HOW TO UTILIZE THE HUMAN RESOURCES SOLUTION

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2 HOW TO UTILIZE THE HUMAN RESOURCES SOLUTION Trends & Outlook Application highlights Vision & Direction IFS CUSTOMER SUMMIT 2010, STOCKHOLM

3 Every day of their working life the people you employ contribute to the performance, growth and success of your business. So it makes sound business sense to make sure you have a human resource solution that has capabilities and functionality that provides them with the opportunities to flourish themselves. 3

4 TRENDS AND OUTLOCKS HUMAN RESOURCES

5 MARKET TRENDS International installations More focus on the employee Work force management Integrated solutions less paper and Excel Self Service Usability 5

6 THE DESIGN CONCEPT INTEGRATED BUSINESS PROCESSES IFS HR IS DESIGNED AS AN INTEGRAL PART OF IFS APPLICATIONS Enhanced utilization of resources when HR provides information about skills, qualifications and availability Faster flows from start to finish with real-time information about employee time and costs More accurate data for follow-up and analysis Secure access control for employee information Work Force Management 6

7 THE DESIGN CONCEPT IFS MAINTENANCE AND IFS HUMAN RESOURCES Prepare Work Order Employee Time&Costs Reported Defining WO Resource Planning Report Work Order Transfer to payroll Work Order Competence/ Availability WO Defined & Staffing OK Time Reporting WO Expense Reporting WO WO Time&Costs Reported Follow up Work Order Invoicing WO WO Follow-Up Human Resources Work Order 7

8 THE DESIGN CONCEPT IFS PROJECT MANAGEMENT AND IFS HUMAN RESOURCES Time Reporting Expense Reporting Employee Time& Costs Reported Transfer to Payroll Project Planning Cost Reporting Project Invoicing Project Follow-up Competence/ Availability Inventory Withdrawal Supplier Invoice Project Time&Costs Reported Project Management Human Resources Project Man. 8

9 THE DESIGN CONCEPT IFS MANUFACTURING AND IFS HUMAN RESOURCES Shop Order Operation Transfer to payroll Work Center set up Planned Operation Report Man Hours Verify & Authorize Indirect Operation Calculated result Man hours to shop order Manuf Follow-up Manufacturing Human Resources 9

10 APPLICATION HIGHLIGHTS HUMAN RESOURCES HR core Self Service Reporting Time and Personal costs Human Resource Management Output and Reports

11 IFS HUMAN RESOURCES IFS Human Resources offers a breadth of functions ensuring that the different interest groups, Managers, Employees and HR Professionals, within an organization are equally met. 11

12 IFS HUMAN RESOURCES IFS APPLICATIONS HRM Time & Attendance Time Clock Resource Planning (Qualifications) Employee Development Recruitment HRM Expense Management Time Management (incl project) HR/Employee Administration (HR Core) Training Management Employee Survey Self Service Managers/ Employees Self Service Resource Planning/ Allocation IFS Applications Integration Payroll Systems Integration IFS HUMAN RESOURCES

13 IFS HUMAN RESOURCES ONE DATABASE FOR EMPLOYEE INFORMATION HR-core Person and employee Schedules and Rules Positions structure Access Authority levels Organisation structure Org.code Information Valid from, valid to Register once Available, HR and IFS Applications Master Wizards, for example New employee Report, output, KPI Information is available Create document use templates Document Management 13

14 THE DESIGN CONCEPT ROLE-BASED USER INTERFACE AND WORKING ENVIRONMENT MAIN ROLES Managers Employees HR Professionals 14

15 THE DESIGN CONCEPT SELF-SERVICE FOR MANAGERS AND EMPLOYEES Self-Service for managers Manage employee personal information Requisition new staff members Register employees for training Manage employee schedule and time-reporting Analyze staff competencies Create employee career plans Plan employee development review Manage employee expense reporting Manage employee job-related information 15

16 MANAGER SELF SERVICES: EXAMPLE 16 IFS HUMAN RESOURCES

17 THE DESIGN CONCEPT EMPLOYEE SELF-SERVICE Self-Service for managers Report time, costs and expenses Request leave of absence Register for training Perform self-assessment Compare my competencies with jobs in the company Apply for jobs 17

