RESULTS. CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD 88 East Chicago Street, Council Conference Room December 3, :00 p.m.
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1 RESULTS CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD 88 East Chicago Street, Council Conference Room December 3, :00 p.m. Pursuant to Resolution No of the City of Chandler and to A.R.S , NOTICE IS HEREBY GIVEN to the members of the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD and to the general public that the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD will hold a meeting open to the public on THURSDAY DECEMBER 3, 2015 at 4:00 p.m., in the Council Conference Room at 88 East Chicago Street, Chandler, AZ. (Agendas are available in the Office of the City Clerk, 175 S. Arizona Avenue.) Persons with a disability may request a reasonable accommodation such as a sign language interpreter by contacting the City Clerk's office at (480) Requests should be made as early as possible to allow time to arrange accommodation. Dated: 12/10/2015 2:43 PM 1. CALL TO ORDER / ROLL CALL AGENDA 2. APPROVAL OF MINUTES a. Minutes of September 17, 2015 APPROVED 3. SCHEDULED/UNSCHEDULED PUBLIC APPEARANCES/CALL TO PUBLIC 4. BRIEFING ITEMS a. CorVel Stewardship Report b. Financial Statements & Investment Report Management Services c. Review of Proposed 2016 Meeting Schedule 5. ACTION AGENDA (description of item should be specific enough that the public will know what action is being requested.) None 6. DISCUSSION ITEMS
2 None 7. COMMENTS/ANNOUNCEMENTS 8. CALENDAR a. Future Meeting Date FEBRUARY 18, INFORMATION ITEMS a. Agenda Items for Future Meeting Dates 10. ADJOURNMENT
3 RESULTS CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD 88 East Chicago Street, Council Conference Room September 17, :00 p.m. Pursuant to Resolution No of the City of Chandler and to A.R.S , NOTICE IS HEREBY GIVEN to the members of the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD and to the general public that the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD will hold a meeting open to the public on THURSDAY, SEPTEMBER 17, 2015, at 4:00 p.m. in the Council Conference Room at 88 East Chicago Street, Chandler, AZ. (Agendas are available in the Office of the City Clerk, 175 S. Arizona Avenue.) Persons with a disability may request a reasonable accommodation such as a sign language interpreter by contacting the City Clerk's office at (480) Requests should be made as early as possible to allow time to arrange accommodation. Dated: 9/18/2015 8:16 AM 1. CALL TO ORDER / ROLL CALL AGENDA 2. APPROVAL OF MINUTES a. Minutes of June 10, 2015 APPROVED 3. SCHEDULED/UNSCHEDULED PUBLIC APPEARANCES/CALL TO PUBLIC 4. BRIEFING ITEMS a. Safety Program Update Human Resources b. Financial Statements & Investment Report Management Services 5. ACTION AGENDA (description of item should be specific enough that the public will know what action is being requested.) None 6. DISCUSSION ITEMS None
4 7. COMMENTS/ANNOUNCEMENTS 8. CALENDAR a. Future Meeting Date December 3, INFORMATION ITEMS a. Agenda Items for Future Meeting Dates 10. ADJOURNMENT
5 RESULTS CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD 88 East Chicago Street, Council Conference Room June 10, :00 p.m. Immediately Following the Chandler Health Care Benefits Trust Board Meeting. Pursuant to Resolution No of the City of Chandler and to A.R.S , NOTICE IS HEREBY GIVEN to the members of the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD and to the general public that the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD will hold a meeting open to the public on WEDNESDAY, JUNE 10, 2015 at 4:00 p.m., immediately following the Chandler Health Care Benefits Trust Board Meeting in the Council Conference Room at 88 East Chicago Street, Chandler, AZ. (Agendas are available in the Office of the City Clerk, 175 S. Arizona Avenue.) Persons with a disability may request a reasonable accommodation such as a sign language interpreter by contacting the City Clerk's office at (480) Requests should be made as early as possible to allow time to arrange accommodation. Dated: 6/11/2015 3:12 PM 1. CALL TO ORDER / ROLL CALL AGENDA 2. APPROVAL OF MINUTES a. Minutes of January 29, 2015 APPROVED 3. SCHEDULED/UNSCHEDULED PUBLIC APPEARANCES/CALL TO PUBLIC 4. BRIEFING ITEMS a. Introduction of New Board Members Duane Anderson and Jason Zdilla b. Financial Statements & Investment Report Management Services c. Excess Insurance Renewal Human Resources d. Contingency Fund Transfer Human Resources/Management Services e. CorVel Contract Renewal Human Resources
