The archiving activities occur in the background and are transparent to knowledge workers. Archive Services for SharePoint

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1 Archive Services for SharePoint Provides the configurable environment for archiving files and folders from one or more work-in-progress repositories (provided by WSS or MOSS) and transferring them to the Documentum platform. Archive Services for SharePoint can archive: Single files Multiple files Individual folders and their contents Multiple folders (with inheritance of subfolders and documents within the path) The archiving activities occur in the background and are transparent to knowledge workers. 1

2 How It Works Automatically store and manage all content within the Documentum platform, or Allow knowledge workers to establish their own criteria for transferring content between a work-in-progress environment and an enterprise content repository. For instance: Any content stored within a SharePoint repository might automatically flow into and out of the Documentum platform. Knowledge workers might manage content locally, and only transfer the final documents to the Documentum repository. The IT group configure the archiving capabilities by modifying the fields and values of predefined sets of forms 2

3 Archiving Options Move Content is moved from SharePoint to Documentum Content is only available via Documentum repository Records Management Shortcut Content is moved from SharePoint to Documentum Shortcut remains in SharePoint Future edits from SharePoint will update Documentum content Copy Content is available from SharePoint and Documentum Work in Progress Snapshots Can be edited from the SharePoint and republished 3

4 EMC Documentum Records Management Benefits Corporate file plan Unified retention policy engine Retention enforcement Freeze hold & disposition Auditing and reporting CONTENT REPOSITORY 4

5 Records Activator for SharePoint Add-on to Archive Services for SharePoint 2007 Technology Move scenario only Document must be owned by EMC Documentum to be declared as a formal record No Copies or Shortcuts Allowed Requires user declaration Menu Selection Use of forms/profile for capture of metadata DoD Chapter 2 Sharepoint 2007 is now DoD compliant 5

6 Archive Services for SharePoint - Summary Benefits Overview: Use SharePoint client and server Connect normally SharePoint sites to global central repository Business critical content is seamlessly Enforce controls integrated on and migrated business between critical documents SharePoint residing in and SharePoint the Documentum Automate content repository policies to meet enterprise requirements Process Services EMC Documentum Platform Business Process Management Records Mgmt Regulated Content Mgmt Lifecycle Mgmt Auto Classification Imaging Digital Asset Mgmt Repository Services Federated Search Advanced Content Services Trusted Content Svcs Backup & Recovery XML Services Desktop Integration Integrated Archiving Storage Optimization Info Rights Mgmt Transformations 6

7 EMC Documentum Integrations for Microsoft Value Proposition: ECM Infrastructure for Microsoft User Experiences EMC Documentum augments SharePoint by providing a single source for the integration of business-critical ECM technologies including records management, BPM, imaging, classification, and much more EMC Documentum provides essential control of your Microsoft SharePoint environment, allowing for smoother growth and wider adoption of enterprise content management. EMC Documentum extends Microsoft technologies by providing a proven, scalable, regulated infrastructure within an enterprise s standard content architecture EMC Documentum is the market-leading content management platform, offering extensive vertical expertise, turnkey applications, and a proven track record 7

8 Thank You For further information, please visit 8

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