18 EMPLOYEE SELF SERVICES: EXAMPLE 18 IFS HUMAN RESOURCES

19 TIME & ATTENDANCE Different for different groups of employees Shop order Presence Overtime, Absence Clockings Time Clock Times on Project, WO Shop order Project Work order Shop order Deviations Time Management Register Authorize Transfer to Payroll Clockings/Results Presence Overtime, Absence Deviations Time Reporting Rules and Regulations 19 Follow Up (all transactions) 19

20 TIME REGISTRATION EXAMPLE Work order Shop order Project activity Wage code to Payroll) 20

21 TRAVEL EXPENSES/ENTERTAINMENT Request Authorize Transfer payments Regulate next Travel Exp Payment in advance: Travel Expenses/Entertainment: Costs on project, WO Register/ Confirm Approve Authorize Transfer to Payroll Payment Rules and Regulations Follow Up (all transactions) 21

22 COMPETENCY DEVELOPMENT Identify and define business-critical competencies needed for the future. Assess and determine current organizational strengths and gaps. Develop competency roadmaps to secure business requirements. Manage information on appraisal talks and development planning actions. Optimize retention of staff with clear and well-understood career paths and growth opportunities. Define Competencies Competence Mapping Competence Analysis Employee Development Career- Succession planning 22

23 TRAINING ADMINISTRATION Identify and define training courses. Training needs based on manual registration or competency requirement for job. Preparation of training events including agenda, resource allocation and cost. Register, attend and evaluate training. Competency profiles and training history updated after completed training. Define courses Identify emp training needs Prepare training events Training event Competency update 23

24 RECRUITMENT Prepare and approve personnel requisitions, define recruitment method and selection process. External and internal opportunity online advertising. External and internal online recruitment. Manage each step of the hiring process. Job candidate evaluation and nomination. Prepare and follow-up employee induction program Recruitment Planning Advertisement Handle Applicants Select Candidates Induction program 24

25 EMPLOYEE SURVEY Define Survey Plan Notify all participants through s Web-enabled participation Publish Participation Online answer analysis Analysis 25

26 REPORT AND OUTPUT OUTPUT ANALYSIS ACTION Standard reports Reports Overview windows, saved queries Quick Report MS Office (output channels) External tools Roled Based Personal Portals Events (händelser) 26

27 VISION AND DIRECTIONS HUMAN RESOURCES

28 HUMAN RESOURCES IFS HR is a fully integrated part of IFS Applications. Many user processes are common for several different components in the application. It is an important objective to support the main processes in IFS Applications in the best way possible and to deliver true end user value. This has been a main focus in the past and will continue to be so in the future. 28

29 29 HINTS IFS APPLICATIONS 8 STATEMENTS OF POSSIBLE FUTURE FUNCTIONALITY FOR IFS SOFTWARE PRODUCTS AND TECHNOLOGY ARE FOR INFORMATION PURPOSES ONLY AND SHOULD NOT BE INTERPRETED AS ANY COMMITMENT OR REPRESENTATION.

30 IFS HUMAN RESOURSES SOME HINTS International installations More overview windows company independent Some basic data translation View and print out organization chart Improve Absence Management Statistics Business Analytics Head count Wage codes Time & Attendance flexibility HINTS IFS APPLICATION 8 30 Statements of possible future functionality for IFS software products and technology are for information purposes only and should not be interpreted as any commitment or representation.

31 KRISTINA INGVARSDOTTER SENIOR BUSINESS CONSULTANT BUSINESS SOLUTION DEVELOPMENT Mobile

32 THIS DOCUMENT MAY CONTAIN STATEMENTS OF POSSIBLE FUTURE FUNCTIONALITY FOR IFS S SOFTWARE PRODUCTS AND TECHNOLOGY. SUCH STATEMENTS OF FUTURE FUNCTIONALITY ARE FOR INFORMATION PURPOSES ONLY AND SHOULD NOT BE INTERPRETED AS ANY COMMITMENT OR REPRESENTATION. IFS AND ALL IFS PRODUCT NAMES ARE TRADEMARKS OF IFS. THE NAMES OF ACTUAL COMPANIES AND PRODUCTS MENTIONED HEREIN MAY BE THE TRADEMARKS OF THEIR RESPECTIVE OWNERS IFS