6 5. ACTION AGENDA (description of item should be specific enough that the public will know what action is being requested.) a. Appointment of Officers President, Vice President, and Secretary 6. DISCUSSION ITEMS None President: Bil Bruno Vice President: Duane Anderson Secretary: Jason Zdilla 7. COMMENTS/ANNOUNCEMENTS 8. CALENDAR a. Future Meeting Date September 17, INFORMATION ITEMS a. Agenda Items for Future Meeting Dates 10. ADJOURNMENT
7 RESULTS CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD 88 East Chicago Street, Council Conference Room January 29, :00 p.m. Pursuant to Resolution No of the City of Chandler and to A.R.S , NOTICE IS HEREBY GIVEN to the members of the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD and to the general public that the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD will hold a meeting open to the public on THURSDAY, JANUARY 29, 2015 at 4:00 p.m., in the Council Conference Room at 88 East Chicago Street, Chandler, AZ. (Agendas are available in the Office of the City Clerk, 175 S. Arizona Avenue.) Persons with a disability may request a reasonable accommodation such as a sign language interpreter by contacting the City Clerk's office at (480) Requests should be made as early as possible to allow time to arrange accommodation. Dated: 2/5/2015 3:15 PM 1. CALL TO ORDER / ROLL CALL AGENDA 2. APPROVAL OF MINUTES a. Minutes of December 4, 2014 APPROVED 3. SCHEDULED/UNSCHEDULED PUBLIC APPEARANCES/CALL TO PUBLIC 4. BRIEFING ITEMS a. Results of the Heinfeld, Meech & Co. Annual Audit Management Services b. Financial Statements & Investment Report Management Services c. Workers Compensation Contribution and Reserve Recommendation Human Resources & Management Services d. Update on Telephonic attendance at Board Meetings Human Resources e. Update on Board Attendance Human Resources f. Proposed Resolution #4835 Changes to the Trust Document Human Resources
8 5. ACTION AGENDA (description of item should be specific enough that the public will know what action is being requested.) a. Approve Resolution No. WC002. A Resolution of the Chandler Workers Compensation and Employer Liability Trust Fund Board Recommending Workers Compensation Contribution and Reserve Level for Fiscal Year APPROVED 6. DISCUSSION ITEMS None 7. COMMENTS/ANNOUNCEMENTS 8. CALENDAR a. Future Meeting Date June 18, INFORMATION ITEMS a. Agenda Items for Future Meeting Dates 10. ADJOURNMENT
9 RESULTS CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD 88 East Chicago Street, Council Conference Room December 4, :00 p.m. Pursuant to Resolution No of the City of Chandler and to A.R.S , NOTICE IS HEREBY GIVEN to the members of the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD and to the general public that the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD will hold a meeting open to the public on THURSDAY, DECEMBER 4, 2014 at 4:00 p.m., in the Council Conference Room at 88 East Chicago Street, Chandler, AZ. (Agendas are available in the Office of the City Clerk, 175 S. Arizona Avenue.) Persons with a disability may request a reasonable accommodation such as a sign language interpreter by contacting the City Clerk's office at (480) Requests should be made as early as possible to allow time to arrange accommodation. Dated: 12/8/2014 4:22 PM 1. CALL TO ORDER / ROLL CALL AGENDA 2. APPROVAL OF MINUTES a. Minutes of September 18, 2014 APPROVED 3. SCHEDULED/UNSCHEDULED PUBLIC APPEARANCES/CALL TO PUBLIC 4. BRIEFING ITEMS a. Review of Workers Compensation Actuary Analysis Amy Hoffman from Arthur J. Gallagher & Co. (via telephone) b. Investment Report Management Services c. Workers Compensation Coverage for Volunteers/Stop Loss Coverage for Fire Cadets and Police Explorers Human Resources d. Update of Indemnity Claim Amounts from CorVel Human Resources e. Impact to the Workers Compensation Trust - Officer Bryant Holmes and Officer David Payne Human Resources f. Workers Compensation Rates Change of Reporting Date Human Resources 5. ACTION AGENDA (description of item should be specific enough that the public will know what action is being requested.)
