Wednesday, July 29, :00 AM BlueSky Online School Offices Wentworth Center Suite East Wentworth Avenue West Saint Paul, MN 55118

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1 Wednesday, July 29, :00 AM BlueSky Online School Offices Wentworth Center Suite East Wentworth Avenue West Saint Paul, MN Agenda for next meeting: 1. Call to Order 2. Roll Call Paula Forbes, Vice Chair, Seat A: Community Member Matthew Schempp, Seat B: Teacher Member Jennifer McDonough, Seat C: Required Parent Member Brittney Bailey, Seat D: Teacher Member Judy Pekarek, Treasurer, Seat E: Community member Julie Johnson, Secretary, Seat F: Required Teacher member Jim Stocco, Chair Seat G: Required Community Member Approval of Agenda 4. Approval of Previous Board Minutes 4.1 Action - Approve board meeting minutes, June 25, Filing of Finance Claims - BKDA, Kelly Kroll 6. Reports 6.1 Information - Finance Committee - Larsen/Pekarek Information - Curriculum Committee - Larsen/Ondich 6.3 Information - HR Committee - Forbes 6.4 Information - Director's Report - Larsen 6.5 Information - Student Activity/Updates - Rice 6.6 Information - Assessment update related to NEO contract goals & NWEA - Ondich 7. Consent Items 7.1 Action - Approve hire of Brenda Ritter - Orientation/Retention Coordinator 7.2 Action - Approve hire of Christine Stevens-Peterson -.5 Business,.25 orientation,.25 advisor 7.3 Action - Approve hire of Heather Brack -.5 English,.5 advisor 7.4 Action - Approve hire of Heidi VanDerHagen -.5 SPED,.5 SSA 7.5 Action - Approve hire of Sara Keller SPED 7.6 Action - Approve Sally Spreeman resignation 8. Unfinished Business 9. New Business 9.1 Action - Approve Executive Director contract 10. Public Input 11. Adjourn and move to Board of Directors Working Session and Training 3 8 Future Meetings/Events Below:

2 Wednesday, August 25, :00 p.m. - Chase on the Lake Wednesday, September 23, :00 Wednesday, October 28, :00 Other: Next Board Election: May 2016

3 BlueSky Charter School Regular Board Meeting Thursday, June 25, :00 PM DRAFT Pursuant to due call and notice thereof, the board of director meeting of the BlueSky Charter School, 4082, was held on June 25, 2015 at 5:00 PM. Roll call was taken with these members present: Stocco, Schempp, Johnson, Bailey, Pekarek, Forbes, McDonough Others present were: Amy Larsen, Dan Ondich, Renee Parcheta, Megan Rice, Kelly Kroll Approval of Agenda Forbes/Schempp moved to approve 6-0 Motion Carries Approval of Previous Board Minutes Stocco asked to move Approval of Board Meeting Dates to new business and make it 9.2 Forbes/Schempp moved to approve 5-0 (Pekarek abstained) Motion carries Filing of Finance Claims Committee reviewed finances which showed that 91.7% of the budget year is complete and we have spent only 83.5%. There are no cash flow concerns and no revisions that need to be made to the budget at this time. Expenditures that are still ongoing through the last month of the school year include instructional supplies. ADM was at 482 which puts us slightly above the budget ADM of 480. Curriculum Committee Dan reported that they did not meet HR Committee Stocco stated that he should be taken off the HR Committee and Forbes should be put on. HR did not meet. Director s Report Dan is reading Amy s report Policy 7.8 charges Executive Director with responsibility to select depositories and Anchor Bank has been selected. Enrollment is at about 2.5 ADM above budget. Counselors are working over the summer to help with retention. Currently we have 58 students in progress which is higher than this time in previous years. BlueSky was named by the Star Tribune as one of Top Workplaces in Minnesota. We have received numerous media requests based on the press releases that went out with graduation and honor roll press releases. Staff satisfaction, student satisfaction and parent satisfaction have all improved. Retention rate has dramatically increased. 73.6% was the retention rate for , 70.4% was the retention rate for , and 55.8% was the retention rate for Passing rates went to 70% for individual classes as opposed to 66.8% from last year. Graduation rate went down to 77.5% from 82.4%. BSO may be impacted by a few new aid programs and increases to established 3

