the heart and soul of our company is bringing ideas to life

Transcription

1 the heart and soul of our company is bringing ideas to life

2 our capabilities Event Planet is a full service, event management agency. We design, manage and deliver corporate and Government events, both in Australia and abroad. Our speciality is creating innovative and powerful in-person initiatives to achieve the objectives of our valued clients and their brands. Product Launches & Brand Activations Media Events Brand Experiences Media Announcements Publicity Stunts Press Conferences Special Events Company Celebrations Fashion Shows Film Premieres Themed Events Gala Dinners Awards Nights Charity Events Government Events National Forums Multi-stakeholder Conferences Round Table Meetings Departmental Road Shows Corporate Hospitality & Outdoor Events Hospitality Marquee Design Public Events & Festivals National Sporting Tournaments Corporate Family Fun Days Team Building Activities Exhibitions & Tradeshows Stand Concept & Construction Transportation & Installation Audio Visual Requirements Furniture & Equipment Promotional Items Conferences & Forums Company Conferences National Road Shows Stakeholder Forums Sales Kick Off Events Training Seminars event planet is one of Australia s most respected and innovative event management companies 1 t + 61 (02) info@eventplanet.com.au

3 our story The heart and soul of our company is bringing ideas to life. Event Planet is one of Australia s most respected and innovative event management companies. Since 2001, the company has been managing the various corporate event needs of many of Australasia s market-leading brands and companies as well as major government sector events for complex national initiatives and multi-stakeholder projects. No event is too big, too complex or too exclusive for Event Planet s team of Senior Event Producers, Event Managers and Event Coordinators. From outdoor events involving thousands of people to attentiongrabbing celebrity product launches to stylish dinners for VIP guests, Event Planet will ensure every detail of an event is designed, planned, managed and implemented to achieve the optimal impact and desired results. Our Corporate Journey Event Planet was founded by Managing Director, Amy Merriman in Sydney in Over a decade later, Event Planet comprises a talented and diversely skilled team of full-time Event Producers, Event Managers and Event Coordinators and is regarded as one of Australia s most respected and reliable event management companies, producing a wide range of events for businesses and organisations in the corporate, private and government sectors. Awards Event Planet is consistently recognised as one of the best event agencies in Australia. Event Planet won the prestigious and coveted Australian Event Awards Title for Australian Event Manager of the Year in both 2012 and 2013 and was a highly commended finalist in both 2014 and Winner Young Achiever of the Year, Monique O Callaghan Finalist Australian Event Manager of the Year 2014 Finalist Australian Event Manager of the Year 2013 Winner Australian Event Manager of the Year Winner Best Sporting Event in NSW, QLD and VIC Finalist Best Sporting Event in Australia 2012 Winner Australian Event Manager of the Year Winner Young Achiever of the Year, Laura Sage Finalist Best Regional Event in Australia Finalist Best Sporting Event in Australia With our clear vision, outstanding business networks and excellent management skills, event planet embraces a modern, innovative approach to tailor every aspect of your event to suit your needs Event Planet Suite 1A, Level Edgecliff Road Woollahra NSW 2025 AUSTRALIA T +61 (0) F +61 (0) ABN Winner Best Product or Service in the Australian Event Industry (for A LIST Guide) Australian Event Awards Winner Event Manager of the Year 2012 Australian Event Awards Winner Event Manager of the Year 2013 Australian Event Awards Finalist Event Manager of the Year 2014 Australian Event Awards Finalist Event Manager of the Year t + 61 (02) info@eventplanet.com.au

4 client portfolio & community Event Planet s team are proud of the successful projects we have designed and delivered for our diverse client portfolio, many of whom are recognised industry leaders and global brands. We also have the respect and confidence of a number of high profile Australian Federal and State Government departments, for whom we have produced a series of complex, multi-stakeholder projects of national significance. portfolio AUSTRALIA Event Planet s team greatly values community and the importance of giving. We enjoy contributing and play an active role in a number of charities, not-for-profit organisations and community groups by providing specialist communications services, creative and commercial input, media support, sponsorship and donations. community