10 None 6. DISCUSSION ITEMS a PFM Investment Representatives at future meetings b. Meeting Schedule COMMENTS/ANNOUNCEMENTS 8. CALENDAR a. Future Meeting Date 9. INFORMATION ITEMS a. Agenda Items for Future Meeting Dates 10. ADJOURNMENT
11 RESULTS CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD 88 East Chicago Street, Council Conference Room September 18, :00 p.m. Pursuant to Resolution No of the City of Chandler and to A.R.S , NOTICE IS HEREBY GIVEN to the members of the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD and to the general public that the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD will hold a meeting open to the public on THURSDAY, SEPTEMBER 18, 2014 at 4:00 p.m., in the Council Conference Room at 88 East Chicago Street, Chandler, AZ. (Agendas are available in the Office of the City Clerk, 175 S. Arizona Avenue.) Persons with a disability may request a reasonable accommodation such as a sign language interpreter by contacting the City Clerk's office at (480) Requests should be made as early as possible to allow time to arrange accommodation. Dated: 9/19/ :43 AM 1. CALL TO ORDER / ROLL CALL A G E N D A 2. APPROVAL OF MINUTES a. Minutes of May 14, 2014 APPROVED 3. SCHEDULED/UNSCHEDULED PUBLIC APPEARANCES/CALL TO PUBLIC 4. BRIEFING ITEMS a. CorVel Stewardship Report CorVel b. Financial Statements and Investment Report Management Services c. Investment Duration Strategy Update Management Services d. Update on Stop Loss Coverage Human Resources e. Update on State Call Out Procedures for Fire Department Firefighter Catastrophe, Pay, Benefits, and Workers Compensation Costs Human Resources 5. ACTION AGENDA (description of item should be specific enough that the public will know what action is being requested.) None
12 6. DISCUSSION ITEMS 7. COMMENTS/ANNOUNCEMENTS 8. CALENDAR a. Future Meeting Date DECEMBER 4, INFORMATION ITEMS a. Agenda Items for Future Meeting Dates 10. ADJOURNMENT
13 RESULTS CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD 88 East Chicago Street, Council Conference Room May 15, :00 p.m. Pursuant to Resolution No of the City of Chandler and to A.R.S , NOTICE IS HEREBY GIVEN to the members of the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD and to the general public that the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD will hold a meeting open to the public on THURSDAY, MAY 15, 2014 at 4:00 p.m., in the Council Conference Room at 88 East Chicago Street, Chandler, AZ. (Agendas are available in the Office of the City Clerk, 175 S. Arizona Avenue.) Persons with a disability may request a reasonable accommodation such as a sign language interpreter by contacting the City Clerk's office at (480) Requests should be made as early as possible to allow time to arrange accommodation. Dated: 5/16/ :30 AM 1. CALL TO ORDER / ROLL CALL AGENDA 2. APPROVAL OF MINUTES a. Minutes of January 30, 2014 APPROVED 3. SCHEDULED/UNSCHEDULED PUBLIC APPEARANCES/CALL TO PUBLIC (Members of the audience may address any item not on the agenda. State Statute prohibits the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD from discussing an item that is not on the agenda, but the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD does listen to your concerns and has staff follow up on any questions you raise.) 4. BRIEFING ITEMS a. Safety Program Human Resources b. Financial Statements and Investment Report Management Services 5. ACTION AGENDA (description of item should be specific enough that the public will know what action is being requested.)