4 programs (ELL, American Indian, Long-term Facilities Maintenance Revenue). There was a data breach with report cards at the end of the school year. Due to an update in Genius, the 7 th grade students (15 total) were sent copies of everyone s report for that grade instead of just their own. Parents and students were promptly contacted and asked to delete most were supportive. The glitch was fixed prior to ing out the rest of the report cards. Student Activity/Updates No updates Assessment Update related to NEO contract goals & NWEA Embargo scores were released 6/24 or 6/25 but BSO has not had a chance to review them. Schempp/Forbes move to accept all reports 6-0 Motion carries Consent Items Schempp/Bailey move to accept actions 7.1 (Approve FY16 salaries of non-licensed staff and administrators (3% salary increase)) and 7.2 (Approve resignation; Karen Kraco, Orientation and Retention Coordinator). 6-0 Motion carries New Business 9.1 Forbes/Johnson motion to delegate to make electronic funds transfers to BKDA & Executive Director 6-0 Motion carries 9.2 Location of the August board meeting was changed to Chase on the Lake instead of Grandview Lodge. Board members will have to stay the night if they will be attending in person. Schempp/Bailey motion to accept the board meeting dates. 6-0 Motion carries Public Input None Closed Session pursuant to Minnesota Statute 13D:05 Sub3 Discuss Executive Director Evaluation Dan, Renee and Megan left the room Forbes gave an overview that they discussed meeting in July and going over contract and salary for the Executive Director Adjourn Johnson/Schempp motion to adjourn meeting at 6:06 pm. 6-0 Motion carries Future Meetings/Events Below: 4

5 Wednesday, July 29, :00 AM Retreat/Orientation/Training Wednesday, August 25, :00 PM Chase on the Lake Wednesday, September 23, :00 AM Other: Next Board Election May

6 Finance Committee Agenda Date: 7/15/15 Time: 10:30 a.m. Location: Or by phone: Conference ID: # Members: Jim Stocco, Jim Weiberg, Suzy Bordeau, Kelly Kroll, Amy Larsen, Dan Ondich, Renee Parcheta, Jodi Helder, Megan Rice, Judy Pekarek Finance Committee Responsibilities: 1. Review and recommend the annual school budget to be approved by the board of directors no later than their June meeting. Monitor the annual budget and recommend adjustments if needed to the board. 2. Review monthly account activities and balances. 3. Review the annual audit, and report findings to the board with any recommendations for board action. 4. Work with the Personnel and Human Resources committee for salaries and benefits. 5. Post meeting notices 72 hours in advance, and keep minutes of proceedings. Agenda: I. Financial Updates A. Monthly Financial Statements (Kelly Kroll) 1. Financial Statement The June financials reported here are preliminary/draft. Additional payments for FY15 have been made and state revenue will need to be adjusted based on the final ADM. The draft financials show 100% of the year complete with only 91.2% of the budget expended. This leaves us with a 23% fund balance. There are no cash flow concerns. 2. Credit Card Statement There were no questions or concerns related to the credit card statement. B. ADM/Enrollment Update (Amy Larsen) 6

7 Year ended with ADM which is higher than our budgeted 480 ADM. The additional revenue will be factored in and reflected on our final June financials. The finance committee will review these financials along with July s at our August meeting. II. Other Business/Questions N/A III. Recommendations to the Board N/A Future Meetings: August 19, :30 a.m. 7

8 33 Wentworth Ave E. Suite 100, West St. Paul, MN Phone Fax August 1, 2015 Dear Brenda Ritter: On behalf of BlueSky Charter School (the School ), I am pleased to provide you with the below information regarding the school year. Your 1.0 FTE position is Orientation & Retention Coordinator. This position is defined by the teacher s retirement association and is eligible for membership with the TRA. Your base salary is $46,500 payable over 24 pay periods. Your work agreement is for 200 days of work as a licensed staff member. The school year for licensed staff begins August 17, You are eligible for benefits as listed in the BlueSky employee handbook; including medical, dental 403b, paid time off, etc. Your employment is subject to all employment policies and guidelines the School may establish from time to time that are applicable to its employees. This letter and all components of it supersede any and all prior offers of employment and/or annual letters. This letter does not constitute a contract of employment, but serves to put in writing our mutual understanding of our offer. Employment with the School is on an at will basis. Please indicate your receipt of this letter in the space provided below and return it to the Human Resource Department. We trust that your knowledge, skills and experience will be among our most valuable assets. We look forward to a successful school year together! Sincerely, BLUESKY ONLINE CHARTER SCHOOL Amy Larsen Executive Director I acknowledge receipt of this letter Name Date 8