5 our approach Figuring out the best way to bring our clients and their audiences together, to create genuine bonds and lasting loyalty, is an Event Planet specialty. We believe in the keep it simple approach. We start at the beginning and take the time to listen and understand your brief, your brand and your goals. We will work with you to design, manage and deliver modern and meaningful communications strategies, which are tailor-made to achieve your key objectives. the brief the creative 1. The Brief First, we listen. We will understand your brand profile and who your target audience is. We will benchmark and analyse your competitors. We will uncover a true picture of your goals and objectives. Our aim is to go on a journey of discovery with you so we can tailor a strategy that will drive success. 2. The Creative We will generate ideas, develop and discuss them with your requirements in mind. We will consider all the modern and innovative solutions the world has to offer. Together, we will decide what will work best within the parameters of your timeframe and your budget. 3. The Plan We will present a detailed and illustrated proposal with a fully itemised budget. Our service includes managing all third party supplier contracts and invoices from initial deposits through to final settlements. We minimise and streamline your administration. 4. The Delivery We deliver the plan. We set agreed project milestones. We operate to best practise standards and deliver quality products and services. We ensure efficient, effective resource allocation. We action checks and balances throughout the project lifecycle. We report back to you on a regular basis, until delivery is successfully complete. 5. The Evaluation We debrief together. A post project review, including a written report, enables us all to assess and evaluate. It s important to identify key learnings, project successes, and future opportunities for improvement. We will also evaluate financial success. This phase of work is the foundation stone for future projects. the evaluation the delivery clear vision, worldwide experience, outstanding business networks and excellent management skills are integral to our service for you the plan 4 t + 61 (02) info@eventplanet.com.au

6 product launches Whether you are launching a brand, a business or a product the basic principles are the same. You will only get one chance to create a powerful affinity with your target audience. Professionally organised events are the perfect platform to link knowledge with emotion to deliver your important messages. Event Planet will design and manage: Venues and catering Audio visual requirements Staging and theming Branded signage Customised flags and banners Branded staff uniforms Promotional gifts and items Pre and post event marketing Media liaison and logistics Media materials and press kits Media room requirements Photography and videography VIP and celebrity management Stunts and surprises There is no limit to what can be done. Call us to discuss your objectives and we will provide creative, impressive and cost effective solutions every time. first impressions are everlasting 5 t + 61 (02) info@eventplanet.com.au

7 special events Whether it is a themed party, product launch, fashion show, film preview, charity function or company celebration, Event Planet has the expertise to create and stage manage events of all sizes, themes and persuasions. Event Planet will arrange the following: Venues and catering Theming and styling Live bands and DJ s Performers and entertainers Audio visual and staging Invitations and RSVPs Decorations and floral displays Signage and branding Menus and placecards Client gifts and goody bags Promotional staff Pre and post event marketing Photography and videography Keynote speakers Guest transportation Security and safety All you need to do is enjoy the party! impressing a discerning crowd is never easy 6 t + 61 (02) info@eventplanet.com.au

8 conferences & forums Bringing important staff or customers together for conferences means you need to make sure every detail is well planned, with the objectives and budget in mind. Event Planet will facilitate the event from concept to conclusion to ensure a smooth program for your delegates. Venues and catering Stage and set design Audio visual requirements Conference identity and branding Conference website Pre and post event marketing Invitations and registrations Speaker management Delegate management Signage and branding Program and collateral production Name badges and lanyards Promotional items and gifts Onsite staffing and show calling Travel and accommodation Photography and videography Transportation and storage Risk management and security Award presentations and prizes Post event evaluation and reports successful conferences, training seminars and road shows require ultra efficient organisation, accurate administration and attention to detail 7 t + 61 (02) info@eventplanet.com.au

