Special Education Interpretation/Translation Services
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1 Special Educatin Interpretatin/Translatin Services Greetings frm the Special Educatin Translatin/Interpretatins Department. Services Offered Cntact Infrmatin: Alfns V. Erdmann Dear Schl Staff, Special Educatin Staff, Parents. As we begin the schl year , we will cntinue t ffer parents, children, IEP teams and schl staff the services expected frm ur prfessinal Special Educatin Translatin/Interpretatins Department. We will als pursue the search fr better ways t enhance ur services, reduce the csts t ffer quality interpretatins at IEP meetings and Special Educatin related reunins and events We are lking frward fr an exciting schl year and we feel privileged t be a part f it. Fr schl year , we wuld like t highlight the fllwing: INTERPRETATIONS AT MEETINGS (SPANISH VIETNAMESE): Requests fr Spanish Interpreters at IEP meetings. Yu may request an IEP meeting r multiple advance meetings at IEPrequest@sandi.net. The reply with availability and cnfirmatin will be made within a day We ask case managers t request meetings in the fllwing time frame: 1 week in advance fr the mnths f: July August September January 2 weeks in advance fr the mnths f: Octber Nvember December February 3 weeks in advance fr the mnths f: March April May June
2 When requesting a meeting we ask fr the fllwing: Site Date Length f the meeting cnsideratins If the meeting is ging t take lnger than expected, please indicate the hurs regardless if the IEP is Initial, Annual, Triennial, Supplemental, Interim, Assessment Cnference, Grup r Due Prcess meeting. If the IEP meeting is mre than 2.5 hurs, we will assign tw interpreters depending n the case (if availability f interpreters). If we cannt assign tw interpreters, please allw 15 minutes break at the middle f the meeting. If the meetings requested are back t back, we will request (depending n the length f the meeting) 15 minutes befre the secnd and/r third meeting. When mre than 9 peple [including parent(s)] are expected t attend, tw interpreters will be assigned depending n the length f the meeting r the use f transmitter and headsets equipment fr simultaneus interpretatins. IEP type Student s name Rm number We d nt require student I.D. We d nt call Spanish speaking parents. We please request fr a bilingual persn t call. We d nt need Spanish speaking parents names. INTERPRETATIONS AT MEETINGS (ALL LANGUAGES): Requests fr Interpreters f all Languages. Yu may request an IEP meeting r multiple advance meetings at IEPrequest@sandi.net. The reply with availability and cnfirmatin will be made within a day We ask case managers t request meetings in the fllwing time frame: 1 week in advance fr the mnths f: July August September January 2 weeks in advance fr the mnths f: Octber Nvember December February 3 weeks in advance fr the mnths f: March April May June
3 When requesting a meeting we ask fr the fllwing: Site Date Length f the meeting cnsideratins If the meeting is ging t take lnger than expected, please indicate the hurs regardless if the IEP is Initial, Annual, Triennial, Supplemental, Interim, Assessment Cnference, Grup r Due Prcess meeting. If the meetings requested are back t back, we will request (depending n the length f the meeting) 15 minutes befre the secnd and/r third meeting. IEP type Student s name Rm number We d nt require student I.D. If there is a need fr cnfirmatin n ther languages, please indicate parents names and phne numbers. Please be aware that all calls (thrugh ur languages agency) have a cst f $ 30, whether it is ne minute r ne. Please d nt call agency directly, it will create an apprval prblem because the request (meeting) is nt in ur master schedule. Cnfirmatin f meetings: Once the request is made the reply will cnfirm the meeting (when there is availability). If there is n availability, fr Spanish r Vietnamese, we will suggest ther available date/times. Meetings will nt be cnfirmed if there is n student name. On ther languages the name f the interpreter will be frwarded nce we have it frm the agency. TRANSLATION OF IEP DOCUMENTS: Please send all IEP dcuments via schl mail t: EDUCATION CENTER ANNEX 6 C SPECIAL EDUCATION TRANSLATION/INTERPRETATIONS DEPT. ALFONSO ERDMANN Please n faxes r attachments. We have n cnnectin with the Translatin Unit at IMC; Please send dcuments t abve site. Optimum times fr translatins with utside PAR hurly persnnel Initials 10 days Annuals 30 days Triennials 40 days Prgress Reprts and days Interims 30 days Supplemental 30 days, please send nly the IEP mdificatins PWNs: 1 day Due Prcess agreements and emergency dcuments 1 day CAC questins 3 days