14 a. Appoint Officers: Chair, Vice Chair, and Secretary APPOINTED THE FOLLOWING OFFICERS: CHAIR: Bil Bruno VICE CHAIR: Scott Wall SECRETARY: Kelly Tincher 6. DISCUSSION ITEMS 7. COMMENTS/ANNOUNCEMENTS 8. CALENDAR a. Future Meeting Date September 18, 2014 APPROVED 9. INFORMATION ITEMS a. Agenda Items for Future Meeting Dates 10. ADJOURNMENT
15 RESULTS CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD 88 East Chicago Street, Council Conference Room January 30, :00 p.m. Pursuant to Resolution No of the City of Chandler and to A.R.S , NOTICE IS HEREBY GIVEN to the members of the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD and to the general public that the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD will hold a meeting open to the public on THURSDAY, January 30, 2014 at 4:00 p.m., in the Council Conference Room at 88 East Chicago Street, Chandler, AZ. (Agendas are available in the Office of the City Clerk, 175 S. Arizona Avenue.) Persons with a disability may request a reasonable accommodation such as a sign language interpreter by contacting the City Clerk's office at (480) Requests should be made as early as possible to allow time to arrange accommodation. Dated: 2/5/2014 8:16 AM 1. CALL TO ORDER / ROLL CALL AGENDA 2. APPROVAL OF MINUTES a. Minutes of November 14, 2013 APPROVED 3. SCHEDULED/UNSCHEDULED PUBLIC APPEARANCES/CALL TO PUBLIC (Members of the audience may address any item not on the agenda. State Statute prohibits the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD from discussing an item that is not on the agenda, but the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD does listen to your concerns and has staff follow up on any questions you raise.) 4. BRIEFING ITEMS a. Auditors Report Management Services / Heinfeld, Meech & Co., P.C. b. Workers Compensation Rates Management Services / Human Resources c. Discussion of Pain & Suffering Policy Human Resources d. Firefighter Catastrophe Risk Human Resources e. Investment Report and Financial Statements Management Services
16 5. ACTION AGENDA (description of item should be specific enough that the public will know what action is being requested.) a. Approve Resolution No. WC-001. A Resolution of the Chandler Workers Compensation and Employer Liability Trust Fund Board approving the recommendation that there be no change to the Workers Compensation City contribution for fiscal year APPROVED 6. DISCUSSION ITEMS 7. COMMENTS/ANNOUNCEMENTS 8. CALENDAR a. Future Meeting Date May 15, 2014 APPROVED 9. INFORMATION ITEMS a. Agenda Items for Future Meeting Dates 10. ADJOURNMENT
17 RESULTS CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD 88 East Chicago Street, Council Conference Room November 14, :00 p.m. Pursuant to Resolution No of the City of Chandler and to A.R.S , NOTICE IS HEREBY GIVEN to the members of the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD and to the general public that the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD will hold a meeting open to the public on THURSDAY, November 14, 2013 at 4:00 p.m., in the Council Conference Room at 88 East Chicago Street, Chandler, AZ. (Agendas are available in the Office of the City Clerk, 175 S. Arizona Avenue.) Persons with a disability may request a reasonable accommodation such as a sign language interpreter by contacting the City Clerk's office at (480) Requests should be made as early as possible to allow time to arrange accommodation. 1. CALL TO ORDER / ROLL CALL AGENDA 2. APPROVAL OF MINUTES a. Minutes of July 25, 2013 APPROVED 3. SCHEDULED/UNSCHEDULED PUBLIC APPEARANCES/CALL TO PUBLIC (Members of the audience may address any item not on the agenda. State Statute prohibits the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD from discussing an item that is not on the agenda, but the CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD does listen to your concerns and has staff follow up on any questions you raise.) 4. BRIEFING ITEMS a. Workers Compensation Program, Stewardship Report & Reserves CorVel Enterprises b. Investment Report and Financial Statements Management Services 5. ACTION AGENDA (description of item should be specific enough that the public will know what action is being requested.) a. None
