OAKVILLE PUBLIC LIBRARY BOARD AGENDA
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- Elijah Burns
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1 Kindly arrive at 6:45 p.m. before the meeting for a paperless agenda training session. OAKVILLE PUBLIC LIBRARY BOARD AGENDA Thursday, May 28, 2015 Trafalgar Room 7:00 p.m. Wireless devices must be switched to the non-audible function during this meeting. Assistive listening devices are available for your convenience from the Clerk s staff.
2 Register as a delegation Those wishing to address the Oakville Public Library Board regarding an issue on this agenda are encouraged to do so. To appear as a walk-on delegation, please sign the Delegation Register Sheet located on the table in the back of the meeting room or notify the Library s Administration Office no later than noon the day of the scheduled Board Meeting. If calling to register as a delegation wishing to present to the Board, contact the Library s Administration Office at , oplboard@oakville.ca or by mail at Oakville Public Library Board, c/o Secretary to the Board, Oakville Public Library, 120 Navy Street, Oakville ON, L6J 2Z4 a week prior to the meeting. Those wishing to appear as a delegation are encouraged to review the Library s Delegation to the Library Board Policy which can be found on the Library s public site at opl.on.ca or upon request to the Secretary to the Board. OAKVILLE PUBLIC LIBRARY BOARD MEMBERSHIP The following Members of Council have been appointed to serve on the Library Board until November 30, 2015: Councillor Jeff Knoll Councillor Roger Lapworth The following Oakville residents have been appointed to serve on the Library Board for the term of Council or until their successors are appointed. Mark Bettiol Steven Bright Pankaj Sardana
3 OAKVILLE PUBLIC LIBRARY BOARD AGENDA TRAFALGAR ROOM 7:00 p.m. CHAIRPERSON: CHARLOTTE MEISSNER, CEO, OAKVILLE PUBLIC LIBRARY Regrets Declarations of Pecuniary Interest Confirmation of Minutes of the Previous Regular Meeting of the Board Minutes of the Regular Meeting of the Board March 5, 2015 [to be received] 1-5 CONSENT ITEM(S) 1. Status of Outstanding Board Reports 6 - Report from the CEO Board Key Agenda Items 7 - Report from the CEO 3. Monthly Health and Safety Report 8 - Report from Library Corporate Services Department That the consent items on the May 28, 2015 Regular Meeting of the Board agenda be received.
![Meeting of the Board Minutes of the Regular Meeting of the Board March 5, 2015 [to be received] 1-5 CONSENT ITEM(S) 1.](/docs-images/53/12007075/images/page_3.jpg "Status of Outstanding Board Reports 6 - Report from the CEO 2. 2015 Board Key Agenda Items 7 - Report from the CEO 3.")
4 OAKVILLE PUBLIC LIBRARY AGENDA PAGE 2 CONFIDENTIAL CONSENT ITEM(S) There are no Confidential Consent Items listed for this agenda. DISCUSSION ITEM(S) 4. Downtown Cultural Hub Update - Report from Jane Clohecy, Commissioner, Community Development Commission That the Board receives the Downtown Cultural Hub Report from the Community Development Commission dated May 28, Elections (Chair, Vice Chair, Treasurer, and Secretary, Committee Positions) 1. That the Board appoints as Chair and as Vice Chair of the Oakville Public Library Board until the first Regular Meeting of the Board in That the Board reappoints Oakville Public Library s CEO as the Board Secretary and Treasurer. 3. That the Board appoints Joan Sweeney Marsh as the Special Advisor to the Oakville Public Library Board. 4. That the Board defers any appointments to Board committees until the Board has been introduced to the Library s current governance model and policy framework. 6. Proposed 2015 Regular Meetings of the Board That the Board set its 2015 regular meeting dates to be at 7:00 p.m. as follows: June 25, August 20, September 24, October 22, November 26 and December 10.
5 OAKVILLE PUBLIC LIBRARY AGENDA PAGE 3 7. Report from the CEO a. Terms of Reference b. Governance and Legislative Overview: Public Libraries Act, Municipal Act c. Board By-Laws d. Town Financial Controls Policy* and the Library s Financial Authorities e. Board Policies f. Realigned Organization Charts g. Explanation of 2014 Year-End Financial Position h Budget Update Council approved, next steps i Business Plan j. New Strategic Plan Process That the Board receives the report from the CEO dated May 28, KPMG Audit 2014 Year-end Report from Lois Ouellette, Auditor, KPMG - That the Board approves the draft Financial Statements of the Oakville Public Library Board year ended December 31, 2014 as audited by KPMG, LLP and authorizes KPMG to prepare the final 2014 document. CONFIDENTIAL DISCUSSION ITEM(S) C-1 Confidential Item: Personal Matter about Identifiable Individuals C-2 Confidential Item: Personal Matter about Identifiable Individuals See attached Confidential Agenda distributed separately to Members of the Oakville Public Library Board Only. **Confidential** For Members of the Board only. ADJOURNMENT
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