AGENDA LIBRARY BOARD MEETING

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1 I. Call to Order AGENDA LIBRARY BOARD MEETING September 21, 2015 II. III. Salute to the Flag First Public Participation Members of the audience may speak about any open agenda item during this time period. Time limit is 3 minutes per individual. IV. Approval of the Minutes of the Regular Board Meeting July 21, 2015 V. Approval of the Treasurer s report VI. Approval of the Bills VII. Report of the Director & Departmental Reports VIII.Report of Committees Finance Tom Arangio Public Relations Laurie Rozakis Personnel Laura Ulric Buildings and Grounds Rosemary Trudden School Board Liaison Brendan Mahoney Long Range Planning Laura Ulric IX. Unfinished Business X. Communications XI. New Business Approve the appointment Emma Carpenter, PT Adult Page, at $10.75 per hour effective August 17, Approve the appointment of David Kass, FT AV Helper, at the rate of $25.10 per hour, effective September 18, Accept the retirement of Michelle Tafreshi, FT Librarian II, effective January 2, XII. Other New Business XIII.Second Public Participation Members of the audience may speak about any open agenda item during this time period. Time limit is 3 minutes per individual. XIV. Executive Session as Needed XV. Adjournment XVI. Date of Next Board Meeting October 20 at 6 PM. 1

2 BOARD OF TRUSTEES FARMINGDALE PUBLIC LIBRARY MINUTES REORGANIZATION MEETING July 2015 Present: Laura Ulric, President Tom Arangio, Vice President Brendan Mahoney, Trustee Laurie Rozakis, Trustee Debbie Podolski, Director Christa Lucarelli, Assistant Director Late: Rosemary Trudden, Secretary Absent: Joseph Tafuro, Treasurer I. President Laura Ulric called the meeting to order at 5:32 PM II. Salute to the Flag President Laura Ulric appointed Laurie Rozakis as secretary in Rosemary Trudden s absence. REORGANIZATION A. Oath of Office was administered to newly elected Trustee. Laurie Rozakis. B. Election of Officers for fiscal year ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board approved the slate of officers to remain the same for the fiscal year Laura Ulric, President Tom Arangio, Vice President Rosemary Trudden, Secretary C. Treasurer ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board approved the appointment of Joseph Tafuro as Treasurer of the Farmingdale Public Library for fiscal year , at a fee not to exceed $550 (five hundred and fifty) per month or $6,600 (six thousand six hundred) per annum, with proper bond. D. Auditor ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, it is RESOLVED that the firm of Baldessari & Coster LLP, CPA be appointed as auditors for the Farmingdale Public Library for the fiscal year at an hourly rate not to exceed $205 (two hundred five dollars) per hour and the audit for fiscal year not to exceed $10,050 (ten thousand fifty dollars). 2

3 E. Attorney ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, it is RESOLVED that William Cullen, Esq. be appointed as General Counsel to the Board of Trustees of the Farmingdale Library for the fiscal year at a retainer of $4,500 (four thousand five hundred dollars) and an hourly fee of $195 (one hundred ninety five dollars) for additional legal services that may be required. F. Clerk ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, it is RESOLVED that a Clerk of the Board may be appointed for the Farmingdale Library for fiscal year at the fee of $ per month (One hundred and thirty five dollars) or $1620 per annum (one thousand six hundred and twenty dollars). G. Bank Depositories ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, it is RESOLVED that the following banks be designated as depositories for the funds of the Farmingdale Public Library during fiscal year : Bridgehampton National Bank, TD Bank, HSBC H. Newspapers ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, it is RESOLVED that the Farmingdale Observer and the Massapequa Post be designated as official newspapers for notices of meetings and for notification of prospective bidders for fiscal year I. Petty Cash Funds ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, it is RESOLVED that the following Petty Cash Funds be established for the Farmingdale Library for fiscal year Office Petty Cash Fund in the amount of $ Program Petty Cash Fund in the amount of $ Change Petty Cash Fund in the amount of $ END OF REORGANIZATION 3

4 REGULAR MEETING I. First Public Participation None II. ON A MOTION BY Brendan Mahoney, SECOND BY Laura Ulric, the minutes of the Regular Board Meeting, June 16, 2015 were approved. III. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the minutes of the Special Board Meeting, June 22, 2015 were approved. IV. TREASURER S REPORT The Board accepted the Treasurer s Report subject to the annual audit. V. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board approved the schedule of bills. VI. REPORT OF THE LIBRARY DIRECTOR Debbie Podolski reported that there has been some community concern over patrons viewing inappropriate material on the public computers. It was decided that the internet policy will be posted for the public to view. Debbie reported that we have received proposals from contractors for contracted services that are coming due for renewal. All proposals have been reviewed by multiple board members and contracts will be awarded for the following year based on the board s decisions. Debbie updated the board on the progress of the reconstruction of the front steps. The team has met and continues to move forward with this project. The Knights of Columbus and another neighbor have contacted us regarding the fence separating the properties. Several sections of fence are in need of repair and we will investigate the best way to do this. VII. REPORT OF COMMITTEES Building & Grounds- No report Long-Range Planning No Report School Board Liaison No Report Personnel- No report Finance No report Public Relations- No report. VIII. Unfinished Business None 4

