ENTERPRISE DOCUMENTS & RECORD MANAGEMENT

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1 ENTERPRISE DOCUMENTS & RECORD MANAGEMENT

2 DOCWAY PLATFORM ENTERPRISE DOCUMENTS & RECORD MANAGEMENT 1 DAL SITO WEB OLD XML DOCWAY DETAIL DOCWAY Platform, based on ExtraWay Technology Native XML Database, is a document and record management system, innovative common repository where collect, register, classify, transfer and retrieval information and business documents. The new DOCWAY XML moves from the success of previous version (more than 70 installations) and reassessing of the benefits of JAVA/XML technology. The archival structure of DOCWAY model based XML documents files item, part at the beginning of the record production chain from the current archive and the administrative function of the protocol, through the application of a rigorous and accurate archives entitling system. ARCHITECTURE Strong experience: 3D Informatica chose to makes available your solutions in the SOA architecture all features DOCWAY Platform specifications, architectural model making SOA a cornerstone for building integrated document solutions. During last year 3D Informatica chose to use new integrated solutions using Open Standard (JEE, EJB, JDO or JDBC, JSF, AJAX, etc). UNIQUE FEATURES not-proprietary format: native XML database related to metadata for preservation and intelligibility in the long-term period; storage of files content on the file system, according to a logical organization: information units are arranged and classified on the file system; adopting OAIS reference model (Open Archival Information System) and compatibility with the ISO standard (Records Management); compliance with international standards of accessibility and usability; complete interoperability with certified ; substitute optical storage; separation of the process of file conversion service (metadata extraction of file attachments, content indexing, transformation to other formats such as PDF, etc); functionality of Advanced Information Retrieval (search history, Union/intersection of two or more searches, search options; evidence of differentiated management documents for any Office to which you are entitled; detailed History of the actions carried out, for each registered document; choose document object from the list of built-in objects; integration with Open Source Workflow Engine; integration with T-W4K Portal XML (XML Content Management System) ; Graphic Model Designer for defining new types of documentary; customizable interface for each document type; developed a WebServices library and a JDBC driver for interoperability with application

3 management systems or report generators. DOCWAY XML incorporates the potential of technological innovation and the latest standards (XML, digital signature standard, interoperability, certified mail, Optical Storage, etc.), becoming an important service of the Organization and management of business records, as a flexible instrument of information and communication, able to guarantee: sorting of all documents, within an archival system structured correctly, through hierarchical sorting activities (files, inserts, subsets, outbuildings and annexes), non-hierarchical (binders) and archival series (directories); recording all documents through the automatic attribution of a unique protocol number and the current date; classification of documents by the attribution of an index entry, which identifies functions, tasks, processes and procedures of the organizational unit and allow you to sort your documents within an archival system is customizable; Document retention over time to ensure that the electronic copy on non-rewritable optical media; the integrity of documents and information; simple and immediate access to the contents; research tools more sophisticated and rational: thesauri, controlled dictionaries; optimizing the lifecycle and in a transverse optic compared to individual lines of business; automated management of administrative procedures, to speed up the usual process of documents within a business context. reliability, confidentiality, authenticity, availability, secure access The solution addresses the need to manage and quickly retrieve documents and information, in order to respond promptly to requests and to the dynamics of the company: the management of information passes through the entire organization through automation of administrative and management processes with workflow tools.

4 DOCWAY PLATFORM ENTERPRISE DOCUMENTS & RECORD MANAGEMENT 2 DALLA BROCHURE 2013 XML DOCWAY DETAIL DOCWAY Platform based on our EXTRAWAY technology XML Native databases, is a document management system, the common repository where collect, classify and historicize information and business documents. The new DOCWAY XML moves from the success of previous version (more than 70 installations) and reassessing in the light of the benefits of JAVA/XML technology. ARCHITECTURE 3D Informatica has a strong experience in record management projects. 3D Informatica makes available all features DOCWAY Platform specifications in the SOA architecture; architectural model making SOA a cornerstone for building integrated document solutions. Central architectural and technological <choice> it made for ensure all Customers investments and to propose new integrated solutions in Open Standard (JEE, EJB, JDO or JDBC, JSF, AJAX, etc). KEY VALUES DOCWAY XML incorporates the potential of standards and innovation (XML, digital signature standard, interoperability, certified mail, optical storage, etc.), becoming an important Organisation and management service Corporate documents: flexible tool for information and communication. reliability, confidentiality, availability, secure access The solution wants to manage and quickly retrieve documents and information, in order to all requests and to the dynamics power of Company profile: the management of information lives through the whole organization, promoting <<Automation>> of administrative and management processes, with simple and transparent workflow tools. DOCWAY XML wants to removes a large amounts of paper, reduce costs and time, increase efficiency and productivity, and manage the related process automation with its improvement about: Data security (integrity), reliability of management, links between documents; Document retrieval (availability), secure access to documents.