18 6. DISCUSSION ITEMS a. Clarification in the Minutes of 7/25/13 Rae Lynn Nielsen b. Distribution of the Workers Compensation Audit dated June 30, 2013 c. Establish a Quarterly Meeting Schedule January/April/July/October Human Resources 7. COMMENTS/ANNOUNCEMENTS 8. CALENDAR a. Future Meeting Date THURSDAY, JANUARY 30, 2014, 4:00 P.M. 9. INFORMATION ITEMS a. Agenda Items for Future Meeting Dates REVIEW OF OPEN WORKERS COMPENSATION CLAIMS DISCUSSION OF THE PAIN AND SUFFERING POLICY CATASTROPHIC RISK FINANCIAL AND INVESTMENT REPORTS WORKERS COMPENSATION AUDIT RESULTS WORKERS COMPENSATION INTERNAL RATE REVIEW 10. ADJOURNMENT
19 RESULTS REVISED CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD 88 East Chicago Street Council Chambers Conference Room July 25, 2013 Immediately Following the Heath Benefits Trust Board meeting which begins at 4:00 p.m. AGENDA 1. CALL TO ORDER / ROLL CALL 2. APPROVAL OF MINUTES a. Minutes of April 18, 2013 APPROVED 3. SCHEDULED / UNSCHEDULED PUBLIC APPEARANCES / CALL TO PUBLIC (Members of the audience may address any item not on the agenda. State Statute prohibits the Health Benefits Trust Board from discussing any item that is not on the agenda, but the Health Benefits Trust Board does listen to your concerns and has staff follow up on any questions you raise.) (There will be a time limit of three minutes per speaker.) 4. BRIEFING ITEMS a. Review Memo of Designation of Gallagher Risk Management as Workers Compensation Risk Manager and Consultant to the City of Chandler Human Resources b. Review Memo of Designation of City Council Approval of Stop Loss Coverage Through Gallagher Risk Management To Safety National Casualty Company for Fiscal year 12/13 and 13/14 Human Resources c. Overview of City of Chandler Safety Program Human Resources d. Details of Open Claims and Length of Claims Human Resources e. Investment Report and Financial Statements Management Services f. Discussion of Separate Meeting Date from the Health Benefits Trust Board. 5. ACTION ITEMS a. Approve Memo of Designation of Gallagher Risk Management as Workers Compensation Risk Manager and Consultant to the City of Chandler. APPROVED b. Approve Memo of Designation of City Council Approval of Stop Loss Coverage Through Gallagher Risk Management To Safety National Casualty Company for Fiscal year 12/13 and 13/14. APPROVED
20 6. DISCUSSION ITEMS a. Future Meeting Dates November 14, 2013 b. Agenda Items for Future Meeting Dates 7. COMMENTS & ANNOUNCEMENTS 8. ADJOURNMENT
21 RESULTS REVISED CHANDLER WORKERS COMPENSATION AND EMPLOYER LIABILITY TRUST BOARD 88 East Chicago Street Council Chambers Conference Room April 18, 2013 Immediately Following the Heath Benefits Trust Board meeting which begins at 4:00 p.m. AGENDA 1. CALL TO ORDER / ROLL CALL 2. APPROVAL OF MINUTES None 3. SCHEDULED / UNSCHEDULED PUBLIC APPEARANCES / CALL TO PUBLIC (Members of the audience may address any item not on the agenda. State Statute prohibits the Health Benefits Trust Board from discussing any item that is not on the agenda, but the Health Benefits Trust Board does listen to your concerns and has staff follow up on any questions you raise.) (There will be a time limit of three minutes per speaker.) 4. BRIEFING ITEMS a. Overview of the Workers Compensation Program Steve Beck, Gallagher Risk Management Services b. Discussion of Risk Management Consultant or Insurance Administrator and Stop-Loss Coverage Steve Beck, Gallagher Risk Management and Human Resources c. Financial and Investment Reports - Management Services 5. ACTION ITEMS a. Appoint Officers: Chair, Vice Chair, and Secretary APPPOINTED THE FOLLOWING OFFICERS: CHAIR: Bil Bruno VICE CHAIR: Lon Miller SECRETARY: Dee Ann Ferguson
22 6. DISCUSSION ITEMS a. Future Meeting Dates THURSDAY, JULY 25, 2013, IMMEDIATELY FOLLOWING THE HEALTH BENEFITS TRUST BOARD MEETING WHICH BEGINS AT 4:00 P.M. b. Agenda Items for Future Meeting Dates 7. COMMENTS & ANNOUNCEMENTS 8. ADJOURNMENT
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