metadata, content types, and policies from a centralized location

28 Decrease costs by managing the right content effectively Centralized taxonomy term store Import existing taxonomy Flexible management options Retention policies Use multi-stage policies to drive retention schedules and to control when content should be archived or expired Risk and compliance Reduce risk by managing content quickly and confidently IT effectiveness Manage metadata, content types, and policies from a centralized location

29 Search Get better answers, faster Connect with people and expertise Customize the search experience

30 Get better answers, faster Sorting on any property Query completion Deep navigation Related searches & people Scrolling previews Document thumbnails Federated results Read in Office Web Apps Explore using navigators Enables you to understand the scope of information available, with exact counts of results Visualize your results Quickly recognize what you re looking for without opening separate applications Improve relevance Based on how people tag and rate content in SharePoint and on click-thrus of search results

31 Connect with people and expertise Phonetic name lookup Filter by title, expertise & other attributes Sorting by social distance Real-time presence Expertise matching Find recent content Org browsing Find people An address book search that matches names phonetically and lets you browse organizations Discover expertise Based on terms matched from mined Outlook inbox data and SharePoint My Site profiles Use My Site information Bridge connections faster and see more relevant results based on social distance

32 Customize the search experience Targeted featured content using configurable visual best bets Find specific customers Top information new market view report to send to clients Role-specific relevance Visual navigation Direct action from search results Line of business data Find experts and see availability Drilldown to single view Business-specific navigation based on automatic tagging Add needed metadata Pre-built extractors automatically tag people, locations, and company names Tune relevance ranking Search results based on content freshness and data source that recognizes synonyms, acronyms and other business terms Build new kinds of applications Allow people to work with disparate information, gain insight based on business and role and increase efficiency

33 Insights $ Empower your people to create, access, and share information Enables people to have the right information at the right time Reduce infrastructure costs and drive decision making

34 Empower decision makers Familiar user interface and experience Improved formatting and charts Data from multiple sources Easier navigation with Slicers Self-service analysis Increase individual productivity by delivering information through familiar and intuitive tools Data access Easily connect to and work with data from multiple sources Collaboration Easily share analysis with colleagues by publishing directly to SharePoint

35 Improve organizational effectiveness Get the same rich fidelity with a web browser, including ribbon and Excel functions Published workbooks maintain live data connections Refresh workbook data manually or automatically Only people with the correct permissions can view published data Centrally store and manage all reports for easy discoverability Accountability Align to key metrics and strategy with a single version of the truth Transparency Provide trusted access to the right information and people at the right time Discoverability Enable users to find the right information across all data sources

36 Enable IT efficiency Simplify management of BI content using the PowerPivot Management Dashboard Provide user-driven application administration and monitoring Access performance and reliability information through browserbased dashboards Manage and facilitate access to secure organizational data Enterprise-ready platform Scale with a highly interoperable platform and unified architecture, inside and outside the firewall Robust infrastructure investments Ensure performance and reliability with powerful management tools and features Increased developer effectiveness Easily create applications from a single development platform

37 Microsoft SharePoint 2010 The Business Collaboration Platform for the Enterprise and the Internet Composites Sites Communities Deliver the Best Productivity Experience Cut Costs with a Unified Infrastructure Insights Content Rapidly Respond to Business Needs Search 3 7

38

39 We d love to hear more detailed feedback on this session ... To get more related materials please visit: Connect with Gig Werks:

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