Automated HR processes at Gazprom

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Jocelyn Curtis
8 years ago
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1 EBC Human resources, Education and Science Working Committee (HRES) Automated HR processes at Gazprom Artem Lukianov, Advisor to Head of HR, Gazprom Czech Republic, Prague 12 March 2015

2 Gazprom IT strategy Main objectives of the IT-strategy Strategic IT planning Common IT space Corporate database for integration of different functions Analytical systems IT support for various functions 2 Automated HR processes at Gazprom

for integration of different functions Analytical systems

3 Structure of the common IT space Integration platform INTERNAL REPORTING BASED ON KPI Corporate database Integrated IT-systems (Head office) Integration platform Policies and regulations Finance Assets Investments Reporting Controlling supplies HR Standard corporate IT-systems (subsidiaries) Environmental protections Maintenance and repair Corporate property Materials HR Investments Electronic workflow Work safety.. Not dependent on type of activity 3 Automated HR processes at Gazprom

supplies HR Standard corporate IT-systems (subsidiaries) Environmental protections Maintenance and repair Corporate

4 Goals and objectives of automated HR processes Increased labor efficiency and reduced personnel expenses Creating single/global personnel database for Gazprom and subsidiaries Improving HR processes Creating similar type of processes for subsidiaries Sharing implementation experience with subsidiaries Creating environment for improved HR processes Improving communication within the company Improving analytical capabilities for HR processes 4 Automated HR processes at Gazprom

for subsidiaries Sharing implementation experience with subsidiaries Creating environment for improved HR processes

5 Automated HR processes Stage 1 Stage 2 Stage 3 Managing organizational structure Administrative paperwork (recruitment, promotions, leaves) Obtaining data on senior employees at subsidiaries Managing time sheets and business trips Payroll Awards Pension plan Social benefits Setting requirements and evaluating efficiency of personnel Skills management Bonuses and allowances Managing younger employees Managing talent pool Learning and development Recruitment functions Managing distance learning HR KPI Managing HR expenses Housing expenses Personnel evaluation Evaluation of personnel efficiency Analysis of organizational structure Flexible analytical reporting Employee services 5 5 Automated HR processes at Gazprom

Bonuses and allowances Managing younger employees Managing talent pool Learning and development Recruitment functions Managing distance learning HR KPI Managing HR expenses Housing

6 Policies, guidelines and regulations Organizational structuring Recruitment, evaluation of personnel Learning and development! Monitoring internal functions! Calculating the number of personnel Motivation! Non-state pension plan! Employee evaluation! Business trip! Applications database! Skills management! Entrance tests! Competence profiles for various positions! Guidelines for testing competence! Assessment center / employee evaluation! Career development plans! Evaluation of learning efficiency! Distance learning! Competence development programs! Knowledge database! Career development 6 Automated HR processes at Gazprom

Entrance tests! Competence profiles for various positions! Guidelines for testing competence! Assessment center / employee evaluation!

7 Use of the automated HR system Gazprom s head office Teams Functions HR Accounting All teams Managing human resources Payroll, business trip expenses Time sheets, vacation planning, business trip approval Subsidiaries Upstream Midstream Downstream Branches and representative offices Subsidiaries Subsidiaries, branches and representative offices 7 Automating HR processes in Gazprom

business trip approval Subsidiaries Upstream Midstream Downstream Branches and representative

8 Sub systems and their integration with the HR system Common IT space SAP BW SAP Business Object Policies, regulations SAP FI SAP HR SAP Portal Payroll and transactions with business expenses Personnel data SAP E-Recruiting Subsidiaries HR-system Vacancies Applications Organizational structure Personnel data Personnel data Distance learning IT system 8 Automating HR processes in Gazprom

Personnel data SAP E-Recruiting Subsidiaries HR-system Vacancies Applications Organizational

9 Results of the project Functions All major HR processes have been automated Single personnel database Analytical reporting Policies/regulations Improved HR policies New approaches in HR management 9 Automating HR processes in Gazprom

reporting Policies/regulations Improved HR policies New

10 Matrix for subsidiaries Type of activity Midstream matrix Upstream matrix Downstream matrix Storage matrix Sales matrix Production Technological processes Management accounting Financial and tax accounting Corporate finance Assets management Investments management Materials Sales Workflow HR management 10 Automating HR processes in Gazprom

accounting Financial and tax accounting Corporate finance Assets management Investments

11 Functional principles of the HR systems in subsidiaries Templates for subsidiaries Owners of corporate (global) processes Single policies / regulations for all subsidiaries Owners of local processes (subsidiaries) Unique processes Locally automated processes Templates Subs1 Subs2 Subs3 Subs6 Subs4 Subs5 Subs7 11 Automating HR processes in Gazprom

subsidiaries Owners of local processes (subsidiaries) Unique processes Locally

12 HR system development Integration Distribution of the HR template to all subsidiaries Greater integration of the HR system in the head office and the subsidiaries template-based system Distribution of the HR-recruitment system to subsidiaries Functions Improving of the employee services tool (HR-Portal) Improving analytical reporting Improving HR-portal user-interface 12 Automating HR processes in Gazprom

Distribution of the HR-recruitment system to subsidiaries Functions Improving of the employee

13 13 Thank you!

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