9 brand activations Achieving cut-through brand activation in today s media cluttered world requires tactical event production expertise. Event Planet s design and management capabilities ensure the complex strategic requirements for live brand experiences are delivered from both messaging and data viewpoints. We provide end-to-end campaign solutions for our clients, in addition to working collaboratively with existing client/agency relationships. Our aim is to ensure that the brands we work with are brought to life through engaging activities that capture the hearts and minds of those that matter, and in turn deliver tangible results. Installation design and production Point of sale (POS) design and production Signage design and manufacture Merchandise management Secure warehouse storage Inventory control Freight and logistics Onsite preparation and installation Promotional staff Repairs and maintenance Risk management Venue liaison End-to-end project management positive participation is the key ingredient to bringing a brand and its true spirit to life 8 t + 61 (02) info@eventplanet.com.au

10 corporate hospitality & outdoor events Engaging and managing sponsors, stakeholders, suppliers, the general public and the weather is a mission with multiple variables. Event Planet has exceptional credentials when it comes to producing large-scale outdoor public events and company sponsored family days. Our team will ensure that all parties are co-ordinated and controlled to produce a seamless, professional, safe and successful occasion. Event Planet will manage: Site and venue management Supplier management Sponsor management Marquee design and styling Furniture and equipment hire Site and floor plan documentation Audio visual and staging Signage and branding Onsite staffing and crew Pre and post event marketing Event programs and collateral Entertainment and performers Tournament management Media and VIP management Photography and videography Risk management and security Council and authorities liaison Cleaning and waste removal organising outdoor and multi-stakeholders events in a public environment can be a challenging task, it s one best left to the professionals 9 t + 61 (02) info@eventplanet.com.au

11 exhibitions & tradeshows Marketing at an exhibition can begin a lasting relationship between potential customer and an organisation. Event Planet understands the importance of connecting and capturing contacts within a crowded environment whilst allowing your brand to stand out and encouraging an activation or interactivity with your audience using the simplest and oldest method of communication one person speaking to another. Stand concept and design Construction and installation Furniture and equipment Audio visual design and supply Signage and branding Data collection kiosks Program and collateral production Name badges and lanyards Promotional items and gifts Onsite promotional staff Award presentations and prizes Pre and post event communications Post event evaluation and reports making the BIG impression 10 t + 61 (02) info@eventplanet.com.au

12 government events Event Planet has built a reputation for successfully designing and delivering complex, large-scale, multi-stakeholder Government conferences and forums. With a deep understanding of the unique strategic and political requirements of Government events, at Departmental, State and Federal levels, Event Planet s skilled and experienced team of professionals can offer the following services. Strategic project planning and guidance Multi-stakeholder management Media management and liaison Cross department coordination Conference website and communications Pre and post event marketing Venue negotiation and liaison Catering management Stage and set design Audio visual requirements Invitation and registration management Speaker management Delegate management Signage and branding Program and collateral printing Name badges and lanyards Conference accessories Exhibition management Sponsorship management Social event arrangements Onsite staffing and show calling Travel and accommodation Photography and videography Transportation and storage Risk management and security Post event evaluation and reports events of national significance are an event planet speciality 11 t + 61 (02) info@eventplanet.com.au

13 client testimonials Wow, where do I start! To the team, thank you for making my job easy. The reason why I love working with you is that you can create a concept from nowhere, take hold of it, massage it and transform it into an AMAZING event, creating memories and dreams. It is a team of professional, dedicated, hardworking and passionate people who always have the client in mind. I look forward to working with you year after year knowing that I am working with the best. Nestle It has been an absolute pleasure working with your team. The success of our last two seasonal launches was due to their creativity and passion for the Bonds Brand. We could not do it without you and look forward to working with you on the next launch! Bonds I do want to thank you for your part in making the event such a success. It has been an absolute pleasure to work with you and your team. I can t tell what a relief it was to know that we had a team of professionals working behind the scene that guaranteed the delivery of what was an extremely successful conference. Your team, were patient and responsive to all requests, regardless of what was being asked or when it was being asked. You were always available and quick to find solutions. Your quiet confidence and absolute professionalism was valued by everyone. I hope to have the opportunity to work with Event Planet again in the future. Department of Health and Ageing DHL has worked with Event Planet on a number of large scale events. The success of these, coupled with a team that is efficient, relaxed and fun to work with has ensured that we continue to commission their services. Whether it be an internal staff conference running over a number of days, or a Gala Dinner event hosting 200 customers and staff, or a media launch, Event Planet has ensured the smooth flow of events. Taking care of everything from creative design (e.g. transforming a 5,900 square metre purpose-built warehouse into a dining room!), arranging invitations and RSVP registrations, accommodation, valet parking, flight schedules, transfers, entertainment, catering... whatever the event may entail. No stone is left unturned. DHL I want to thank you for your positive attitude and absolute commitment to making any event here at Vodafone a WOW experience for our people. I always look forward to working with you for that reason. Vodafone The reason why I love working with you is that you can create a concept from nowhere, take hold of it, massage it and transform it Nestle 12 t + 61 (02) info@eventplanet.com.au