9 33 Wentworth Ave E. Suite 100, West St. Paul, MN Phone Fax August 1, 2015 Dear Christine Stevens-Peterson: On behalf of BlueSky Charter School (the School ), I am pleased to provide you with the below information regarding the school year. Your full time position is 0.5 Business Teacher, 0.25 Student Services Advisor and 0.25 Student Orientation. This position is defined by the teacher s retirement association and is eligible for membership with the TRA. Your base salary is $52, Licensed staff follows the school calendar with designated days for student contact, staff development and vacation/days off. The school year for licensed staff begins August 17, You are eligible for benefits as listed in the BlueSky employee handbook; including medical, dental 403b, paid time off, etc. Your employment is subject to all employment policies and guidelines the School may establish from time to time that are applicable to its employees. This letter and all components of it supersede any and all prior offers of employment and/or annual letters. This letter does not constitute a contract of employment, but serves to put in writing our mutual understanding of our offer. Employment with the School is on an at will basis. Please indicate your receipt of this letter in the space provided below and return it to Human Resource Department. We trust that your knowledge, skills and experience will be among our most valuable assets. We look forward to a successful school year together! Sincerely, BLUESKY ONLINE CHARTER SCHOOL I acknowledge receipt of this letter Amy Larsen Executive Director Name Date 9

10 33 Wentworth Ave E. Suite 100, West St. Paul, MN Phone Fax August 1, 2015 Dear Heather Brack: On behalf of BlueSky Charter School (the School ), I am pleased to provide you with the below information regarding the school year. Your full time position is 0.5 English Teacher and 0.5 Student Services Advisor. This position is defined by the teacher s retirement association and is eligible for membership with the TRA. Your base salary is $38, Licensed staff follows the school calendar with designated days for student contact, staff development and vacation/days off. The school year for licensed staff begins August 17, You are eligible for benefits as listed in the BlueSky employee handbook; including medical, dental 403b, paid time off, etc. Your employment is subject to all employment policies and guidelines the School may establish from time to time that are applicable to its employees. This letter and all components of it supersede any and all prior offers of employment and/or annual letters. This letter does not constitute a contract of employment, but serves to put in writing our mutual understanding of our offer. Employment with the School is on an at will basis. Please indicate your receipt of this letter in the space provided below and return it to Human Resource Department. We trust that your knowledge, skills and experience will be among our most valuable assets. We look forward to a successful school year together! Sincerely, BLUESKY ONLINE CHARTER SCHOOL Amy Larsen Executive Director I acknowledge receipt of this letter Name Date 10

11 33 Wentworth Ave E. Suite 100, West St. Paul, MN Phone Fax August 1, 2015 Dear Heidi VanDerHagen: On behalf of BlueSky Charter School (the School ), I am pleased to provide you with the below information regarding the school year. Your full time position is 0.5 Special Education Teacher and 0.5 Student Services Advisor. This position is defined by the teacher s retirement association and is eligible for membership with the TRA. Your base salary is $47, Licensed staff follows the school calendar with designated days for student contact, staff development and vacation/days off. The school year for licensed staff begins August 17, You are eligible for benefits as listed in the BlueSky employee handbook; including medical, dental 403b, paid time off, etc. Your employment is subject to all employment policies and guidelines the School may establish from time to time that are applicable to its employees. This letter and all components of it supersede any and all prior offers of employment and/or annual letters. This letter does not constitute a contract of employment, but serves to put in writing our mutual understanding of our offer. Employment with the School is on an at will basis. Please indicate your receipt of this letter in the space provided below and return it to Human Resource Department. We trust that your knowledge, skills and experience will be among our most valuable assets. We look forward to a successful school year together! Sincerely, BLUESKY ONLINE CHARTER SCHOOL I acknowledge receipt of this letter Amy Larsen Executive Director Name Date 11

12 33 Wentworth Ave E. Suite 100, West St. Paul, MN Phone Fax August 1, 2015 Dear Sara Keller: On behalf of BlueSky Charter School (the School ), I am pleased to provide you with the below information regarding the school year. Your 1.0 FTE position is Special Education Teacher. This position is defined by the teacher s retirement association and is eligible for membership with the TRA. Your base salary is $48, Licensed staff follows the school calendar with designated days for student contact, staff development and vacation/days off. The school year for licensed staff begins August 17, You are eligible for benefits as listed in the BlueSky employee handbook; including medical, dental 403b, paid time off, etc. Your employment is subject to all employment policies and guidelines the School may establish from time to time that are applicable to its employees. This letter and all components of it supersede any and all prior offers of employment and/or annual letters. This letter does not constitute a contract of employment, but serves to put in writing our mutual understanding of our offer. Employment with the School is on an at will basis. Please indicate your receipt of this letter in the space provided below and return it to Human Resource Department. We trust that your knowledge, skills and experience will be among our most valuable assets. We look forward to a successful school year together! Sincerely, BLUESKY ONLINE CHARTER SCHOOL Amy Larsen Executive Director I acknowledge receipt of this letter Name Date 12