5 IX. New Business Personnel ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board approved the appointment of Hailey Eisman, PT Page effective 7/13/2015 at the rate of $8.75 per hour. X. Other New Business A. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board resolved that the library be open to the public from 1 PM 5 PM on following Sundays in fiscal year Laurie Rozakis voted no to the following Sunday closings. September 13, 20, 27 October 4, 11, 18, 25 November 1, 8, 15, 22, 29 December 6, 13, 20, 27 January 3, 10, 17, 24, 31 February 7, 14, 21, 28 March 6, 13, 20* April 3, 10, 17, 24 May 1, 15, 22* *Easter Sunday, March 27, 2016 and Mother s Day Sunday, May 8, 2016 the library will be closed. B. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board resolved that the Board hereby establishes the following schedule of hours for fiscal year : Election Day Tuesday, November 3, 2015 OPEN 9 AM 9 PM Vote was unanimous. C. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney,, the Board resolved that as per ARTICLE XII of the Agreement with the CSEA the Board hereby establishes the following schedule of holidays for fiscal year : Labor Day Monday, September 7, 2015 CLOSED Columbus Day Monday, October 12, 2015 CLOSED Veteran s Day Wednesday, November 11, CLOSED Thanksgiving Day Thursday, November 26, 2015 CLOSED Christmas Eve Thursday, December 24, 2015 CLOSED Christmas Day Friday, December 25, 2015 CLOSED New Year s Eve Thursday, December 31, 2015 CLOSED New Year s Day Friday, January 1, 2016 CLOSED Martin Luther King Jr. Day Monday, January 18, 2016 CLOSED President s Day Monday, February 15, 2016 CLOSED Memorial Day Monday, May 30, 2016 CLOSED Independence Day Monday, July 4, CLOSED Laurie Rozakis opposed these closings. 5

6 D. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board resolved that the following schedule for non-contractual holidays for fiscal be approved. Labor Day Weekend Saturday, September 5, 2015 CLOSED Eve of Thanksgiving Wednesday, November 25, 2015 OPEN 10 AM 6 PM E. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board resolved that the budget vote and trustee election be held on Tuesday, April 5, 2016 from 7:30AM to 9:00PM. F. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board resolved that the Budget/Finance Committee will meet on Tuesday, March 15, 2016 at 6PM to finalize the proposed budget. G. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board resolved that the Budget hearing will take place at 6PM at the March 22, 2016 board meeting. H. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board approved the Board Meetings will take place on the third Tuesday of every month at 6PM except August on the following dates: September 15, 2105 February 16, 2016 October 20, 2015 March 22, 2016* Not the third Tuesday November 17, 2015 April 19, 2016 December 15, 2015 May 17, 2016 January 19, 2016 June 21, 2016 July 19, 2016 I. Pursuant to Article VII of the By-laws of the Board of Trustees, the President of the Board appointed chairs for the following standing committees for fiscal year Finance and Budget Tom Arangio and Laurie Rozakis Public Relations Laurie Rozakis Personnel Laura Ulric Buildings and Grounds Rosemary Trudden School Board Liaison Brendan Mahoney Long Range Planning Laura Ulric ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board approved the committee chairs. J. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board approved the telephone maintenance proposal from Natt Solutions, in the amount in the amount of $3,480, effective July 1, 2015-June 30, K. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board approved the landscaping proposal from Site Services in the amount of $14,457 effective April-December L. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board approved the proposal from Garrison Protective Services for security guards at a regular rate of $15.50 per hour and a holiday rate of $23.25 per hour effective July 1, 2015-June 30,

7 M. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board approved the HVAC consulting proposal from EVM Mechanical Co. in the amount of $1200 annually effective July 1, 2015-June 30, N. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board discussed the snow removal proposal from Spectacular Site Services on a per inch basis effective November 1, 2015-April 30, The Board agreed to table this discussion until a later date. O. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board approved Bridgehampton National Bank as the library s primary bank for operations holding the general fund money market and checking accounts. P. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board approved the revised Cash Investment policy to increase funds on deposit to $5,000,000. Q. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board approved the SavMor Settlement and Mutual Release agreement as follows: Resolved, in accordance with the recommendation of the Library s legal counsel, the Board of Trustees approves the Settlement and Mutual Release Agreement in the form submitted with respect to the pending legal proceedings in the Supreme Court, Suffolk County, under Index Number R. ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board approved the application for the 7/1/2015-6/30/2015 public library construction grant. XI. COMMUNICATIONS XII. SECOND PUBLIC PARTICIPATION Michael Goldberg, School Board President, 378 Violet St., Massapequa Park, introduced himself and asked a question concerning the Sunday schedule. John Capobianco, 37 Van Cott Ave, Farmingdale, asked for more information regarding the banks designated as depositories for the funds of the Farmingdale Public Library during fiscal year XIII. EXECUTIVE SESSION ON A MOTION BY Laurie Rozakis, SECOND BY Brendan Mahoney, the Board went in to executive session to discuss personnel matters at 6:18 PM. The Board came out of Executive Session at 6:23PM. XIV. President Laura Ulric adjourned the meeting at 6:24 PM 7

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