14 client testimonials Thank you so much! I absolutely adored working with you on what was truly our most successful Polo season to date you all work so hard I am in total awe of what you can do. Paspaley I wanted to drop you a line to say thank you for a FANTASTIC event. We re thrilled with the day and everyone is talking about it today. It was a great result for us and we appreciate all your hard work and effort. Warner Bros I just wanted to thank you for your creative and detailed approach to last night s event. I think we all heard how good the feedback was, and it all started with the WOW factor that the room setting itself delivered, followed by the food, and of course, the amazing entertainment. Combined, it was a memorable event that I am sure the guys in IB&M will always now compare all our other events against Thanks! Please pass on our thanks to all the suppliers behind the scenes, without whom of course, these great events just don t work. We wanted WOW from this event, and you delivered. Thank you. Commonwealth Bank Event Planet was absolutely fabulous at every step in the delivery of the Realising our Broadband Future Forum. From initial planning and scoping to delivering the very finest details of a polished, smooth running and well-received national forum. Amy s calm guidance and the team s expertise, responsiveness and innate willingness to anticipate and solve any issues even before they arose, was extremely valued. The Prime Minister enjoyed it so much, he stayed at the forum much longer than planned. I look forward to an opportunity to work with Event Planet again and highly recommend their expertise, client focus and capacity to deliver. Department of Broadband, Communications and the Digital Economy I would like to congratulate your company in general on its very high standard of professionalism. You always come through for us with the many special requests we have had over the years from venues, catering, audio visual through to creative design. You have always succeeded in keeping us informed and up to date with the status of all our projects keeping us all calm and organised. Dealing with you has always been a pleasure and I have found that the whole team maintains the same high customer service standard as you yourself display. I have appreciated all the assistance your company has provided me with personally, which has made my role much smoother. As we recently wrote to you, we know it is all in a day s work, but you definitely push the boundaries to ensure success. Thank you again and I look forward to working with you again in the near future. Berlei Thank you for creating such a special event for us on Saturday. The feedback has been amazing. The entire evening from beginning to end was classy and fun the entertainers were brilliant. Look forward to working with you on next year s party. How will we top this one? Thanks again to you and the Event Planet team for our Night of Nights! XStrata Coal You always come through for us with the many special requests we have had over the years Berlei 13 t + 61 (02) info@eventplanet.com.au