4 Current times fr translatins until we finish ur backlg and ntificatin t Case Managers: Initials 20 days Annuals 40 days Triennials 50 days Prgress Reprts and days Interims 40 days Supplemental 30 days, please send nly the IEP mdificatins PWNs 1 day Due Prcess agreements and emergency dcuments 1 day CAC questins 3 days Every IEP translated will be sent as an attachment directly t the case manager t print fr distributin as fllws: Cpy fr parent(s) Cpy fr Student File r case manager. SPECIAL EDUCATION DISTRICT TRANSLATOR INTERPRETERS The Special Educatin Translatin/Interpretatin Department Staff: Ymelda Beauchamp Spanish 8 hurs, 12 mnths 7:30 4:00 Victria Brav Spanish 8 hurs, 12 mnths 7:30 4:00 Psitin filled Spanish 8 hurs, 12 mnths TBD Liliana Chavez Michel Spanish 8 hurs, 12 mnths 8:00 4:30 Mari Garcia Spanish 8 hurs, 12 mnths 8:00 4:30 Ivnne Harper Spanish 8 hurs, 12 mnths 7:30 4:00 Jevanna Ana McIntyre Spanish 8 hurs, 12 mnths 8:00 4:30 Psitin Pending t be filled Spanish 8 hurs, 12 mnths TBD Psitin Pending t be filled Spanish 6 hurs, 12 mnths TBD Duc Tran Vietnamese 8 hurs, 11 mnths 8:00 4:30 Alfns V. Erdmann Supervisr Spanish 8 hurs, 12 mnths 8:00 4:30 All have experience in: Simultaneus Interpretatin (2 secnds after the vice) Used mre ften t parallel the speed f the meeting by the Case Manager. Cnsecutive Interpretatin (2 t 3 sentences after the vice) Used by sme Interpreters; takes mre time per meeting Visual Interpretatins: Used if IEP r dcuments are read by the interpreter instead f the Case Manager r members f the IEP team (dcument reading frm riginal language t target language at the same speed f reading, almst the same as Simultaneus.
5 VALUABLE INFORMATION Whenever pssible we are inclined t schedule and interpret back t back meetings. Advantages: Travel time frm a different site Mileage expense Scheduling at different dates Travel and pssible autmbile prblems Please indicate if there is a cancellatin prir t the start time f the meeting (t IEPrequest@sandi.net) t avid mileage expense, travel time and pssible availability f Interpreter at ther sites. Due t lgistics fr ther meetings the Translatr/Interpreters can nly wait 30 minutes fr the meeting t start and reduce the time frm the riginal requested time frame. We ask schl persnnel t call parents t remind them f the meeting prir t the start time. When requesting a certain Interpreter (familiar with a case) we will try t schedule the interpreter. INTERPRETERS CANNOT SCHEDULE THEMSELVES. In all requests made in advance f mre than tw weeks, the interpreters will be tentatively scheduled, allwing the pssibility f changes due t mileage, travel time, sites, etc. This will allw us t btain the best linear schedule (nearest site) The schedule fr all Interpreters will be n Outlk. They will call t cnfirm if there are any cancellatins. We will schedule fr three mnths in advance and we will request the cnfirmatin f student s names, IEP types, length f the meeting, number f peple attending (n names, n psitins) and rm #. Fr the fllwing mnths if scheduling fr the year, all IEPs will be cnsidered as tentative We cannt reserve space fr the whle year, we can schedule tentatively but there are n reservatins unless there are cnfirmatins every mnth. Just indicate that the fllwing mnth is cnfirmed and the spaces will be kept Languages ther than Spanish and Vietnamese: We have an agreement with Alliance fr Africa Assistance. We have all languages registered in ur District Request time: Fr mst languages 2 weeks in advance Fr Tagalg and Hebrew mre than 2 weeks All IEPs requested directly t the prvider (agency) will nt be apprved fr payment. This last schl year several case managers went directly t the agency and n meeting was registered in ur Master Schedule, therefre creating a prblem t apprve payment.
6 Fr ur department budget purpses every request fr different languages riginates a payment as fllws: First hur: $ Secnd hur r subsequent hurs: $ Interpreter mileage at.56 per mile N shws (parent cancellatin): $ Telephne calls $30.00 frm 1 minute t 30 minutes Abve all, the Translatrs/Interpreters have a cmmitment t help ur Special Educatin students acquire the fundamental skills fr success. We lk frward t seeing yu, at schl frequently in the year ahead Thank yu Alfns V. Erdmann
Special Education Interpretation/Translation Services
Special Educatin Interpretatin/Translatin Services Greetings frm the Special Educatin Translatin/Interpretatins Department. Services Offered Cntact Infrmatin: Alfns V. Erdmann aerdmann@sandi.net Cntact
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