5 ORGANIZATION OF MESSAGES ARCHIVES Message lifecycle planning is the process of developing an message retention policy. Part of the planning process involves making up-front decisions about storing and retaining messages, such as where messages will be archived, how those archives will be backed up and for what length of time messages should be retained. XML DOCWAY template-based at the beginning of the on production chain from the current archive and the administrative function of the Protocol, through an accurate system of messages storage. Keep in mind that your message archives typically contain an all-encompassing picture of how your operates. Unless explicitly forbidden, virtually every aspect of our Company's day-to-day operations is discussed through .

6 DOCWAY PLATFORM ENTERPRISE DOCUMENTS & RECORD MANAGEMENT XML DOCWAY 3 DAL SITO WEB NUOVO Docway 4 is a modular and scalable document management, over time, made in compliance with the data-processing and administrative document recommendations, first of all by National Center for information technology on Public Administration (CNIPA - Centro Nazionale per l'informatica nella Pubblica Amministrazione). Docway 4 always followed evolution of national and customer satisfaction: solution across multiple experties, to aimed at ensuring the principles of transparency and administrative simplification. Docway 4 has understood the importance of end-user needs: from basic user to experienced user and System Administrator. The system is designed as a multidirectional area of sharing documents with a simple storage procedures adds security and control indexing and searching. Docway 4 is the result of a deep knowledge about complexity of managing digital files: manages metadata, create, edit and controls document workflow, stores indexes and their search versions. Docway 4 combines the capabilities of Enterprise Content Management, Records Management, Process Management, Information Management, Document Management and Workflow & mirror Mailbox. Enterprise Content Management: system for managing <<documentary heritage>>, that can handle every type of digital or digitized content, for all levels of roles, first of all from an Administration purposes: administrative, institutional, documentary, archival documents, images, photos, web pages, documents non-structure or semi-structured xml, multimedia, and . Docway 4 stratify the paths: search criteria is based on requirements of medium-long term preservation. Administration features allow dynamic user profiling based on information needs: system allow dynamic area to authorized users access, according to their profiling and levels of qualification, also in compliance with rules on protection of personal data. Records Management: Docway 4 according to European Commission standard for electronic records management, MoReq (specifications Model Requirements for the management of electronic records, v and v. MoReq2010), Docway 4 was already ready. 3D Informatica designed a solution to make avaible quality and utility of Records Management fields. Docway 4 ensures the transparency of administrative actions, because all tasks performed by operators on your system (logs) are logged, tracked and stored.

7 Latest versioning system ensures complete control versioning enables users to identify and track changes and their actions on documents (updates, editing, deleting, creating copies). The main functions that Docway 4 offers are aimed at: acquisition, recording, search and consultation of all different types of documents, processed within administrative processes and/or business, both internal and external trading; automatic registration of signature.xml file with the possibility of direct printing on paper or associate barcode; digital signature; organisation of documents according to filing plan and physical quantity of material; ensuring greater flexibility in dealing with different types of heterogeneous documents, structured and unstructured; optimization information flows and decision making, to support document flows; massive capture of paper through signatures; management and receiving through Mailbox; management of certified electronic mail; Process & Information Management: Docway 4 allows the user groups to acquire heterogeneous document types and information governance at higher levels of <<transparency>>: all users have a profile to make actions on system and access is always permittend in compliance with italian law n. 241/90 on administrative transparency, browsing in a system without complexity. Docway 4 allows the creation of link between reporting and processing workflows and database of Access Control List (ACL), for better management of archives entitling system classification and index entries. Document Workflow Management: Docway 4 is configurable to support users during creation of workflows: manage and monitor processes: definition of all properties and methods of data creation, analysis and view of dossier as part of complete proceedings; simple review workflow and approval complex business processes, piling up in a chain of events all requests to send documents based on user responsibilities; custom work desks using a virtual desktop for managing documents by multiple users; "light" workflow management: the solution supports the user how to create workflows. Docway 4 provides users a powerful and refined search tool, able to locate, retrieve and review documents easily by their own interest. Users can choose to perform a simple search (for example, term within content or attributes) or an advanced search (to define more attributes). Online Previews of documents: Docway 4 view documents recorded without need to download. All functions of document management allows view of document (formats and structures including Office files, images, photos, scanned documents, video and audio files). Mailbox Mirroring: the module of mailbox adds value to our solution: Docway 4 is dedicated to receive and handle by mirroring a general structure and default functions of system

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