15 client testimonials Well, I am not sure where to start but we wanted to drop you a little note to say a big thanks for putting on a wonderful night. The room was amazing, the food was brilliant, the entertainment was out of this world and we put all of this down to your hard work, attention to detail and commitment to making the night a success for us. We honestly can t say thank you enough. We are truly grateful and there is a buzz around the office this morning on just how good the night was. One person even went so far as to say that this was the best one she had been to in years. Thanks again from the bottom of our hearts and we look forward to doing bigger and better things next year. Coca Cola I d like to say a big thank you for organising and orchestrating such a wonderful event yesterday. Our partners were absolutely thrilled with the venue, catering and service that were provided by you and the staff at The Mint. Feedback was very positive about the whole day in fact... and you were integral to it! Sony BMG Music Entertainment In my 35 year career in Broadcasting, and now Government, I have never worked with a more professional team that delivered well beyond expectations and was so delightful to work with. Each member of your team was just wonderful to liaise with and I have to say you re a class act. I would like to sincerely thank you for your professionalism, creativity, planning and management. Department of Broadband, Communications and the Digital Economy It really was a pleasure working with Event Planet. Your professionalism really gave us confidence that you were on top of every detail. This was one of the most smooth and least stressful events I have worked on thanks to your knowledge, attention to detail and calm manner. I too look forward to working with you again and wouldn t hesitate to highly recommend you to colleagues and friends. Commonwealth Bank of Australia Amy, thank you for all your hard work and coordination in developing and delivering such a major event. It was an absolute pleasure working with your professional, dedicated and client-focussed team. What you were able to achieve in under seven weeks was nothing short of amazing. The Event Planet team always went above and beyond to ensure things got done on time even the little things that make the difference between a good event and a great one. And the outcome speaks for itself we had nothing but positive comments from attendees, other areas within the department and the Minister s Office. For that I sincerely thank you and wish you all the very best in the future. NBN Forum In my 35 year career in Broadcasting, and now Government, I have never worked with a more professional team that delivered well beyond expectations Department of Broadband Communications and the Digital Economy 14 t + 61 (02) info@eventplanet.com.au

16 event planet directors & producers The pioneering spirit of the Event Planet leadership team is fuelled by four principled corporate values; integrity, originality, productivity and dependability. Our award-winning directors, producers and event managers are recognised as one of Australia s most creative and innovative event management teams. Collectively, we offer an unrivalled combination of national and international professional event management and live brand experience across a multitude of event types. Together, with the support of a dedicated full-time and in-house team of passionate and motivated individuals, plus our freelance counterparts, we deliver successful events that last long in the memory of our clients and their important guests. amy merriman managing director laura sage events director sophie revell event producer monique o callaghan event producer sophie burrell event producer Owner and Managing Director, Amy Merriman, has spent over 15 years working at the pinnacle of creative communications in Australia and abroad, and provides clients with a wealth of high-level strategy and delivery experience gained managing and producing major corporate and Government events and complex, multi-stakeholder communications projects across multiple industries. Amy is passionate about new ideas, creative solutions and the bring to life process, as well as maintaining a strong focus on commercialising client vision. Laura specialises in combining the big picture vision with the fine detail delivery. She is an award-winning and industry renowned Event Producer. Her ability to grasp a complex client brief, transform it into a creative concept and then place it into a structured delivery plan and timeline is exceptional. Laura oversees all event design and construction processes in the business and offers balanced, professional guidance to the event operations and production team. She was also awarded Young Achiever of the Year at the 2012 Australian Event Awards. Sophie is a talented and creative event producer who brings over 14 years of international corporate event and sponsorship activation experience to the team. After 7 years in the event industry in Sydney, Sophie then travelled to London to work for M&C Saatchi where she gained valuable global brand experience and had the opportunity to produce an extensive portfolio of events in Europe. Sophie is a dedicated worker who thrives on surpassing client s expectations and enjoys transforming a brief into a memorable event. Monique has a natural flair for event management and actively supports our team on the production of major projects, while also independently managing her own impressive client portfolio. Her ability to provide creative input on design, logistical skills for venues and supplier negotiations and much more, ensures a high quality of service is delivered at all times. Monique is a talented initiator, which brings great benefits to both our client events and our team operations. Monique was awarded Young Achiever of the Year at the 2015 Australian Event Awards. Sophie s event management experience extends to both the corporate and private sectors and she brings excellent organisational skills and a great eye for detail to the team. Her warmth and enthusiasm towards any challenge is a great asset. Sophie s role involves playing an integral part in delivering flagship event projects for the business as well as managing the design and production of events for her own client portfolio. 15 t + 61 (02) info@eventplanet.com.au

17 the heart and soul of our company is bringing ideas to Suite 1A, Level 2, 156 Edgecliff Road Woollahra NSW 2025 T +61 (0) F +61 (0) info@eventplanet.com.au